08.08.17 Town Council Regular Meeting Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of recent and upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – July 25, 2017
4b. Receive the Monthly Financial Report. (KN)
4c. Receive the Quarterly Investment Report. (KN)
4d. Consider accepting the submission of the certified collection rate of 100 percent
for FY 2017-2018. (KN)
4e. Consider and act upon an ordinance establishing the 2017 certified appraisal roll.
(KN)
4f. Consider accepting submission of the 2017 effective tax rate of $0.450157 per
$100 taxable value and the rollback tax rate of $0.508702 per $100 taxable value.
(KN)
4g. Consider and act upon an ordinance for a Special Purpose Sign District for Prosper
Town Center, located on the northeast corner of Preston Road and First Street.
(MD17-0005). (AG)
4h. Consider and act upon an ordinance establishing a reduced speed limit for US
Highway 380 (University Drive) from Lovers Lane to the Denton County line within
the Town of Prosper. (DK)
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is unable
to discuss or take action on any topic not listed on this agenda. Please complete a “Public
Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, August 8, 2017
6:00 p.m.
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REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting, please
fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town
Council.
PUBLIC HEARING:
6. Conduct a Public Hearing, and consider and act upon a request for a Variance to Section
1.09 of the Sign Ordinance regarding Wood Frame Signs for Tribute Senior Living in the
Prosper Town Center development, located on the northeast corner of Preston Road and
First Street. (V17-0004). (AG)
7. Conduct a Public Hearing, and consider and act upon a request for a Variance to Section
1.09 of the Sign Ordinance, regarding Subdivision Monuments, Subdivision Entry Signs,
and Wood Frame Signs, for Lakewood Subdivision, located on the northwest corner of US
380 and Lakewood Drive. (V17-0005). (AG)
8. Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use
Permit (SUP) for a Child Day Care Center (Kiddie Academy), on 2.7± acres, located on
the southwest corner of Hays Road and Highpoint Drive. This property is zoned Retail.
(S17-0003). (AG)
DEPARTMENT ITEM:
9. Consider and act upon an ordinance amending the FY 2016-2017 Budget and Capital
Improvement Plan to provide funding for the Acacia Parkway (Gee Road - Windsong
Parkway) Project and First Street (Dallas North Tollway - Coleman) project. (KN/SG)
10. Consider and act upon authorizing the Town Manager to execute Contract Amendment
#1 to the Professional Services Agreement between Specialty Land Services LLC, and
the Town of Prosper, Texas, for easement and ROW acquisition services. (SG)
11. Consider and act upon authorizing the Town Manager to execute Contract Amendment
#2 to the Professional Engineering Services Agreement between Graham Associates,
Inc., and the Town of Prosper, Texas, related to the Prosper Trail (Kroger - Coit) project
and the First Street (Dallas North Tollway - Coleman) project. (SG)
12. Consider and act upon awarding Bid No. 2017-58-B to Groves Electrical Services, Inc.,
related to construction services for the Coit Road Median Lighting (US 380 - First Street)
project; and authorizing the Town Manager to execute a construction agreement for same.
(SG)
13. Submission of the FY 2017-2018 Proposed Budget and Budget Message by the Town
Manager. (KN)
14. Consider and act upon a proposed FY 2017-2018 property tax rate. (KN)
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15. Consider and act upon scheduling Public Hearings on the FY 2017-2018 Proposed
Budget. (KN)
16. Consider and act upon scheduling Public Hearings for the FY 2017-2018 proposed tax
rate. (KN)
17. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
17a. Section 551.087 – To discuss and consider economic development incentives.
17b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
17c. Section 551.071 – Consultation with the Town Attorney regarding possible
litigation regarding bond issues, and all matters incidents and related thereto.
17d. Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
18. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
19. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Discussion on Data-Driven Approaches to Crime and Traffic Safety (DDACTS) (DK)
Grand Opening Signage (JW)
High Weeds and Grass (JW)
Tournaments (DR)
20. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall,
located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to
the general public at all times, and said Notice was posted by 5:00 p.m., on August 4, 2017, and remained
so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
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NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1.Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Steve Glass, Deputy Director of Engineering Services
Dudley Raymond, Parks and Recreation Director
Kelly Neal, Finance Director
2.Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Tony Elenberg of Lighthouse Christian Fellowship led the invocation. The Pledge
of Allegiance and the Pledge to the Texas flag were recited.
3.Announcements of recent and upcoming events.
Councilmember Hodges read the following announcements:
Registration is open for several Parks & Recreation Programs including Bricks4Kids,
Archery, Tennis, Golf, Engineering Camps, adult fitness classes, and much more. Visit
www.prosperparksandrec.org for more information, and to register. Several local youth
sports leagues are also open for registration.
The Town Secretary’s Office is accepting applications for the Town’s various Boards and
Commissions through Friday, August 4. Applications and information are available on the
Town website, or by contacting the Town Secretary.
The next “Fun Fridays at Frontier” will take place on July 28 at 10:00 a.m. in Frontier Park.
The theme will be “Art in the Park,” and children are encouraged to bring a shirt to tie-dye.
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, July 25, 2017
Item 4a
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The Library’s Summer Grand Finale will be held on Saturday, August 5, from 10:30 a.m.-
1:00 p.m. Activities will include crafts, guest story-time readers, snacks, face painting and
prizes.
The Town of Prosper will host a Water Efficient Irrigation course taught by Texas A&M
AgriLife on August 22, from 6:00-8:00 p.m. Learn about your home sprinkler system and
its components, how to do basic repairs and maintenance, and how to reprogram your
sprinkler to maximize water efficiency. The course is free of charge to Town of Prosper
residents and surrounding communities, however, registration is required. More
information is available on the Town website.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting.
(RB)
Regular Meeting – July 11, 2017
Budget Work Session – July 12, 2017
4b. Consider and act upon Resolution No. 17-53 denying the rate change request
by Oncor Electric Delivery Company due to numerous unreasonable
expenses. (KN)
4c. Consider and act upon Resolution No. 17-54 allocating certain property to
the City of Aubrey’s extraterritorial jurisdiction; releasing and waiving any
and all claims of interest or entitlement by the Town of Prosper to certain
property contiguous to the existing extraterritorial jurisdiction of the City of
Aubrey; authorizing the Town Manager to execute all related documents; and
providing for the Town Council’s consent. (TW)
4f. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Councilmember Korbuly removed Item 4d from the Consent Agenda.
Deputy Mayor Pro-Tem Dixon removed Item 4e from the Consent Agenda.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger
seconded the motion to approve all remaining items on the Consent Agenda. The
motion was approved by a vote of 7-0.
4d. Consider and act upon an ordinance rezoning a portion of PD-25, on 35.9±
acres, in order to modify development standards to allow for temporary
buildings at Rogers Middle School, in Prosper Independent School District
(PISD), located on the northeast corner of Richland Boulevard and Coit
Road. (Z17-0005). (AG)
Item 4a
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Senior Planner Alex Glushko responded to questions from the Council about the
encroachment of the temporary buildings on the sidewalk along Richland Drive.
Mr. Glushko responded that PISD is required to install a new section of sidewalk
along Richland Drive as a condition for receiving a certificate of occupancy for the
temporary buildings.
Councilmember Korbuly made a motion and Councilmember Dugger seconded
the motion to approve Ordinance No. 17-55 rezoning a portion of PD-25, on 35.9±
acres, in order to modify development standards to allow for temporary buildings
at Rogers Middle School, in Prosper Independent School District (PISD), located
on the northeast corner of Richland Boulevard and Coit Road. The motion was
approved by a vote of 7-0.
4e. Consider and act upon an ordinance amending Section 12.09.004 "School
Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of
Ordinances by modifying the limits and hours of operation of such zones.
(SG)
Deputy Director of Engineering Steve Glass responded to questions from the
Council about the speed zone on La Cima. He confirmed that the subject speed
zone related to tonight’s proposed ordinance is the only speed zone on La Cima
Boulevard.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Korbuly
seconded the motion to approve Ordinance No. 17-56 amending Section
12.09.004 "School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the
Town's Code of Ordinances by modifying the limits and hours of operation of such
zones. The motion was approved by a vote of 7-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting.
Richard J. Basher, 4570 Crossvine Drive, Prosper, spoke regarding the conditions of
Acacia Parkway. He asked the Council to pursue a resolution to the problem and
requested an agenda item be placed on the August 8, 2017, Town Council agenda.
Dallas Wymes, 4710 Crossvine Drive, Prosper, spoke regarding the road issues in
Windsong Ranch, which have been ongoing since he purchased his home. He asked for
an agenda item to be placed on a Town Council agenda in August.
Tina Newton, 4001 Marigold Lane, Prosper, spoke regarding the road conditions in
Windsong Ranch, specifically on Acacia Parkway. She asked for an agenda item to be
placed on the August 8, 2017, Town Council agenda.
Renee Junell, 4641 Acacia Parkway, Prosper, spoke regarding the road conditions in
Windsong Ranch. She asked that the Town do something in the short term to improve
Item 4a
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the road conditions until the issue with the contractors can be resolved. She asked for an
item to be placed on the August 8, 2017, Town Council agenda.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARING:
6. Conduct a Public Hearing, and consider and act upon a request for a Variance to
Section 1.09 of the Sign Ordinance regarding Wood Frame Signs for Tribute Senior
Living in the Prosper Town Center development, located on the northeast corner of
Preston Road and First Street. (V17-0004). (AG)
The applicant has requested the item be tabled to the August 8, 2017, Town Council
meeting.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Korbuly seconded the
motion to table Item 6 to the August 8, 2017, Town Council meeting. The motion was
approved by a vote of 7-0.
7. Conduct a Public Hearing, and consider and act upon a request for a Special
Purpose Sign District for Prosper Town Center, located on the northeast corner of
Preston Road and First Street. (MD17-0005). (AG)
Senior Planner Alex Glushko presented this item before the Town Council. The applicant
is requesting a Special Purpose Sign District (SPSD) to permit signage in Prosper Town
Center that deviates from the Town’s standard side code regulations. The applicant is
requesting a total of nine unified development signs in addition to three existing monument
signs. Mr. Glushko reviewed the proposed locations of all of the existing and proposed
signs. Due to spacing requirements, the sign code allows a maximum of five unified
development signs within Prosper Town Center, plus one monument sign per pad site lot.
Town staff recommended approval of the request, subject to the removal of one or more
unified development signs, plus a limitation on the number of monument signs allowed.
Mayor Smith opened the Public Hearing.
John Harris, 170 N. Preston Road, #10, Prosper, the applicant for the request, addressed
the Council. He referred to a sign plan that he believed to have been approved in 2005;
however, Town staff has no record of an approved sign plan for Prosper Town Center and
recommended the submission of the SPSD request to accommodate the signage. Mr.
Harris indicated that he was willing to modify his request, but he was not supportive of
Town staff’s recommendation since it limited the number of monument signs in the
development.
With no one else speaking, Mayor Smith closed the Public Hearing.
Item 4a
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The Town Council discussed options for signage along Preston Road, First Street, and
Hays Road. The applicant made an additional request for one monument sign on the lot
where the Tribute Memory Care facility will be located. Town Attorney Terry Welch
provided motion language reflecting the Town Council’s revision to the SPSD request.
After discussion, Councilmember Korbuly made a motion and Councilmember Hodges
seconded the motion to approve a request for a Special Purpose Sign District for Prosper
Town Center, subject to the following:
1. Remove from Exhibit B the following unified development signs: UDS-7A on Hays
Road, UDS-1A on First Street, and UDS-4C on Preston Road.
2. Only one additional monument sign along First Street is allowed.
3. Only one additional monument sign along Hays Road is allowed.
4. One monument sign on the lot with the 3-story office building is allowed.
5. Any sign along Preston Road, First Street, and Hays Road shall be at least 15 feet
from any street right-of-way, except for the curved wall sign at the intersection of
Preston Road and First Street and the curved wall sign at the intersection of First
Street and Hays Road, for which a setback variance down to 5 feet is allowed.
The motion was approved by a vote of 6-1, with Councilmember Dugger casting the
opposing vote.
DEPARTMENT ITEM:
8. Discussion on the Gateway Monument Signage project. (DR)
Parks and Recreation Director Dudley Raymond introduce Lenny Hughes of Halff and
Associates, who presented this item before the Town Council. Mr. Hughes presented
three concepts based on Council’s original vision for the monument signs, plus three
additional conceptual versions of the gateway monument. The concepts were presented
with and without flags, since the inclusion of flagpoles with the monument would be subject
to TxDOT approval. The Council discussed the renderings, but did not come to consensus
on a particular design. The Council expressed concern about the visibility of the signs
from traffic travelling northbound on Preston Road, due to the narrow, linear nature of the
median where the gateway monument will be located. The Council requested Town staff
bring the item back to a future Council meeting with options for more visibility for
northbound Preston Road traffic.
No further action was taken.
Mayor Smith opened Items 9 and 10 concurrently.
9. Consider and act upon an amendment to the Wastewater Capital Improvement Plan.
(HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. With the recent proposed development of the All Storage
facility along the east side Cook Lane south of Prosper Trail, the question arose of where
to obtain sanitary sewer service for the property. The proposed amendment to the
Wastewater Capital Improvement Plan would relocate the sanitary sewer line proposed
on the existing Wastewater System Capital Improvement Plan to Cook Lane to serve the
properties east of Prestonwood Baptist Church instead of running a sanitary sewer line
through the church’s property. Staff has worked with the engineer for the All Storage
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project and it has been confirmed that this alternate route is feasible. The purpose of this
amendment to the Wastewater Capital Improvement Plan is to reflect the desired change
in location for the sanitary sewer line.
Councilmember Dugger made a motion and Councilmember Miller seconded the motion
to approve an amendment to the Wastewater Capital Improvement Plan. The motion was
approved by a vote of 7-0.
10. Consider and act upon authorizing the Town Manager to execute a Wastewater
Impact Fees Reimbursement Agreement between ALL STORAGE PROSPER TRAIL,
LLC, and the Town of Prosper, Texas, related to the extension of sanitary sewer
lines to serve the Cook Addition. (HW)
Hulon Webb, Executive Director of Development and Community Services, continued the
presentation of Item 10. All Storage Prosper Trail, LLC, is developing the Cook Addition
property, and will be required to extend sanitary sewer lines as depicted on the Town of
Prosper Wastewater System Capital Improvement Plan, as approved in the previous
agenda item. The purpose of the Wastewater Impact Fees Reimbursement Agreement is
to outline the obligations of the Town of Prosper and All Storage Prosper Trail, LLC, related
to the design, construction, and reimbursement of collected wastewater impact fees to
fund the project.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute a Wastewater Impact Fees Reimbursement
Agreement between All Storage Prosper Trail, LLC, and the Town of Prosper, Texas,
related to the extension of sanitary sewer lines to serve the Cook Addition. The motion
was approved by a vote of 7-0.
Mayor Smith skipped to Item 12.
12. Consider and act upon authorizing the Town Manager to execute the Second
Amendment to the Thoroughfare Improvement Development Agreement between
Prosper Partners, LP, and the Town of Prosper, Texas, related to the extension of
thoroughfares to serve the Parks at Legacy development. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. The First Amendment to the Thoroughfare Improvement
Development Agreement expanded the scope of the thoroughfares to be constructed.
The purpose of the Second Amendment is to amend portions of the Thoroughfare
Improvement Development Agreement related to reimbursement of the thoroughfare
impact fees associated with property within the Parks at Legacy development that has
been sold to Meritage Homes, the developer of the Hills at Legacy. Prosper Partners and
Meritage Homes are requesting that the Meritage Property not be assessed thoroughfare
impact fees, and that the amount of reimbursement be reduced by $488,237 to Prosper
Partners. The obligation to construct the two eastern lanes of Legacy Drive and two
northern lanes of Prairie Drive adjacent to the proposed development, per the terms of the
First Amendment to the Thoroughfare Improvement Development Agreement, remains.
Councilmember Korbuly made a motion and Councilmember Hodges seconded the
motion to authorize the Town Manager to execute the Second Amendment to the
Thoroughfare Improvement Development Agreement between Prosper Partners, LP, and
the Town of Prosper, Texas, related to the extension of thoroughfares to serve the Parks
Item 4a
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at Legacy development. The motion was approved by a vote of 6-1, with Councilmember
Miller casting the opposing vote.
11. Consider and act upon authorizing the Town Manager to execute a Roadway Impact
Fees Reimbursement Agreement between Longo Toyota of Prosper and the Town
of Prosper, Texas, related to the construction of Mahard Parkway to serve Longo
Toyota. (HW)
The applicant has requested this item be tabled to a future Town Council meeting.
Councilmember Korbuly made a motion and Councilmember Dugger seconded the motion
to table Item 11. The motion was approved by a vote of 7-0.
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 – To discuss and consider economic development
incentives.
13b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
13c. Section 551.071 – Consultation with the Town Attorney regarding possible
litigation regarding bond issues, and all matters incidents and related
thereto.
The Town Council recessed into Executive Session at 8:10 p.m.
14. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 9:07 p.m. No action was taken as
a result of Executive Session.
15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Parks Field Quality Standards (DR)
Parks and Recreation Director Dudley Raymond presented information on the various
field quality standards for parks, which range from “A” being the lowest, and “AAAA”
being the highest. The majority of parks within the Town fall under a “AA” rating. The
Council expressed general satisfaction with the current conditions of the Town’s parks.
The Council noted their preference to keep game fields in better condition than practice
fields. Some park space within the Town may need to be improved with irrigation and
leveling to provide additional adequate practice space.
Mr. Raymond asked for Council feedback on the times of use for Town practice fields.
The Town Council expressed a preference that teams should be allocated one hour
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per week for practice time, with practice hours beginning at 5:00 p.m. and ending at
8:00-9:00 p.m., depending on the age range of the team.
Mr. Raymond updated the Council on the joint use of PISD facilities. The Town
currently cooperates with PISD to use district-owned facilities and fields when not in
use by PISD. The Town will need to consider whether it wants to provide space for off-
campus physical education classes in the future as demand for these programs grows.
The Council discussed the use of Town fields by youth sports teams, some of whose
participants do not reside within Town boundaries. Discussion was held on potentially
revising the boundaries of the youth sports teams to align with the Town boundaries.
The Council also discussed the possibility of implementing additional fees for
participants who reside outside Town limits. Town staff was directed to bring an item
back for discussion at a future Council meeting.
Home Occupation Standards (JW)
Development Services Director John Webb updated the Council on staff’s proposed
revision to the Zoning Ordinance related to home occupations. Town staff will bring
an item forward at a future Council meeting clarifying provisions in the ordinance.
Councilmember Korbuly requested Town staff review the Town’s requirements for the
operation of golf carts on public streets.
Town staff was directed to provide an update on the roads in Windsong Ranch at the
August 8, 2017, Town Council meeting.
16. Adjourn.
The meeting was adjourned at 9:52 p.m., on Tuesday, July 25, 2017.
These minutes approved on the 8th day of August, 2017.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
as of June 30, 2017
Budgetary Basis
Prepared by
Finance Department
August 8, 2017
Item 4b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
JUNE 2017
Table of Contents
Dashboard Charts 1 - 3
General Fund 4
Water-Sewer Fund 5
Debt Service Fund 6
Internal Service Fund 7
Vehicle and Equipment Replacement Fund 8
Storm Drainage Utility Fund 9
Park Dedication and Improvement Fund 10
TIRZ #1 - Blue Star Fund 11
TIRZ #2 - Matthews Southwest 12
Water Impact Fees Fund 13
Wastewater Impact Fees Fund 14
Thoroughfare Impact Fees Fund 15
Special Revenue Fund 16
Capital Projects Fund-General 17
Capital Projects Fund-Water/Sewer 18
Detail All Funds 19
Item 4b
1
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
100,000
200,000
300,000
400,000
500,000
600,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 14/15 FY15/16 FY 16/17
Item 4b
2
$22.261
$16.696
$15.006
$21.609
$16.207
$19.420
$- $5 $10 $15 $20 $25
Total Budget
YTD Budget
YTD Actual
In Millions
General Fund Revenues and Expenditures
Revenues Expenditures
$14.820
$11.115
$9.731
$14.252
$10.689
$9.746
$- $2 $4 $6 $8 $10 $12 $14 $16
Total Budget
YTD Budget
YTD Actual
In Millions
Water -Sewer Fund Revenues and Expenditures
Revenues Expenditures
Item 4b
3
Prosper is a place where everyone matters.
GENERAL FUND AT A GLANCE
%% Year
Passed
Resources 75.00%
Revenues 89.87%
Other Resources-Beginning Fund Balance 100.00%
Uses 75.00%
Expenditures 67.41%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
UTILITY FUNDS AT A GLANCE
%% Year
Passed
Resources 75.00%
Revenues 68.59%
Other Resources-Beginning Fund Balance 100.00%
Uses 75.00%
Expenditures 65.82%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
OTHER MAJOR IMPACT FEE FUNDS AT A GLANCE
%% Year
Passed
Resources 75.00%
Revenues 66.55%
Other Resources-Beginning Fund Balance 100.00%
Uses 75.00%
Expenditures 41.32%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
Category Budget YTD Actual
$21,609,381
$10,028,374
$19,420,316
$10,028,374
$0
Category Budget YTD Actual
$9,376,939$9,376,939
$15,005,567$22,260,816
$5,066,184
$14,597,852 $10,013,315
$9,277,657 $9,277,657
$15,220,792 $10,018,986
$8,654,717 $8,654,717
$0 $617,269
Category Budget YTD Actual
$9,293,730 $6,184,523
$14,702,277 $14,702,277
$0 $6,847,318
$16,968,639 $7,012,114
$7,027,368 $7,027,368
Town of Prosper
Monthly Financial Report FY 2016/2017
Through the Month Ended June 2017
Unaudited -Intended for Management Purposes Only
The following is a summary of the Town's financial results for operating funds. This information is
summarized from financial statements for the monthly period that ended June 2017.
Item 4b
4
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
GENERAL FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior Year
REVENUES
Property Taxes 10,003,217$ (490,682)$ 10,493,899$ 10,346,491$ -$ 10,346,491$ 99%1 8,364,880$ 24%
Sales Taxes 4,230,600 (402,591) 4,633,191 3,760,767 - 3,760,767 81%2,870,467 31%
Franchise Fees 739,400 - 739,400 572,926 - 572,926 77%510,477 12%
Building Permits 2,656,400 (84,904) 2,741,304 1,954,811 - 1,954,811 71%2 2,174,052 -10%
Fines 385,000 - 385,000 278,916 - 278,916 72%3 292,404 -5%
Other 2,571,587 2,001,354 2,616,587 2,506,405 - 2,506,405 96%2,205,881 14%
Total Revenues 20,586,204$ 1,023,177$ 21,609,381$ 19,420,316$ -$ 19,420,316$ 90%16,418,162$ 18%
EXPENDITURES
Administration 3,712,721$ 7,720$ 3,720,441$ 2,724,474$ 138,758$ 857,209$ 77%4 2,134,679$ 28%
Police 3,836,484 217,193 4,053,677 2,767,133 33,992 1,252,553 69%1,957,809 41%
Fire/EMS 4,733,929 303,622 5,037,551 3,308,145 31,309 1,698,096 66%2,356,190 40%
Public Works 3,470,908 52,345 3,523,253 2,193,711 55,463 1,274,079 64%1,531,762 43%
Community Services 2,728,045 66,872 2,794,917 1,851,079 92,775 851,063 70%1,380,630 34%
Development Services 2,218,078 74,067 2,292,145 1,575,393 126,978 589,774 74%1,268,131 24%
Engineering 829,967 8,865 838,832 585,631 5,812 247,389 71%479,877 22%
Total Expenses 21,530,132$ 730,684$ 22,260,816$ 15,005,567$ 485,087$ 6,770,162$ 70%11,109,078$ 35%
REVENUE OVER (UNDER) EXPENDITURES (943,928)$ 292,493$ (651,435)$ 4,414,749$ 5,309,084$
Beginning Fund Balance October 1-Unassigned/Unrestricted 10,028,374$ 10,028,374$ 5,284,611$
Ending Fund Balance 9,376,939$ 14,443,123$ 10,593,695$
Notes
1 Property taxes are billed in October and the majority of collections occur December through February.
2
3 Court fines are below projected budget through the year.
4 YTD expenditures are in line with budget. Encumbrances are for professional/contract services for the remainder of the year.
Building permits reflects a decline due to 30 building permits issued for Adara Windsong Ranch Apartments last year.
Item 4b
5
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
WATER-SEWER FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Public Works Revenues 11,722,007$ (989,054)$ 12,711,061$ 8,808,824$ -$ 3,902,237$ 69%1 7,382,297$ 19%
Administration Revenues 1,616,729 (75,563) 1,541,166 937,219 - 603,947 61%2 949,355 -1%
Total Revenues 13,338,736$ (1,064,617)$ 14,252,227$ 9,746,043$ -$ 4,506,184$ 68%8,331,651$ 17%
EXPENDITURES
Public Works 5,156,269$ 174,906$ 5,331,175$ 3,888,467$ 98,460$ 1,344,248$ 75%2,760,950$ 41%
Water Purchases 2,748,305 953,054 3,701,359 2,549,995 - 1,151,364 69%1,479,210 72%
Administration 5,880,578 (92,639) 5,787,939 3,292,547 1,580,646 914,746 84%3 2,931,298 12%
Total Expenses 13,785,152$ 1,035,322$ 14,820,474$ 9,731,009$ 1,679,106$ 3,410,358$ 77%7,171,458$ 36%
REVENUE OVER (UNDER) EXPENDITURES (446,416)$ (2,099,939)$ (568,247)$ 15,034$ 1,160,194$
Beginning Working Capital October 1 9,110,072 9,110,072 4,856,972
Ending Working Capital 8,541,825$ 9,125,106$ 6,017,166$
Notes
1 Public Works budgeted revenue reflects a recent budget amendment that will be collected in revenue during the peak months of summer.
2 Administration revenues are slightly lower than projected monthly budgeted revenue for Solid Waste charges due to commercial customers are now billed directly by the provider.
3 Administration expenditures and encumbrances reflect the principal and interest payments for bonds.
Average Monthly
Average
Cumulative
October 9.6%9.6%
Jun-17 Jun-16 Growth % November 7.6%17.2%
WATER SEWER WATER SEWER Change December 5.3%22.5%
# of Accts Residential 6,507 5,846 5,470 4,816 20.10%January 4.1%26.6%
#of Accts Commercial 258 174 219 142 19.67%February 4.3%30.9%
Consumption-Residential 95,395,490 40,669,358 56,751,300 31,990,785 53.33%March 4.6%35.5%
Consumption-Commercial 9,530,270 3,386,700 5,355,670 2,777,830 58.81%April 5.9%41.4%
Average Residential Water Consumption 14,660 10,375 41.30%May 7.1%48.5%
Billed ($) Residential $557,002.98 $341,207.25 June 8.5%57.0%
Billed ($) Commercial $73,271.60 $41,382.88 July 12.1%69.1%
Total Billed ($) $630,274.58 $295,747.77 $382,590.13 $238,382.30 49.12%August 14.5%83.6%
September 16.4%100.0%
Item 4b
6
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
DEBT SERVICE FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes-Delinquent 73,828$ -$ 73,828$ 315,489$ -$ (241,661)$ 427%2 63,646$ 396%
Property Taxes-Current 4,086,721 - 4,086,721 4,002,291 - 84,430 98%1 3,613,344 11%
Taxes-Penalties 21,439 - 21,439 80,979 - (59,540) 378%20,671 292%
Interest Income 18,000 - 18,000 20,962 - (2,962) 116%16,069 30%
Total Revenues 4,199,988$ -$ 4,199,988$ 4,419,720$ -$ (219,732)$ 105%3,713,729$ 19%
EXPENDITURES
Professional Services -$ -$ -$ 1,800$ 1,600$ (3,400)$ 4 -$
2008 CO Bond Payment 572,175 (41,175) 531,000 531,000 - - 100%3 594,203 -11%
2010 Tax Note Payment 368,376 (3,376) 365,000 365,000 - - 100%366,256 0%
2011 Refunding Bond Payment 118,541 (3,491) 115,050 115,050 - - 100%144,125 -20%
2012 GO Bond Payment 282,263 (107,263) 175,000 175,000 - - 100%-
2013 GO Refunding Bond 286,200 (131,200) 155,000 - 155,000 - 100%67,100 -100%
Bond Administrative Fees 21,000 - 21,000 11,900 - 9,100 57%2,000 495%
2014 GO Bond Payment 372,750 (117,750) 255,000 - 255,000 - 100%61,218 -100%
2015 GO Bond Payment 659,374 (614,374) 45,000 45,000 - - 100%303,510 -85%
2015 CO Bond Payment 374,800 (314,800) 60,000 60,000 - - 100%155,072 -61%
2016 GO Debt Payment 598,848 (191,948) 406,900 406,900 - - 100%-
2016 CO Debt Payment 528,483 (273,483) 255,000 255,000 - - 100%-
Bond Interest Expense - 1,798,860 1,798,860 911,183 887,677 - 100%-
Total Expenditures 4,182,810$ -$ 4,182,810$ 2,877,833$ 1,299,277$ 5,700$ 100%1,693,482$ 59%
REVENUE OVER (UNDER) EXPENDITURES 17,178$ -$ 17,178$ 1,541,887$ 2,020,247$
Beginning Fund Balance October 1 1,841,724 1,841,724 1,470,008
Ending Fund Balance Current Month 1,858,902$ 3,383,611$ 3,490,255$
Notes
1
2 Prosper received a significant AG delinquent tax payment in January.
3 Debt Service payments are made in the months of February and August. The 2017 financial report breaks out the principle and interest seperately.
Principle payments are paid completely in February except 2013 GO and 2014 GO bonds.
In order to reflect the Town's financial responsibility, Finance encumbered the full debt service payments for the year.
4 Arbitrage calculations services required as post issuance compliance.
Property taxes are billed in October and the majority of collections occur December through February.
Item 4b
7
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
INTERNAL SERVICE FUND-MEDICAL EXPENSE REIMBURSEMENT PROGRAM
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 20,000$ -$ 20,000$ 6,030$ -$ 13,970$ 30%16,065$ -62%
Interest Income 700 - 700 597 - 103 85%649 -8%
Transfers In 2,400 - 2,400 600 - 1,800 25%1,800 -67%
Total Revenue 23,100$ -$ 23,100$ 7,227$ -$ 15,873$ 31%18,514$ -61%
EXPENDITURES
MERP H & D Expense 40,000$ -$ 40,000$ 22,468$ -$ 17,532$ 56%11,121$
Total Expenditures 40,000$ -$ 40,000$ 22,468$ -$ 17,532$ 56%11,121$
REVENUE OVER (UNDER) EXPENDITURES (16,900)$ -$ (16,900)$ (15,241)$ 7,393$
Beginning Fund Balance October 1 116,207 116,207 117,609
Ending Fund Balance Current Month 99,307$ 100,966$ 125,002$
Note
Finance is budgeting the fund balance to be moved into the Health Insurance Trust Fund for the first of next fiscal year.
This fund will show minimal activity for the remainder of the year.
Employees are able to make claims on their accounts through March 15, 2017. The Town is still reconciling those claims.
MERP will continue to pay for Compass and other projected services coming online this fiscal year.
Item 4b
8
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
VEHICLE AND EQUIPMENT REPLACEMENT FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 500,781$ -$ 500,781$ 375,586$ -$ 125,195$ 75%375,586$ 0%
Other Reimbursements 18,000 - 18,000 1,664 - 16,336 9%1 81,867
Interest Income - - - 10,305 - (10,305) -
Transfers In - - - - - - -
Total Revenue 518,781$ -$ 518,781$ 387,554$ -$ 131,227$ 75%457,453$ -15%
EXPENDITURES
Vehicle Replacement 204,560$ 94,818$ 320,498$ 284,057$ 1$ 36,440$ 89%2 519,660$
Equipment Replacement - - - - - - 0%9,995
IT Replacement 30,350 - 30,350 27,800 - 2,550 92%3 5,723
Total Expenditures 234,910$ 94,818$ 350,848$ 311,857$ 1$ 38,990$ 89%535,378$
REVENUE OVER (UNDER) EXPENDITURES 283,871$ (94,818)$ 167,933$ 75,697$ (77,925)$
Beginning Fund Balance October 1 1,677,754 1,677,754 1,762,267
Ending Fund Balance Current Month 1,845,687$ 1,753,451$ 1,684,342$
Notes
1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur.
2
3
Budgeted vehicle replacements are paid or fully encumbered for the year.
Budgeted IT replacements are paid or fully encumbered for the year.
Item 4b
9
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
STORM DRAINAGE UTILITY FUND
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
45-4 Storm Drainage Utility Fee 344,725$ -$ 344,725$ 256,754$ -$ 87,971$ 74%1 231,366$ 11%
45-4 Interest Income 900 - 900 10,519 - (9,619) 1169%739 1323%
Other Revenue - - - - - - -
Total Revenue 345,625$ -$ 345,625$ 267,273$ -$ 78,352$ 77%232,105$ 15%
EXPENDITURES
Personnel Services 149,963$ 2,706$ 152,669$ 99,411$ -$ 53,258$ 65%57,530$ 73%
45-7 Operating Expenditures 215,249 32,400 247,649 188,567 38,415 20,667 92%2 65,232 189%
Total Expenses 365,212$ 35,106$ 400,318$ 287,977$ 38,415$ 73,926$ 82%122,762$ 135%
REVENUE OVER (UNDER) EXPENDITURES (19,587)$ (35,106)$ (54,693)$ (20,705)$ 109,342$
Beginning Working Capital October 1 167,585 167,585 261,398
Ending Working Capital Current Month 112,892$ 146,880$ 370,740$
Note
1 YTD revenue is in line with budget and reflects a 11% increase from this time last year.
2 YTD operating expenditures reflect the entire budget for bond payment and transfer out to capital projects fund.
Item 4b
10
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
PARK DEDICATION AND IMPROVEMENT FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year
REVENUES
60-4 Park Dedication-Fees 100,000$ -$ 100,000$ 488,779$ -$ (388,779)$ 489%423,631$ 15%
60-4 Park Improvements 100,000 - 100,000 207,837 - (107,837) 208%87,120 139%
Contributions - - - - - - -
60-4 Interest-Park Dedication 7,000 - 7,000 8,040 - (1,040) 115%5,173 55%
60-4 Interest-Park Improvements 3,800 - 3,800 6,012 - (2,212) 158%3,225 86%
Total Revenue 210,800$ -$ 210,800$ 710,668$ -$ (499,868)$ 337%519,150$ 37%
EXPENDITURES
60-5 Miscellaneous Expense -$ -$ -$ -$ -$ -$ 40$ -100%
Professional Services-Park Ded - - - - - - -
60-5 Professional Services-Park Imp - - - - - - -
Developer Reimbursement-Park Imp - - - - - - -
60-6 Capital Exp-Park Imp 90,000 914,260 1,004,260 192,577 803,985 7,698 99%1 459,768 -58%
60-6 Capital Exp-Park Ded - 534,590 534,590 30,728 397,607 106,255 80%2 596,788 -95%
Transfers Out - - - - - - -
Total Expenses 90,000$ 1,448,850$ 1,538,850$ 223,305$ 1,201,592$ 113,953$ 93%1,056,596$ -79%
REVENUE OVER (UNDER) EXPENDITURES 120,800$ (1,448,850)$ (1,328,050)$ 487,364$ (537,446)$
Beginning Fund Balance October 1 2,148,564 2,148,564 2,296,791
Ending Fund Balance Current Month 820,514$ 2,635,928$ 1,759,345$
Notes
1 Frontier Park North Field Improvements - design and CMAR services and encumbrance for contract.
2 Frontier Park North Field Improvements - CMAR services and encumbrance for contract.
Item 4b
11
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
TIRZ #1 - BLUE STAR
Original Budget Amended Current Year Prior Year Change from
Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
Water Impact Fees -$ -$ -$ 81,027$ -$
Wastewater Impact Fees - - - 63,816 -
East Thoroughfare Impact Fees - - - 656,379 -
Property Taxes - Current - - - 397,653 -
Other Revenue 2,132
Transfers In - - - - -
Total Revenue -$ -$ -$ 1,201,007$ -$
EXPENDITURES
Professional Services -$ -$ -$ -$ -$
Developer Rebate - - - (540,184) -
Transfers Out - - - - -
Total Expenses -$ -$ -$ (540,184)$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ 660,823$ -$
Beginning Fund Balance October 1 (7,500) (7,500) 1 (7,500)
Ending Fund Balance Current Month (7,500)$ 653,323$ (7,500)$
Note
1 Revenues reported as of September 30, 2016, to the TIRZ board is not reflected in the audited financial report.
This will be reported in the FY ending September 30, 2017, financial report in the amount of $576,311.
Item 4b
12
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
TIRZ #2 - MATTHEWS SOUTHWEST
Original Budget Amended Current Year Prior Year Change from
Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Impact Fee Revenue:
West Thoroughfare Impact Fees -$ -$ -$ 178,629$
Property Taxes - - - - -
Other Revenue - - - 424 -
Transfers In - - - - -
Total Revenue -$ -$ -$ 179,052$ -$
EXPENDITURES
Professional Services -$ -$ -$ -$ -$
Developer Rebate - - - 153,629 -
Transfers Out - - - - -
Total Expenditures -$ -$ -$ 153,629$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ 25,424$ 1 -$
Beginning Fund Balance October 1 - - -
Ending Fund Balance Current Month -$ 25,424$ -$
Note
1 Revenues reported as of September 30, 2016, to the TIRZ board is not reflected in the audited financial report.
This will be reported in the FY ending September 30, 2017, financial report in the amount of $178,628.50.
Item 4b
13
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
WATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Water 3,200,000$ -$ 3,200,000$ 2,476,205$
Interest - Water 29,700 - 29,700 23,094
Total Revenues 3,229,700$ -$ 3,229,700$ 2,499,299$
EXPENDITURES
Developer Reimbursements
TVG Westside Utility Developer Reimb 975,000$ 975,000$ -$ 975,000$ 1,111,818$ -$ (136,818)$ -$ (136,818)$
Prosper Partners Developer Reimb 195,000 195,000 - 195,000 - - 195,000 - 195,000
Preserve Doe Creek Developer Reimb 713,460 532,586 180,874 713,460 713,457 - 3 - 3
Prosper Lakes Developer Reimb 251,000 - 251,000 251,000 50,700 - 200,300 - 200,300
Total Developer Reimbursements 2,134,460$ 1,702,586$ 431,874$ 2,134,460$ 1,875,975$ -$ 258,485$ -$ 258,485$
Capital Expenditures
Impact Fee Study 67,473$ -$ 13,457$ 13,457$ 13,457$ -$ 0$ 44,379$ 9,637$
Prosper Trail EST 4,403,300 - 818,669 818,669 623,305 195,364 (0) 2,540,459 1,044,171 Construction 98% complete
Lower Pressure Plane Pump Station Design 127,081 1,726,000 (1,726,000) - 11,335 - (11,335) 31,022 84,724
County Line Elevated Storage 565,700 337,500 228,200 565,700 - 325,250 240,450 - 240,450 Design contract schedule 4/11/17
Kroger Reimb Prosper Trail 130,000 - - - - - - 130,000 - Project completed
24" WL Connector County Line EST 829,850 70,775 759,075 829,850 - 797,000 32,850 - 32,850 Design contract schedule 4/11/17
Traffic Signal at First and DNT 25,000 - - - - - - 25,000 - Funds transferred to Thoroughfare Fund
Custer Road Pump Station Expansion 134,100 - 134,100 134,100 - 134,100 - - - Construction start date Winter 2018
42" Lovers Lane Transmission Line 925,590 - 925,590 925,590 892,229 5,089 28,272 - 28,272 Construction complete
Total Projects 7,208,094$ 2,134,275$ 1,153,091$ 3,287,366$ 1,540,325$ 1,456,803$ 290,237$ 2,770,860$ 1,440,105$
Total Expenditures 9,342,554$ 3,836,861$ 1,584,965$ 5,421,826$ 3,416,301$ 1,456,803$ 548,722$ 2,770,860$ 1,698,589$
REVENUE OVER (UNDER) EXPENDITURES (2,192,126)$ (917,002)$
Beginning Fund Balance October 1 4,900,480 4,900,480
Ending Fund Balance Current Month 2,708,354$ 3,983,478$
Item 4b
14
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
WASTEWATER IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Impact Fees Wastewater 600,000$ -$ 600,000$ 331,313$
Interest - Wastewater 7,800 - 7,800 9,217
Upper Trinity Equity Fee - - - 60,000
Total Revenues 607,800$ -$ 607,800$ 400,530$
EXPENDITURES
Developer Reimbursements
Impact Fee Reimbursement LaCima 5,000$ 5,000$ -$ 5,000$ -$ -$ 5,000$ -$ 5,000$
TVG Westside Utility Developer Reimb 170,750 170,750 - 170,750 132,819 - 37,931 - 37,931
Prosper Partners Utility Developer Reimb 34,150 34,150 - 34,150 - - 34,150 - 34,150
Frontier Estates Developer Reimb 71,300 71,300 - 71,300 10,928 - 60,372 - 60,372
Brookhollow Developer Reimb - - - - 1,366 (1,366) - (1,366)
LaCima #2 Interceptor 220,000 465,000 (245,000) 220,000 - - 220,000 - 220,000 Development-scheduled for payment Summer 2017
Total Developer Reimbursements 501,200$ 746,200$ (245,000)$ 501,200$ 145,113$ -$ 356,087$ -$ 356,087$
Capital Expenditures
Impact Fee Study 112,993$ -$ 22,541$ 22,541$ 22,541$ -$ (0)$ 90,452$ -$
Public Works Interceptor 1,045,000 - 1,045,000 1,045,000 320,488 577,411 147,101 - 147,101 Construction 50% complete
Total Projects 1,157,993$ -$ 1,067,541$ 1,067,541$ 343,029$ 577,411$ 147,101$ 90,452$ 147,101$
Total Expenditures 1,659,193$ 746,200$ 822,541$ 1,568,741$ 488,142$ 577,411$ 503,188$ 90,452$ 503,188$
REVENUE OVER (UNDER) EXPENDITURES (960,941)$ (87,611)$
Beginning Fund Balance October 1 1,648,867 1,648,867
Ending Fund Balance Current Month 687,926$ 1,561,256$
Item 4b
15
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
THOROUGHFARE IMPACT FEES FUND
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
East Thoroughfare Impact Fees 4,000,000$ -$ 4,000,000$ (443,304)$ The negative revenue reflects prior period adjustment to report TIRZ impact fees in the correct fund.
West Thoroughfare Impact Fees 1,200,000 - 1,200,000 2,984,869 Increased collections in West Thoroughfare Impact fees is used for developer reimbursement
Interest-East Thoroughfare Impact Fees 32,560 - 32,560 29,232
Interest-West Thoroughfare Impact Fees 12,870 - 12,870 3,227
Total Revenues 5,245,430$ -$ 5,245,430$ 2,574,025$
EXPENDITURES
East
Impact Fee Study 17,322$ -$ 3,461$ 3,461$ 3,461$ -$ 0$ 11,388$ 2,473$
Impact Fee Reimbursement Lakes of LaCima 300,000 300,000 - 300,000 - - 300,000 199,029 100,971
Frontier Pkwy BNSF Overpass 2,340,000 2,340,000 - 2,340,000 - - 2,340,000 - 2,340,000 Planning stage-all parties agreed to shared contribution
Prosper Trail (Kroger - Coit)3,305,000 3,000,000 - 3,000,000 92,117 - 2,907,884 169,770 3,043,114 Design 95% complete-construction start Fall 2017
Prosper Trail (Coit - Custer)610,000 540,000 70,000 610,000 81,044 528,956 - - - Design 28% complete-field survey 100% complete
Kroger Reimbursement - Prosper Tr 960,000 - - - - - - 954,933 5,067 Project completed
Coit Road (First - Frontier)700,000 770,000 (70,000) 700,000 207,372 482,528 10,100 - 10,100 Design 40% complete
Custer Turn Lane - Prosper Tr 100,000 100,000 - 100,000 - - 100,000 - 100,000 TxDOT on hold
First St. DNT-Coleman-EAST 585,000 - 350,000 350,000 193,883 - 156,117 195,000 196,117 Design 70% complete
Total East 8,917,322$ 7,050,000$ 353,461$ 7,403,461$ 577,876$ 1,011,484$ 5,814,101$ 1,530,120$ 5,797,842$
West
Impact Fee Study 17,322 -$ 3,461$ 3,461$ 3,461$ -$ 0$ 11,388$ 2,473$
TVG Developer Reimb 500,000 500,000 - 500,000 1,918,076 - (1,418,076) - (1,418,076) See increased impact fee collections
Parks at Legacy Developer Reimb 100,000 100,000 - 100,000 204,985 - (104,985) - (104,985) See increased impact fee collections
200,000 200,000 - 200,000 - - 200,000 - 200,000 Design contract anticipated to Council Summer 2017
First St. DNT-Coleman-EAST 355,000 - 98,200 98,200 179,969 -$ (81,769) 152,130$ 22,901 Design 70% complete
Teel Parkway-DCFWSD#10 300,000 - - - - - - - 300,000 Anticipate payment to developer early summer 2017
Total West 1,472,322$ 800,000$ 101,661$ 901,661$ 2,306,490$ -$ (1,404,829)$ 163,518$ (997,686)$
Total Expenditures 10,389,644$ 7,850,000$ 455,122$ 8,305,122$ 2,884,366$ 1,011,484$ 4,409,271$ 1,693,638$ 4,800,156$
REVENUE OVER (UNDER) EXPENDITURES (3,059,692)$ (310,341)$
Beginning Fund Balance October 1 5,870,266 5,870,266
Ending Fund Balance Current Month 2,810,574$ 5,559,925$
Cook Lane (First - End)
Item 4b
16
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
Expected Year to Date Percent 75%
SPECIAL REVENUE FUNDS
Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from
Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Obligated Prior Year
REVENUES
Police Donation Revenue 12,000$ -$ 12,000$ 12,410$ -$ (410)$ 103%11,532$ 8%
Police Grant - - - - - - -
Fire Donation Revenue 8,400 - 8,400 10,167 - (1,767) 121%9,010 13%
Child Safety Revenue 8,000 - 8,000 6,237 - 1,763 78%6,608
Court Security Revenue 7,000 - 7,000 5,060 - 1,940 72%-
Court Technology Revenue 9,000 - 9,000 6,746 - 2,254 75%-
LEOSE Revenue - - - 2,398 - (2,398) 1,769
Library Grant - - - - - - -
Interest Income 8,000 - 8,000 792 - 7,208 10%8,279 -90%
Prosper Christmas Donations 12,000 - 12,000 13,706 - (1,706) 114%-
Tree Mitigation Revenue - - - - - - 45,500
Cash Seizure/Forfeiture - - - 3,814 - (3,814) 650
Donations - ITTCC - - - 1,000 - (1,000) -
Transfer In - - - 1,119 - (1,119) -
Total Revenue 64,400$ -$ 64,400$ 63,450$ -$ 950$ 99%83,347$ -24%
LEOSE Expenditure -$ -$ -$ 2,065$ -$ (2,065)$ 500$
Prosper Christmas Expense 40,000 - 40,000 29,955 5,350 4,695 88%-
Court Technology Expense 18,000 - 18,000 41 - 17,959 0%-
Court Security Expense 8,179 10,649 18,828 11,654 - 7,173 62%-
Police Donation Expense 10,000 - 10,000 5,836 - 4,164 58%4,100
Fire Donation Expense - - - 2,431 - (2,431) 2,962 -18%
Child Safety Expense 10,000 - 10,000 1,148 - 8,852 11%6,906
Tree Mitigation Expense 14,000 - 14,000 - - 14,000 0%-
Library Grant Expense - - - - - - -
Police Seizure Expense 5,000 - 5,000 815 - 4,185 16%330 147%
Transfer Out - - - 882,729 - (882,729)
Total Expenses 105,179$ 10,649$ 115,828$ 936,675$ 5,350$ (826,198)$ 809%14,798$ 6230%
REVENUE OVER (UNDER) EXPENDITURES (40,779)$ (10,649)$ (51,428)$ (873,226)$ 68,549$
Beginning Fund Balance October 1 1,143,867$ 1,143,867$ 857,283$
Ending Fund Balance Current Month 1,092,439$ 270,641$ 925,832$
Item 4b
17
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
CAPITAL PROJECTS FUND-GENERAL
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Grants -$ -$ -$ -$
Contributions/Interlocal Revenue - - - 3,000,000
Bond Proceeds 12,792,496 - 12,792,496 - closing on 2017 CO bonds 7/27/17
Interest - - - 21,542
Interest-2004 Bond 2,000 - 2,000 1,523
Interest-2006 Bond 600 - 600 2,056
Interest-2008 Bond 7,500 - 7,500 498
Interest-2012 GO Bond 12,000 - 12,000 696
Interest-2015 Bond - - - 17,030
Interest-2016 Bond - - - 52,052
Transfers In-Bond Proceeds 1,665,000 2,274,268 3,939,268 9,700,485
Total Revenues 14,479,596$ 2,274,268$ 16,753,864$ 12,795,882$
EXPENDITURES
Coleman-Prosper Tr to Prosper HS 4,400,000$ -$ 46,162$ 46,162$ 20,892$ 31,459$ (6,189)$ 4,321,893$ 25,756$ Project complete
Downtown Enhancements 1,850,000 1,850,000 - 1,850,000 61,520 34,780 1,753,700 51,300 1,702,400 Design 85% complete
Seventh Street (Coleman-PSID)990,000 - 200 200 200 - - 985,288 4,512 Project complete
West Prosper Roads 12,781,000 - 6,691,786 6,691,786 865,461 5,826,325 0 6,089,214 - Phase 1-Construction 99% complete
- - Phase 2-design 90% complete
Prosper Trail (Kroger to Coit)975,000 - 1,059,610 1,059,610 40,446 44,164 975,001 200,549 975,000 Design 95% complete
First Street (DNT to Coleman)660,672 - 174,412 174,412 39,744 148,149 (13,481) 395,224 77,555 Design 70% complete
Old Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 1,000,000 - 1,000,000 - - 1,000,000 - 1,000,000 Negotiations on design contract
Fishtrap Rd (Artesia to Dallas Parkway) & 2,037,676 - 1,262,277 1,262,277 32,668 - 1,229,609 2,005,005 3 Project complete
First St (Coit to Custer Rd)- -
Prosper Road Improvements 1,415,906 - - - - - - 1,415,906 (0) Project complete
Main Street (First - Broadway)625,000 625,000 - 625,000 89,560 508,782 26,658 - 24 Construction 31% complete
Eighth Street (Church-PISD)260,000 260,000 - 260,000 - - 260,000 - 260,000 Project moved to 2020-2025
Church Street (First-PISD)750,000 - 595,060 595,060 595,060 - - 89,300 65,640 Project complete
Field Street (First-Broadway)250,000 250,000 - 250,000 - - 250,000 - 250,000 Project moved to 2020-2025
Parvin Road (Good Hope-FM1385)270,000 270,000 - 270,000 - - 270,000 - 270,000 Project moved to 2020-2025
Pasewark (Preston-Hickory)400,000 400,000 - 400,000 - - 400,000 - 400,000 Project moved to 2020-2025
Parvin (Broadway-Eighth)515,000 515,000 - 515,000 - 388,980 126,021 - 126,021 Construction 8% complete
Sixth Street (Coleman-Church)430,000 430,000 - 430,000 - 252,298 177,702 - 177,702 Construction 8% complete
Third Street (Church-Lane)320,000 320,000 - 320,000 - 232,765 87,236 - 87,236 Construction 8% complete
Town Hall Infrastructure Improvements 1,307,400 1,275,000 32,800 1,307,800 252,813 987,850 67,137 (139,871) 206,607 Construction 27% complete
Total Street Projects 31,237,654$ 7,195,000$ 9,862,307$ 17,057,307$ 1,998,364$ 8,455,552$ 6,603,392$ 15,413,808$ 5,628,455$
SH289 Median Lighting 1,000,000$ -$ 6,590$ 6,590$ -$ 6,590$ (0)$ 953,203$ 40,206$ Project complete
Decorative Monument Street Signs 150,020 - - - 5,543 - (5,543) 109,943 40,077 Construction 95% complete
Coit Rd (US 380 - First) Median Lighting 450,000 - - - - - - - - Design stage
Total Traffic Projects 1,600,020$ -$ 6,590$ 6,590$ 5,543$ 6,590$ (5,543)$ 1,063,146$ 80,284$
Frontier Park - North Field Improvements 10,060,815$ 9,526,225$ -$ 9,526,225$ 3,783,623$ 5,782,102$ (39,500)$ -$ 495,090$ Construction 40% complete
Total Park Projects 10,060,815$ 9,526,225$ -$ 9,526,225$ 3,783,623$ 5,782,102$ (39,500)$ -$ 495,090$
Windsong Ranch Fire Station 7,500,000$ -$ 187,225$ 187,225$ 255,802$ 46,644$ 7,097,167$ 147,031$ Completed
Town Hall Professional Services 2,040,695 1,450,000 245,313 1,695,313 464,515 265,199 1,720,054 (143,874)
Town Hall Multipurpose Facility 19,989,691 10,000,000 1,176,691 11,176,691 6,801,236 12,796,455 - 392,000 Construction 36% complete
Town Hall - FF&E 1,362,000 - - - - - - -
Windsong Ranch Fire - Apparatus 1,078,000 - 340,002 340,002 83,183 262,982 720,900 10,936 Ambulance purchase reflected this month financials-
Total Facility Projects 31,970,386$ 11,450,000$ 1,949,231$ 13,399,231$ 7,604,735$ 13,371,280$ -$ 9,538,120$ 406,093$ see encumbrance
Transfer Out - GF -$ -$ -$ -$ 45,000$ -$ -$ -$ -$ Streets transferred to CIP in 15/16 for asphalt repairs project
that was not done so funds were transferred back to GF-Streets
Total Expenditures 74,868,875$ 28,171,225$ 11,818,128$ 39,989,353$ 13,437,265$ 27,615,524$ 6,558,349$ 26,015,074$ 6,609,922$
REVENUE OVER (UNDER) EXPENDITURES (23,235,489)$ (641,383)$
Beginning Fund Balance October 1 12,955,728 12,955,728
Ending Fund Balance Current Month (10,279,761)$ 12,314,345$
Item 4b
18
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
June 30, 2017
CAPITAL PROJECTS FUND-WATER/SEWER
Current Year Current Year Current Year Project
Project Original Budget Amended Current Year Current Year Current Remaining Prior Year Budget STATUS OF
Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT
REVENUES
Interest Income 37,200$ -$ 37,200$ 14,389$
Bond Proceeds 11,138,450 - 11,138,450 -
Transfers In - - - 90,975 Transfer from Water Impact Fund for Lower Pressure Plane Pump Station Design & 2016 CO Bonds for Old Town Drainage projects
Total Revenues 11,175,650$ -$ 11,175,650$ 105,364$
EXPENDITURES
PRV's at BNSF Railroad 582,000$ -$ 115,096$ 115,096$ 117,456$ 1,563$ (3,923)$ 28,788$ 434,193$ Pre-Construction
Lower Pressure Plane Pump Station Design 22,960,919 22,960,919 - 22,960,919 7,398 39,286 22,914,235 102,199 22,812,036 Construction complete for Lovers Lane
Prosper Trail EST Construction 517,300 - 34,930 34,930 25,280 9,650 (0) 456,389 25,981 Construction 98% complete
Total Water Projects 24,060,219$ 22,960,919$ 150,026$ 23,110,945$ 150,134$ 50,500$ 22,910,312$ 587,375$ 23,272,210$
Downtown Drainage-Hawk Ridge 165,000$ -$ -$ -$ 154,219$ -$ (154,219)$ -$ 10,781$
Old Town Drainage 500,000 500,000 - 500,000 - 31,480 468,520 19,720 448,800 Design 30% complete
Coleman Rd Drainage 300,000 282,500 - 282,500 - 3,350 279,150 17,500 279,150 Ongoing - second phase to Council Summer 2017
Old Town Land Drainage Land Acq 750,000 750,000 - 750,000 6,783 580 742,637 59,920 682,717 Phase I Summer 2017; Phase II early 2018
Old Town Drainage Broadway Design & Construction 750,000 750,000 - 750,000 - - 750,000 - 750,000 Phase I design Summer 2017; Phase II 2018
Old Town Drainage Trunk Main 600,000 600,000 - 600,000 532,547 67,453 - - - Construction 30% complete
Old Town Drainage-First and Main 800,000 800,000 - 800,000 - 291,737 508,263 - 508,263 2017
Amberwood Farms Drainage 32,000 32,000 - 32,000 - - 32,000 - 32,000 Project on hold
Total Drainage Projects 3,897,000$ 3,714,500$ -$ 3,714,500$ 693,549$ 394,600$ 2,626,351$ 97,140$ 2,711,711$
Total Expenses 27,957,219$ 26,675,419$ 150,026$ 26,825,445$ 843,683$ 445,099$ 25,536,663$ 684,515$ 25,983,921$
(15,649,795)$ (738,319)$
Beginning Working Capital October 1 5,664,920 5,664,920
Ending Working Capital Current Month (9,984,875)$ 4,926,601$
Item 4b
19
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-4035-10-00 3% Construction Fee - 363,000.00 - 363,000.00 - 541,235.19 - 371,281.19 149.10 178,235.19
100-4061-10-00 Notary Fees - 200.00 - 200.00 - 218.00 - 30.00 109.00 18.00
100-4105-10-00 Property Taxes -Delinquent - 113,138.00 - 113,138.00 - 586,044.28 - 63,887.00 517.99 472,906.28
100-4110-10-00 Property Taxes -Current - 9,848,328.00 - 490,682.00 - 10,339,010.00 - 9,607,955.64 - 45,138.43 92.93 - 731,054.36
100-4115-10-00 Taxes -Penalties - 41,751.00 - 41,751.00 - 152,491.40 - 29,864.05 365.24 110,740.40
100-4120-10-00 Sales Taxes - 4,230,600.00 - 402,591.00 - 4,633,191.00 - 3,760,767.28 - 419,673.18 81.17 - 872,423.72
100-4130-10-00 Sales Tax-Mixed Beverage - 19,000.00 - 19,000.00 - 8,005.09 42.13 - 10,994.91
100-4140-10-00 Franchise Taxes - Electric - 420,000.00 - 420,000.00 - 351,182.49 - 252,472.82 83.62 - 68,817.51
100-4150-10-00 Franchise Taxes - Telephone - 190,000.00 - 190,000.00 - 93,780.10 49.36 - 96,219.90
100-4160-10-00 Franchise Taxes - Gas - 92,000.00 - 92,000.00 - 91,194.67 99.13 - 805.33
100-4170-10-00 Franchise Taxes - Road Usage - 9,350.00 - 9,350.00 - 18,596.93 - 64.75 198.90 9,246.93
100-4190-10-00 Franchise Fee-Cable - 28,050.00 - 28,050.00 - 18,171.73 64.78 - 9,878.27
100-4200-10-00 T-Mobile Fees - 34,608.00 - 34,608.00 - 25,953.75 - 2,883.75 74.99 - 8,654.25
100-4201-10-00 Tierone Converged Network - 18,000.00 - 18,000.00 - 13,500.00 - 1,500.00 75.00 - 4,500.00
100-4202-10-00 NTTA Tag Sales - 150.00 - 150.00 - 80.00 53.33 - 70.00
100-4205-10-00 Blue Wireless Fees (Panaband)- 23,808.00 - 23,808.00 - 19,043.99 - 2,281.31 79.99 - 4,764.01
100-4206-10-00 Verizon Antenna Lease - 28,000.00 - 28,000.00 - 28,000.00
100-4218-10-00 Administrative Fees-EDC - 7,500.00 - 7,500.00 - 11,250.00 - 1,250.00 150.00 3,750.00
100-4230-10-00 Other Permits - 870.00 - 870.00 - 1,110.00 - 120.00 127.59 240.00
100-4610-10-00 Interest Income - 36,000.00 - 36,000.00 - 70,714.47 - 14,939.48 196.43 34,714.47
100-4910-10-00 Other Revenue - 25,000.00 - 25,000.00 - 12,022.07 - 11.00 48.09 - 12,977.93
100-4995-10-00 Transfer In/Out - 1,091,166.00 - 1,091,166.00 - 818,374.50 - 90,930.50 75.00 - 272,791.50
100-4410-10-07 Court Fines - 385,000.00 - 385,000.00 - 278,915.71 - 20,699.46 72.45 - 106,084.29
100-4610-10-07 Interest Income - 3,600.00 - 3,600.00 - 1,232.51 34.24 - 2,367.49
100-4930-10-99 Insurance Proceeds - 30,226.32 - 27,626.32 30,226.32
100-4030-20-01 Miscellaneous - 485.00 485.00
100-4230-20-01 Other Permits - 660.00 - 660.00 - 1,350.00 - 125.00 204.55 690.00
100-4440-20-01 Accident Reports - 880.00 - 880.00 - 673.00 - 30.00 76.48 - 207.00
100-4450-20-01 Alarm Fee - 40,700.00 - 40,700.00 - 34,864.00 - 3,167.00 85.66 - 5,836.00
100-4910-20-01 Other Revenue - 500.00 - 500.00 - 4,672.50 - 502.50 934.50 4,172.50
100-4310-30-01 Charges for Services - 220,000.00 - 220,000.00 - 188,354.47 - 18,200.33 85.62 - 31,645.53
100-4411-30-01 CC Fire Assoc - 499.62 499.62
100-4510-30-01 Grants - 4,171.26 - 4,171.26 4,171.26
100-4315-30-05 Fire Review/Inspect Fees - 40,000.00 - 40,000.00 - 68,275.00 - 3,075.00 170.69 28,275.00
100-4012-40-01 Saturday Inspection Fee - 100.00 100.00
100-4017-40-01 Contractor Registration Fee - 68,985.00 - 68,985.00 - 81,100.00 - 10,100.00 117.56 12,115.00
100-4060-40-01 NSF Fees - 60.00 60.00
100-4210-40-01 Building Permits - 2,656,400.00 - 84,904.00 - 2,741,304.00 - 1,954,810.51 - 252,924.06 71.31 - 786,493.49
100-4230-40-01 Other Permits - 200,000.00 - 200,000.00 - 193,937.50 - 23,435.00 96.97 - 6,062.50
100-4240-40-01 Plumb/Elect/Mech Permits - 45,000.00 - 45,000.00 - 38,585.90 - 4,666.00 85.75 - 6,414.10
100-4242-40-01 Re-inspection Fees - 35,000.00 - 35,000.00 - 47,800.00 - 3,650.00 136.57 12,800.00
100-4910-40-01 Other Revenue - 10,000.00 - 10,000.00 - 24,905.87 - 3,603.11 249.06 14,905.87
100-4245-40-02 Health Inspections - 19,340.00 - 19,340.00 - 20,930.00 - 4,500.00 108.22 1,590.00
Item 4b
20
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-4910-40-02 Other Revenue - 875.00 - 875.00 - 9,081.20 1,037.85 8,206.20
100-4220-40-03 Zoning Application Fees - 20,000.00 - 20,000.00 - 16,124.94 - 430.00 80.63 - 3,875.06
100-4225-40-03 Development Application Fees - 100,000.00 - 100,000.00 - 40,130.00 - 5,810.00 40.13 - 59,870.00
100-4910-40-03 Other Revenue - 3,000.00 - 3,000.00 - 7,995.00 - 705.00 266.50 4,995.00
100-4910-50-01 Other Revenue - 15,000.00 - 15,000.00 - 13,140.00 - 5,400.00 87.60 - 1,860.00
100-4995-50-01 Transfer In - 45,000.00 - 45,000.00 - 45,000.00 100.00
100-4056-60-00 Field Rental Fees - 49,500.00 - 49,500.00 - 56,062.50 - 60.00 113.26 6,562.50
100-4057-60-00 Pavilion User Fees - 3,500.00 - 3,500.00 - 3,240.00 - 305.00 92.57 - 260.00
100-4058-60-00 Park Program Fees - 44,000.00 - 44,000.00 - 40,018.45 - 12,955.06 90.95 - 3,981.55
100-4063-60-05 Lost Fees - 275.00 - 275.00 - 38.93 14.16 - 236.07
100-4064-60-05 Printing/Copying Fees - 60.00 - 60.00 - 86.70 - 26.50 144.50 26.70
100-4065-60-05 Book Fines - 660.00 - 660.00 - 1,024.12 - 172.23 155.17 364.12
100-4510-60-05 Grants - 2,500.00 - 2,500.00 - 10,731.24 429.25 8,231.24
100-4910-60-05 Other Revenue - 250.00 - 250.00 - 2.06 0.82 - 247.94
100-5110-10-01 Salaries & Wages 68,097.00 1,880.95 69,977.95 49,997.35 5,421.28 71.45 19,980.60
100-5140-10-01 Salaries - Longevity Pay 215.00 215.00 215.00 100.00
100-5145-10-01 Social Security Expense 4,235.00 4,235.00 3,087.95 333.30 72.92 1,147.05
100-5150-10-01 Medicare Expense 991.00 991.00 722.18 77.95 72.87 268.82
100-5155-10-01 SUTA Expense 171.00 171.00 171.00 100.00
100-5160-10-01 Health/Dental Insurance 6,100.00 6,100.00 4,833.96 468.84 79.25 1,266.04
100-5165-10-01 Dental Insurance 433.00 433.00 294.30 32.82 67.97 138.70
100-5170-10-01 Life Insurance 92.00 92.00 78.42 9.38 85.24 13.58
100-5175-10-01 Liability (TML)/Workers' Comp 139.00 139.00 50.53 5.46 36.35 88.47
100-5180-10-01 TMRS Expense 9,174.00 9,174.00 6,636.10 734.98 72.34 2,537.90
100-5185-10-01 Long/Short Term Disability 126.00 126.00 89.86 10.30 71.32 36.14
100-5186-10-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 352.44 39.16 58.74 247.56
100-5190-10-01 Contract Labor 100.00 100.00 45.00 45.00 55.00
100-5210-10-01 Supplies 1,200.00 - 233.00 967.00 837.89 86.65 129.11
100-5212-10-01 Building Supplies 1,000.00 1,000.00 707.37 70.74 292.63
100-5230-10-01 Dues,Fees,& Subscriptions 2,550.00 233.00 2,783.00 2,782.94 100.00 0.06
100-5240-10-01 Postage and Delivery 100.00 100.00 3.44 3.44 96.56
100-5250-10-01 Publications 400.00 400.00 53.12 13.28 346.88
100-5280-10-01 Printing and Reproduction 150.00 150.00 150.00
100-5330-10-01 Copier Expense 250.00 250.00 189.82 20.38 75.93 60.18
100-5340-10-01 Building Repairs 500.00 500.00 164.91 32.98 335.09
100-5410-10-01 Professional Services 272,110.00 16,730.00 288,840.00 196,719.10 22,351.09 87,987.64 68.11 4,133.26
100-5430-10-01 Legal Fees 72,450.00 72,450.00 72,038.28 11,062.19 99.43 411.72
100-5480-10-01 Contracted Services 9,755.00 400.00 10,155.00 7,984.07 1,238.04 78.62 2,170.93
100-5524-10-01 Gas 500.00 500.00 446.31 46.56 89.26 53.69
100-5525-10-01 Electricity 7,250.00 7,250.00 3,331.00 360.54 45.95 3,919.00
100-5526-10-01 Data Network 1,000.00 - 400.00 600.00 341.91 37.99 56.99 258.09
100-5530-10-01 Travel 250.00 250.00 250.00
100-5533-10-01 Mileage Expense 200.00 200.00 200.00
Item 4b
21
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5536-10-01 Training/Seminars 200.00 200.00 139.00 69.50 61.00
100-5110-10-02 Salaries & Wages 128,561.00 9,908.74 138,469.74 94,319.13 10,714.59 68.12 44,150.61
100-5140-10-02 Salaries - Longevity Pay 210.00 210.00 210.00 100.00
100-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 780.00 75.00 72.22 300.00
100-5145-10-02 Social Security Expense 8,054.00 8,054.00 5,912.60 669.34 73.41 2,141.40
100-5150-10-02 Medicare Expense 1,884.00 1,884.00 1,382.78 156.54 73.40 501.22
100-5155-10-02 SUTA Expense 513.00 513.00 374.86 73.07 138.14
100-5170-10-02 Life Insurance 195.00 195.00 166.32 18.48 85.29 28.68
100-5175-10-02 Liability (TML)/Workers' Comp 265.00 265.00 95.32 10.79 35.97 169.68
100-5180-10-02 TMRS Expense 12,701.00 12,701.00 9,364.55 1,036.41 73.73 3,336.45
100-5185-10-02 Long/Short Term Disability 172.00 172.00 126.43 14.48 73.51 45.57
100-5193-10-02 Records Retention 2,470.00 - 2,200.00 270.00 221.50 82.04 48.50
100-5210-10-02 Supplies 1,200.00 500.00 1,700.00 1,499.19 88.19 200.81
100-5212-10-02 Building Supplies 1,000.00 1,000.00 693.31 69.33 306.69
100-5220-10-02 Office Equipment 500.00 500.00 105.12 21.02 394.88
100-5230-10-02 Dues,Fees,& Subscriptions 1,860.00 1,860.00 437.50 23.52 1,422.50
100-5240-10-02 Postage and Delivery 200.00 200.00 91.56 13.56 45.78 108.44
100-5280-10-02 Printing and Reproduction 1,135.00 - 900.00 235.00 31.67 13.48 203.33
100-5290-10-02 Other Charges and Services 100.00 100.00 51.98 51.98 48.02
100-5310-10-02 Rental Expense 5,800.00 - 1,300.00 4,500.00 3,422.48 559.80 76.06 1,077.52
100-5330-10-02 Copier Expense 1,500.00 1,500.00 1,278.39 133.34 85.23 221.61
100-5340-10-02 Building Repairs 1,000.00 - 500.00 500.00 500.00
100-5415-10-02 Tution Reimbursement 2,315.00 2,315.00 - 2,315.00
100-5430-10-02 Legal Fees 21,600.00 21,600.00 12,005.55 2,125.96 55.58 9,594.45
100-5435-10-02 Legal Notices/Filings 5,100.00 2,000.00 7,100.00 7,156.30 771.60 100.79 - 56.30
100-5460-10-02 Election Expense 14,650.00 - 6,000.00 8,650.00 7,171.68 3,408.21 82.91 1,478.32
100-5480-10-02 Contracted Services 14,905.00 13,613.00 28,518.00 10,375.00 6,000.00 36.38 12,143.00
100-5520-10-02 Telephones 600.00 600.00 516.68 34.99 86.11 83.32
100-5526-10-02 Data Network 460.00 460.00 341.91 37.99 74.33 118.09
100-5530-10-02 Travel 4,600.00 - 1,000.00 3,600.00 1,735.34 48.20 1,864.66
100-5533-10-02 Mileage Expense 800.00 800.00 327.74 40.97 472.26
100-5536-10-02 Training/Seminars 2,690.00 2,690.00 395.00 14.68 2,295.00
100-5538-10-02 Council/Public Official Expnse 21,000.00 9,000.00 30,000.00 21,026.79 1,349.58 70.09 8,973.21
100-5600-10-02 Special Events 2,881.00 1,100.00 3,981.00 3,843.91 1,000.00 96.56 137.09
100-5110-10-03 Salaries & Wages 426,332.00 15,435.11 441,767.11 297,268.46 31,391.06 67.29 144,498.65
100-5115-10-03 Salaries - Overtime 1,808.00 1,808.00 221.65 12.26 1,586.35
100-5126-10-03 Salaries-Vacation Buy-Out 4,021.00 4,021.00 2,500.31 62.18 1,520.69
100-5140-10-03 Salaries - Longevity Pay 660.00 660.00 590.00 89.39 70.00
100-5143-10-03 Cell Phone Allowance 900.00 900.00 900.00
100-5145-10-03 Social Security Expense 26,896.00 26,896.00 18,043.24 1,837.51 67.09 8,852.76
100-5150-10-03 Medicare Expense 6,291.00 6,291.00 4,219.79 429.74 67.08 2,071.21
100-5155-10-03 SUTA Expense 1,026.00 1,026.00 884.80 86.24 141.20
100-5160-10-03 Health/Dental Insurance 27,762.00 27,762.00 19,951.00 2,471.34 71.86 7,811.00
Item 4b
22
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5165-10-03 Dental Insurance 2,032.00 2,032.00 1,023.24 140.32 50.36 1,008.76
100-5170-10-03 Life Insurance 677.00 677.00 300.54 39.02 44.39 376.46
100-5175-10-03 Liability (TML)/Workers' Comp 884.00 884.00 301.19 31.54 34.07 582.81
100-5180-10-03 TMRS Expense 58,269.00 58,269.00 39,430.92 4,243.98 67.67 18,838.08
100-5185-10-03 Long/Short Term Disability 789.00 789.00 482.59 59.64 61.17 306.41
100-5186-10-03 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 677.44 139.16 41.06 972.56
100-5190-10-03 Contract Labor 11,940.91 - 11,940.91
100-5191-10-03 Hiring Cost 100.00 100.00 6,102.00 6,102.00 - 6,002.00
100-5210-10-03 Supplies 3,550.00 3,550.00 2,913.90 82.08 636.10
100-5212-10-03 Building Supplies 2,000.00 1,000.00 3,000.00 2,144.83 71.49 855.17
100-5220-10-03 Office Equipment 1,350.00 1,350.00 1,450.09 107.41 - 100.09
100-5230-10-03 Dues,Fees,& Subscriptions 6,090.00 6,090.00 7,033.00 755.80 115.48 - 943.00
100-5240-10-03 Postage and Delivery 1,800.00 1,800.00 1,272.93 125.32 70.72 527.07
100-5280-10-03 Printing and Reproduction 150.00 150.00 144.62 96.41 5.38
100-5290-10-03 Other Charges and Services 434.75 - 434.75
100-5310-10-03 Rental Expense 20,000.00 20,000.00 16,027.00 1,684.60 3,135.20 80.14 837.80
100-5330-10-03 Copier Expense 1,600.00 1,600.00 1,182.34 143.88 73.90 417.66
100-5340-10-03 Building Repairs 1,000.00 - 800.00 200.00 200.00
100-5410-10-03 Professional Services 7,200.00 7,200.00 8,819.66 4,092.03 122.50 - 1,619.66
100-5412-10-03 Audit Fees 35,700.00 35,700.00 41,990.00 117.62 - 6,290.00
100-5414-10-03 Appraisal/Tax Fees 100,000.00 100,000.00 75,838.70 1,809.48 75.84 24,161.30
100-5418-10-03 IT Fees 48,900.00 48,900.00 33,650.20 56.00 68.81 15,249.80
100-5419-10-03 IT Licenses 12,500.00 12,500.00 7,500.00 60.00 5,000.00
100-5430-10-03 Legal Fees 9,289.00 9,289.00 3,877.82 361.00 41.75 5,411.18
100-5435-10-03 Legal Notices/Filings 76.00 - 76.00
100-5480-10-03 Contracted Services 8,890.00 8,890.00 6,919.80 1,184.21 77.84 1,970.20
100-5520-10-03 Telephones 1,575.00 1,575.00 1,197.88 121.95 76.06 377.12
100-5525-10-03 Electricity 8,500.00 8,500.00 2,679.81 31.53 5,820.19
100-5526-10-03 Data Network 500.00 - 200.00 300.00 267.16 - 36.76 89.05 32.84
100-5530-10-03 Travel 9,100.00 9,100.00 4,531.84 454.96 49.80 4,568.16
100-5533-10-03 Mileage Expense 1,505.00 1,505.00 1,119.85 252.18 74.41 385.15
100-5536-10-03 Training/Seminars 4,835.00 4,835.00 4,070.00 84.18 765.00
100-5110-10-04 Salaries & Wages 139,415.00 5,089.79 144,504.79 103,851.21 13,697.64 71.87 40,653.58
100-5115-10-04 Salaries - Overtime 5,000.00 5,000.00 616.92 12.34 4,383.08
100-5126-10-04 Salaries-Vacation Buy-Out 2,603.00 2,603.00 2,641.16 101.47 - 38.16
100-5140-10-04 Salaries - Longevity Pay 290.00 290.00 285.00 98.28 5.00
100-5145-10-04 Social Security Expense 9,143.00 9,143.00 6,187.16 796.09 67.67 2,955.84
100-5150-10-04 Medicare Expense 2,138.00 2,138.00 1,447.00 186.19 67.68 691.00
100-5155-10-04 SUTA Expense 342.00 342.00 248.37 72.62 93.63
100-5160-10-04 Health/Dental Insurance 15,590.00 15,590.00 9,518.67 872.34 61.06 6,071.33
100-5165-10-04 Dental Insurance 962.00 962.00 576.88 75.42 59.97 385.12
100-5170-10-04 Life Insurance 315.00 315.00 151.12 20.00 47.98 163.88
100-5175-10-04 Liability (TML)/Workers' Comp 290.00 290.00 414.61 13.70 142.97 - 124.61
Item 4b
23
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5180-10-04 TMRS Expense 19,799.00 19,799.00 14,092.95 1,843.71 71.18 5,706.05
100-5185-10-04 Long/Short Term Disability 257.00 257.00 181.92 26.02 70.79 75.08
100-5186-10-04 WELLE-Wellness Prog Reimb Empl 600.00 600.00 150.00 25.00 450.00
100-5191-10-04 Hiring Cost 23,200.00 23,200.00 11,555.46 2,615.20 49.81 11,644.54
100-5210-10-04 Supplies 1,710.00 1,710.00 1,552.08 - 351.28 90.77 157.92
100-5220-10-04 Office Equipment 9,463.00 9,463.00 2,100.93 2,100.93 2,895.71 22.20 4,466.36
100-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 1,509.00 134.00 27.29 4,021.00
100-5240-10-04 Postage and Delivery 382.00 382.00 143.45 1.84 37.55 238.55
100-5250-10-04 Publications 500.00 500.00 362.40 72.48 137.60
100-5280-10-04 Printing and Reproduction 500.00 500.00 1,533.94 260.00 306.79 - 1,033.94
100-5290-10-04 Other Charges and Services 25.20 - 25.20
100-5330-10-04 Copier Expense 1,160.00 1,160.00 1,297.00 159.21 111.81 - 137.00
100-5410-10-04 Professional Services 31,000.00 31,000.00 17,569.65 203.70 56.68 13,430.35
100-5419-10-04 IT Licenses 4,285.00 4,285.00 3,310.38 3,310.38 77.26 974.62
100-5430-10-04 Legal Fees 10,000.00 10,000.00 5,796.67 1,083.00 57.97 4,203.33
100-5435-10-04 Legal Notices/Filings 51.00 - 51.00
100-5480-10-04 Contracted Services 3,407.75 331.10 - 3,407.75
100-5520-10-04 Telephones 1,272.00 1,272.00 463.02 51.46 36.40 808.98
100-5526-10-04 Data Network 162.81 37.99 - 162.81
100-5530-10-04 Travel 3,600.00 3,600.00 3,600.00
100-5533-10-04 Mileage Expense 1,000.00 1,000.00 1,000.00
100-5536-10-04 Training/Seminars 4,700.00 4,700.00 - 3,310.38 4,700.00
100-5600-10-04 Special Events 10,000.00 10,000.00 5,666.06 1,827.41 56.66 4,333.94
100-5110-10-05 Salaries & Wages 175,114.00 11,632.79 186,746.79 135,364.32 14,626.80 72.49 51,382.47
100-5115-10-05 Salaries - Overtime 960.66 30.46 - 960.66
100-5140-10-05 Salaries - Longevity Pay 70.00 70.00 70.00
100-5143-10-05 Cell Phone Allowance 2,760.00 2,760.00 2,070.00 230.00 75.00 690.00
100-5145-10-05 Social Security Expense 11,037.00 11,037.00 7,820.96 839.98 70.86 3,216.04
100-5150-10-05 Medicare Expense 2,581.00 2,581.00 1,829.09 196.44 70.87 751.91
100-5155-10-05 SUTA Expense 342.00 342.00 342.00 100.00
100-5160-10-05 Health/Dental Insurance 18,870.00 18,870.00 14,817.12 1,526.88 78.52 4,052.88
100-5165-10-05 Dental Insurance 988.00 988.00 675.00 75.42 68.32 313.00
100-5170-10-05 Life Insurance 184.00 184.00 195.96 22.44 106.50 - 11.96
100-5175-10-05 Liability (TML)/Workers' Comp 363.00 363.00 138.44 14.94 38.14 224.56
100-5180-10-05 TMRS Expense 23,906.00 23,906.00 18,200.56 2,010.56 76.13 5,705.44
100-5185-10-05 Long/Short Term Disability 323.00 323.00 243.39 27.80 75.35 79.61
100-5186-10-05 WELLE-Wellness Prog Reimb Empl 275.00 50.00 - 275.00
100-5210-10-05 Supplies 500.00 500.00 589.83 89.21 117.97 - 89.83
100-5212-10-05 Building Supplies 500.00 500.00 98.64 19.73 401.36
100-5220-10-05 Office Equipment 1,000.00 1,000.00 927.52 92.75 72.48
100-5225-10-05 Computer Hardware 30,860.00 - 5,345.00 25,515.00 20,362.23 123.97 44.09 79.81 5,108.68
100-5230-10-05 Dues,Fees,& Subscriptions 500.00 500.00 150.00 30.00 350.00
100-5240-10-05 Postage and Delivery 300.00 300.00 189.47 63.16 110.53
Item 4b
24
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5280-10-05 Printing and Reproduction 200.00 200.00 146.73 65.63 73.37 53.27
100-5290-10-05 Other Charges and Services 103.95 - 103.95
100-5330-10-05 Copier Expense 28,730.00 28,730.00 20,793.61 2,324.51 6,885.57 72.38 1,050.82
100-5400-10-05 Uniform Expense 800.00 800.00 87.30 10.91 712.70
100-5410-10-05 Professional Services 5,000.00 5,000.00 3,770.80 1,282.40 75.42 1,229.20
100-5418-10-05 IT Fees 42,450.00 42,450.00 20,969.67 1,092.59 49.40 21,480.33
100-5419-10-05 IT Licenses 88,700.00 88,700.00 67,364.46 4,823.90 75.95 21,335.54
100-5430-10-05 Legal Fees 1,000.00 1,000.00 760.00 76.00 240.00
100-5480-10-05 Contracted Services 33,000.00 33,000.00 12,931.50 295.00 39.19 20,068.50
100-5520-10-05 Telephones 30,663.00 30,663.00 25,345.60 2,592.61 82.66 5,317.40
100-5526-10-05 Data Network 58,232.00 58,232.00 47,938.57 5,226.59 82.32 10,293.43
100-5530-10-05 Travel 3,720.00 3,720.00 3,765.27 1,406.25 101.22 - 45.27
100-5533-10-05 Mileage Expense 1,500.00 1,500.00 1,533.51 324.53 102.23 - 33.51
100-5536-10-05 Training/Seminars 7,000.00 7,000.00 4,638.60 151.20 66.27 2,361.40
100-5620-10-05 Tools & Equipment 1,000.00 1,000.00 347.99 34.80 652.01
100-5630-10-05 Safety Equipment 500.00 500.00 57.56 11.51 442.44
100-6125-10-05 Capital Expense-Technology 5,345.00 5,345.00 5,345.00
100-5110-10-07 Salaries & Wages 119,401.00 5,993.72 125,394.72 88,543.29 9,819.82 70.61 36,851.43
100-5115-10-07 Salaries - Overtime 251.00 251.00 203.41 26.06 81.04 47.59
100-5126-10-07 Salaries-Vacation Buy-Out 3,174.00 3,174.00 3,173.76 99.99 0.24
100-5128-10-07 Language Pay 2,250.00 2,250.00 1,400.00 200.00 62.22 850.00
100-5140-10-07 Salaries - Longevity Pay 235.00 235.00 190.00 80.85 45.00
100-5145-10-07 Social Security Expense 7,632.00 7,632.00 5,206.94 554.57 68.23 2,425.06
100-5150-10-07 Medicare Expense 1,785.00 1,785.00 1,217.75 129.69 68.22 567.25
100-5155-10-07 SUTA Expense 342.00 342.00 296.43 86.68 45.57
100-5160-10-07 Health/Dental Insurance 20,026.00 20,026.00 15,685.50 1,574.48 78.33 4,340.50
100-5165-10-07 Dental Insurance 898.00 898.00 614.28 67.42 68.41 283.72
100-5170-10-07 Life Insurance 184.00 184.00 156.84 18.76 85.24 27.16
100-5175-10-07 Liability (TML)/Workers' Comp 249.00 249.00 92.18 9.84 37.02 156.82
100-5180-10-07 TMRS Expense 16,528.00 16,528.00 12,088.45 1,325.26 73.14 4,439.55
100-5185-10-07 Long/Short Term Disability 221.00 221.00 158.89 18.66 71.90 62.11
100-5186-10-07 WELLE-Wellness Prog Reimb Empl 600.00 600.00 150.00 25.00 450.00
100-5191-10-07 Hiring Cost 400.00 - 400.00
100-5210-10-07 Supplies 1,700.00 1,700.00 1,367.49 4.48 80.44 332.51
100-5212-10-07 Building Supplies 3,749.00 3,749.00 2,218.89 59.19 1,530.11
100-5220-10-07 Office Equipment 200.00 200.00 200.00 100.00
100-5230-10-07 Dues,Fees,& Subscriptions 250.00 250.00 80.00 32.00 170.00
100-5240-10-07 Postage and Delivery 1,400.00 1,400.00 640.25 150.00 45.73 759.75
100-5250-10-07 Publications 100.00 100.00 40.95 40.95 59.05
100-5280-10-07 Printing and Reproduction 700.00 700.00 478.70 68.39 221.30
100-5290-10-07 Other Charges and Services 94.20 - 94.20
100-5310-10-07 Rental Expense 36,920.00 36,920.00 30,364.76 3,233.88 6,233.76 82.25 321.48
100-5320-10-07 Repairs & Maintenance 500.00 500.00 438.12 87.62 61.88
Item 4b
25
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5330-10-07 Copier Expense 1,850.00 1,850.00 1,382.67 133.51 74.74 467.33
100-5418-10-07 IT Fees 6,610.00 6,610.00 4,481.48 67.80 2,128.52
100-5420-10-07 Municipal Court/Judge Fees 24,000.00 24,000.00 13,600.00 1,600.00 56.67 10,400.00
100-5425-10-07 State Fines Expense 1,200.00 1,200.00 1,744.75 145.40 - 544.75
100-5430-10-07 Legal Fees 31,200.00 31,200.00 15,756.70 1,106.00 50.50 15,443.30
100-5480-10-07 Contracted Services 4,800.00 4,800.00 4,460.00 870.00 92.92 340.00
100-5524-10-07 Gas 750.00 750.00 528.21 46.56 70.43 221.79
100-5525-10-07 Electricity 1,500.00 1,500.00 703.93 84.83 46.93 796.07
100-5530-10-07 Travel 700.00 700.00 381.55 54.51 318.45
100-5533-10-07 Mileage Expense 700.00 700.00 465.81 74.90 66.54 234.19
100-5536-10-07 Training/Seminars 700.00 700.00 700.00 250.00 100.00
100-5110-10-99 Salaries & Wages 136,864.00 - 136,864.00
100-5176-10-99 TML Prop. & Liab. Insurance 110,000.00 110,000.00 94,455.60 85.87 15,544.40
100-5305-10-99 Chapt 380 Program Grant Exp 183,600.00 183,600.00 59,144.84 1,511.86 32.21 124,455.16
100-5306-10-99 Developer Rollback Incentives 55,011.69 - 55,011.69
100-5410-10-99 Professional Services 62,500.00 62,500.00 77,032.64 17,176.67 123.25 - 14,532.64
100-5480-10-99 Contracted Services 48,000.00 48,000.00 24,000.00 24,000.00 50.00
100-5600-10-99 Special Events 5,000.00 5,000.00 5,427.06 - 150.00 108.54 - 427.06
100-5930-10-99 Damage Claims Expense 26,934.41 24,334.41 - 26,934.41
100-6125-10-99 Capital Expense Technology 84,795.00 84,795.00 63,596.25 7,066.25 75.00 21,198.75
100-6140-10-99 Capital Expenditure Equipment 77,874.00 77,874.00 58,405.50 6,489.50 75.00 19,468.50
100-6160-10-99 Capital Expenditure Vehicles 280,489.00 280,489.00 210,366.72 23,374.08 75.00 70,122.28
100-7000-10-99 Contingency 50,000.00 50,000.00 58,549.29 20,748.24 1,575.76 117.10 - 10,125.05
100-5110-20-01 Salaries & Wages 1,602,812.00 194,445.83 1,797,257.83 1,101,741.88 124,652.00 61.30 695,515.95
100-5115-20-01 Salaries - Overtime 75,386.00 75,386.00 69,387.11 7,168.39 92.04 5,998.89
100-5126-20-01 Salaries-Vacation Buy-Out 14,523.00 14,523.00 13,492.36 92.90 1,030.64
100-5127-20-01 Salaries-Certification Pay 23,130.00 23,130.00 19,104.59 2,215.27 82.60 4,025.41
100-5140-20-01 Salaries - Longevity Pay 5,785.00 5,785.00 5,285.00 91.36 500.00
100-5143-20-01 Cell Phone Allowance 1,980.00 1,980.00 1,035.00 115.00 52.27 945.00
100-5145-20-01 Social Security Expense 106,841.00 106,841.00 71,464.88 8,061.51 66.89 35,376.12
100-5150-20-01 Medicare Expense 24,987.00 24,987.00 17,015.34 1,885.32 68.10 7,971.66
100-5155-20-01 SUTA Expense 4,617.00 4,617.00 3,725.15 80.68 891.85
100-5160-20-01 Health/Dental Insurance 171,917.00 171,917.00 104,515.97 9,616.21 60.79 67,401.03
100-5165-20-01 Dental Insurance 10,181.00 10,181.00 5,629.12 568.37 55.29 4,551.88
100-5170-20-01 Life Insurance 7,114.00 7,114.00 5,404.38 621.45 75.97 1,709.62
100-5175-20-01 Liability (TML)/Workers' Comp 30,330.00 30,330.00 41,569.17 4,575.36 137.06 - 11,239.17
100-5180-20-01 TMRS Expense 231,450.00 231,450.00 159,324.22 18,073.93 68.84 72,125.78
100-5185-20-01 Long/Short Term Disability 3,009.00 3,009.00 1,842.51 212.68 61.23 1,166.49
100-5186-20-01 WELLE-Wellness Prog Reimb Empl 5,550.00 5,550.00 1,115.72 128.32 20.10 4,434.28
100-5191-20-01 Hiring Cost 1,100.00 5,000.00 6,100.00 3,628.11 59.48 2,471.89
100-5192-20-01 Physical & Psychological 300.00 300.00 300.00
100-5210-20-01 Supplies 12,313.00 6,400.00 18,713.00 15,737.05 425.12 84.10 2,975.95
100-5212-20-01 Building Supplies 900.00 900.00 805.84 89.54 94.16
Item 4b
26
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5214-20-01 Tactical Supplies 31,009.00 8,275.70 39,284.70 38,294.00 990.70 97.48
100-5215-20-01 Ammunition 24,204.00 24,204.00 18,717.24 7.25 2,725.85 77.33 2,760.91
100-5220-20-01 Office Equipment 4,060.00 4,060.00 3,370.83 289.81 83.03 689.17
100-5230-20-01 Dues,Fees,& Subscriptions 9,700.00 9,700.00 8,674.73 405.98 89.43 1,025.27
100-5240-20-01 Postage and Delivery 750.00 750.00 970.00 92.76 129.33 - 220.00
100-5250-20-01 Publications 400.00 400.00 400.00
100-5265-20-01 Promotional Expense 1,000.00 1,000.00 376.70 376.70 37.67 623.30
100-5280-20-01 Printing and Reproduction 500.00 500.00 1,000.00 880.01 88.00 119.99
100-5310-20-01 Rental Expense 4,200.00 4,200.00 3,313.90 324.90 78.90 886.10
100-5330-20-01 Copier Expense 2,060.00 2,060.00 1,548.03 141.89 75.15 511.97
100-5335-20-01 Radio/Video Repairs 500.00 500.00 500.00
100-5340-20-01 Building Repairs 2,000.00 2,000.00 2,000.00
100-5350-20-01 Vehicle Expense 92,000.00 - 35,075.70 56,924.30 40,277.19 8,941.87 70.76 16,647.11
100-5352-20-01 Fuel 54,000.00 - 5,400.00 48,600.00 37,867.44 9,974.21 77.92 10,732.56
100-5353-20-01 Oil/Grease/Inspections 3,500.00 3,500.00 153.96 67.00 4.40 3,346.04
100-5400-20-01 Uniform Expense 20,300.00 14,000.00 34,300.00 32,208.94 3,684.89 93.90 2,091.06
100-5410-20-01 Professional Services 91,600.00 - 5,000.00 86,600.00 59,035.74 59,696.74 5,118.26 68.17 22,446.00
100-5415-20-01 Tution Reimbursement 5,000.00 5,000.00 1,520.89 1,138.89 30.42 3,479.11
100-5418-20-01 IT Fees 1,000.00 1,000.00 1,000.00 100.00
100-5419-20-01 IT Licenses 1,000.00 1,000.00 1,000.00
100-5430-20-01 Legal Fees 7,550.00 2,600.00 10,150.00 9,301.00 703.00 91.64 849.00
100-5435-20-01 Legal Notices/Filings 69.20 - 69.20
100-5480-20-01 Contracted Services 27,824.00 27,824.00 19,395.05 2,076.05 69.71 8,428.95
100-5520-20-01 Telephones 8,310.00 8,310.00 2,966.53 356.87 35.70 5,343.47
100-5521-20-01 Cell Phone Expense 600.00 600.00 600.00
100-5524-20-01 Gas 400.00 400.00 400.00
100-5525-20-01 Electricity 10,000.00 10,000.00 7,480.94 931.11 74.81 2,519.06
100-5526-20-01 Data Network 13,760.00 13,760.00 5,652.66 703.81 41.08 8,107.34
100-5530-20-01 Travel 6,450.00 6,450.00 2,161.65 33.51 4,288.35
100-5533-20-01 Mileage Expense 500.00 500.00 62.10 12.42 437.90
100-5536-20-01 Training/Seminars 16,000.00 16,000.00 16,083.82 614.00 100.52 - 83.82
100-5600-20-01 Special Events 4,000.00 - 500.00 3,500.00 1,760.29 44.50 50.29 1,739.71
100-5630-20-01 Safety Equipment 23,100.00 23,100.00 14,523.71 62.87 8,576.29
100-5640-20-01 Signs & Hardware 500.00 500.00 500.00
100-6140-20-01 Capital Expense-Equipment 81,200.00 19,200.00 100,400.00 78,705.24 78.39 21,694.76
100-6160-20-01 Capital Expense-Vehicles 180,000.00 180,000.00 178,616.36 11,373.26 824.35 99.23 559.29
100-5110-20-05 Salaries & Wages 409,992.00 12,747.44 422,739.44 264,084.97 25,588.82 62.47 158,654.47
100-5115-20-05 Salaries - Overtime 10,545.00 10,545.00 8,933.90 1,775.80 84.72 1,611.10
100-5127-20-05 Salaries-Certification Pay 11,280.00 11,280.00 9,080.29 1,019.94 80.50 2,199.71
100-5140-20-05 Salaries - Longevity Pay 1,875.00 1,875.00 1,725.00 92.00 150.00
100-5145-20-05 Social Security Expense 26,840.00 26,840.00 16,773.63 1,664.85 62.50 10,066.37
100-5150-20-05 Medicare Expense 6,277.00 6,277.00 3,922.87 389.37 62.50 2,354.13
100-5155-20-05 SUTA Expense 1,539.00 1,539.00 1,344.19 87.34 194.81
Item 4b
27
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5160-20-05 Health/Dental Insurance 40,164.00 40,164.00 31,928.90 3,015.24 79.50 8,235.10
100-5165-20-05 Dental Insurance 3,192.00 3,192.00 2,380.35 241.04 74.57 811.65
100-5170-20-05 Life Insurance 827.00 827.00 603.91 65.66 73.02 223.09
100-5175-20-05 Liability (TML)/Workers' Comp 860.00 860.00 283.16 28.00 32.93 576.84
100-5180-20-05 TMRS Expense 58,126.00 58,126.00 37,503.55 3,851.28 64.52 20,622.45
100-5185-20-05 Long/Short Term Disability 754.00 754.00 455.04 46.84 60.35 298.96
100-5186-20-05 WELLE-Wellness Prog Reimb Empl 3,000.00 3,000.00 2,121.14 228.32 70.71 878.86
100-5191-20-05 Hiring Cost 100.00 100.00 166.00 166.00 - 66.00
100-5192-20-05 Physical & Psychological 1,000.00 1,000.00 1,000.00
100-5210-20-05 Supplies 5,463.00 5,463.00 3,778.10 47.24 69.16 1,684.90
100-5212-20-05 Building Supplies 1,500.00 1,500.00 1,500.00
100-5220-20-05 Office Equipment 1,500.00 1,500.00 1,339.43 89.30 160.57
100-5230-20-05 Dues,Fees,& Subscriptions 1,000.00 1,000.00 680.02 54.99 68.00 319.98
100-5240-20-05 Postage and Delivery 100.00 100.00 38.83 38.83 61.17
100-5250-20-05 Publications 100.00 100.00 100.00
100-5280-20-05 Printing and Reproduction 100.00 100.00 100.00
100-5320-20-05 Repairs & Maintenance 35.94 - 35.94
100-5330-20-05 Copier Expense 500.00 500.00 486.61 46.10 97.32 13.39
100-5340-20-05 Building Repairs 3,000.00 3,000.00 698.50 23.28 2,301.50
100-5350-20-05 Vehicle Expense 16.00 16.00 - 16.00
100-5400-20-05 Uniform Expense 1,500.00 1,500.00 1,500.00
100-5430-20-05 Legal Fees 500.00 500.00 500.00
100-5480-20-05 Contracted Services 176,849.00 176,849.00 149,339.82 36.50 23,332.64 84.45 4,176.54
100-5520-20-05 Telephones 2,499.00 2,499.00 478.49 50.60 19.15 2,020.51
100-5524-20-05 Gas 300.00 300.00 829.07 95.46 276.36 - 529.07
100-5526-20-05 Data Network 254.61 - 254.61
100-5530-20-05 Travel 1,000.00 1,000.00 1,000.00
100-5533-20-05 Mileage Expense 500.00 500.00 500.00
100-5536-20-05 Training/Seminars 200.00 - 200.00
100-5600-20-05 Special Events 500.00 500.00 400.00 80.00 100.00
100-5620-20-05 Tools & Equipment 438.81 - 438.81
100-5110-30-01 Salaries & Wages 2,549,515.00 282,311.48 2,831,826.48 1,723,610.78 210,500.17 60.87 1,108,215.70
100-5115-30-01 Salaries - Overtime 319,972.00 319,972.00 304,490.79 36,429.60 95.16 15,481.21
100-5126-30-01 Salaries-Vacation Buy-Out 6,574.00 6,574.00 4,658.00 70.86 1,916.00
100-5127-30-01 Salaries-Certification Pay 32,280.00 32,280.00 18,842.38 2,197.00 58.37 13,437.62
100-5140-30-01 Salaries - Longevity Pay 12,105.00 12,105.00 10,070.00 83.19 2,035.00
100-5143-30-01 Cell Phone Allowance 5,820.00 5,820.00 3,600.00 400.00 61.86 2,220.00
100-5145-30-01 Social Security Expense 179,454.00 179,454.00 121,208.63 14,700.59 67.54 58,245.37
100-5150-30-01 Medicare Expense 42,365.00 42,365.00 28,427.37 3,438.00 67.10 13,937.63
100-5155-30-01 SUTA Expense 7,524.00 7,524.00 6,830.12 90.78 693.88
100-5160-30-01 Health/Dental Insurance 244,033.00 244,033.00 175,749.28 19,201.16 72.02 68,283.72
100-5165-30-01 Dental Insurance 14,490.00 14,490.00 9,056.42 1,087.66 62.50 5,433.58
100-5170-30-01 Life Insurance 9,733.00 9,733.00 8,128.80 1,013.46 83.52 1,604.20
Item 4b
28
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5171-30-01 Life Insurance-Supplemental 8,000.00 8,000.00 7,471.00 93.39 529.00
100-5175-30-01 Liability (TML)/Workers' Comp 38,222.00 38,222.00 61,497.67 7,244.29 160.90 - 23,275.67
100-5180-30-01 TMRS Expense 371,292.00 371,292.00 261,658.12 32,336.83 70.47 109,633.88
100-5185-30-01 Long/Short Term Disability 4,410.00 4,410.00 2,768.08 353.47 62.77 1,641.92
100-5186-30-01 WELLE-Wellness Prog Reimb Empl 7,050.00 7,050.00 2,963.08 306.64 42.03 4,086.92
100-5190-30-01 Contract Labor 1,440.00 1,440.00 1,440.00
100-5191-30-01 Hiring Cost 1,000.00 1,000.00 374.00 37.40 626.00
100-5194-30-01 FD Annual Phy & Screening 32,900.00 32,900.00 16,160.50 4,907.50 49.12 16,739.50
100-5204-30-01 Sp. Rev Child Safety Expense - 50.00
100-5210-30-01 Supplies 10,321.00 10,321.00 5,077.45 586.03 49.20 5,243.55
100-5212-30-01 Building Supplies 12,000.00 12,000.00 4,088.25 19.97 34.07 7,911.75
100-5220-30-01 Office Equipment 1,350.00 1,350.00 3,368.03 3,020.72 249.48 - 5,038.75
100-5230-30-01 Dues,Fees,& Subscriptions 6,250.00 6,250.00 4,887.65 340.00 78.20 1,362.35
100-5240-30-01 Postage and Delivery 250.00 250.00 207.82 0.46 83.13 42.18
100-5250-30-01 Publications 700.00 700.00 700.00
100-5280-30-01 Printing and Reproduction 1,900.00 1,900.00 467.07 386.06 24.58 1,432.93
100-5320-30-01 Repairs & Maintenance 18,000.00 18,000.00 7,620.32 1,031.50 42.34 10,379.68
100-5330-30-01 Copier Expense 3,613.00 3,613.00 1,696.07 146.45 46.94 1,916.93
100-5335-30-01 Radio/Video Equip. and Repairs 6,000.00 6,000.00 4,801.40 80.02 1,198.60
100-5340-30-01 Building Repairs 26,517.00 26,517.00 11,995.53 10,831.14 45.24 14,521.47
100-5350-30-01 Vehicle Expense 45,000.00 45,000.00 24,812.73 2,467.48 55.14 20,187.27
100-5352-30-01 Fuel 20,000.00 20,000.00 14,805.59 3,097.04 74.03 5,194.41
100-5353-30-01 Oil/Grease/Inspections 269.49 19.00 - 269.49
100-5400-30-01 Uniform Expense 33,500.00 33,500.00 16,449.80 568.29 49.10 16,481.91
100-5410-30-01 Professional Services 7,500.00 7,500.00 - 537.07 - 4,039.69 - 7.16 8,037.07
100-5419-30-01 IT Licenses 16.22 - 16.22
100-5430-30-01 Legal Fees 2,000.00 2,000.00 7,656.47 6,269.47 382.82 - 5,656.47
100-5435-30-01 Legal Notices/Filings 52.00 - 52.00
100-5440-30-01 EMS 96,407.00 96,407.00 56,681.10 11,434.74 24,678.48 58.79 15,047.42
100-5445-30-01 Emergency Management 20,000.00 20,000.00 6,394.01 598.73 31.97 13,605.99
100-5480-30-01 Contracted Services 12,730.00 12,730.00 11,237.63 - 1,412.69 88.28 1,492.37
100-5520-30-01 Telephones 1,525.00 1,525.00 1,541.93 176.36 101.11 - 16.93
100-5521-30-01 Cell Phone Expense 1,620.00 1,620.00 1,620.00
100-5524-30-01 Gas 13,000.00 13,000.00 2,357.82 317.49 18.14 10,642.18
100-5525-30-01 Electricity 50,000.00 50,000.00 20,055.12 3,776.82 40.11 29,944.88
100-5526-30-01 Data Network 9,282.00 9,282.00 4,705.41 538.75 50.69 4,576.59
100-5530-30-01 Travel 3,000.00 3,000.00 1,871.14 62.37 1,128.86
100-5533-30-01 Mileage Expense 1,500.00 1,500.00 590.64 39.38 909.36
100-5536-30-01 Training/Seminars 20,175.00 20,175.00 8,519.80 50.00 42.23 11,655.20
100-5610-30-01 Fire Fighting Equipment 20,000.00 20,000.00 10,643.57 53.22 9,356.43
100-5620-30-01 Tools & Equipment 137.88 - 137.88
100-5630-30-01 Safety Equipment 31,000.00 31,000.00 14,398.61 4,517.67 46.45 16,601.39
100-6140-30-01 Capital Expense-Equipment 8,800.00 8,800.00 8,876.18 100.87 - 76.18
Item 4b
29
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-6160-30-01 Capital Expense-Vehicles 49,626.00 49,626.00 49,626.00 933.08 100.00
100-5110-30-05 Salaries & Wages 141,865.00 21,310.17 163,175.17 117,443.05 14,601.82 71.97 45,732.12
100-5115-30-05 Salaries - Overtime 22,904.00 22,904.00 10,414.11 2,445.89 45.47 12,489.89
100-5126-30-05 Salaries-Vacation Buy-Out 1,772.00 1,772.00 1,772.00
100-5140-30-05 Salaries - Longevity Pay 755.00 755.00 750.00 99.34 5.00
100-5143-30-05 Cell Phone Allowance 1,740.00 1,740.00 1,275.00 150.00 73.28 465.00
100-5145-30-05 Social Security Expense 10,522.00 10,522.00 7,438.00 995.91 70.69 3,084.00
100-5150-30-05 Medicare Expense 2,461.00 2,461.00 1,739.49 232.91 70.68 721.51
100-5155-30-05 SUTA Expense 342.00 342.00 519.02 151.76 - 177.02
100-5160-30-05 Health/Dental Insurance 15,514.00 15,514.00 10,986.86 1,300.36 70.82 4,527.14
100-5165-30-05 Dental Insurance 925.00 925.00 620.04 72.54 67.03 304.96
100-5170-30-05 Life Insurance 464.00 464.00 507.08 63.64 109.28 - 43.08
100-5175-30-05 Liability (TML)/Workers' Comp 2,138.00 2,138.00 2,866.16 360.18 134.06 - 728.16
100-5180-30-05 TMRS Expense 22,797.00 22,797.00 17,170.84 2,321.55 75.32 5,626.16
100-5185-30-05 Long/Short Term Disability 301.00 301.00 209.72 27.75 69.67 91.28
100-5186-30-05 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 450.00 50.00 37.50 750.00
100-5191-30-05 Hiring Cost 100.00 100.00 100.00
100-5193-30-05 Records Retention 250.00 250.00 152.50 61.00 97.50
100-5194-30-05 FD Annual Phy & Screening 1,614.00 1,614.00 965.50 965.50 59.82 648.50
100-5210-30-05 Supplies 250.00 250.00 246.18 98.47 3.82
100-5215-30-05 Ammunition 1,250.00 1,250.00 1,197.09 95.77 52.91
100-5220-30-05 Office Equipment 4,355.00 4,355.00 1,985.52 3,041.90 45.59 - 672.42
100-5230-30-05 Dues,Fees,& Subscriptions 350.00 350.00 350.00 100.00
100-5240-30-05 Postage and Delivery 60.00 60.00 59.48 49.00 99.13 0.52
100-5250-30-05 Publications 1,300.00 1,300.00 558.44 42.96 741.56
100-5260-30-05 Advertising 3,000.00 3,000.00 3,000.00
100-5280-30-05 Printing and Reproduction 500.00 500.00 636.26 384.70 127.25 - 136.26
100-5335-30-05 Radio/Video Equip. and Repairs 4,500.00 4,500.00 4,680.00 104.00 - 180.00
100-5350-30-05 Vehicle Expense 800.00 800.00 605.02 93.99 75.63 194.98
100-5352-30-05 Fuel 4,000.00 4,000.00 663.29 129.38 16.58 3,336.71
100-5353-30-05 Oil/Grease/Inspections 750.00 750.00 17.11 2.28 732.89
100-5400-30-05 Uniform Expense 2,690.00 2,690.00 1,077.04 718.47 40.04 1,612.96
100-5418-30-05 IT Fees 360.00 360.00 300.00 83.33 60.00
100-5419-30-05 IT Licenses 150.00 150.00 150.00 100.00
100-5430-30-05 Legal Fees 2,500.00 2,500.00 2,500.00
100-5480-30-05 Contracted Services 2,000.00 2,000.00 2,000.00
100-5520-30-05 Telephones 765.00 765.00 765.00
100-5521-30-05 Cell Phone Expense 250.00 250.00 250.00
100-5526-30-05 Data Network 1,440.00 1,440.00 960.19 110.97 66.68 479.81
100-5530-30-05 Travel 1,000.00 1,000.00 274.23 27.42 725.77
100-5533-30-05 Mileage Expense 750.00 750.00 817.53 109.00 - 67.53
100-5536-30-05 Training/Seminars 4,700.00 4,700.00 2,052.89 736.60 43.68 2,647.11
100-5620-30-05 Tools & Equipment 450.00 450.00 264.32 184.34 58.74 185.68
Item 4b
30
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5630-30-05 Safety Equipment 4,100.00 4,100.00 3,831.02 1,656.27 93.44 268.98
100-5640-30-05 Signs & Hardware 1,250.00 1,250.00 1,250.00
100-6160-30-05 Capital Expense-Vehicles 41,000.00 41,000.00 40,975.50 956.92 99.94 24.50
100-5110-40-01 Salaries & Wages 741,065.00 9,643.14 750,708.14 555,531.63 60,838.80 74.00 195,176.51
100-5115-40-01 Salaries - Overtime 42,831.00 42,831.00 5,013.59 1,610.18 11.71 37,817.41
100-5126-40-01 Salaries-Vacation Buy-Out 3,640.00 3,640.00 3,640.00
100-5140-40-01 Salaries - Longevity Pay 2,180.00 2,180.00 1,960.00 89.91 220.00
100-5143-40-01 Cell Phone Allowance 3,120.00 3,120.00 2,415.00 285.00 77.40 705.00
100-5145-40-01 Social Security Expense 49,245.00 49,245.00 32,247.04 3,571.53 65.48 16,997.96
100-5150-40-01 Medicare Expense 11,517.00 11,517.00 7,541.67 835.27 65.48 3,975.33
100-5155-40-01 SUTA Expense 2,223.00 2,223.00 2,170.60 97.64 52.40
100-5160-40-01 Health/Dental Insurance 69,428.00 69,428.00 61,366.14 6,758.18 88.39 8,061.86
100-5165-40-01 Dental Insurance 4,692.00 4,692.00 3,529.26 392.26 75.22 1,162.74
100-5170-40-01 Life Insurance 1,195.00 1,195.00 1,019.46 121.94 85.31 175.54
100-5175-40-01 Liability (TML)/Workers' Comp 3,003.00 3,003.00 2,178.56 239.16 72.55 824.44
100-5180-40-01 TMRS Expense 106,638.00 106,638.00 74,127.60 8,443.99 69.51 32,510.40
100-5185-40-01 Long/Short Term Disability 1,367.00 1,367.00 991.65 115.62 72.54 375.35
100-5210-40-01 Supplies 7,800.00 7,800.00 1,649.04 21.14 6,150.96
100-5212-40-01 Building Supplies 2,200.00 2,200.00 1,944.68 161.05 88.40 255.32
100-5220-40-01 Office Equipment 9,100.00 - 1,500.00 7,600.00 1,880.16 24.74 5,719.84
100-5230-40-01 Dues,Fees,& Subscriptions 64,721.00 64,721.00 64,260.50 135.00 99.29 460.50
100-5240-40-01 Postage and Delivery 50.00 50.00 15.60 31.20 34.40
100-5250-40-01 Publications 2,000.00 2,000.00 1,084.72 332.37 54.24 915.28
100-5280-40-01 Printing and Reproduction 1,000.00 1,000.00 300.40 30.04 699.60
100-5310-40-01 Rental Expense 3,372.00 3,372.00 2,809.00 561.80 561.80 83.30 1.20
100-5330-40-01 Copier Expense 3,485.00 - 1,100.00 2,385.00 1,299.30 171.00 54.48 1,085.70
100-5340-40-01 Building Repairs 12,000.00 - 4,500.00 7,500.00 1,481.25 19.75 6,018.75
100-5350-40-01 Vehicle Expense 3,500.00 3,500.00 1,259.37 968.44 35.98 2,240.63
100-5352-40-01 Fuel 9,000.00 9,000.00 4,003.26 534.67 44.48 4,996.74
100-5353-40-01 Oil/Grease/Inspections 938.00 938.00 405.41 182.07 43.22 532.59
100-5400-40-01 Uniform Expense 3,250.00 3,250.00 2,291.49 70.51 958.51
100-5410-40-01 Professional Services 250,000.00 3,500.00 253,500.00 179,940.16 537.34 74,459.84 70.98 - 900.00
100-5418-40-01 IT Fees 1,000.00 1,000.00 1,000.00
100-5430-40-01 Legal Fees 500.00 500.00 342.00 68.40 158.00
100-5465-40-01 Public Relations 500.00 500.00 500.00
100-5475-40-01 Credit Card Fees 10,000.00 10,000.00 14,534.66 1,441.77 145.35 - 4,534.66
100-5480-40-01 Contracted Services 4,400.00 4,400.00 2,999.25 1,125.00 68.17 1,400.75
100-5520-40-01 Telephones 3,100.00 3,100.00 306.97 9.90 2,793.03
100-5525-40-01 Electricity 9,600.00 9,600.00 3,883.33 418.33 40.45 5,716.67
100-5526-40-01 Data Network 3,648.00 3,648.00 2,735.28 303.92 74.98 912.72
100-5530-40-01 Travel 5,000.00 5,000.00 2,252.40 680.00 45.05 2,747.60
100-5533-40-01 Mileage Expense 2,400.00 2,400.00 995.09 856.31 41.46 1,404.91
100-5536-40-01 Training/Seminars 12,860.00 - 400.00 12,460.00 8,775.54 592.00 70.43 3,684.46
Item 4b
31
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5620-40-01 Tools & Equipment 1,000.00 1,000.00 828.65 82.87 171.35
100-5630-40-01 Safety Equipment 1,500.00 1,500.00 1,216.63 81.11 283.37
100-5640-40-01 Signs & Hardware 4,561.00 4,561.00 2,736.43 393.50 60.00 1,824.57
100-5110-40-02 Salaries & Wages 51,995.00 4,994.81 56,989.81 38,109.61 4,115.20 66.87 18,880.20
100-5115-40-02 Salaries - Overtime 828.00 828.00 50.00 6.04 778.00
100-5126-40-02 Salaries-Vacation Buy-Out 1,942.00 1,942.00 1,942.00
100-5140-40-02 Salaries - Longevity Pay 390.00 390.00 385.00 98.72 5.00
100-5145-40-02 Social Security Expense 3,421.00 3,421.00 2,090.17 221.85 61.10 1,330.83
100-5150-40-02 Medicare Expense 801.00 801.00 488.83 51.88 61.03 312.17
100-5155-40-02 SUTA Expense 171.00 171.00 171.00 100.00
100-5160-40-02 Health/Dental Insurance 4,944.00 4,944.00 6,370.26 728.46 128.85 - 1,426.26
100-5165-40-02 Dental Insurance 433.00 433.00 309.96 34.44 71.58 123.04
100-5170-40-02 Life Insurance 92.00 92.00 78.42 9.38 85.24 13.58
100-5175-40-02 Liability (TML)/Workers' Comp 248.00 248.00 181.16 19.34 73.05 66.84
100-5180-40-02 TMRS Expense 7,412.00 7,412.00 5,055.88 553.90 68.21 2,356.12
100-5185-40-02 Long/Short Term Disability 96.00 96.00 68.53 7.82 71.39 27.47
100-5210-40-02 Supplies 500.00 500.00 175.18 35.04 324.82
100-5230-40-02 Dues,Fees,& Subscriptions 370.00 370.00 280.00 75.68 90.00
100-5240-40-02 Postage and Delivery 375.00 375.00 389.77 49.62 103.94 - 14.77
100-5280-40-02 Printing and Reproduction 700.00 700.00 290.42 41.49 409.58
100-5350-40-02 Vehicle Expense 1,500.00 1,500.00 802.52 53.50 697.48
100-5352-40-02 Fuel 700.00 700.00 639.54 102.45 91.36 60.46
100-5353-40-02 Oil/Grease/Inspections 100.00 100.00 51.86 51.86 48.14
100-5400-40-02 Uniform Expense 200.00 200.00 119.95 59.98 80.05
100-5430-40-02 Legal Fees 500.00 3,000.00 3,500.00 2,325.57 652.54 66.45 1,174.43
100-5435-40-02 Legal Notices/Filings 400.00 400.00 400.00
100-5480-40-02 Contracted Services 116,340.00 116,340.00 62,005.25 4,895.00 51,956.75 53.30 2,378.00
100-5520-40-02 Telephones 255.00 255.00 139.43 15.61 54.68 115.57
100-5526-40-02 Data Network 456.00 456.00 341.91 37.99 74.98 114.09
100-5533-40-02 Mileage Expense 250.00 250.00 105.07 42.03 144.93
100-5536-40-02 Training/Seminars 390.00 400.00 790.00 757.24 95.85 32.76
100-5600-40-02 Special Events 250.00 250.00 227.14 90.86 22.86
100-5620-40-02 Tools & Equipment 200.00 200.00 200.00
100-5640-40-02 Signs & Hardware 1,600.00 1,600.00 1,434.52 89.66 165.48
100-5110-40-03 Salaries & Wages 285,036.00 34,428.70 319,464.70 208,250.46 24,930.47 65.19 111,214.24
100-5115-40-03 Salaries - Overtime 1,219.00 1,219.00 1,464.84 75.05 120.17 - 245.84
100-5126-40-03 Salaries-Vacation Buy-Out 6,502.00 6,502.00 1,165.13 17.92 5,336.87
100-5140-40-03 Salaries - Longevity Pay 995.00 995.00 995.00 100.00
100-5143-40-03 Cell Phone Allowance 2,520.00 2,520.00 1,715.00 185.00 68.06 805.00
100-5145-40-03 Social Security Expense 18,379.00 18,379.00 12,387.54 1,447.94 67.40 5,991.46
100-5150-40-03 Medicare Expense 4,298.00 4,298.00 2,897.09 338.62 67.41 1,400.91
100-5155-40-03 SUTA Expense 684.00 684.00 684.00 100.00
100-5160-40-03 Health/Dental Insurance 36,214.00 36,214.00 28,233.64 3,958.76 77.96 7,980.36
Item 4b
32
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5165-40-03 Dental Insurance 1,878.00 1,878.00 1,178.52 148.22 62.75 699.48
100-5170-40-03 Life Insurance 510.00 510.00 310.53 40.88 60.89 199.47
100-5175-40-03 Liability (TML)/Workers' Comp 889.00 889.00 526.43 57.36 59.22 362.57
100-5180-40-03 TMRS Expense 39,805.00 39,805.00 28,142.56 3,404.09 70.70 11,662.44
100-5185-40-03 Long/Short Term Disability 526.00 526.00 357.82 44.22 68.03 168.18
100-5186-40-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 1,070.80 100.00 59.49 729.20
100-5210-40-03 Supplies 4,000.00 - 500.00 3,500.00 1,062.81 30.37 2,437.19
100-5212-40-03 Building Supplies 1,000.00 1,000.00 794.60 80.53 79.46 205.40
100-5220-40-03 Office Equipment 3,600.00 3,600.00 2,310.67 64.19 1,289.33
100-5230-40-03 Dues,Fees,& Subscriptions 2,435.00 2,435.00 1,595.34 65.52 839.66
100-5240-40-03 Postage and Delivery 500.00 500.00 298.59 9.20 59.72 201.41
100-5280-40-03 Printing and Reproduction 300.00 300.00 549.43 183.14 - 249.43
100-5290-40-03 Other Charges and Services 22.98 - 22.98
100-5330-40-03 Copier Expense 900.00 1,100.00 2,000.00 1,667.41 252.27 83.37 332.59
100-5340-40-03 Building Repairs 500.00 500.00 500.00
100-5352-40-03 Fuel 200.00 200.00 63.59 22.85 31.80 136.41
100-5400-40-03 Uniform Expense 300.00 300.00 183.28 61.09 116.72
100-5410-40-03 Professional Services 80,710.00 25,000.00 105,710.00 80,182.00 13,795.50 75.85 25,528.00
100-5415-40-03 Tution Reimbursement 294.29 - 294.29
100-5418-40-03 IT Fees 2,000.00 2,000.00 1,200.00 60.00 800.00
100-5430-40-03 Legal Fees 32,000.00 32,000.00 7,942.00 1,387.00 24.82 24,058.00
100-5435-40-03 Legal Notices/Filings 250.00 250.00 250.00
100-5480-40-03 Contracted Services 4,100.00 4,100.00 3,220.84 1,716.46 78.56 879.16
100-5526-40-03 Data Network 1,800.00 1,800.00 1,087.12 135.89 60.40 712.88
100-5530-40-03 Travel 3,860.00 3,860.00 1,352.87 35.05 2,507.13
100-5533-40-03 Mileage Expense 2,280.00 2,280.00 1,361.69 357.70 59.72 918.31
100-5536-40-03 Training/Seminars 3,600.00 3,600.00 1,056.93 35.00 29.36 2,543.07
100-5110-50-01 Salaries & Wages 156,768.00 7,345.02 164,113.02 109,572.58 12,970.38 66.77 54,540.44
100-5115-50-01 Salaries - Overtime 4,920.00 4,920.00 1,787.19 78.00 36.33 3,132.81
100-5140-50-01 Salaries - Longevity Pay 1,555.00 1,555.00 1,555.00 100.00
100-5145-50-01 Social Security Expense 10,133.00 10,133.00 6,511.88 736.98 64.26 3,621.12
100-5150-50-01 Medicare Expense 2,370.00 2,370.00 1,522.94 172.36 64.26 847.06
100-5155-50-01 SUTA Expense 513.00 513.00 374.09 72.92 138.91
100-5160-50-01 Health/Dental Insurance 26,890.00 26,890.00 16,903.31 2,229.02 62.86 9,986.69
100-5165-50-01 Dental Insurance 1,362.00 1,362.00 820.56 107.50 60.25 541.44
100-5170-50-01 Life Insurance 275.00 275.00 206.18 28.14 74.98 68.82
100-5175-50-01 Liability (TML)/Workers' Comp 7,519.00 7,519.00 10,380.68 1,118.92 138.06 - 2,861.68
100-5180-50-01 TMRS Expense 21,944.00 21,944.00 14,870.97 1,763.05 67.77 7,073.03
100-5185-50-01 Long/Short Term Disability 289.00 289.00 189.65 24.12 65.62 99.35
100-5186-50-01 WELLE-Wellness Prog Reimb Empl 300.00 50.00 - 300.00
100-5210-50-01 Supplies 300.00 300.00 300.00
100-5220-50-01 Office Equipment 1,500.00 1,500.00 1,500.00
100-5230-50-01 Dues,Fees,& Subscriptions 500.00 500.00 500.00
Item 4b
33
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5250-50-01 Publications 50.00 50.00 50.00
100-5310-50-01 Rental Expense 13,000.00 13,000.00 14,760.98 2,999.00 113.55 - 1,760.98
100-5320-50-01 Repairs & Maintenance 4,000.00 4,000.00 5,942.66 148.57 - 1,942.66
100-5321-50-01 Signal Light Repairs 16,400.00 16,400.00 1,675.00 1,125.00 10.21 14,725.00
100-5340-50-01 Building Repairs 2,500.00 2,500.00 288.72 11.55 2,211.28
100-5350-50-01 Vehicle Expense 6,500.00 6,500.00 12,158.91 187.06 - 5,658.91
100-5352-50-01 Fuel 3,600.00 3,600.00 3,866.54 570.52 107.40 - 266.54
100-5353-50-01 Oil/Grease/Inspections 200.00 200.00 275.64 96.42 137.82 - 75.64
100-5400-50-01 Uniform Expense 3,600.00 3,600.00 1,406.36 39.07 2,193.64
100-5430-50-01 Legal Fees 4,000.00 4,000.00 4,965.61 1,402.82 124.14 - 965.61
100-5480-50-01 Contracted Services 212,652.00 41,400.00 254,052.00 72,909.30 650.00 19,477.00 28.70 161,665.70
100-5520-50-01 Telephones 1,780.00 1,780.00 791.57 102.06 44.47 988.43
100-5525-50-01 Electricity 177,388.00 177,388.00 136,755.80 17,086.06 77.09 40,632.20
100-5526-50-01 Data Network 100.00 100.00 64.91 7.00 64.91 35.09
100-5530-50-01 Travel 800.00 800.00 800.00
100-5536-50-01 Training/Seminars 1,400.00 1,400.00 2,431.29 173.66 - 1,031.29
100-5620-50-01 Tools & Equipment 3,000.00 3,000.00 1,126.98 27.00 37.57 1,873.02
100-5630-50-01 Safety Equipment 3,100.00 3,600.00 6,700.00 1,031.43 15.39 5,668.57
100-5640-50-01 Signs & Hardware 25,000.00 25,000.00 17,717.41 2,393.55 4,694.00 70.87 2,588.59
100-5650-50-01 Maintenance Materials 65,000.00 65,000.00 51,336.31 5,795.29 15,202.74 78.98 - 1,539.05
100-6110-50-01 Capital Expenditure 1,425,000.00 - 975,000.00 450,000.00 19,210.90 9,067.00 16,089.10 4.27 414,700.00
100-7100-50-01 Operating Transfer Out 1,265,000.00 975,000.00 2,240,000.00 1,680,000.03 186,666.67 75.00 559,999.97
100-5110-60-01 Salaries & Wages 246,641.00 7,580.24 254,221.24 187,359.48 22,750.49 73.70 66,861.76
100-5115-60-01 Salaries - Overtime 4,250.00 4,250.00 1,013.18 23.84 3,236.82
100-5126-60-01 Salaries-Vacation Buy-Out 3,059.00 3,059.00 3,059.00
100-5140-60-01 Salaries - Longevity Pay 550.00 550.00 280.00 50.91 270.00
100-5143-60-01 Cell Phone Allowance 360.00 360.00 1,245.00 180.00 345.83 - 885.00
100-5145-60-01 Social Security Expense 15,810.00 15,810.00 11,222.62 1,343.84 70.98 4,587.38
100-5150-60-01 Medicare Expense 3,698.00 3,698.00 2,624.63 314.28 70.97 1,073.37
100-5155-60-01 SUTA Expense 684.00 684.00 770.47 112.64 - 86.47
100-5160-60-01 Health/Dental Insurance 29,571.00 29,571.00 20,502.30 2,269.84 69.33 9,068.70
100-5165-60-01 Dental Insurance 1,860.00 1,860.00 1,137.24 139.60 61.14 722.76
100-5170-60-01 Life Insurance 368.00 368.00 293.98 37.52 79.89 74.02
100-5175-60-01 Liability (TML)/Workers' Comp 511.00 511.00 2,491.61 355.63 487.60 - 1,980.61
100-5180-60-01 TMRS Expense 34,242.00 34,242.00 25,201.64 3,098.44 73.60 9,040.36
100-5185-60-01 Long/Short Term Disability 455.00 455.00 333.86 43.24 73.38 121.14
100-5186-60-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 802.44 89.16 44.58 997.56
100-5191-60-01 Hiring Cost 79.38 - 79.38
100-5210-60-01 Supplies 3,005.00 3,005.00 971.89 115.34 32.34 2,033.11
100-5212-60-01 Building Supplies 650.00 650.00 83.34 12.82 566.66
100-5220-60-01 Office Equipment 4,910.00 4,910.00 496.67 10.12 4,413.33
100-5230-60-01 Dues,Fees,& Subscriptions 2,944.00 2,944.00 372.62 12.66 2,571.38
100-5240-60-01 Postage and Delivery 2.55 - 2.55
Item 4b
34
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5280-60-01 Printing and Reproduction 10.80 - 10.80
100-5320-60-01 Repairs & Maintenance 214.75 180.25 - 214.75
100-5330-60-01 Copier Expense 2,060.00 2,060.00 1,697.08 194.61 82.38 362.92
100-5340-60-01 Building Repairs 366.18 230.05 - 366.18
100-5400-60-01 Uniform Expense 400.00 400.00 140.70 35.18 259.30
100-5410-60-01 Professional Services 68,760.00 68,760.00 3,625.00 1,425.00 50,275.00 5.27 14,860.00
100-5418-60-01 IT Fees 1,780.00 1,780.00 1,780.00
100-5430-60-01 Legal Fees 5,000.00 5,000.00 6,702.00 285.00 134.04 - 1,702.00
100-5435-60-01 Legal Notices/Filings 288.60 - 288.60
100-5480-60-01 Contracted Services 1,600.00 1,600.00 1,170.00 210.00 73.13 430.00
100-5520-60-01 Telephones 2,693.00 2,693.00 268.60 34.99 9.97 2,424.40
100-5530-60-01 Travel 4,400.00 4,400.00 2,402.14 79.95 54.59 1,997.86
100-5533-60-01 Mileage Expense 2,400.00 2,400.00 911.61 118.85 37.98 1,488.39
100-5536-60-01 Training/Seminars 8,860.00 8,860.00 2,842.37 32.08 6,017.63
100-5640-60-01 Signs & Hardware 114.91 - 114.91
100-5110-60-02 Salaries & Wages 573,696.00 41,162.24 614,858.24 424,051.89 51,896.73 68.97 190,806.35
100-5115-60-02 Salaries - Overtime 14,708.00 14,708.00 6,848.32 864.85 46.56 7,859.68
100-5126-60-02 Salaries-Vacation Buy-Out 6,000.00 6,000.00 3,160.52 52.68 2,839.48
100-5140-60-02 Salaries - Longevity Pay 2,880.00 2,880.00 2,615.00 90.80 265.00
100-5143-60-02 Cell Phone Allowance 2,520.00 2,520.00 1,620.00 230.00 64.29 900.00
100-5145-60-02 Social Security Expense 36,840.00 36,840.00 25,121.71 3,050.20 68.19 11,718.29
100-5150-60-02 Medicare Expense 8,615.00 8,615.00 5,875.26 713.36 68.20 2,739.74
100-5155-60-02 SUTA Expense 2,565.00 2,565.00 1,909.38 74.44 655.62
100-5160-60-02 Health/Dental Insurance 127,280.00 127,280.00 93,735.63 9,607.02 73.65 33,544.37
100-5165-60-02 Dental Insurance 5,769.00 5,769.00 3,702.85 458.46 64.19 2,066.15
100-5170-60-02 Life Insurance 1,267.00 1,267.00 1,080.37 142.20 85.27 186.63
100-5175-60-02 Liability (TML)/Workers' Comp 10,648.00 10,648.00 17,095.91 1,990.23 160.56 - 6,447.91
100-5180-60-02 TMRS Expense 79,804.00 79,804.00 58,074.37 7,190.32 72.77 21,729.63
100-5185-60-02 Long/Short Term Disability 1,061.00 1,061.00 756.27 95.56 71.28 304.73
100-5186-60-02 WELLE-Wellness Prog Reimb Empl 5,700.00 5,700.00 3,423.24 428.32 60.06 2,276.76
100-5191-60-02 Hiring Cost 200.00 200.00 200.00
100-5210-60-02 Supplies 478.99 - 478.99
100-5212-60-02 Building Supplies 1,500.00 1,500.00 760.23 10.20 50.68 739.77
100-5220-60-02 Office Equipment 1,650.00 1,650.00 1,024.96 415.93 62.12 625.04
100-5230-60-02 Dues,Fees,& Subscriptions 2,536.00 2,536.00 966.00 38.09 1,570.00
100-5310-60-02 Rental Expense 27,000.00 27,000.00 21,540.00 2,100.00 600.00 79.78 4,860.00
100-5320-60-02 Repairs & Maintenance 292,745.00 - 171,030.00 121,715.00 91,014.55 7,094.29 74.78 30,700.45
100-5322-60-02 Irrigation Repairs 12,200.00 12,200.00 14,746.74 959.91 120.88 - 2,546.74
100-5323-60-02 Field Maintenance 50,150.00 50,150.00 47,080.79 14,515.12 9,330.00 93.88 - 6,260.79
100-5330-60-02 Copier Expense 237.00 237.00 143.36 17.20 60.49 93.64
100-5350-60-02 Vehicle Expense 4,500.00 4,500.00 2,465.42 54.79 2,034.58
100-5352-60-02 Fuel 13,920.00 13,920.00 7,292.47 1,122.57 52.39 6,627.53
100-5353-60-02 Oil/Grease/Inspections 1,290.00 1,290.00 1,086.26 209.60 84.21 203.74
Item 4b
35
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5355-60-02 Chemicals/Fertilizer 38,680.00 38,680.00 44,055.65 5,854.94 113.90 - 5,375.65
100-5400-60-02 Uniform Expense 8,940.00 8,940.00 7,099.32 151.25 79.41 1,840.68
100-5418-60-02 IT Fees 3,195.00 3,195.00 3,195.00
100-5480-60-02 Contracted Services 358,052.00 - 37,368.00 320,684.00 174,715.50 30,830.95 32,095.35 54.48 113,873.15
100-5520-60-02 Telephones 4,165.00 4,165.00 2,463.62 261.52 59.15 1,701.38
100-5525-60-02 Electricity 160,000.00 160,000.00 82,700.45 12,547.38 51.69 77,299.55
100-5526-60-02 Data Network 591.90 37.99 - 591.90
100-5530-60-02 Travel 2,305.00 2,305.00 14.51 0.63 2,290.49
100-5533-60-02 Mileage Expense 105.00 105.00 114.27 108.83 - 9.27
100-5536-60-02 Training/Seminars 1,650.00 1,650.00 2,014.45 122.09 - 364.45
100-5620-60-02 Tools & Equipment 1,850.00 1,850.00 3,055.82 586.95 165.18 - 1,205.82
100-5630-60-02 Safety Equipment 1,190.00 1,190.00 627.37 209.85 52.72 562.63
100-5640-60-02 Signs & Hardware 6,200.00 6,200.00 2,278.75 2,278.75 36.75 3,921.25
100-6120-60-02 Capital Expense-Park Impr 120,900.00 120,900.00 10,576.00 8.75 110,324.00
100-6140-60-02 Capital Expense-Equipment 15,200.00 15,200.00 11,544.31 75.95 3,655.69
100-6160-60-02 Capital Expense-Vehicles 38,500.00 38,500.00 51,265.00 49,360.00 133.16 - 12,765.00
100-7100-60-02 Operating Transfer Out 107,368.00 107,368.00 107,368.00 107,368.00 100.00
100-5110-60-03 Salaries & Wages 45,895.00 4,545.00 50,440.00 35,116.06 3,974.76 69.62 15,323.94
100-5140-60-03 Salaries - Longevity Pay 170.00 170.00 170.00 100.00
100-5145-60-03 Social Security Expense 2,856.00 2,856.00 1,938.83 221.19 67.89 917.17
100-5150-60-03 Medicare Expense 668.00 668.00 453.44 51.73 67.88 214.56
100-5155-60-03 SUTA Expense 171.00 171.00 170.19 99.53 0.81
100-5170-60-03 Life Insurance 92.00 92.00 78.42 9.38 85.24 13.58
100-5175-60-03 Liability (TML)/Workers' Comp 94.00 94.00 35.31 3.98 37.56 58.69
100-5180-60-03 TMRS Expense 6,186.00 6,186.00 4,633.70 535.00 74.91 1,552.30
100-5185-60-03 Long/Short Term Disability 84.00 84.00 62.96 7.56 74.95 21.04
100-5240-60-03 Postage and Delivery 1,800.00 1,800.00 786.47 43.69 1,013.53
100-5260-60-03 Advertising 2,000.00 2,000.00 500.00 25.00 1,500.00
100-5280-60-03 Printing and Reproduction 2,000.00 2,000.00 1,186.00 59.30 814.00
100-5475-60-03 Credit Card Fees 1,500.00 1,500.00 1,566.27 333.71 104.42 - 66.27
100-5600-60-03 Special Events 28,725.00 28,725.00 14,614.56 - 3.76 50.88 14,110.44
100-5995-60-03 Recreation Activities 28,000.00 28,000.00 18,969.84 12,653.23 67.75 9,030.16
100-5110-60-05 Salaries & Wages 126,783.00 13,584.29 140,367.29 93,110.43 11,461.65 66.33 47,256.86
100-5140-60-05 Salaries - Longevity Pay 150.00 150.00 145.00 96.67 5.00
100-5145-60-05 Social Security Expense 7,870.00 7,870.00 5,785.01 710.99 73.51 2,084.99
100-5150-60-05 Medicare Expense 1,841.00 1,841.00 1,352.94 166.28 73.49 488.06
100-5155-60-05 SUTA Expense 684.00 684.00 312.35 45.67 371.65
100-5160-60-05 Health/Dental Insurance 2.37 - 2.37
100-5165-60-05 Dental Insurance 0.19 - 0.19
100-5170-60-05 Life Insurance 92.00 92.00 78.47 9.38 85.29 13.53
100-5175-60-05 Liability (TML)/Workers' Comp 268.00 268.00 93.84 11.47 35.02 174.16
100-5180-60-05 TMRS Expense 13,843.00 13,843.00 9,545.37 1,108.86 68.95 4,297.63
100-5185-60-05 Long/Short Term Disability 172.00 172.00 129.97 15.66 75.56 42.03
Item 4b
36
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5210-60-05 Supplies 4,500.00 4,500.00 2,348.11 202.39 52.18 2,151.89
100-5212-60-05 Building Supplies 100.00 100.00 100.00
100-5220-60-05 Office Equipment 3,200.00 3,200.00 3,955.45 132.09 123.61 - 755.45
100-5230-60-05 Dues,Fees,& Subscriptions 3,000.00 3,000.00 1,988.51 11.74 66.28 1,011.49
100-5240-60-05 Postage and Delivery 400.00 400.00 110.98 20.48 27.75 289.02
100-5260-60-05 Advertising 600.00 600.00 600.00
100-5280-60-05 Printing and Reproduction 100.00 100.00 100.00
100-5281-60-05 Book Purchases 24,517.00 24,517.00 21,833.25 5,285.96 474.16 89.05 2,209.59
100-5282-60-05 DVD Purchases 1,000.00 1,000.00 1,106.42 73.94 110.64 - 106.42
100-5283-60-05 Audiobook Purchases 800.00 800.00 379.06 133.71 47.38 420.94
100-5284-60-05 Other Collect. Item Purchases 500.00 500.00 2,900.08 103.81 580.02 - 2,400.08
100-5330-60-05 Copier Expense 900.00 900.00 439.65 58.52 48.85 460.35
100-5400-60-05 Uniform Expense 300.00 300.00 428.81 75.00 142.94 - 128.81
100-5430-60-05 Legal Fees 200.00 200.00 190.00 38.00 95.00 10.00
100-5480-60-05 Contracted Services 6,500.00 6,500.00 1,200.00 18.46 5,300.00
100-5520-60-05 Telephones 1,980.00 1,980.00 1,254.36 207.46 63.35 725.64
100-5526-60-05 Data Network 193.63 37.99 - 193.63
100-5530-60-05 Travel 3,000.00 3,000.00 3,206.22 - 292.96 106.87 - 206.22
100-5533-60-05 Mileage Expense 1,000.00 1,000.00 684.71 68.47 315.29
100-5536-60-05 Training/Seminars 2,000.00 2,000.00 1,032.84 51.64 967.16
100-5600-60-05 Special Events 1,000.00 1,000.00 794.03 79.40 205.97
100-5110-98-01 Salaries & Wages 552,801.00 8,865.10 561,666.10 412,413.72 47,794.50 73.43 149,252.38
100-5115-98-01 Salaries - Overtime 1,200.00 1,200.00 596.86 49.74 603.14
100-5126-98-01 Salaries-Vacation Buy-Out 12,007.00 12,007.00 6,148.58 51.21 5,858.42
100-5140-98-01 Salaries - Longevity Pay 1,350.00 1,350.00 1,260.00 93.33 90.00
100-5143-98-01 Cell Phone Allowance 900.00 900.00 900.00
100-5145-98-01 Social Security Expense 35,238.00 35,238.00 22,622.56 2,733.47 64.20 12,615.44
100-5150-98-01 Medicare Expense 8,241.00 8,241.00 5,642.30 639.29 68.47 2,598.70
100-5155-98-01 SUTA Expense 1,026.00 1,026.00 1,167.67 113.81 - 141.67
100-5160-98-01 Health/Dental Insurance 63,097.00 63,097.00 43,913.30 4,444.24 69.60 19,183.70
100-5165-98-01 Dental Insurance 2,918.00 2,918.00 1,813.08 216.56 62.13 1,104.92
100-5170-98-01 Life Insurance 733.00 733.00 520.15 62.67 70.96 212.85
100-5175-98-01 Liability (TML)/Workers' Comp 1,497.00 1,497.00 892.65 96.14 59.63 604.35
100-5180-98-01 TMRS Expense 76,324.00 76,324.00 55,289.60 6,446.60 72.44 21,034.40
100-5185-98-01 Long/Short Term Disability 1,020.00 1,020.00 725.31 84.78 71.11 294.69
100-5186-98-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 900.00 100.00 50.00 900.00
100-5210-98-01 Supplies 1,950.00 1,950.00 1,771.74 72.65 90.86 178.26
100-5212-98-01 Building Supplies 350.00 350.00 298.40 85.26 51.60
100-5220-98-01 Office Equipment 2,602.00 2,602.00 1,690.93 37.49 64.99 873.58
100-5230-98-01 Dues,Fees,& Subscriptions 1,560.00 1,560.00 319.00 34.00 20.45 1,241.00
100-5240-98-01 Postage and Delivery 260.00 260.00 174.07 12.66 66.95 85.93
100-5280-98-01 Printing and Reproduction 59.88 - 59.88
100-5320-98-01 Repairs & Maintenance 223.73 180.25 - 223.73
Item 4b
37
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
100-5330-98-01 Copier Expense 880.00 880.00 696.00 81.29 79.09 184.00
100-5340-98-01 Building Repairs 366.16 230.04 - 366.16
100-5350-98-01 Vehicle Expense 275.00 275.00 40.00 14.55 235.00
100-5352-98-01 Fuel 1,000.00 1,000.00 831.16 148.85 83.12 168.84
100-5353-98-01 Oil/Grease/Inspections 144.74 - 144.74
100-5400-98-01 Uniform Expense 500.00 500.00 131.92 26.38 368.08
100-5410-98-01 Professional Services 35,000.00 35,000.00 2,844.76 1,925.00 5,775.00 8.13 26,380.24
100-5419-98-01 IT Licenses 950.00 950.00 950.00
100-5430-98-01 Legal Fees 7,700.00 7,700.00 8,771.74 1,406.00 113.92 - 1,071.74
100-5435-98-01 Legal Notices/Filings 2,000.00 2,000.00 2,048.75 102.44 - 48.75
100-5480-98-01 Contracted Services 3,598.80 210.00 - 3,598.80
100-5520-98-01 Telephones 3,308.00 3,308.00 1,969.11 291.11 59.53 1,338.89
100-5524-98-01 Gas 1,000.00 1,000.00 488.55 46.56 48.86 511.45
100-5526-98-01 Data Network 341.91 37.99 - 341.91
100-5530-98-01 Travel 4,200.00 - 1,000.00 3,200.00 1,401.38 43.79 1,798.62
100-5533-98-01 Mileage Expense 1,400.00 1,400.00 1,054.15 75.30 345.85
100-5536-98-01 Training/Seminars 4,880.00 4,880.00 1,361.82 245.60 27.91 3,518.18
100-5620-98-01 Tools & Equipment 1,000.00 1,000.00 945.75 94.58 54.25
100-5630-98-01 Safety Equipment 35.95 - 35.95
100-5640-98-01 Signs and Hardware 114.92 - 114.92
150-4015-10-00 Water Impact Fees - 81,027.00 81,027.00
150-4020-10-00 Wastewater Impact Fees - 63,816.00 63,816.00
150-4040-10-00 East Thoroughfare Impact Fees - 656,378.55 656,378.55
150-4110-10-00 Property Taxes (Town)- 368,324.10 368,324.10
150-4111-10-00 Property Taxes (County)- 29,329.00 29,329.00
150-4610-10-00 Interest Income - 2,131.92 - 941.57 2,131.92
150-5810-10-00 Thoro Impact Fee Rebate 487,298.00 - 487,298.00
150-5812-10-00 Wastwater Impact Fee Rebate 52,886.00 - 52,886.00
160-4041-10-00 W Thoro Impact Fee - 178,628.50 178,628.50
160-4610-10-00 Interest Income - 423.75 - 36.22 423.75
160-5810-10-00 E Thoro Impact Fee Rebate 153,628.50 - 153,628.50
200-4000-10-08 W/S Service Initiation - 69,870.00 - 69,870.00 - 53,510.00 - 8,590.00 76.59 - 16,360.00
200-4007-10-08 Sanitation - 1,376,796.00 - 1,376,796.00 - 799,031.79 - 79,125.09 58.04 - 577,764.21
200-4009-10-08 Late Fee-W/S - 94,500.00 - 94,500.00 - 73,606.22 - 6,544.89 77.89 - 20,893.78
200-4930-10-99 Insurance Proceeds - 11,070.52 - 8,596.24 11,070.52
200-4995-10-99 Transfer In/Out - 75,563.00 75,563.00
200-4005-50-02 Water Revenue - 7,090,107.00 - 756,512.00 - 7,846,619.00 - 4,999,463.84 - 786,043.21 63.72 - 2,847,155.16
200-4010-50-02 Connection Tap & Construction - 880,000.00 - 880,000.00 - 586,991.00 - 68,991.00 66.70 - 293,009.00
200-4012-50-02 Saturday Inspection Fee - 11,000.00 - 11,000.00 - 9,300.00 - 750.00 84.55 - 1,700.00
200-4018-50-02 Internet Cr. Card Fees - 31,460.00 - 31,460.00 - 33,551.87 - 4,486.12 106.65 2,091.87
200-4019-50-02 Cr. Card Pmt Fees - 7,535.00 - 7,535.00 - 8,182.95 - 1,013.04 108.60 647.95
200-4060-50-02 NSF Fees - 1,575.00 - 1,575.00 - 975.00 - 100.00 61.91 - 600.00
200-4242-50-02 Re-Inspection Fees - 3,630.00 - 3,630.00 - 3,630.00
Item 4b
38
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-4243-50-02 Backflow Prevention Inspection - 18,700.00 - 18,700.00 - 21,725.00 - 2,600.00 116.18 3,025.00
200-4610-50-02 Interest Income - 29,500.00 - 29,500.00 - 47,610.86 - 11,172.26 161.39 18,110.86
200-4910-50-02 Other Revenue - 104,500.00 - 104,500.00 - 87,948.30 - 11,379.31 84.16 - 16,551.70
200-4006-50-03 Sewer - 3,236,000.00 - 232,542.00 - 3,468,542.00 - 2,775,875.34 - 324,647.22 80.03 - 692,666.66
200-4010-50-03 Connection Tap & Construction - 308,000.00 - 308,000.00 - 237,200.00 - 28,200.00 77.01 - 70,800.00
200-5110-10-08 Salaries & Wages 138,778.00 7,842.49 146,620.49 104,178.31 11,289.23 71.05 42,442.18
200-5115-10-08 Salaries - Overtime 3,528.00 3,528.00 856.79 271.04 24.29 2,671.21
200-5140-10-08 Salaries - Longevity Pay 850.00 850.00 930.00 109.41 - 80.00
200-5145-10-08 Social Security Expense 8,884.00 8,884.00 6,266.58 682.65 70.54 2,617.42
200-5150-10-08 Medicare Expense 2,078.00 2,078.00 1,465.56 159.64 70.53 612.44
200-5155-10-08 SUTA Expense 513.00 513.00 457.18 89.12 55.82
200-5160-10-08 Health/Dental Insurance 17,875.00 17,875.00 13,964.82 1,496.78 78.13 3,910.18
200-5165-10-08 Dental Insurance 1,356.00 1,356.00 934.02 103.78 68.88 421.98
200-5170-10-08 Life Insurance 276.00 276.00 235.26 28.14 85.24 40.74
200-5175-10-08 Liability (TML)/Workers' Comp 285.00 285.00 106.58 11.61 37.40 178.42
200-5180-10-08 TMRS Expense 19,240.00 19,240.00 14,023.52 1,569.47 72.89 5,216.48
200-5185-10-08 Long/Short Term Disability 256.00 256.00 187.15 21.44 73.11 68.85
200-5186-10-08 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 900.00 100.00 75.00 300.00
200-5210-10-08 Supplies 2,000.00 2,000.00 1,233.12 61.66 766.88
200-5212-10-08 Building Supplies 1,250.00 1,250.00 693.34 55.47 556.66
200-5220-10-08 Office Equipment 1,000.00 1,000.00 4,646.16 464.62 - 3,646.16
200-5240-10-08 Postage and Delivery 43,000.00 43,000.00 24,490.83 2,891.10 56.96 18,509.17
200-5280-10-08 Printing and Reproduction 3,420.00 3,420.00 1,632.70 342.20 47.74 1,787.30
200-5290-10-08 Other Charges and Services 164.45 - 164.45
200-5330-10-08 Copier Expense 2,350.00 2,350.00 858.10 98.44 36.52 1,491.90
200-5340-10-08 Building Repairs 400.00 400.00 264.00 66.00 136.00
200-5400-10-08 Uniform Expense 200.00 200.00 193.84 96.92 6.16
200-5418-10-08 IT Fees 4,000.00 4,000.00 3,780.00 94.50 220.00
200-5419-10-08 IT Licenses 5,000.00 5,000.00 5,000.00
200-5430-10-08 Legal Fees 2,500.00 2,500.00 2,736.00 109.44 - 236.00
200-5470-10-08 Trash Collection 1,286,725.00 1,286,725.00 723,752.87 73,049.94 56.25 562,972.13
200-5479-10-08 Household Haz. Waste Disposal 12,600.00 12,600.00 3,505.00 750.00 27.82 9,095.00
200-5480-10-08 Contracted Services 16,925.00 16,925.00 6,138.68 691.64 36.27 10,786.32
200-5520-10-08 Telephones 720.00 720.00 314.91 34.99 43.74 405.09
200-5530-10-08 Travel 1,600.00 1,600.00 1,282.39 80.15 317.61
200-5533-10-08 Mileage Expense 300.00 300.00 151.38 50.46 148.62
200-5536-10-08 Training/Seminars 1,075.00 1,075.00 998.00 92.84 77.00
200-5600-10-08 Special Events 48.09 - 48.09
200-5110-10-99 Salaries & Wages 25,118.00 - 25,118.00
200-5176-10-99 TML-Prop & Liab Insurance 38,500.00 38,500.00 37,343.84 97.00 1,156.16
200-5410-10-99 Professional Services 12,200.00 1,200.00 - 13,400.00
200-5930-10-99 Damage Claims Expense 2,774.28 300.00 - 2,774.28
200-6125-10-99 Capital Expense Technology 11,026.00 11,026.00 8,269.47 918.83 75.00 2,756.53
Item 4b
39
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-6140-10-99 Capital Expenditure - Equipmen 10,126.00 10,126.00 7,594.47 843.83 75.00 2,531.53
200-6160-10-99 Capital Expenditure - Vehicles 36,471.00 36,471.00 27,353.25 3,039.25 75.00 9,117.75
200-6186-10-99 2013 Bond Payment 389,500.00 - 179,500.00 210,000.00 210,000.00
200-6192-10-99 2011 Refd Bond Pmt 185,410.00 - 5,460.00 179,950.00 179,950.00 100.00
200-6193-10-99 2012 CO Bond Payment 486,250.00 - 205,250.50 280,999.50 273,900.00 97.47 7,099.50
200-6199-10-99 08 CO Bond Payment 63,575.00 - 4,575.00 59,000.00 59,000.00 100.00
200-6201-10-99 2014 GO Bond Payment 485,850.00 - 130,850.00 355,000.00 355,000.00
200-6202-10-99 2014 CO Bond Payment 923,450.00 - 463,450.00 460,000.00 460,000.00
200-6203-10-99 2015 GO Debt payment 164,326.00 - 164,326.00
200-6205-10-99 2016 GO Bond Payment 357,992.00 - 24,892.00 333,100.00 333,100.00 100.00
200-6299-10-99 Bond Interest Expense 1,102,740.50 1,102,740.50 560,169.01 542,571.49 50.80
200-7000-10-99 Contingency 50,000.00 50,000.00 39,597.32 11,875.00 79.20 - 1,472.32
200-7144-10-99 Transfer to Capital Projects 200.00 200.00 25,306.14 ###############- 25,106.14
200-7147-10-99 Transfer to GF 1,072,800.00 1,072,800.00 804,600.00 89,400.00 75.00 268,200.00
200-5110-50-02 Salaries & Wages 828,991.00 50,110.57 879,101.57 589,594.42 67,663.81 67.07 289,507.15
200-5115-50-02 Salaries - Overtime 46,183.00 46,183.00 25,093.96 1,960.20 54.34 21,089.04
200-5126-50-02 Salaries-Vacation Buy-Out 2,103.00 2,103.00 1,072.80 51.01 1,030.20
200-5140-50-02 Salaries - Longevity Pay 3,550.00 3,550.00 3,445.00 97.04 105.00
200-5145-50-02 Social Security Expense 54,746.00 54,746.00 36,237.47 4,091.18 66.19 18,508.53
200-5150-50-02 Medicare Expense 12,803.00 12,803.00 8,476.50 956.80 66.21 4,326.50
200-5155-50-02 SUTA Expense 2,907.00 2,907.00 2,625.81 90.33 281.19
200-5160-50-02 Health/Dental Insurance 120,690.00 120,690.00 83,952.51 8,574.84 69.56 36,737.49
200-5165-50-02 Dental Insurance 7,430.00 7,430.00 4,329.35 482.38 58.27 3,100.65
200-5170-50-02 Life Insurance 1,499.00 1,499.00 1,252.70 150.83 83.57 246.30
200-5175-50-02 Liability (TML)/Workers' Comp 20,530.00 20,530.00 29,658.80 3,046.69 144.47 - 9,128.80
200-5180-50-02 TMRS Expense 118,586.00 118,586.00 81,903.82 9,423.78 69.07 36,682.18
200-5185-50-02 Long/Short Term Disability 1,475.00 1,475.00 1,076.64 121.77 72.99 398.36
200-5186-50-02 WELLE-Wellness Prog Reimb-Empl 6,300.00 6,300.00 3,729.54 389.16 59.20 2,570.46
200-5191-50-02 Hiring Cost 300.00 300.00 300.00
200-5210-50-02 Supplies 5,750.00 5,750.00 1,895.40 219.99 32.96 3,854.60
200-5212-50-02 Building Supplies 1,500.00 1,500.00 2,686.91 179.13 - 1,186.91
200-5220-50-02 Office Equipment 8,100.00 8,100.00 6,035.06 74.51 2,064.94
200-5230-50-02 Dues,Fees,& Subscriptions 7,200.00 7,200.00 3,059.21 111.00 42.49 4,140.79
200-5240-50-02 Postage and Delivery 1,000.00 1,000.00 126.08 38.82 12.61 873.92
200-5250-50-02 Publications 50.00 50.00 50.00
200-5280-50-02 Printing and Reproduction 13,000.00 13,000.00 1,681.88 892.60 12.94 11,318.12
200-5310-50-02 Rental Expense 3,000.00 3,000.00 3,000.00
200-5320-50-02 Repairs & Maintenance 3,600.00 3,600.00 1,266.88 35.19 2,333.12
200-5330-50-02 Copier Expense 1,400.00 1,400.00 1,114.46 124.41 79.60 285.54
200-5340-50-02 Building Repairs 5,000.00 5,000.00 2,820.04 589.37 56.40 2,179.96
200-5350-50-02 Vehicle Expense 18,000.00 18,000.00 20,701.03 1,338.49 115.01 - 2,701.03
200-5352-50-02 Fuel 14,450.00 14,450.00 15,583.89 2,327.93 107.85 - 1,133.89
200-5353-50-02 Oil/Grease/Inspections 1,000.00 1,000.00 850.11 102.02 85.01 149.89
Item 4b
40
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-5400-50-02 Uniform Expense 17,300.00 17,300.00 12,262.55 131.08 70.88 5,037.45
200-5415-50-02 Tuition Reimbursement 9,200.00 9,200.00 1,475.95 16.04 7,724.05
200-5419-50-02 IT Licenses 18,000.00 18,000.00 12,500.00 2,000.00 69.44 3,500.00
200-5430-50-02 Legal Fees 1,000.00 1,000.00 969.00 95.00 96.90 31.00
200-5475-50-02 Credit Card Fees 32,000.00 32,000.00 48,479.48 5,637.42 151.50 - 16,479.48
200-5480-50-02 Contracted Services 50,000.00 50,000.00 55,437.43 1,275.98 75.00 110.88 - 5,512.43
200-5520-50-02 Telephones 7,565.00 7,565.00 5,110.85 564.87 67.56 2,454.15
200-5521-50-02 Cell Phone Expense 2,550.00 2,550.00 2,550.00
200-5524-50-02 Gas 1,000.00 1,000.00 723.30 72.33 276.70
200-5525-50-02 Electricity 185,280.00 185,280.00 145,385.73 21,304.70 78.47 39,894.27
200-5526-50-02 Data Network 4,320.00 4,320.00 1,805.01 366.05 41.78 2,514.99
200-5530-50-02 Travel 2,300.00 2,300.00 1,945.30 84.58 354.70
200-5533-50-02 Mileage Expense 1,000.00 1,000.00 1,000.00
200-5536-50-02 Training/Seminars 16,200.00 16,200.00 8,582.06 265.00 52.98 7,617.94
200-5540-50-02 Water Testing 4,000.00 4,000.00 1,254.69 415.40 31.37 2,745.31
200-5545-50-02 Meter Purchases 445,987.00 445,987.00 185,207.24 5,359.74 71,665.00 41.53 189,114.76
200-5550-50-02 Water Purchases 2,748,305.00 953,054.00 3,701,359.00 2,549,994.66 283,333.00 68.89 1,151,364.34
200-5620-50-02 Tools & Equipment 10,000.00 10,000.00 12,554.38 2,781.13 125.54 - 2,554.38
200-5630-50-02 Safety Equipment 10,000.00 10,000.00 6,267.65 62.68 3,732.35
200-5640-50-02 Signs & Hardware 1,612.00 1,612.00 198.85 190.57 12.34 1,413.15
200-5650-50-02 Maintenance Materials 15,000.00 15,000.00 1,022.09 6.81 13,977.91
200-5660-50-02 Chemical Supplies 10,000.00 10,000.00 4,462.13 2,258.49 44.62 5,537.87
200-5670-50-02 System Improvements 78,950.00 78,950.00 101,938.17 6,781.08 129.12 - 22,988.17
200-6160-50-02 Capital Expense-Vehicles 77,000.00 77,000.00 49,139.96 24,720.00 63.82 3,140.04
200-7143-50-02 Transfer to Internal Serv. Fd 2,160.00 2,160.00 540.00 25.00 1,620.00
200-7146-50-02 Transfer to CIP 250,000.00 250,000.00 187,499.97 20,833.33 75.00 62,500.03
200-5110-50-03 Salaries & Wages 248,390.00 8,795.68 257,185.68 158,964.96 22,974.06 61.81 98,220.72
200-5115-50-03 Salaries - Overtime 11,329.00 11,329.00 9,897.16 272.14 87.36 1,431.84
200-5140-50-03 Salaries - Longevity Pay 1,295.00 1,295.00 985.00 76.06 310.00
200-5145-50-03 Social Security Expense 16,199.00 16,199.00 9,675.50 1,316.83 59.73 6,523.50
200-5150-50-03 Medicare Expense 3,788.00 3,788.00 2,262.82 307.96 59.74 1,525.18
200-5155-50-03 SUTA Expense 1,197.00 1,197.00 699.53 58.44 497.47
200-5160-50-03 Health/Dental Insurance 43,829.00 43,829.00 30,772.35 4,071.98 70.21 13,056.65
200-5165-50-03 Dental Insurance 2,685.00 2,685.00 1,493.09 205.70 55.61 1,191.91
200-5170-50-03 Life Insurance 476.00 476.00 386.61 56.28 81.22 89.39
200-5175-50-03 Liability (TML)/Workers' Comp 5,283.00 5,283.00 10,379.35 1,536.29 196.47 - 5,096.35
200-5180-50-03 TMRS Expense 35,107.00 35,107.00 22,483.85 3,147.66 64.04 12,623.15
200-5185-50-03 Long/Short Term Disability 471.00 471.00 231.30 42.57 49.11 239.70
200-5186-50-03 WELLE-Wellness Prog Reimb-Empl 2,550.00 2,550.00 1,002.44 139.16 39.31 1,547.56
200-5191-50-03 Hiring Cost 300.00 300.00 300.00
200-5210-50-03 Supplies 3,550.00 3,550.00 553.90 16.12 15.60 2,996.10
200-5212-50-03 Building Supplies 600.00 600.00 727.73 267.50 121.29 - 127.73
200-5220-50-03 Office Equipment 3,500.00 3,500.00 3,951.04 112.89 - 451.04
Item 4b
41
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
200-5230-50-03 Dues,Fees,& Subscriptions 1,500.00 1,500.00 15.00 1.00 1,485.00
200-5280-50-03 Printing and Reproduction 270.60 - 270.60
200-5310-50-03 Rental Expense 500.00 500.00 1,350.00 270.00 - 850.00
200-5320-50-03 Repairs & Maintenance 3,400.00 3,400.00 686.88 20.20 2,713.12
200-5335-50-03 Radio/Video Repairs 500.00 500.00 500.00
200-5340-50-03 Building Repairs 1,000.00 1,000.00 1,000.00
200-5350-50-03 Vehicle Expense 8,200.00 8,200.00 13,980.10 25.00 170.49 - 5,780.10
200-5352-50-03 Fuel 3,300.00 3,300.00 5,748.17 621.47 174.19 - 2,448.17
200-5353-50-03 Oil/Grease/Inspections 300.00 300.00 211.46 7.00 70.49 88.54
200-5400-50-03 Uniform Expense 7,300.00 7,300.00 5,053.50 69.23 2,246.50
200-5418-50-03 IT Fees 10,000.00 10,000.00 10,000.00
200-5419-50-03 IT Licenses 14,000.00 14,000.00 12,983.00 92.74 1,017.00
200-5430-50-03 Legal Fees 500.00 500.00 500.00
200-5480-50-03 Contracted Services 57,320.00 - 20,920.00 36,400.00 20,732.35 6,150.82 56.96 15,667.65
200-5520-50-03 Telephones 2,115.00 2,115.00 879.45 102.06 41.58 1,235.55
200-5521-50-03 Cell Phone Expense 1,700.00 1,700.00 1,700.00
200-5525-50-03 Electricity 50,000.00 50,000.00 32,336.61 3,861.91 64.67 17,663.39
200-5530-50-03 Travel 1,100.00 1,100.00 1,100.00
200-5533-50-03 Mileage Expense 500.00 500.00 500.00
200-5536-50-03 Training/Seminars 9,800.00 9,800.00 858.29 8.76 8,941.71
200-5560-50-03 Sewer Management Fees 1,770,668.00 116,000.00 1,886,668.00 1,481,685.25 171,134.66 78.53 404,982.75
200-5620-50-03 Tools & Equipment 8,200.00 8,200.00 4,622.13 195.38 56.37 3,577.87
200-5630-50-03 Safety Equipment 5,000.00 5,000.00 3,080.11 600.00 61.60 1,919.89
200-5640-50-03 Signs & Hardware 250.00 250.00 1,032.00 412.80 - 782.00
200-5650-50-03 Maintenance Materials 1,000.00 1,000.00 3,118.09 96.88 311.81 - 2,118.09
200-5660-50-03 Chemical Supplies 1,000.00 1,000.00 4,448.42 444.84 - 3,448.42
200-5670-50-03 System Improvements 12,000.00 12,000.00 24,444.87 552.46 203.71 - 12,444.87
200-5680-50-03 Lift Station Expense 30,000.00 30,000.00 23,944.90 4,738.40 79.82 6,055.10
200-6140-50-03 Capital Expense-Equipment 20,920.00 20,920.00 20,917.00 20,917.00 99.99 3.00
200-6160-50-03 Capital Expense-Vehicles 61,000.00 61,000.00 84,069.99 137.82 - 23,069.99
200-7146-50-03 Transfer to CIP Fund 150,000.00 150,000.00 112,500.00 12,500.00 75.00 37,500.00
300-4105-10-00 Property Taxes -Delinquent - 73,828.00 - 73,828.00 - 315,488.59 - 36,218.30 427.33 241,660.59
300-4110-10-00 Property Taxes -Current - 4,086,721.00 - 4,086,721.00 - 4,002,290.71 - 18,731.04 97.93 - 84,430.29
300-4115-10-00 Taxes -Penalties - 21,439.00 - 21,439.00 - 80,979.33 - 16,392.15 377.72 59,540.33
300-4610-10-00 Interest Income - 18,000.00 - 18,000.00 - 20,961.85 - 4,970.83 116.46 2,961.85
300-5410-10-00 Professional Services 1,800.00 1,600.00 - 3,400.00
300-6186-10-00 2013 GO Ref Bond 286,200.00 - 131,200.00 155,000.00 155,000.00
300-6189-10-00 2012 GO TX Bond Payment 282,263.00 - 107,263.00 175,000.00 175,000.00 100.00
300-6191-10-00 2010 Tax Note Payment 368,376.00 - 3,376.00 365,000.00 365,000.00 100.00
300-6192-10-00 2011 Ref Bond Pmt 118,541.00 - 3,491.00 115,050.00 115,050.00 100.00
300-6199-10-00 2008 Bond Payment 572,175.00 - 41,175.00 531,000.00 531,000.00 100.00
300-6200-10-00 Bond Administrative Fees 21,000.00 21,000.00 11,900.00 9,500.00 56.67 9,100.00
300-6201-10-00 2014 GO Debt payment 372,750.00 - 117,750.00 255,000.00 255,000.00
Item 4b
42
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
300-6203-10-00 2015 GO Debt Payment 659,374.00 - 614,374.00 45,000.00 45,000.00 100.00
300-6204-10-00 2015 CO Debt Payment 374,800.00 - 314,800.00 60,000.00 60,000.00 100.00
300-6205-10-00 2016 GO Debt Payment 598,848.00 - 191,948.00 406,900.00 406,900.00 100.00
300-6206-10-00 2016 CO Debt Payment 528,483.00 - 273,483.00 255,000.00 255,000.00 100.00
300-6299-10-00 Bond Interest Expense 1,798,860.00 1,798,860.00 911,183.20 887,676.80 50.65
400-4100-10-00 Charges for Services - 20,000.00 - 20,000.00 - 6,030.00 30.15 - 13,970.00
400-4610-10-00 Interest Earned - 700.00 - 700.00 - 597.25 - 138.83 85.32 - 102.75
400-4995-10-00 Transfer In - 2,400.00 - 2,400.00 - 600.00 25.00 - 1,800.00
400-5160-10-00 MERP Expense - GF 40,000.00 40,000.00 22,468.41 615.00 56.17 17,531.59
410-4100-10-99 Charges for Services - 500,781.00 - 500,781.00 - 375,585.66 - 41,731.74 75.00 - 125,195.34
410-4610-10-99 Interest - 10,304.95 - 2,076.32 10,304.95
410-4910-10-99 Other Reimbursements - 18,000.00 - 18,000.00 - 1,663.75 9.24 - 16,336.25
410-6125-10-02 Capital-Equipment (Technology) 2,250.00 2,250.00 2,736.16 121.61 - 486.16
410-6125-10-03 Capital-Equipment (Technology) 1,400.00 1,400.00 1,262.01 90.14 137.99
410-6125-10-04 Capital-Equipment (Technology) 1,400.00 1,400.00 1,457.75 104.13 - 57.75
410-6125-10-05 Capital-Equipment (Technology) 5,000.00 5,000.00 1,769.39 35.39 3,230.61
410-6125-10-07 Capital-Equipment (Technology) 1,400.00 1,400.00 1,400.00
410-6125-20-01 Capital-Equipment (Technology) 3,950.00 3,950.00 7,754.78 196.32 - 3,804.78
410-6160-20-01 Capital-Vehicles 178,850.00 178,850.00 178,849.50 132,633.59 0.50 100.00
410-6125-20-05 Capital-Equipment (Technology) 1,700.00 1,700.00 749.69 44.10 950.31
410-6125-30-01 Capital-Equipment (Technology) 3,400.00 3,400.00 2,998.76 88.20 401.24
410-6160-30-01 Capital-Vehicles 94,818.00 94,818.00 79,337.82 83.67 15,480.18
410-6125-30-05 Capital-Equipment (Technology) 850.00 850.00 850.00
410-6125-40-01 Capital-Equipment (Technology) 3,100.00 3,100.00 3,395.61 109.54 - 295.61
410-6125-50-02 Capital-Equipment (Technology) 3,650.00 3,650.00 3,468.18 95.02 181.82
410-6125-50-03 Capital-Equipment (Technology) 850.00 850.00 749.69 88.20 100.31
410-6125-60-01 Capital-Equipment(Technology) 1,400.00 1,400.00 1,457.75 104.13 - 57.75
410-6160-60-02 Capital-vehicles 25,710.00 25,710.00 25,870.00 100.62 - 160.00
450-4001-98-02 Storm Drainage Utility Fee - 344,725.00 - 344,725.00 - 256,753.88 - 29,082.12 74.48 - 87,971.12
450-4610-98-02 Interest Storm Utility - 900.00 - 900.00 - 2,540.07 5,204.07 282.23 1,640.07
450-4611-98-02 INTEREST - 2016 CO Proceeds - 7,978.65 - 7,978.65 7,978.65
450-5110-98-02 Salaries 106,743.00 2,706.07 109,449.07 74,613.05 8,514.95 68.17 34,836.02
450-5115-98-02 Salaries-Overtime 3,004.00 3,004.00 642.78 15.98 21.40 2,361.22
450-5140-98-02 Salaries-Longevity Pay 60.00 60.00 60.00
450-5145-98-02 Social Security Expense 6,664.00 6,664.00 4,523.47 521.37 67.88 2,140.53
450-5150-98-02 Medicare Expense 1,559.00 1,559.00 1,057.90 121.92 67.86 501.10
450-5155-98-02 SUTA Expense 342.00 342.00 252.94 73.96 89.06
450-5160-98-02 Health Insurance 12,200.00 12,200.00 4,568.82 458.00 37.45 7,631.18
450-5165-98-02 Dental Expense 865.00 865.00 273.39 32.82 31.61 591.61
450-5170-98-02 Life Ins/AD&D 184.00 184.00 142.77 18.76 77.59 41.23
450-5175-98-02 Liability (TML) Workers Comp 3,119.00 3,119.00 3,260.58 393.28 104.54 - 141.58
450-5180-98-02 TMRS Expense 14,431.00 14,431.00 9,869.51 1,148.27 68.39 4,561.49
450-5185-98-02 Long/Short Term Disability 192.00 192.00 130.43 15.82 67.93 61.57
Item 4b
43
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
450-5186-98-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 75.00 12.50 525.00
450-5210-98-02 Office Supplies 400.00 400.00 41.56 10.39 358.44
450-5220-98-02 Office Equipment 1,500.00 1,500.00 2,805.28 - 1,305.28
450-5230-98-02 Dues, Fees, & Subscriptions 4,600.00 4,600.00 310.29 6.75 4,289.71
450-5240-98-02 Postage and Delivery 35.97 - 35.97
450-5310-98-02 Rental Expense 2,500.00 2,500.00 2,500.00
450-5320-98-02 Repairs & Maiantenance 800.00 800.00 800.00
450-5340-98-02 Building Repairs 500.00 500.00 500.00
450-5350-98-02 Vehicle Expense 1,500.00 1,500.00 37.78 2.52 1,462.22
450-5352-98-02 Fuel 2,000.00 2,000.00 20.87 1.04 1,979.13
450-5353-98-02 Oil/Grease/Inspections 100.00 100.00 31.43 31.43 68.57
450-5400-98-02 Uniforms 1,500.00 1,500.00 450.88 30.06 1,049.12
450-5410-98-02 Professional Services-Storm Dr 2,500.00 2,500.00 1,000.00 40.00 1,500.00
450-5480-98-02 Contract Services 20.00 - 20.00
450-5520-98-02 Telephones 852.00 852.00 781.47 115.17 91.72 70.53
450-5526-98-02 Data Network 500.00 500.00 500.00
450-5530-98-02 Travel/Lodging/Meals Expense 1,050.00 1,050.00 1,050.00
450-5533-98-02 Mileage Expense 78.86 - 78.86
450-5536-98-02 Training/Seminars 2,130.00 2,130.00 26.61 1.25 2,103.39
450-5620-98-02 Toosl & Equipment 2,200.00 - 2,000.00 200.00 200.00
450-5630-98-02 Safety Equipment 1,700.00 1,700.00 109.99 6.47 1,590.01
450-5640-98-02 Signs & Hardware 600.00 600.00 600.00
450-5650-98-02 Maintenance Materials 4,000.00 4,000.00 185.73 4.64 3,814.27
450-6193-98-02 2012 CO Bond Payment 49,000.50 49,000.50 56,100.00 114.49 - 7,099.50
450-6205-98-02 2016 CO Bond Payment 92,148.00 - 47,148.00 45,000.00 45,000.00 100.00
450-6299-98-02 Bond Interest Expense 73,710.50 73,710.50 38,100.83 35,609.67 51.69
450-7142-98-02 Transfer to W/S 75,563.00 - 75,563.00
450-7143-98-02 Transfer to Internal Serv. Fd 240.00 240.00 60.00 25.00 180.00
450-7144-98-02 Transfer to Capital Proj Fund 32,400.00 32,400.00 32,400.00 100.00
450-7147-98-02 Transfer to GF 18,366.00 18,366.00 13,774.50 1,530.50 75.00 4,591.50
560-4721-10-00 Prosper Christmas Donations - 12,000.00 - 12,000.00 - 13,706.16 114.22 1,706.16
560-4995-10-00 Transfer In 2,584.00 - 2,584.00
560-5202-10-00 Prosper Christmas Expense 40,000.00 40,000.00 27,371.43 142.00 5,350.00 68.43 7,278.57
570-4537-10-00 Court Technology Revenue - 9,000.00 - 9,000.00 - 6,746.26 - 494.09 74.96 - 2,253.74
570-4610-10-00 Interest - 18.44 - 12.08 18.44
570-4995-10-00 Transfer In 34.00 - 34.00
570-5203-10-00 Court Technology Expense 18,000.00 18,000.00 18,000.00
570-7144-10-00 Transfer Out 7.33 - 7.33
580-4536-10-00 Court Security Revenue - 7,000.00 - 7,000.00 - 5,059.69 - 370.56 72.28 - 1,940.31
580-4610-10-00 Interest - 90.04 - 36.22 90.04
580-5110-10-00 Salaries & Wages Payable 6,510.00 3,776.63 10,286.63 3,376.43 305.97 32.82 6,910.20
580-5145-10-00 Social Security Expense 404.00 404.00 209.34 18.97 51.82 194.66
580-5150-10-00 Medicare Expense 94.00 94.00 48.96 4.44 52.09 45.04
Item 4b
44
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
580-5155-10-00 SUTA expense 171.00 171.00 35.55 20.79 135.45
580-5175-10-00 Workers Comp 120.54 10.92 - 120.54
580-5204-10-00 Court Security Expense 1,000.00 6,872.00 7,872.00 7,720.45 86.39 98.08 151.55
580-5212-10-00 Building Supplies 6.99 6.99 - 6.99
580-7144-10-00 Transfer Out 136.00 - 136.00
590-4995-10-00 Transfer In - 885,347.39 885,347.39
590-7144-10-00 Transfer Out 45,096.55 45,096.55 46,072.56 102.16 - 976.01
610-4045-60-00 Park Dedication-Fees - 100,000.00 - 100,000.00 - 488,779.40 - 124,600.00 488.78 388,779.40
610-4610-60-00 Interest Income - 7,000.00 - 7,000.00 - 8,040.31 - 2,347.92 114.86 1,040.31
610-6610-60-00 Frontier North Field Imp 534,590.00 534,590.00 30,727.70 397,607.30 5.75 106,255.00
620-4055-60-00 Park Improvement - 100,000.00 - 100,000.00 - 207,836.74 - 6,110.00 207.84 107,836.74
620-4610-60-00 Interest Income - 3,800.00 - 3,800.00 - 6,012.03 - 1,400.31 158.21 2,212.03
620-5430-60-00 Legal Fees - TPWD Grant 475.00 - 475.00
620-6610-60-00 Frontier North Field Imprvmnts 914,260.00 914,260.00 110,275.38 5,196.03 803,984.69 12.06 - 0.07
620-6610-60-00 Preston Lakes Playground 90,000.00 90,000.00 81,826.60 90.92 8,173.40
630-4015-50-00 Impact Fees - 3,200,000.00 - 3,200,000.00 - 2,476,205.00 - 267,950.00 77.38 - 723,795.00
630-4615-50-00 Interest - 29,700.00 - 29,700.00 - 23,093.69 - 5,619.32 77.76 - 6,606.31
630-5410-50-00 Impact Fee Study 13,457.00 13,457.00 13,456.69 376.32 100.00 0.31
630-5489-50-00 Developer Agreement TVG 975,000.00 975,000.00 1,111,818.20 114.03 - 136,818.20
630-5489-50-00 Developer Agrmt Prsp Prtnrs 195,000.00 195,000.00 195,000.00
630-5489-50-00 Developer Agreement Doe Crk 532,586.00 180,874.00 713,460.00 713,457.24 100.00 2.76
630-5489-50-00 Dev Bloomfield (Prsper Lakes) 251,000.00 251,000.00 50,700.00 20.20 200,300.00
630-6610-50-00 Prosper Trail EST 818,669.00 818,669.00 623,305.00 195,364.33 76.14 - 0.33
630-6610-50-00 Lower Pressure Plane Pump Sta. 1,726,000.00 - 1,726,000.00
630-6610-50-00 County Line Elevated Storage 337,500.00 228,200.00 565,700.00 325,250.00 240,450.00
630-6610-50-00 24 WL Conn. Cnty Line EST/DNT 70,775.00 759,075.00 829,850.00 797,000.00 32,850.00
630-6610-50-00 Custer Road Pump Station Expan 134,100.00 134,100.00 134,100.00
630-6610-50-00 42" Lovers Lane Trnsmn Line 925,590.00 925,590.00 892,228.78 5,089.05 96.40 28,272.17
630-7144-50-00 Transfer to Capital Proj Fund 11,334.98 - 11,334.98
640-4020-50-00 Impact Fees - 600,000.00 - 600,000.00 - 331,313.25 - 49,036.00 55.22 - 268,686.75
640-4620-50-00 Interest - 7,800.00 - 7,800.00 - 9,217.16 - 2,619.53 118.17 1,417.16
640-4905-50-00 Equity Fee - 60,000.00 - 8,000.00 60,000.00
640-5410-50-00 Impact Fee Study 22,541.00 22,541.00 22,541.03 637.58 100.00 - 0.03
640-5410-50-00 LaCima Impct Fee Reimburse 5,000.00 5,000.00 5,000.00
640-5489-50-00 Developer Agrmt TVG 170,750.00 170,750.00 132,819.12 77.79 37,930.88
640-5489-50-00 Developer Agrmt Propser Prtnrs 34,150.00 34,150.00 34,150.00
640-5489-50-00 Developer Agrmt Frontier Est. 71,300.00 71,300.00 10,928.00 15.33 60,372.00
640-5489-50-00 Brookhollow Dev Reimb 1,366.01 - 1,366.01
640-6610-50-00 Public Works Interceptor 1,070,124.00 1,070,124.00 320,487.71 279,442.16 577,410.80 29.95 172,225.49
640-6610-50-00 LaCima #2 Interceptor 465,000.00 - 245,000.00 220,000.00 220,000.00
660-4040-50-00 East Thoroughfare Impact Fees - 4,000,000.00 - 4,000,000.00 443,303.73 - 149,870.36 - 11.08 - 4,443,303.73
660-4610-50-00 Interest - 32,560.00 - 32,560.00 - 29,232.11 - 7,019.62 89.78 - 3,327.89
660-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,460.61 104.01 99.99 0.39
Item 4b
45
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
660-5489-50-00 Developer Agrmnt Lakes/LaCima 300,000.00 300,000.00 300,000.00
660-6410-50-00 Land Acq. First (DNT-Clmn) 350,000.00 350,000.00 193,883.17 152,393.92 55.40 156,116.83
660-6610-50-00 Frontier Pkwy BNSF Overpass 2,340,000.00 2,340,000.00 2,340,000.00
660-6610-50-00 Prosper Trail (Kroger to Coit) 3,000,000.00 3,000,000.00 3,000,000.00
660-6610-50-00 Custer Turn Lane @Prosper Tr 100,000.00 100,000.00 100,000.00
660-6610-50-00 Prosper Trail (Coit - Custer) 540,000.00 70,000.00 610,000.00 81,043.77 40,410.75 528,956.23 13.29
660-6610-50-00 Coit Road (First - Frontier) 770,000.00 - 70,000.00 700,000.00 207,372.00 39,711.60 482,528.00 29.63 10,100.00
660-7144-50-00 Transfer to Capital Proj Fund 55,422.50 55,422.50 92,116.50 166.21 - 36,694.00
670-4530-10-00 Police Donation Inc - 12,000.00 - 12,000.00 - 12,410.00 - 1,080.00 103.42 410.00
670-4531-10-00 Fire Donations - 8,400.00 - 8,400.00 - 10,167.00 - 1,113.00 121.04 1,767.00
670-4535-10-00 Child Safety Inc - 8,000.00 - 8,000.00 - 6,237.22 77.97 - 1,762.78
670-4538-10-00 Donations - ITTCC - 1,000.00 1,000.00
670-4550-10-00 LEOSE Revenue - 2,398.43 2,398.43
670-4610-10-00 Interest Income - 8,000.00 - 8,000.00 - 683.56 - 356.11 8.55 - 7,316.44
670-4916-10-00 Cash Seizure Forfeit-PD - 3,813.50 - 2,016.00 3,813.50
670-4995-10-00 Transfer In - 1,119.34 1,119.34
670-5201-10-00 LEOSE Expenditures 2,065.00 - 2,065.00
670-5205-10-00 Police Donation Exp 10,000.00 10,000.00 5,836.25 58.36 4,163.75
670-5206-10-00 Fire Dept Donation Exp 2,430.71 830.07 - 2,430.71
670-5208-10-00 Child Safety Expense 10,000.00 10,000.00 1,148.26 11.48 8,851.74
670-5212-10-00 Tree Mitigation Expense 14,000.00 14,000.00 14,000.00
670-5292-10-00 PD Seizure Expense 5,000.00 5,000.00 814.65 722.70 16.29 4,185.35
670-5293-10-00 ITTCC - Donations Expense 1,000.00 - 1,000.00
670-7144-10-00 Transfer Out 882,729.39 - 882,729.39
680-4041-50-00 W Thoroughfare Impact Fees - 1,200,000.00 - 1,200,000.00 - 2,984,869.33 - 185,154.15 248.74 1,784,869.33
680-4610-50-00 Interest - 12,870.00 - 12,870.00 - 3,227.43 - 899.34 25.08 - 9,642.57
680-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,460.61 104.01 99.99 0.39
680-5489-50-00 Developer Agrmnt TVG 500,000.00 500,000.00 500,000.00
680-5489-50-00 Development Agrmnt Parks/Legac 100,000.00 100,000.00 204,985.00 204.99 - 104,985.00
680-5489-50-00 TVG West Propser Rds Impact Fe 1,918,075.85 - 1,918,075.85
680-6110-50-00 First Street (DNT to Coleman) 98,200.00 98,200.00 98,200.00 100.00
680-6610-50-00 Cook Lane (First - End) 200,000.00 200,000.00 200,000.00
680-7144-50-00 Transfer to Capital Proj Fund 26,737.50 26,737.50 81,769.12 305.82 - 55,031.62
730-4610-10-00 Interest Income - 491.28 - 132.79 491.28
750-4530-10-00 Contributions - W Prosper Rd - 3,000,000.00 3,000,000.00
750-4610-10-00 Interest Income - 11,747.05 - 4,732.07 11,747.05
750-4611-10-00 Interest-2004 Bond - 2,000.00 - 2,000.00 - 1,522.87 - 149.66 76.14 - 477.13
750-4612-10-00 Interest-2006 Bond - 600.00 - 600.00 - 2,055.78 - 226.78 342.63 1,455.78
750-4613-10-00 Interest 2008 Bond - 7,500.00 - 7,500.00 - 497.83 - 60.77 6.64 - 7,002.17
750-4616-10-00 Interest 2012 GO Bond - 12,000.00 - 12,000.00 - 696.32 - 79.17 5.80 - 11,303.68
750-4618-10-00 Interest TXDOT Contributions - 9,795.26 - 2,810.22 9,795.26
750-4995-10-00 Transfer In - 1,665,000.00 - 2,274,268.00 - 3,939,268.00 - 9,700,485.42 - 425,664.89 246.25 5,761,217.42
750-4999-10-00 Bond Proceeds - 12,792,496.00 - 12,792,496.00 - 12,792,496.00
Item 4b
46
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
750-5405-10-00 Land Acq Svcs First St 3,750.88 - 3,750.88
750-5419-10-00 Windsong Ranch Fire Station 20,644.00 20,644.00 8,255.54 12,600.00 39.99 - 211.54
750-5419-10-00 Town Hall-Multipurpose Facilit 55,567.80 20,324.30 - 75,892.10
750-5419-10-00 Coleman-Prspr Trl to Prspr HS 22,662.00 22,662.00 22,662.50 - 0.50
750-5419-10-00 SH289 Median Lighting 6,590.00 6,590.00 6,590.40 - 0.40
750-5419-10-00 Seventh Street (Coleman-PISD) 200.00 200.00 200.00 100.00
750-5419-10-00 Prosper Trail (Kroger to Coit) 84,610.00 84,610.00 40,445.50 44,164.00 47.80 0.50
750-5419-10-00 First Street (DNT to Coleman) 174,412.00 174,412.00 26,262.50 148,148.99 15.06 0.51
750-5430-10-00 Legal Fees-First St (DNT-Clmn) 9,730.62 2,166.00 - 9,730.62
750-6160-10-00 Windsong FS Apparatus 340,002.00 340,002.00 83,182.94 262,981.50 24.47 - 6,162.44
750-6610-10-00 Windsong Ranch Fire Station 166,581.00 166,581.00 247,546.24 151.75 34,044.33 148.60 - 115,009.57
750-6610-10-00 Town Hall-Multipurpose Facil. 1,450,000.00 245,313.00 1,695,313.00 374,610.24 47,178.02 244,874.43 22.10 1,075,828.33
750-6610-10-00 Coleman-Prspr Trl to Prspr HS 23,500.00 23,500.00 20,892.00 8,796.99 88.90 - 6,188.99
750-6610-10-00 Decorative Monument Signs 5,542.72 - 5,542.72
750-6610-10-00 Downtown Enhancements 1,850,000.00 1,850,000.00 61,520.00 34,780.00 3.33 1,753,700.00
750-6610-10-00 West Prosper Rd Improvements 6,691,786.00 6,691,786.00 865,460.79 349,317.22 5,826,324.92 12.93 0.29
750-6610-10-00 Prosper Trail (Kroger to Coit) 975,000.00 975,000.00 975,000.00
750-6610-10-00 Old Town Streets 1,000,000.00 1,000,000.00 1,000,000.00
750-6610-10-00 Town Hall Infrastructure Imprv 1,275,000.00 32,800.00 1,307,800.00 287,150.00 57,500.00 987,850.00 21.96 32,800.00
750-6610-10-00 Town Hall Construction 10,000,000.00 1,176,691.00 11,176,691.00 6,801,235.58 1,851,101.13 12,796,455.42 60.85 - 8,421,000.00
750-6610-10-00 Frontier Park North 9,526,225.00 9,526,225.00 3,783,623.15 915,245.27 5,782,101.71 39.72 - 39,499.86
750-6610-10-00 Fishtrap Rd-Artesia to Custer 1,262,277.00 1,262,277.00 32,668.24 2.59 1,229,608.76
750-6610-10-00 First St-Townlake to Custer 670,000.00 - 670,000.00
750-6610-10-00 Church St-First to PISD 595,060.00 595,060.00 595,060.00 100.00
750-6610-10-00 Main Street (First-Broadway) 625,000.00 625,000.00 89,560.00 88,560.00 508,782.40 14.33 26,657.60
750-6610-10-00 Eighth Street (Church-PISD) 260,000.00 260,000.00 260,000.00
750-6610-10-00 Field Street (First-Broadway) 250,000.00 250,000.00 250,000.00
750-6610-10-00 Parvin Road (Good Hope-FM1385) 270,000.00 270,000.00 270,000.00
750-6610-10-00 Pasewark (Preston-Hickory) 400,000.00 400,000.00 400,000.00
750-6610-10-00 Parvin St (Broadway-Eighth) 515,000.00 515,000.00 388,979.50 126,020.50
750-6610-10-00 Sixth Street (Coleman-Church) 430,000.00 430,000.00 252,298.00 177,702.00
750-6610-10-00 Third Street (Church-Lane) 320,000.00 320,000.00 232,764.50 87,235.50
750-7147-10-00 Transfer to GF 45,000.00 45,000.00 45,000.00 100.00
760-4610-10-00 Interest Income - 37,200.00 - 37,200.00 - 14,388.65 - 1,352.52 38.68 - 22,811.35
760-4996-10-00 Transfers In - 90,974.98 90,974.98
760-4999-10-00 Bond Proceeds - 11,138,450.00 - 11,138,450.00 - 11,138,450.00
760-5419-10-00 Prosper Trail EST 34,930.00 34,930.00 25,280.16 9,650.00 72.37 - 0.16
760-5419-10-00 Lower Pressure Pln 42" Trns Ln 7,397.63 39,286.39 - 46,684.02
760-5430-10-00 Legal Fees Old Town Drainage 4,033.34 209.00 - 4,033.34
760-6610-10-00 Lower Pressure Pln 42" Trns Ln 22,960,919.00 22,960,919.00 22,960,919.00
760-6610-10-00 BNSF Railroad PRV's 115,096.00 115,096.00 117,455.84 43,650.00 1,563.41 102.05 - 3,923.25
760-6610-10-00 Hawk Ridge Drainage Improv 154,219.00 154,219.00 - 154,219.00
760-6610-10-00 Old Town Drainage 500,000.00 500,000.00 31,480.00 468,520.00
Item 4b
47
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
760-6610-10-00 Coleman Rd Drainage 282,500.00 282,500.00 3,350.00 279,150.00
760-6610-10-00 Old Town Drainage Land Acq 750,000.00 750,000.00 2,750.00 580.00 0.37 746,670.00
760-6610-10-00 Old Town Drainage Trunk Main 600,000.00 600,000.00 532,547.00 208,160.00 67,453.00 88.76
760-6610-10-00 Amberwood Farms 32,000.00 32,000.00 32,000.00
760-6610-10-00 Old Town Drng-First & Main 800,000.00 800,000.00 291,736.60 508,263.40
760-6610-10-00 Old Town Regional Retention 750,000.00 750,000.00 750,000.00
770-4610-10-00 Interest Income - 10,772.34 - 1,587.38 10,772.34
770-7144-10-00 Transfer to Capital Projects 265,252.91 265,252.91 1,774,971.51 669.16 - 1,509,718.60
771-4610-10-00 Interest Income - 43,075.07 - 2,460.67 43,075.07
771-6120-10-00 Non-Bond Capital Expenditures - 7,174.23 7,174.23
771-7144-10-00 Transfer to Capital Projects 58,687.01 58,687.01 1,855,505.86 3,161.70 - 1,796,818.85
780-4610-10-00 Interest Income - 6,257.46 - 850.59 6,257.46
780-7144-10-00 Transfer to Capital Projects 12,086.59 12,086.59 768,599.73 6,359.11 - 756,513.14
781-4610-10-00 Interest Income - 8,976.77 - 100.37 8,976.77
781-6120-10-00 Non-Bond Capital Expenditures - 21,999.95 21,999.95
781-7144-10-00 Transfer to Capital Projects 718,774.94 718,774.94 3,016,992.01 98,296.89 419.74 - 2,298,217.07
800-4120-65-00 Sales Taxes - 1,400,000.00 - 1,400,000.00 - 1,253,589.07 - 139,891.06 89.54 - 146,410.93
800-4610-65-00 Interest Income - 21,000.00 - 21,000.00 - 24,348.42 - 3,342.56 115.95 3,348.42
800-5110-65-00 Salaries & Wages 240,000.00 - 10,000.00 230,000.00 27,005.60 3,025.60 11.74 202,994.40
800-5115-65-00 Salaries - Overtime 500.00 500.00 500.00
800-5140-65-00 Salaries - Longevity Pay 645.00 645.00 645.00
800-5142-65-00 Car Allowance 6,000.00 6,000.00 6,000.00
800-5143-65-00 Cell Phone Allowance 3,300.00 3,300.00 3,300.00
800-5145-65-00 Social Security Expense 15,500.00 15,500.00 1,540.72 172.78 9.94 13,959.28
800-5150-65-00 Medicare Expense 3,600.00 3,600.00 360.33 40.41 10.01 3,239.67
800-5155-65-00 SUTA Expense 650.00 650.00 225.98 34.77 424.02
800-5160-65-00 Health/Dental Insurance 20,000.00 20,000.00 4,736.40 458.00 23.68 15,263.60
800-5165-65-00 Dental Insurance 1,300.00 1,300.00 292.14 32.46 22.47 1,007.86
800-5170-65-00 Life Insurance 500.00 500.00 78.42 9.38 15.68 421.58
800-5175-65-00 Liability (TML)/Workers' Comp 550.00 550.00 27.00 3.02 4.91 523.00
800-5180-65-00 TMRS Expense 31,000.00 31,000.00 3,550.20 407.24 11.45 27,449.80
800-5185-65-00 Long/Short Term Disability 500.00 500.00 48.51 5.74 9.70 451.49
800-5186-65-00 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 1,800.00
800-5189-65-00 Administrative Fees 15,000.00 15,000.00 11,250.00 1,250.00 75.00 3,750.00
800-5210-65-00 Supplies 2,500.00 2,500.00 332.22 95.70 13.29 2,167.78
800-5212-65-00 Building Supplies 500.00 500.00 65.90 24.99 13.18 434.10
800-5220-65-00 Office Equipment 2,500.00 10,000.00 12,500.00 10,556.03 69.23 84.45 1,943.97
800-5230-65-00 Dues,Fees,& Subscriptions 7,200.00 7,200.00 24,425.08 1,534.00 339.24 - 17,225.08
800-5240-65-00 Postage and Delivery 1,000.00 1,000.00 164.41 6.59 16.44 835.59
800-5265-65-00 Promotional Expense 45,000.00 45,000.00 11,034.00 24.52 33,966.00
800-5280-65-00 Printing and Reproduction 2,500.00 2,500.00 5,340.13 5,057.33 213.61 - 2,840.13
800-5310-65-00 Rental Expense 47,500.00 47,500.00 42,222.03 8,140.60 88.89 5,277.97
800-5330-65-00 Copier Expense 5,500.00 5,500.00 2,439.99 296.30 44.36 3,060.01
Item 4b
48
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendments Amended Budget Actual Actual Budget
800-5340-65-00 Building Repairs 500.00 500.00 157.35 31.47 342.65
800-5410-65-00 Professional Services 70,000.00 70,000.00 76,410.01 12,453.64 109.16 - 6,410.01
800-5412-65-00 Audit Fees 1,750.00 1,750.00 1,500.00 85.71 250.00
800-5430-65-00 Legal Fees 15,000.00 15,000.00 1,173.75 138.75 7.83 13,826.25
Item 4b
"A PLACE WHERE EVERYONE MATTERS"
Investment Portfolio Summary
April 1, 2017 - June 30, 2017
Prepared By
Betty Pamplin
Accounting Manager
Town of Prosper
Kelly Neal
Finance Director
Town of Prosper
Item 4c
Item 4c
Page 2
TOWN OF PROSPER, TEXAS
INVENTORY HOLDING REPORT
06/30/17
ALL FUND TYPES EXCEPT EDC
Maturity Break
Bank Deposit 18,032,380
Subtotal - Cash 18,032,380 29.1%
TexPool Prime 14,120,507
LOGIC Prime 13,894,052
Subtotal - Pools 28,014,559 45.2%
Agencies, Treasuries, Muni Bonds & CD's
0-3 months 0
3-6 months 0
6-9 months 2,000,000
9-12 months 5,000,000
Subtotal - Other < 1 year 7,000,000 11.3%
1-2 years 9,000,000
2-3 years 0
> 3 years 0 0.06%
Subtotal - Other 1 or > 1 year 9,000,000 14.5%
Total 62,046,939 100.0%
Asset Diversification
Bank Deposit 18,032,380 29.1%
TexPool 14,120,507 22.8%
TexStar 13,894,052 22.4%
Certificate of Deposit 2,000,000 3.2%
Agencies 12,000,000 19.3%
Bonds 2,000,000 3.2%
Total 62,046,939 100.0%
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
20,000,000
Town of Prosper -Maturity Break
1 Day Liquidity
0
5,000,000
10,000,000
15,000,000
20,000,000
Bank
Deposit
TexPool TexStar Certificate
of Deposit
Agencies Bonds
Town of Prosper -Security Type
Item 4c
Page 3
TOWN OF PROSPER, TEXAS
CURRENT INVESTMENT PORTFOLIO AS OF
June 30, 2017
ALL FUND TYPES (EXCEPT EDC) AS DEFINED IN TOWN'S INVESTMENT POLICY
PURCHASE DAYS DAYS TO
TYPE OF SETTLEMENT MATURITY HELD MATURITY WEIGHTED AVG WEIGHTED
CUSIP SECURITY PAR DATE DATE TERM 06/30/17 06/30/17 RATE % TOTAL MATURITY AVG. YIELD
Bank Deposit Cash 18,032,380 06/30/17 07/01/17 1 0 1 0.7500%29.06%0.291 0.22%
TexPool Prime Pool 14,120,507 06/30/17 07/01/17 1 0 1 0.7876%22.76%0.228 0.18%
LOGIC Prime Pool 13,894,052 06/30/17 07/01/17 1 0 1 0.7769%22.39%0.224 0.17%
CD 3000155 CD 0 06/14/15 06/14/17 731 731 1 0.6000%0.00%0.000 0.00%
FNC Broker CDARS 2,000,000 5/2617-5/31/17 2/26/18-3/2/2018 270 37 233 1.15%3.22%7.510 0.04%
313375K48 FHLB 4,000,000 05/24/17 09/14/18 478 37 441 1.2440%6.45%28.430 0.08%
3134G9UY1 FHLMC 3,000,000 05/03/17 06/29/18 422 58 364 1.1649%4.84%17.600 0.06%
3133XSR59 FHLB 1,000,000 05/03/17 12/14/18 590 58 532 1.2890%1.61%8.574 0.02%
313376BR5 FHLB 1,000,000 05/03/17 12/14/18 590 58 532 1.2740%1.61%8.574 0.02%
313376VU6 FHLB 3,000,000 05/03/17 11/30/18 576 58 518 1.2799%4.84%25.046 0.06%
443728ET3 Hudson Cnty Muni Bond 2,000,000 06/16/17 06/15/18 364 14 350 2.0000%3.22%11.282 0.06%
62,046,939 4,024 1,051 2,974 100.00%107.758 0.91%
Item 4c
Page 4
Average Portfolio Yield:0.75%Average Portfolio Yield:0.91%
Average Portfolio Maturity (days):1 Average Portfolio Maturity (days):108
% Maturing within 3 months:100.0%% Maturing within 3 months:74.1%
Town of Prosper, Texas
Quarterly Portfolio Change
Cash
29%
Pools
45%
CD's
3%
Agencies
20%
Total Portfolio Assets as of 6/30/17 are
$62,126,269
Cash
60%
Pools
40%
CD's
0%
Total Portfolio Assets as of
4/1/2017 are $70,099,298
Item 4c
Page 5
TOWN OF PROSPER, TEXAS
QUARTERLY POSITION CHANGE REPORT
April 1, 2017 - June 30, 2017
PURCHASE BOOK VALUE MARKET VALUE
TYPE OF CURRENT SETTLEMENT MATURITY BEGINNING ENDING BEGINNING ENDING
CUSIP SECURITY PAR RATE DATE DATE 04/01/17 06/30/17 CHANGE 04/01/17 06/30/17 CHANGE
Cash Positions: Bank Cash Investments
Bank Deposit Cash 18,017,148 0.750%06/30/17 07/01/17 41,793,747 18,017,148 (23,776,599) 41,793,747 18,017,148 (23,776,599)
Cash MM Fund 15,232 0.010%01/00/00 01/01/00 - 15,232 15,232 - 15,232 15,232
Subtotal Cash Positions 18,032,380 41,793,747 18,032,380 (23,761,367)41,793,747 18,032,380 (23,761,367)
Cash Positions: Pooled Investments
TexPool Pool - 0.788%4/1/2016 4/1/2017 - - - - - -
TexPool Prime Pool 14,120,507 1.084%04/01/17 07/01/17 14,083,694 14,120,507 36,813 14,083,694 14,120,507 36,813
TexStar Pool - 0.777%04/01/16 07/01/17 14,118,117 - (14,118,117) 14,118,117 0 (14,118,117)
LOGIC Prime Pool 13,894,052 1.094%- 13,894,052 13,894,052 0 13,894,052 13,894,052
Subtotal Pool Investments 28,014,559 28,201,811 28,014,559 (187,252)28,201,811 28,014,559 (187,252)
Certificates of Deposit
CD 3000155 CD - 0.45%06/14/15 06/14/17 103,740 - (103,740) 103,740 - (103,740)
FNC Broker CDARS 2,000,000 1.15%5/2617-5/31/17 2/26/18-3/2/2018 - 2,000,000 2,000,000 0 2,000,000 2,000,000
Subtotal CD's 2,000,000 103,740 2,000,000 1,896,260 103,740 2,000,000 1,896,260
Agencies
313375K48 FHLB 4,000,000 1.2440%05/24/17 09/14/18 - 4,036,035 4,036,035 - 4,029,680 4,029,680
3134G9UY1 FHLMC 3,000,000 1.1649%05/03/17 06/29/18 - 2,994,330 2,994,330 - 2,991,540 2,991,540
3133XSR59 FHLB 1,000,000 1.2890%05/03/17 12/14/18 - 1,035,352 1,035,352 - 1,033,590 1,033,590
313376BR5 FHLB 1,000,000 1.2740%05/03/17 12/14/18 - 1,006,825 1,006,825 - 1,005,390 1,005,390
313376VU6 FHLB 3,000,000 1.2799%05/03/17 11/30/18 - 3,017,628 3,017,628 - 3,012,390 3,012,390
Subtotal Agencies 12,000,000 - 12,090,169 12,090,169 - 12,072,590 12,072,590
Bonds
443728ET3 Hudson Cnty Muni Bond 2,000,000 2.0000%06/16/17 06/15/18 - 2,009,440 2,009,440 - 2,006,740 2,006,740
Grand Total 62,046,939 70,099,298 62,146,548 (7,952,750)70,099,298 62,126,269 (7,973,029)
Approximate Net Change in Cash Position for the Quarter:
Bond Proceeds received -$
General Fund revenue receipts 3,000,000
Tax Collections M&O 295,425
Tax Collections I&S 137,640
Utility revenue receipts 2,959,000
CIP Projects expenditures (8,128,000)
Operating expenditures (4,200,000)
Developer Reimbursements (1,916,240)
Debt Service Payments -
Net Change in Cash position (7,852,175)$
Item 4c
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider accepting the submission of the certified collection rate of 100 percent for FY 2017-
2018.
Description of Agenda Item:
Section 26.04 of the Texas Property Tax Code requires that a “taxing unit’s collector shall certify
an estimate of the collection rate for the current year to the governing body.” The purpose of
this agenda item is to accept formally the certification of the anticipated collection rate used for
the General Fund, Debt Service Fund, and the TIRZ Funds for the 2017-2018 fiscal year.
The collection rate includes the current taxes, delinquent taxes, penalties, and interest. The
table below displays a five-year history of the Town’s tax collection rates. The 2017 numbers
are reported as of June 30, 2017.
Fiscal year ended Sept. 30
Percent of Current
Levy Collected
Total Collections as a
Percent of Tax Levy
2013 99.24% 100.50%
2014 103.40% 106.43%
2015 101.44% 104.12%
2016 102.25% 104.06%
2017 103.72% 111.77%
Attached to this staff report is the Collin County Tax Collector’s certification letter for 2017. As
in past years, the anticipated collection rate is 100%.
Attached Documents:
1.Letter of certification of anticipated collection rate for 2017.
Town Staff Recommendation:
Town staff recommends that the Town Council accept the submission of the certified collection
rate of 100 percent for Fiscal Year 2017-2018.
Proposed Motion:
I move to accept the submission of the certified collection rate of 100 percent for FY 2017-2018.
Prosper is a place where everyone matters.
FINANCE
Item 4d
Item 4d
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon an ordinance establishing the 2017 certified appraisal roll.
Description of Agenda Item:
Section 26.04 of the Texas Tax Code mandates that a taxing unit’s assessor “shall submit the
appraisal roll for the unit showing the total appraised, assessed, and taxable values of all property
and the total taxable value of new property to the governing body of the unit by August 1 or as
soon thereafter as practicable.”
The roll lists all the taxable property and values within the Town limits for 2017. The Town will also
be required to approve the tax roll after the property tax rate is set.
There are four main parts to the property tax system. First, the Denton Central Appraisal District
(DCAD) and the Collin Central Appraisal District (CCAD) set the value of the property within
Prosper each year. Second, the Appraisal Review Boards (ARB’s) settle any disagreements
between the taxpayers and the appraisal districts about the value of property.
Third, by contract the Collin County Tax Collector’s Office performs tax collection for the Town.
The Office also calculates the effective tax rate and rollback tax rate required by state law.
Finally, the Town decides how much money it will need to provide services to the community. This
determines the total amount of taxes that will need to be collected and the tax rate required to
produce this amount.
The total freeze adjusted taxable value on the 2017 appraisal roll, including estimated values
under protest, is $3,114,007,223, which is 22.30% higher than last year. The total value before the
freeze adjustment is $3,348,178,710.
Once the tax rate is approved, the Town will be able to begin collecting its 2017 tax levy (i.e.,
property tax revenue). These funds will be used to cover operating and maintenance expenses as
well as debt service.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., prepared this standard form ordinance establishing
the certified appraisal roll.
Prosper is a place where everyone matters.
FINANCE
Item 4e
Page 2 of 2
Attached Documents:
1. Proposed Ordinance
Town Staff Recommendation:
Town staff recommends that the Town Council approve the ordinance establishing the 2017
certified appraisal roll.
Proposed Motion:
I move to approve the ordinance establishing the 2017 certified appraisal roll.
Item 4e
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, APPROVING THE
2017 APPRAISAL ROLL; REPEALING ALL CONFLICTING ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Denton Central Appraisal District (DCAD) and the Collin Central
Appraisal District (CCAD) prepare the certified appraisal rolls and rolls under protest of the
taxable property in the Town of Prosper, Texas (Town); and
WHEREAS, the Town uses the certified appraisal rolls and rolls under protest received
from the DCAD and CCAD to calculate the tax rate and rollback tax rate applicable to taxable
property in the Town; and
WHEREAS, approval by the Town of the certified appraisal roll is required by state law
as an integral part of the Town’s ability to levy and collect property taxes.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are hereby found to be true and correct legislative and factual
determinations of the Town and they are hereby approved and incorporated into the body of this
Ordinance as if copied in their entirety.
SECTION 2
The Town Council hereby approves the certified total taxable (before freeze loss) value
on the 2017 appraisal roll of the Town in the amount of $3,348,178,710 assessed valuation,
based on the certified appraisal rolls and rolls under protest as approved by the Appraisal
Review Boards of the DCAD and the CCAD.
SECTION 3
Any and all ordinances, resolutions, rules, regulations, policies, or provisions in conflict
with the provisions of this Ordinance are hereby repealed and rescinded to the extent of the
conflict herewith.
SECTION 4
If any section, paragraph, sentence, clause, phrase or word in this Ordinance, or
application thereof by any persons or circumstances is held invalid in any court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance;
and, the Town Council hereby declares it would have passed such remaining portions of this
Ordinance despite such invalidity, which remaining portions shall remain in full force and effect.
Item 4e
Ordinance No. 17-__, Page 2
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, BY A VOTE OF ____ TO ____, ON THIS 8TH DAY OF
AUGUST, 2017.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
Terrence S. Welch, Town Attorney
Item 4e
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider accepting submission of the 2017 effective tax rate of $0.450157 per $100 taxable value
and the rollback tax rate of $0.508702 per $100 taxable value.
Description of Agenda Item:
State law requires municipalities to submit to their governing boards and publish in a local
newspaper a notice showing their effective and rollback tax rates and the notice-and-hearing limit
for the upcoming fiscal year. The effective tax rate will produce the same amount of tax revenue if
applied to the same properties in both years. The rollback rate is the highest tax rate the Town can
set before taxpayers can initiate rollback procedures.
All taxing units that levied property taxes in 2016 and intend to levy them in 2017 must calculate an
effective tax rate and a rollback tax rate. Although the actual calculation is more detailed, the
Town’s effective tax rate is generally equal to the prior year’s taxes divided by the current taxable
value of properties that were also on the tax roll in the prior year.
The effective tax rate is intended to enable the public to evaluate the relationship between taxes for
the current year and taxes that a proposed tax rate would produce if applied to the same properties
taxed in both years.
The rollback rate calculation is split into two separate components: an operating and maintenance
rate and a debt rate. The rollback rate calculation allows municipalities to raise eight percent of the
prior year’s operating and maintenance money, plus the necessary debt rate.
State law also requires municipalities to publish the effective and rollback tax rates, and to hold two
public hearings if the proposed tax rate exceeds the lower of the effective or rollback tax rate.
Because the Town’s proposed tax rate of $0.520000 is higher than the effective tax rate of
$0.450157, the Town will have to hold public hearings on the tax rate.
Attached Documents:
1. 2017 Effective Tax Rate Worksheet
Town Staff Recommendation:
Town staff recommends that the Town Council accept the submission of the 2017 effective tax rate
of $0.450157 per $100 taxable value and the rollback tax rate of $0.508702 per $100 taxable value.
Prosper is a place where everyone matters.
FINANCE
Item 4f
Proposed Motion:
I move to accept the submission of the 2017 effective tax rate of $0.450157 per $100 taxable value
and the rollback tax rate of $0.508702 per $100 taxable value.
Item 4f
2017 Tax Rate Calculation Worksheet Date: 07/27/2017 01:32 PM
Taxing Units Other Than School Districts or Water Districts
Town of Prosper 972-569-1019
Taxing Unit Name Phone (area code and number)
121 West Broadway, Prosper, TX 75078 www.prospertx.gov/
Taxing Unit's Address, City, State, Zip Taxing Unit's Website Address
GENERAL INFORMATION: Tax Code Section 26.04(c) requires an officer or employee designated by the governing body to calculate the
effective tax rate and rollback tax rate for the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The
calculation process starts after the chief appraiser delivers to the taxing unit the certified appraisal roll and the estimated values of properties
under protest. School districts do not use this form, but instead use Comptroller Form 50-859 Tax Rate Calculation Worksheet for School
Districts. Water districts as defined under Water Code Section 49.001(1) do not use this form, but instead use Comptroller Form 50-858 Water
District Rollback Tax Rate Worksheet. This worksheet is provided to assist taxing units in determining tax rates. The information provided in
this worksheet is offered as technical assistance and not legal advice. Taxing units should consult legal counsel for interpretations of law
regarding tax rate preparation and adoption.
SECTION 1: Effective Tax Rate (No New Taxes)
The effective tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax
rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When
appraisal values increase, the effective tax rate should decrease.
The effective tax rate for a county is the sum of the effective tax rates calculated for each type of tax the county levies.
Effective Tax Rate Activity Amount/Rate
1. 2016 total taxable value. Enter the amount of 2016 taxable value on the 2016 tax roll
today. Include any adjustments since last year's certification; exclude Tax Code Section
25.25(d) one-third over-appraisal corrections from these adjustments. This total includes the
taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value
for tax increment financing (will deduct taxes in Line 14).1
$2,723,807,766
2. 2016 tax ceilings. Counties, cities and junior college districts. Enter 2016 total taxable
value of homesteads with tax ceilings. These include the homesteads of homeowners age 65
or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling
provision in 2016 or a prior year for homeowners age 65 or older or disabled, use this step.2
$198,168,093
3. Preliminary 2016 adjusted taxable value. Subtract Line 2 from Line 1.$2,525,639,673
4. 2016 total adopted tax rate.$0.520000/$100
5. 2016 taxable value lost because court appeals of ARB decisions reduced 2016
appraised value.
A.Original 2016 ARB Values.
B.2016 values resulting from final court decisions.
C.2016 value loss. Subtract B from A.3
$11,683,140
$8,294,132
$3,389,008
6. 2016 taxable value, adjusted for court-ordered reductions. Add Line 3 and Line 5C.$2,529,028,681
7. 2016 taxable value of property in territory the taxing unit deannexed after Jan. 1,
2016. Enter the 2016 value of property in deannexed territory.4 $0
8. 2016 taxable value lost because property first qualified for an exemption in 2017.
Note that lowering the amount or percentage of an existing exemption does not create a new
exemption or reduce taxable value. If the taxing unit increased an original exemption, use
the difference between the original exempted amount and the increased exempted amount.
Do not include value lost to freeport or goods-in-transit exemptions.
A.Absolute exemptions. Use 2016 market value:
B.Partial exemptions. 2017 exemption amount or 2017 percentage exemption times 2016
value:
C.Value loss. Add A and B.5
$13,365,345
$78,747,050
$92,112,395
9. 2016 taxable value lost because property first qualified for agricultural appraisal (1-
d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport
special appraisal in 2017. Use only properties that qualified in 2017 for the first time; do
not use properties that qualified in 2016.
A.2016 market value:
B.2017 productivity or special appraised value:
C.Value loss. Subtract B from A.6
$0
$0
$0
10. Total adjustments for lost value. Add lines 7, 8C and 9C.$92,112,395
11. 2016 adjusted taxable value. Subtract Line 10 from Line 6.$2,436,916,286
12. Adjusted 2016 taxes. Multiply Line 4 by Line 11 and divide by $100.$12,671,964
13. Taxes refunded for years preceding tax year 2016. Enter the amount of taxes refunded
by the taxing unit for tax years preceding tax year 2016. Types of refunds include court
decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11
payment errors. Do not include refunds for tax year 2016. This line applies only to tax years
preceding tax year 2016.7
$5,842
14. Taxes in tax increment financing (TIF) for tax year 2016. Enter the amount of taxes
paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the
taxing unit has no 2017 captured appraised value in Line 16D, enter 0.8
$368,324
15. Adjusted 2016 taxes with refunds and TIF adjustment. Add Lines 12 and 13, subtract
Line 14.9 $12,309,482
16. Total 2017 taxable value on the 2017 certified appraisal roll today. This value
includes only certified values and includes the total taxable value of homesteads with tax
ceilings (will deduct in Line 18). These homesteads include homeowners age 65 or older or
disabled.10
A.Certified values:
B.Counties: Include railroad rolling stock values certified by the Comptroller's office:
C.Pollution control and energy storage system exemption : Deduct the value of property
exempted for the current tax year for the first time as pollution control or energy storage
system property:
D. Tax increment financing: Deduct the 2017 captured appraised value of property taxable
by a taxing unit in a tax increment financing zone for which the 2017 taxes will be deposited
into the tax increment fund. Do not include any new property value that will be included in
Line 21 below.11
E.Total 2017 value. Add A and B, then subtract C and D.
$3,302,342,258
$0
$0
$18,583,046
$3,283,759,212
17. Total value of properties under protest or not included on certified appraisal roll.12
A. 2017 taxable value of properties under protest. The chief appraiser certifies a list of
properties still under ARB protest. The list shows the appraisal district's value and the
taxpayer's claimed value, if any, or an estimate of the value if the taxpayer wins. For each of
the properties under protest, use the lowest of these values. Enter the total value.13
B. 2017 value of properties not under protest or included on certified appraisal roll.
The chief appraiser gives taxing units a list of those taxable properties that the chief
appraiser knows about, but are not included in the appraisal roll certification. These
properties also are not on the list of properties that are still under protest. On this list of
properties, the chief appraiser includes the market value, appraised value and exemptions for
the preceding year and a reasonable estimate of the market value, appraised value and
exemptions for the current year. Use the lower market, appraised or taxable value (as
appropriate). Enter the total value.14
C. Total value under protest or not certified: Add A and B.
$37,698,965
$0
$37,698,965
18. 2017 tax ceilings. Counties, cities and junior colleges enter 2017 total taxable value of
homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older
or disabled. Other taxing units enter 0. If your taxing units adopted the tax ceiling provision
in 2016 or a prior year for homeowners age 65 or older or disabled, use this step.15
$234,171,487
19. 2017 total taxable value. Add Lines 16E and 17C. Subtract Line 18. $3,087,286,690
20. Total 2017 taxable value of properties in territory annexed after Jan. 1, 2016.
Include both real and personal property. Enter the 2017 value of property in territory
annexed.16
$20,500
21. Total 2017 taxable value of new improvements and new personal property located
in new improvements. New means the item was not on the appraisal roll in 2016. An
improvement is a building, structure, fixture or fence erected on or affixed to land. New
additions to existing improvements may be included if the appraised value can be
determined. New personal property in a new improvement must have been brought into the
taxing unit after Jan. 1, 2016, and be located in a new improvement. New improvements do
include property on which a tax abatement agreement has expired for 2017.17
$352,783,446
22. Total adjustments to the 2017 taxable value. Add Lines 20 and 21. $352,803,946
23. 2017 adjusted taxable value. Subtract Line 22 from Line 19. $2,734,482,744
24. 2017 effective tax rate. Divide Line 15 by Line 23 and multiply by $100.18 $0.450157/$100
25. COUNTIES ONLY. Add together the effective tax rates for each type of tax the county
levies. The total is the 2017 county effective tax rate.19
1Tex. Tax Code Section 26.012(14) 9Tex. Tax Code Section 26.012(13)
2Tex. Tax Code Section 26.012(14) 10Tex. Tax Code Section 26.012
3Tex. Tax Code Section 26.012(13) 11Tex. Tax Code Section 26.03(c)
4Tex. Tax Code Section 26.012(15) 12Tex. Tax Code Section 26.01(c) and (d)
5Tex. Tax Code Section 26.012(15) 13Tex. Tax Code Section 26.01(c)
6Tex. Tax Code Section 26.012(15) 14Tex. Tax Code Section 26.01(d)
7Tex. Tax Code Section 26.012(13) 15Tex. Tax Code Section 26.012(6)
8Tex. Tax Code Section 26.03(c) 16Tex. Tax Code Section 26.012(17)
SECTION 2: Rollback Tax Rate
The rollback tax rate is split into two separate rates:
1. Maintenance and Operations (M&O): The M&O portion is the tax rate that is needed to raise the same amount of taxes that the
taxing unit levied in the prior year plus eight percent. This rate accounts for such things as salaries, utilities and day-to-day
operations.
2. Debt: The debt tax rate includes the debt service necessary to pay the taxing unit's debt payments in the coming year. This rate
accounts for principal and interest on bonds and other debt secured by property tax revenue.
The rollback tax rate for a county is the sum of the rollback tax rates calculated for each type of tax the county levies. In most cases the
rollback tax rate exceeds the effective tax rate, but occasionally decreases in a taxing unit's debt service will cause the effective tax rate to
be higher than the rollback tax rate.
Rollback Tax Rate Activity Amount/Rate
26. 2016 maintenance and operations (M&O) tax rate. $0.367500/$100
27. 2016 adjusted taxable value. Enter the amount from Line 11. $2,436,916,286
28. 2016 M&O taxes.
A. Multiply Line 26 by Line 27 and divide by $100.
B. Cities, counties and hospital districts with additional sales tax: Amount of additional
sales tax collected and spent on M&O expenses in 2016. Enter amount from full year's sales
tax revenue spent for M&O in 2016 fiscal year, if any. Other taxing units enter 0. Counties
exclude any amount that was spent for economic development grants from the amount of
sales tax spent.
C. Counties: Enter the amount for the state criminal justice mandate. If second or later year,
the amount is for increased cost above last year's amount. Other taxing units enter 0.
D. Transferring function: If discontinuing all of a department, function or activity and
transferring it to another taxing unit by written contract, enter the amount spent by the taxing
unit discontinuing the function in the 12 months preceding the month of this calculation. If
the taxing unit did not operate this function for this 12-month period, use the amount spent
in the last full fiscal year in which the taxing unit operated the function. The taxing unit
discontinuing the function will subtract this amount in H below. The taxing unit receiving
the function will add this amount in H below. Other taxing units enter 0.
E. Taxes refunded for years preceding tax year 2016: Enter the amount of M&O taxes
refunded in the preceding year for taxes before that year. Types of refunds include court
decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11
payment errors. Do not include refunds for tax year 2016. This line applies only to tax years
preceding tax year 2016.
F. Enhanced indigent health care expenditures: Enter the increased amount for the
current year's enhanced indigent health care expenditures above the preceding tax year's
enhanced indigent health care expenditures, less any state assistance.
G. Taxes in TIF: Enter the amount of taxes paid into the tax increment fund for a
reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2017 captured
appraised value in Line 16D, enter 0.
H. Adjusted M&O Taxes. Add A, B, C, E and F. For taxing unit with D, subtract if
discontinuing function and add if receiving function. Subtract G.
$8,955,667
$1,628,935
$0
$0
$3,961
$0
$241,479
$10,347,084
29. 2017 adjusted taxable value. Enter Line 23 from the Effective Tax Rate Worksheet. $2,734,482,744
30. 2017 effective maintenance and operations rate. Divide Line 28H by Line 29 and
multiply by $100. $0.378393/$100
31. 2017 rollback maintenance and operation rate. Multiply Line 30 by 1.08. $0.408664/$100
32. Total 2017 debt to be paid with property taxes and additional sales tax revenue.
Debt means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the taxing unit's budget as M&O expenses.
A. Debt also includes contractual payments to other taxing units that have incurred debts on
behalf of this taxing unit, if those debts meet the four conditions above. Include only
amounts that will be paid from property tax revenue. Do not include appraisal district budget
payments. Enter debt amount.
B. Subtract unencumbered fund amount used to reduce total debt.
C. Subtract amount paid from other resources.
D. Adjusted debt. Subtract B and C from A.
$4,717,408
$0
$0
$4,717,408
33. Certified 2016 excess debt collections. Enter the amount certified by the collector. $0
34. Adjusted 2017 debt. Subtract Line 33 from Line 32D. $4,717,408
35. Certified 2017 anticipated collection rate. Enter the rate certified by the collector. If
the rate is 100 percent or greater, enter 100 percent. 100.00%
36. 2017 debt adjusted for collections. Divide Line 34 by Line 35 $4,717,408
37. 2017 total taxable value. Enter the amount on Line 19. $3,087,286,690
38. 2017 debt tax rate. Divide Line 36 by Line 37 and multiply by $100. $0.152801/$100
39. 2017 rollback tax rate. Add Lines 31 and 38. $0.561465/$100
40. COUNTIES ONLY. Add together the rollback tax rates for each type of tax the county
levies. The total is the 2017 county rollback tax rate.
SECTION 3: Additional Sales Tax to Reduce Property Taxes
Cities, counties and hospital districts may levy a sales tax specifically to reduce property taxes. Local voters by election must approve
imposing or abolishing the additional sales tax. If approved, the taxing unit must reduce its effective and rollback tax rates to offset the
expected sales tax revenue.
This section should only be completed by a county, city or hospital district that is required to adjust its effective tax rate and/or rollback tax
rate because it adopted the additional sales tax.
Activity Amount/Rate
41. Taxable Sales. For taxing units that adopted the sales tax in November 2016 or May
2017, enter the Comptroller's estimate of taxable sales for the previous four quarters.20
Taxing units that adopted the sales tax before November 2016, skip this line.
$0
42. Estimated sales tax revenue. Counties exclude any amount that is or will be spent for
economic development grants from the amount of estimated sales tax revenue.21
Taxing units that adopted the sales tax in November 2016 or in May 2017.
Multiply the amount on Line 41 by the sales tax rate (.01, .005 or .0025, as applicable) and
multiply the result by .95.22
- or -
Taxing units that adopted the sales tax before November 2016.
Enter the sales tax revenue for the previous four quarters. Do not multiply by .95.
$1,628,935
43. 2017 total taxable value. Enter the amount from Line 37 of the Rollback Tax Rate
Worksheet. $3,087,286,690
44. Sales tax adjustment rate. Divide Line 42 by Line 43 and multiply by $100. $0.052763/$100
45. 2017 effective tax rate, unadjusted for sales tax.23 Enter the rate from Line 24 or 25,
as applicable, on the Effective Tax Rate Worksheet. $0.450157/$100
46. 2017 effective tax rate, adjusted for sales tax.
Taxing units that adopted the sales tax in November 2016 or in May 2017.
Subtract Line 44 from Line 45. Skip to Line 47 if you adopted the additional sales tax before
November 2016.
$0.450157/$100
47. 2017 rollback tax rate, unadjusted for sales tax.24 Enter the rate from Line 39 or 40,
as applicable, of the Rollback Tax Rate Worksheet. $0.561465/$100
48. 2017 rollback tax rate, adjusted for sales tax. Subtract Line 44 from Line 47. $0.508702/$100
17Tex. Tax Code Section 26.012(17)
18Tex. Tax Code Section 26.04(c)
19Tex. Tax Code Section 26.04(d)
20Tex. Tax Code Section 26.041(d)
21Tex. Tax Code Section 26.041(i)
22Tex. Tax Code Section 26.041(d)
23Tex. Tax Code Section 26.04(c)
24Tex. Tax Code Section 26.04(c)
SECTION 4: Additional Rollback Protection for Pollution Control
A taxing unit may raise its rate for M&O funds used to pay for a facility, device or method for the control of air, water or land pollution.
This includes any land, structure, building, installation, excavation, machinery, equipment or device that is used, constructed, acquired or
installed wholly or partly to meet or exceed pollution control requirements. The taxing unit's expenses are those necessary to meet the
requirements of a permit issued by the Texas Commission on Environmental Quality (TCEQ). The taxing unit must provide the tax
assessor with a copy of the TCEQ letter of determination that states the portion of the cost of the installation for pollution control.
This section should only be completed by a taxing unit that uses M&O funds to pay for a facility, device or method for the control of air,
water or land pollution.
Additional Rollback Protection for Pollution Control Activity Amount/Rate
49. Certified expenses from the Texas Commission on Environmental Quality (TCEQ).
Enter the amount certified in the determination letter from TCEQ.25 The taxing unit shall
provide its tax assessor-collector with a copy of the letter.26
$0
50. 2017 total taxable value. Enter the amount from line 37 of the Rollback Tax Rate
Worksheet. $3,087,286,690
51. Additional rate for pollution control. Divide line 49 by Line 50 and multiply by $100. $0/$100
52. 2017 rollback tax rate, adjusted for pollution control. Add Line 51 to one of the
following lines (as applicable): Line 39, Line 40 (counties) or Line 48 (taxing units with the
additional sales tax).
$0.508702/$100
SECTION 5: Total Tax Rate
Indicate the applicable total tax rates as calculated above.
Effective tax rate (Line 24; line 25 for counties; or line 46 if adjusted for sales tax) $0.450157
Rollback tax rate (Line 39; line 40 for counties; or line 48 if adjusted for sales tax) $0.508702
Rollback tax rate adjusted for pollution control (Line 52) $0.508702
SECTION 6: Taxing Unit Representative Name and Signature
Enter the name of the person preparing the tax rate as authorized by the taxing unit.
print here Karen Thier
Printed Name of Taxing Unit Representative
sign here
7/27/2017
Taxing Unit Representative Date
25Tex. Tax Code Section 26.045(d)
26Tex. Tax Code Section 26.045(i)
Page 1 of 1
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon an ordinance for a Special Purpose Sign District for Prosper Town
Center, located on the northeast corner of Preston Road and First Street. (MD17-0005).
Description of Agenda Item:
On July 25, 2017, the Town Council approved the request for a Special Purpose Sign District for
Prosper Town Center, subject to the following:
1.Remove from Exhibit B the following unified development signs: UDS-7A on Hays Road, UDS-
1A on First Street, and UDS-4C on Preston Road.
2.Only one additional monument sign along First Street is allowed.
3.Only one additional monument sign along Hays Road is allowed.
4.One monument sign on the lot with the 3-story office building is allowed.
5.Any sign along Preston Road, First Street, and Hays Road shall be at least 15 feet from any
street right-of-way, except for the curved wall sign at the intersection of Preston Road and First
Street and the curved wall sign at the intersection of First Street and Hays Road, for which a
setback variance reduced to 5 feet is allowed.
Since the meeting, the applicant has revised the exhibits in accordance with Town Council’s
conditions of approval, and an ordinance has been prepared accordingly.
Legal Obligations and Review:
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard
ordinance as to form and legality.
Attachments:
1. Ordinance
Town Staff Recommendation:
Town staff recommends the Town Council approve an ordinance for a Special Purpose Sign
District for Prosper Town Center.
Proposed Motion:
I move to approve an ordinance for a Special Purpose Sign District for Prosper Town Center.
Prosper is a place where everyone matters.
PLANNING
Item 4g
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, ADOPTING AND
APPROVING A SPECIAL PURPOSE SIGN DISTRICT, PURSUANT TO
SECTION 3.14.012 OF THE TOWN’S CODE OF ORDINANCES, AS
AMENDED, FOR 44.615 ACRES OF LAND, MORE OR LESS, COMMONLY
KNOWN AS PROSPER TOWN CENTER; MAKING FINDINGS; PROVIDING
FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING
FOR REPEALING, SAVING AND SEVERABILITY CLAUSES; PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, Section 3.14.012 of the Town’s Code of Ordinances, as amended, provides
for the approval by the Town Council of the Town of Prosper, Texas (the “Town Council”), of a
special district that exclusively addresses sign regulations; and
WHEREAS, the special district, if approved by the Town Council, is designated a
Special Purpose Sign District (“SPSD”), and in general, the purposes of an SPSD are to (1)
promote consistency among signs within a development, thus creating visual harmony between
signs, buildings, and other components of the property; (2) enhance the compatibility of signs
with the architectural and site design features within a development; (3) encourage signage that
is in character with planned and existing uses, thus creating a unique sense of place; and (4)
encourage multi-tenant commercial uses to develop a unique set of sign regulations in
conjunction with development standards; and
WHEREAS, an application has been submitted to the Town for a SPSD for 44.615 acres
of land, more or less (“the Property”), commonly known as Prosper Town Center, generally
located on the northeast corner of First Street and Preston Road in the Town; and
WHEREAS, all legal notices required for the creation of the proposed SPSD have been
given in the manner and form set forth by law, and public hearings have been held on the
proposed SPSD and all other requirements of notice and completion of such SPSD procedures
have been fulfilled; and
WHEREAS, the Town Council has further investigated and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to adopt a SPSD on the
aforementioned property, subject to the terms and conditions as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully
set forth herein.
SECTION 2
There is hereby created and approved a Special Purpose Sign District on the Property.
All signage on the Property, more particularly described in Exhibit A, attached hereto and
incorporated herein for all purposes as if set forth verbatim, shall be subject to the Sign
Item 4g
Ordinance No. 17-__, Page 2
Coordination Plan, attached hereto as Exhibit B and incorporated by reference, the detailed
elevations, attached hereto as Exhibit C and incorporated by reference, and the Sign Schedule,
attached hereto as Exhibit D and incorporated by reference. Any signage not specifically
addressed in the attachments to this Special Purpose Sign District Ordinance shall comply with
the Town’s Sign Ordinance, contained in Article 3.14, “Signs,” of Chapter 3, “Building
Regulations,” of the Town’s Code of Ordinances, as amended.
SECTION 3
No developer or property owner shall acquire any vested interest in this Ordinance or in
any other specific regulations contained herein. Any portion of this Ordinance may be repealed
by the Town Council in the manner provided for by law.
SECTION 4
It shall be unlawful for any person, firm or corporation to make use of said premises in
some manner other than as authorized by this Ordinance, and shall be unlawful for any person,
firm or corporation to construct on said premises any signage that is not in conformity with this
Ordinance.
SECTION 5
Any person, firm, corporation or business entity violating this Ordinance shall be deemed
guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Five
Hundred ($500.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude the
Town from filing suit to enjoin the violation. The Town retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Should any section, subsection, sentence, clause or phrase of this Ordinance be
declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided
that any and all remaining portions of this Ordinance shall remain in full force and effect.
Prosper hereby declares that it would have passed this Ordinance, and each section,
subsection, clause or phrase thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation
of the repealed ordinance, nor shall the appeal prevent a prosecution from being commenced
for any violation if occurring prior to the repealing of the ordinance. Any remaining portions of
said ordinances shall remain in full force and effect.
SECTION 8
This Ordinance shall become effective from and after its adoption and publication as
required by law.
Item 4g
Ordinance No. 17-__, Page 3
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 8TH DAY OF AUGUST, 2017.
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 4g
Item 4g
I
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4
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Item 4g
June 19, 2017
Revised July 5, 2017
Revised July 10, 2017
Revised July 31, 2017
Exhibit D
Sign Schedule / Development Standards
for
Prosper Town Center
Unified Development Signs
UDS-2 Shall be permitted to be located less than 750’ of UDS-3 and CW -1, in accordance
with Exhibit B.
UDS-3 Shall be permitted to be located less than 750’ of UDS-2 and CW -1, in accordance
with Exhibit B.
UDS-5 Shall be permitted to be located less than 750’ of CW -1 and UDS-6, in accordance
with Exhibit B.
UDS-6 Shall be permitted to be located less than 750’ of UDS-5 and is less than the
required 75’ from EM-2, in accordance with Exhibit B.
Curved wall signs and existing signs shall be permitted to encroach into setback
requirements, in accordance with Exhibit B. Minimum curved wall sign setback is 5’
minimum.
UDS-3 shall be permitted a maximum area of 135 sq. ft, in accordance with Exhibit C.
UDS-5 shall be permitted a maximum area of 185 sq. ft, in accordance with Exhibit C.
CW -1 and CW -2 shall be permitted a maximum area of 175 sq. ft.
UDS-3, UDS-5, CW -1, and CW -2 – sign text shall be permitted to be less than 6” from top of
sign and less than 12” from bottom of sign.
All signage shall be permitted to have sign text less than 6” from the sides of the signs.
Monument sign PM-1 shall be permitted on a lot without street frontage, in accordance with
Exhibit C.
Only one monument shall be along E. First Street. Location to be determined.
Only one monument shall be along Hays Street. Location to be determined.
Item 4g
To: Mayor and Town Council
From: Doug Kowalski, Chief of Police
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon an ordinance establishing a reduced speed limit for US Highway 380
(University Drive) from Lovers Lane to the Denton County line within the Town of Prosper.
Description of Agenda Item:
The proposed ordinance will temporarily reduce the speed limit to 50 mph, for vehicles operating
on US Highway 380 (University Drive) from Lovers Lane to the Denton County line within the
Town of Prosper. Due to construction along this section of US Highway 380, and as a result of
requests received from local business owners in the area, Town staff is recommending the speed
limit be lowered to ensure the safety of the travelling public. The reduction in the speed limit is
one of many strategies the Town is undertaking to improve general safety in the area.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the ordinance as to form and
legality.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Town staff recommends the approval of an ordinance establishing a reduced speed limit for US
Highway 380 (University Drive) from Lovers Lane to the Denton County line within the Town of
Prosper.
Proposed Motion:
I move to approve an ordinance establishing a reduced speed limit for US Highway 380 (University
Drive) from Lovers Lane to the Denton County line within the Town of Prosper.
Prosper is a place where everyone matters.
POLICE DEPARTMENT
Item 4h
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, TEMPORARILY LOWERING THE SPEED LIMIT UPON US
HIGHWAY 380 (UNIVERSITY DRIVE) FROM LOVERS LANE TO THE
DENTON COUNTY LINE WITHIN THE TOWN OF PROSPER TO 50 MILES
PER HOUR; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY
CLAUSES; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS
ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE OF THIS
ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION
HEREOF.
WHEREAS, the Town of Prosper, Texas (“Town”), is a home-rule municipal corporation
duly organized under the laws of the State of Texas; and
WHEREAS, Section 545.356 of the Texas Transportation Code provides that the
governing body of a municipality may temporarily alter prima facie speed limits by ordinance
based on the results of an engineering and traffic investigation, which the Town has undertaken;
and
WHEREAS, the Town has investigated the speed limit on US Highway 380 (University Drive)
from Lovers Lane to the Denton County Line and has determined that modifying the prima facie speed
limit is appropriate and therefore, it is in the best interests of the Town and its citizens that the
speed limit should be lowered to 50 miles per hour during the construction of US Highway 380
(University Drive).
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully set
forth herein.
SECTION 2
The speed limit on US Highway 380 (University Drive) from Lovers Lane to the Denton
County Line is hereby temporarily lowered to 50 miles per hour during the construction of US
Highway 380 (University Drive) within the Town. Further, the temporary speed limit referenced
herein is automatically cancelled when the construction of US Highway 380 (University Drive) is
complete.
SECTION 3
Signs indicating the speed limit referenced in this Ordinance shall be placed at the most
advantageous points to be conspicuous to approaching vehicular traffic in accordance with the
Texas Uniform Manual on Traffic Control Devices, as amended. The signs shall be affixed to a
stationary post or other fixed object, shall in no way be obstructed from view and shall comply
with all other applicable laws. The Town Manager or designee is authorized and directed to cause
to be erected such appropriate signs.
Item 4h
SECTION 4
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of
the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of conflicting
ordinances shall remain in full force and effect.
SECTION 5
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason,
held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The Town of Prosper hereby
declares that it would have passed this Ordinance, and each section, subsection, clause or phrase
thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses,
and phrases be declared unconstitutional.
SECTION 6
Any person, firm or corporation violating any of the provisions or terms of this Ordinance
shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to
exceed the sum of five hundred dollars ($500.00) for each offense.
SECTION 7
This Ordinance shall become effective after its passage and publication, as required by
law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 8TH DAY OF AUGUST, 2017.
APPROVED:
___________________________________
Ray Smith, Mayor
ATTEST:
____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 4h
Page 1 of 3
On
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request for a Variance to Section 1.09
of the Sign Ordinance regarding Wood Frame Signs for Tribute Senior Living in the Prosper
Town Center development, located on the northeast corner of Preston Road and First Street.
(V17-0004).
History:
At the July 25, 2017, July 11, 2017, and June 13, 2017, Town Council meetings, this item was
tabled to allow the applicant an opportunity to formally submit an application for a Special
Purpose Sign District (SPSD), in order to provide context for the ultimate signage configuration
in the Prosper Town Center development and have the case heard together. The formal
application for the SPSD for Prosper Town Center was received by the Town on June 19, 2017,
case MD17-0005, which was considered by the Town Council at the July 25, 2017, Town
Council meeting, resulting in approval, subject to the following conditions:
1. Removal of a unified development sign along Hays Road, First Street, and Preston Road.
2.Only one additional monument sign along First Street is allowed.
3.Only one additional monument sign along Hays Road is allowed.
4.One monument sign on the lot with the 3-story office building is allowed.
5.Any sign along Preston Road, First Street, and Hays Road shall be at least 15 feet from any
street right-of-way, except for the curved wall sign at the intersection of Preston Road and First
Street and the curved wall sign at the intersection of First Street and Hays Road, for which a
setback variance down to 5 feet is allowed.
The ordinance for the SPSD is on the August 8, 2017, Town Council agenda for adoption.
At the June 13, 2017, meeting, Town Council requested clarification on the proposed timeframe
the wood frame signs would be permitted to remain on the property. The current Sign
Ordinance requires the wood frame signs to be removed by the time of issuance of a Certificate
of Occupancy; however, the applicant has requested the signs remain for a period of twelve (12)
months from issuance of the building permit, which cannot occur until the Variance is approved.
In addition, the Council expressed concern regarding the precedent that will be set with
approving wood frame signs off-site from the property for which is being advertised.
Prosper is a place where everyone matters.
PLANNING
Item 6
Page 2 of 3
Given the application of a SPSD, to clarify the duration the time are permitted to remain on the
property, and to avoid any precedent which may be set, staff recommends the wood frame
signs be removed from the property at or before issuance of a Certificate of Occupancy, or at or
before issuance of a permit for a unified development sign which provides advertising for the
Tribute Senior Living facility, whichever occurs first.
Description of Agenda Item:
This request is for a Variance to the Sign Ordinance regarding wood frame signs for Tribute
Senior Living in the Prosper Town Center. The Sign Ordinance requires wood frame signs to be
located on the property for which a sign is advertising, to be setback a minimum 15 feet from
any adjacent property line, and to be removed prior to issuance of a Certificate of Occupancy.
Even though the Sign Ordinance classifies these signs as “wood frame,” the supporting frame
may be metal, which is the case in this instance.
The applicant is proposing three off-site metal frame signs, one of which is within 15 feet of
adjacent property lines, and to allow the signs to remain for a period of twelve months, which
may result in signs remaining following issuance of the Certificate of Occupancy. The three
signs were installed on the properties without seeking Town approval.
The following is a picture of one of the existing signs:
Although the signs are located off-site, and one is within 15 feet of the adjacent property lines,
the multiple properties comprising the Prosper Town Center development are under common
Item 6
Page 3 of 3
ownership, along with the Tribute Senior Living property. The signs are 11 feet in height, 32-
square feet in size, and constructed of metal, which meet the standards of the Sign Ordinance.
The Sign Ordinance contains five criteria to be considered in determining the validity of a sign
variance request. The applicant has provided a response letter addressing these criteria.
1.The literal enforcement of the sign regulations will create an unnecessary hardship or a practical
difficulty on the applicant;
2.The proposed sign shall not adversely impact and will be wholly compatible with the use and
permitted development of the adjacent property (visibility, size, etc.);
3.The proposed sign shall be of a unique design or configuration;
4.The special exception is needed due to a hardship caused by restricted area, shape, topography,
or physical features that are unique to the property or structure on which the proposed sign would
be erected, and such hardship is not self-imposed; and
5.The special exception will substantially improve the public convenience and welfare and does not
violate the intent of this Ordinance.
Town staff believes that this request is in harmony with the intent of the Sign Ordinance and is
reasonable given the temporary nature of the signage and that the criteria for variance approval
has been satisfied.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by the Sign Ordinance.
Staff has not received any Public Hearing Notice Reply Forms.
Attached Documents:
1.Location map
2.Sign Variance exhibits
3.Request letter
Staff Recommendation:
Staff recommends the Town Council approve a Variance to Section 1.09 of the Sign Ordinance
regarding Wood Frame Signs for Tribute Senior Living in the Prosper Town Center
development, generally located on the northeast corner of Preston Road and First Street,
subject to:
1. Removal of the wood frame signs from the property at or before issuance of a Certificate of
Occupancy, or at or before issuance of a permit for a unified development sign which provides
advertising for the Tribute Senior Living facility, whichever occurs first.
Proposed Motion:
I move to approve a Variance to Section 1.09 of the Sign Ordinance regarding Wood Frame
Signs for Tribute Senior Living in the Prosper Town Center development, generally located on
the northeast corner of Preston Road and First Street, subject to:
1.Removal of the wood frame signs from the property at or before issuance of a Certificate of
Occupancy, or at or before issuance of a permit for a unified development sign which provides
advertising for the Tribute Senior Living facility, whichever occurs first.
Item 6
±0 120 240 36060Feet
V17-0004
Item 6
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Page 1 of 3
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request for a Variance to Section 1.09
of the Sign Ordinance, regarding Subdivision Monuments, Subdivision Entry Signs, and Wood
Frame Signs, for Lakewood Subdivision, located on the northwest corner of US 380 and
Lakewood Drive (V17-0005).
Description of Agenda Item:
The applicant is seeking a variance to allow for an off-premise subdivision monument sign, an
off-premise subdivision entry sign, and an off-premise wood frame sign for the Lakewood
subdivision.
Per the Sign Ordinance, “subdivision monuments” are physical improvements such as signs,
walls, or structures, constructed to draw attention to or enhance a subdivision or its surrounding
area, and “subdivision entry signs” are signs that generally identify a residential development
and that generally refer to the platted name of the subdivision. Subdivision monuments and
subdivision entry signs are required to be located within the platted limits of a residential
subdivision; the applicant is requesting the signs be permitted off-premise.
Lakewood subdivision is approximately 2,500 feet north of US 380, and is part of the overall
Brookhollow development, technically under Brookhollow’s HOA sub-association. The
subdivision monument and subdivision entry sign are proposed to be located off-premise, on
land owned by Brookhollow, to allow for improved visibility to the Lakewood subdivision, as well
as to serve as a primary entrance to the overall development. Because Lakewood is part of the
Brookhollow HOA, the subdivision entry sign is proposed to read “Brookhollow.”
As shown on the variance exhibit, the subdivision monument and subdivision entry signs are
proposed to be located approximately 250 feet north of the US 380 right-of-way. The
subdivision monument is constructed of stone, is 25 feet in height, and is similar to the existing
structure located at the northwest corner of US 380 and La Cima Boulevard for the Lakes of La
Cima subdivision. The sign is also similar to the subdivision monument located at the northeast
corner of US 380 and Legacy Drive for the Villages of Legacy. The subdivision entry sign is
also constructed of stone and is 10 feet in height at the tallest point.
Staff recommends approval of the subdivision monument and subdivision entry sign.
Prosper is a place where everyone matters.
DEVELOPMENT
SERVICES
Item 7
Page 2 of 3
“W ood frame signs” are signs generally for advertisement. The proposed wood frame sign for
the Lakewood subdivision would be located at the northwest corner of US 380 and Lakewood
Drive. Per the Sign Ordinance, in no case shall a wood frame sign contain information
pertaining to off-premise uses, and such signs are limited to 96 square feet in area. The
applicant is requesting an-off premise wood frame sign that is 116 square feet in area, which
exceeds the Town’s maximum allowed requirement by 20 square feet. Staff has concerns
about approving a wood frame sign that is excess of the maximum allowed area as permitted by
the Sign Code.
Such wood frame signs are permitted to remain until 95% of the homes in the subdivision are
occupied. Although the infrastructure for Lakewood, Phase 1 is nearing completion, Phase 2
has not commenced construction; therefore, staff has concerns that the proposed off-site wood
frame sign will be located along US 380 for an extended period of time.
In previous Public Hearings considering similar such requests, the Town Council has expressed
concern with permitting off-premises wood frame signs, and the precedent that would be set by
allowing such signs. Staff recommends the proposed oversized, off-premise wood frame sign
not be permitted.
The Sign Ordinance contains five criteria to be considered in determining the validity of a sign
variance request. The applicant has provided a request letter which is attached for reference.
1.The literal enforcement of the sign regulations will create an unnecessary hardship or a practical
difficulty on the applicant;
2.The proposed sign shall not adversely impact and will be wholly compatible with the use and
permitted development of the adjacent property (visibility, size, etc.);
3.The proposed sign shall be of a unique design or configuration;
4.The special exception is needed due to a hardship caused by restricted area, shape, topography,
or physical features that are unique to the property or structure on which the proposed sign would
be erected, and such hardship is not self-imposed; and
5.The special exception will substantially improve the public convenience and welfare and does not
violate the intent of this Ordinance.
Legal Obligations and Review:
Notification was provided to surrounding property owners as required by the Sign Ordinance.
Town staff has not received any public hearing notice reply forms.
Attached Documents:
1.Location Map
2.Sign Variance Exhibits
3. Variance Request Letter
Town Staff Recommendation:
Town staff recommends the Town Council approve the request for a Variance to Section 1.09 of
the Sign Ordinance, regarding off-premises Subdivision Monuments and Subdivision Entry
Signs, and deny the request for an off-premise Wood Frame Sign, for Lakewood Subdivision,
located on the northwest corner of US 380 and Lakewood Drive.
Item 7
Page 3 of 3
Proposed Motion:
I move to approve the request for a Variance to Section 1.09 of the Sign Ordinance, regarding
off-premises Subdivision Monuments and Subdivision Entry Signs, and deny the request for an
off-premises Wood Frame Sign, for Lakewood Subdivision, located on the northwest corner of
US 380 and Lakewood Drive.
Item 7
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Item 7
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Page 1 of 3
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use Permit
(SUP) for a Child Day Care Center (Kiddie Academy), on 2.7± acres, located on the southwest
corner of Hays Road and Highpoint Drive. This property is zoned Retail. (S17-0003).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land Use Plan
Subject
Property Retail Undeveloped Retail & Neighborhood
Services
North Retail Undeveloped Retail & Neighborhood
Services
East Planned Development-58
Office
Offices and Storage
Facility Low Density Residential
South Planned Development-79
Retail Undeveloped Retail & Neighborhood
Services
West Retail/Single Family-15 Undeveloped and Office Retail & Neighborhood
Services
Requested Zoning – The purpose of this request is to allow for a Child Day Care Center (Kiddie
Academy). Exhibit B shows the proposed layout, which consists of a one-story, 10,000 square
foot building, 45 parking spaces allowing for 190 students and 20 teachers/staff.
Exhibit C is a conceptual landscape plan, which depicts the location of required landscaping.
The landscaping meets the minimum standards of the Town’s Zoning Ordinance.
Exhibit D shows a conceptual rendering depicting the architectural look and style of the building.
The development will be required to meet the non-residential design and development
standards of the Zoning Ordinance.
Prosper is a place where everyone matters.
PLANNING
Item 8
Page 2 of 3
The Zoning Ordinance contains four criteria to be considered in determining the validity of a
SUP request. These criteria, as well as staff’s responses for each, are below:
1.Is the use harmonious and compatible with its surrounding existing uses or proposed uses?
The properties to the north and south are undeveloped and zoned for retail to the north and
a Child Day Care Center to the south. To the west, one tract has a small office building and
a second tract is undeveloped. The property to the east across Hays Road has an office
building and a storage facility. The proposed use is harmonious and compatible with the
surrounding proposed uses.
2.Are the activities requested by the applicant normally associated with the requested use?
The activities requested by the applicant, as shown on Exhibit B, are normally associated
with the use of a Child Day Care Center.
3.Is the nature of the use reasonable?
The Future Land Use Plan recommends Retail & Neighborhood Services uses for the property.
The proposed use is permitted by SUP within the Retail zoning district; therefore, the nature of
the use is reasonable.
4.Has any impact on the surrounding area been mitigated?
The proposed use will have a minimal impact on the surrounding area.
Future Land Use Plan – The Future Land Use Plan recommends Retail & Neighborhood
Services uses for the property. This request conforms to the Future Land Use Plan.
Conformance to the Thoroughfare Plan – The property has direct access to Hays Road, an
ultimate two-lane undivided commercial collector. The SUP exhibit complies with the
Thoroughfare Plan.
W ater and Sanitary Sewer Services – Water and sanitary sewer services are located directly
adjacent to the site.
Access – Access to the property is provided from Hays Road and to Preston Road through
cross-access via the adjacent commercial property. The cross-access to Preston Road will be
constructed with the day care development. Adequate access is provided to the property.
Schools – This property is located within the Prosper Independent School District (PISD). It is
not anticipated that a school site will be needed on this property.
Parks – The property will not be needed for a park.
Environmental Considerations – There is no 100-year floodplain located on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. To date,
Town staff has received one Public Hearing Notice Reply Form; not in opposition to the request.
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard
ordinance as to form and legality.
Item 8
Page 3 of 3
Attached Documents:
1. Location and Zoning Maps
2. Ordinance
3.SUP Exhibits A, B, C, and D
Planning & Zoning Commission Recommendation:
At their July 18, 2017, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request, by a vote of 6-0.
Town Staff Recommendation:
Town staff recommends the Town Council approve an ordinance for a Specific Use Permit
(SUP) for a Child Day Care Center (Kiddie Academy), on 2.7± acres, located on the southwest
corner of Hays Road and Highpoint Drive.
Proposed Motion:
I move to approve an ordinance for a Specific Use Permit (SUP) for a Child Day Care Center
(Kiddie Academy), on 2.7± acres, located on the southwest corner of Hays Road and Highpoint
Drive.
Item 8
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Item 8
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Item 8
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE;
GRANTING A S PECIFIC USE PERMIT (SUP) FOR A CHILD DAY CARE
CENTER, LOCATED ON A TRACT OF LAND CONSISTING OF 2.794 ACRES,
MORE OR LESS, BEING A PORTION OF LOT 2, BLOCK A, NORTH
PRESTON VILLAGE, IN THE J. TUNNEY SURVEY, ABSTRACT NO. 916, IN
THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS; DESCRIBING THE
TRACT TO BE REZONED; PROVIDING FOR A PENALTY FOR THE
VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING
AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that the Zoning Ordinance should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from Kiddie
Academy (“Applicant”) for a Specific Use Permit (SUP) for a child day care center, on a tract of
land zoned Retail, consisting of 2.794 acres of land, more or less, being a portion of Lot 2, Block
A, North Preston Village, in the J. Tunney Survey, Abstract No. 916, in the Town of Prosper,
Collin County, Texas, and being more particularly described in Exhibit “A,” attached hereto and
incorporated herein for all purposes; and
WHEREAS, the Town Council has investigated and determined that the facts contained
in the request are true and correct; and
WHEREAS, all legal notices required to grant a Specific Use Permit (SUP) have been
given in the manner and form set forth by law, Public Hearings have been held, and all other
requirements of notice and completion of such procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Specific Use Permit Granted. The Town’s Zoning Ordinance is amended as follows:
Applicant is granted a Specific Use Permit (SUP) for a child day care center, on a tract of land
zoned Retail, consisting of 2.794 acres of land, more or less, being a portion of Lot 2, Block A,
North Preston Village, in the J. Tunney Survey, Abstract No. 916, in the Town of Prosper, Collin
County, Texas, and being more particularly described in Exhibit “A,” attached hereto and
incorporated herein for all purposes as if set forth verbatim.
Item 8
Ordinance No. 17-__, Page 2
The development plans, standards, and uses for the Property in this Specific Use Permit
shall conform to, and comply with 1) the concept plan, attached hereto as Exhibit “B”; 2) the
concept landscape plan, attached hereto as Exhibit “C”; and 3) the concept elevations, attached
hereto as Exhibit “D”; which are incorporated herein for all purposes as if set forth verbatim.
All development plans, standards, and uses for the Property shall comply fully with the
requirements of all ordinances, rules, and regulations of the Town of Prosper, as they currently
exist or may be amended.
Two (2) original, official, and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a.One (1) copy shall be filed with the Town Secretary and retained as an original
record and shall not be changed in any manner.
b.One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy, and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
Item 8
Ordinance No. 17-__, Page 3
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 8TH DAY OF AUGUST, 2017.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 8
RIGHT -OF-WAY
DEDICATION
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LOT 1, BLOCK A
INDEPENDENT BANK CELINA
CAB. Q, PG. 680 PRCCT
OWNER: FIRST STATE BANK CELINA
ZONING: OFFICE
LAND USE: COMMERCIAL
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
L
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L4
HIGHPOINT DRIVE
(50' R.O.W.)
RIGHT OF WAY DEDICATION
0.398 ACRE (17,337 SQ. FT.)
DEDICATED TO THE TOWN OF
PROSPER IN FEE SIMPLE, DOC. NO.
2016-241, P.R.D.C.T.
24' ACCESS, FIRE &
UTILITY EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
15' SANITARY SEWER
EASEMENT
15' DRAINAGE
EASEMENT
15' SANITARY SEWER
EASEMENT
15' DRAINAGE
EASEMENT
15' WATER
EASEMENT
PASEWARK CIRCLE
PRESTONVIEW
ESTATES PHASE I
VOL.12, PG.51 DRCCT
OWNER: BAILEY TOMMY A ETUX
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
600 HAYS ROAD, LLC
DOC. NO. 20150821001059600 DRCCT
(CORRECTED DEED RECORDED IN
DOC. NO. 20150914001163560 DRCCT)
OWNER: 600 HAYS ROAD LLC
ZONING: OFFICE PD-58
LAND USE: OFFICE
FUTURE LAND USE: MEDIUM DENSITY RESIDENTIAL
STAN MCWILLIAMS, TRUSTEE
DOC. NO. 96-0054009 DRCCT
OWNER: DAN & KATHY CHRISTIE
ZONING: SF-15
LAND USE: OFFICE
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
INTERFLOW COMMONS, LLC
DOC. NO. 20150113000038940 DRCCT
OWNER: INTERFLOW COMMONS LLC
ZONING: RETAIL
LAND USE: RETAIL
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
PRESTONVIEW ESTATES PHASE I
LOT 23
OWNER: LEEIA WIGGINS
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
MA REALTY SERVICES, LLC
DOC. NO. 20100929001043970 DRCCT
OWNER: DJS CHILD CARE, LLC
ZONING: RETAIL, PD-19
LAND USE: VACANT
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
BOUERI ADDITION
BLOCK A, LOT 2
OWNER: TROKAR BUILDERS LLC
ZONING: SINGLE FAMILY RESIDENTIAL
LAND USE: COMMERCIAL
FUTURE LAND USE: VACANT
PRESTONVIEW ESTATES PHASE I
LOT 12
OWNER: WADDELL MARGULIS FAMILY TRUST
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
PRESTONVIEW ESTATES PHASE I
LOT 11
OWNER: HILL FRED
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
LOT 1, BLOCK A
NORTH PRESTON VILLAGE
NO 20160803001009740 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
HICKORY CREEK
LOT 3
OWNER: HICKORY CREEK AT PRESTON LLC
ZONING: SINGLE FAMILY RESIDENTIAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: MEDIUM DENSITY
RESIDENTIAL
DRAINAGE & DETENTION
EASEMENT
DRAINAGE
EASEMENT
35.09'
35'
REMINDER OF LOT 2, BLOCK A
NORTH PRESTON VILLAGE
NO 20160801000995680 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
PORTION OF LOT 2, BLOCK A
NORTH PRESTON VILLAGE
NO 20160801000995680 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
15' DRAINAGE
EASEMENT
15' WATER
EASEMENT
10' WATER
EASEMENT
10' WATER
EASEMENT
10' WATER
EASEMENT
10' WATER
EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
30' ACCESS, FIRE &
UTILITY EASEMENT
24' ACCESS, FIRE &
UTILITY EASEMENT
10' WATER
EASEMENT
15' LANDSCAPE
& SIDEWALK
EASEMENT
LEGEND
1
KIDDIE ACADEMY SITE DEVELOPMENT
2.794 ACRES IN THE J. TUNNEY SURVEY ABSTRACT NO. 916
TOWN OF PROSPER, COLLIN COUNTY, TEXAS
TE
TX PE FIRM #11525
T: 214.609.9271F: 469.359.6709 E: kpatel@triangle-engr.com
W: triangle-engr.com O: 1333 McDermott Drive, Suite 200, Allen, TX 75013
Planning Civil Engineering Construction Management
EXHIBIT "A"
NORTH PRESTON VILLAGE LP
BLOCK A, LOT 4
2.794 ACRES 121,689 S.F.
J. TUNNEY SURVEY
ABSTRACT NO. 916
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
JULY 5TH, 2017
VICINITY MAP
N.T.S
SITE
TE
N.
P
R
E
S
T
O
N
R
O
A
D
(
S
.
H
.
2
8
9
)
N.
H
A
Y
S
R
O
A
D
PRESTONVIEW DRIVE
HIGHPOINT DRIVE
BRADFORD DRIVE
CHANDLER CIRCLE
W
Y
O
R
K
S
H
I
R
E
HICKORY CREEK DRIVE
PASEWARK CIRCLE
BRI
D
G
E
P
O
R
T
D
R
I
V
E
CREEK VIEW DRIVE
CR
O
W
N
C
O
L
O
N
Y
D
R
CASE # S17-0003
ENGINEER
TRIANGLE ENGINEERING LLC
1333 McDERMOTT ROAD STE 200
ALLEN, TEXAS 75013
CONTACT:KARTAVYA PATEL
TEL: (214) 609-9271
SURVEYOR
SPIARS ENGINEERING
755 CUSTER ROAD, STE 100
PLANO, TEXAS 75075
CONTCT: DARREN BROWN
TEL: (972) 422-0077
OWNER
NORTH PRESTON VILLAGE L.P.
9550 JOHN ELLIOTT DRIVE, SUITE 106
FRISCO, TX 75033
CONTACT: BRET BRANTLEY
APPLICANT
KIDDIE ACADEMY OF PROSPER, LLC
408 BENWICH WAY
LEWISVILLE, TEXAS 75056
CONTACT: SUNIL NIMMAGADDA
TEL: (972) 809-3030
BOUNDARY CURVE DATA
CURVE
N 53°57'28" E42.00'C1
BEARINGRADIUS
40.59'
LENGTH
39.03'
CURVE DIS.
FEMA NOTES
1. NO PART OF THE SUBJECT LAND IS LOCATED IN A 100-YEAR FLOOD PLAIN OR IN AN IDENTIFIED "FLOOD PRONE AREA," AS DEFINED
PURSUANT TO THE FLOOD DISASTER PROTECTION ACT OF 1973, AS AMENDED, AS REFLECTED BY FLOOD INSURANCE RATE MAP
PANELS 48085C0235J, DATED JUNE 2, 2009. THE PROPERTY IS LOCATED IN ZONE "X" (AREAS DETERMINED TO BE OUTSIDE THE
500-YEAR FLOODPLAIN).
2. NO 100 YEAR FLOOD PLAN EXISTS ON THE PROPERTY.
BOUNDARY LINE DATA
LINE
S 01°18'56" E 492.29'L1
L2
BEARING LENGTH
L3
L4
N 87°06'24" W 310.75'
N 01°26'23" W 99.59'
N 00°14'16" W 45.41'
L5
L6
L7
N 89°45'44" E 74.00'
N 00°14'16" W 83.63'
N 26°16'06" E 251.89'
L8 N 89°30'23" E 84.99'
LEGAL DESCRIPTION
BEING A TRACT OF LAND SITUATED IN THE J. TUNNEY SURVEY, ABSTRACT NO. 916,
CITY OF PROSPER, COLLIN COUNTY, TEXAS, THE SUBJECT TRACT BEING A PORTION
OF A TRACT CONVEYED TO BG-GBT NORTH PRESTON VILLAGE LP ACCORDING TO
THE DEED RECORDED IN DOCUMENT NO. 20160801000995680 OF THE DEED
RECORDS, COLLIN COUNTY, TEXAS (DRCCT), WITH THE SUBJECT TRACT BEING
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A 1/2" IRON ROD WITH PLASTIC CAP FOUND ON THE EAST LINE OF
A TRACT CONVEYED TO INTERFLOW COMMONS LLC, RECORDED IN DOCUMENT NO.
20150113000038940 DRCCT, FOR THE NORTHWEST CORNER OF A TRACT
CONVEYED TO MA REALTY SERVICES, LLC, RECORDED IN DOCUMENT NO.
20100929001043970 DRCCT;
THENCE N 01°26'23" W, 99.59 FEET ALONG THE EAST LINE OF SAID INTERFLOW
COMMONS TRACT TO THE NORTHEAST CORNER THEREOF, BEING THE SOUTHEAST
CORNER OF A TRACT CONVEYED TO STAN WILLIAMS, TRUSTEE, RECORDED IN
DOCUMENT NO. 96-0054009 DRCCT;
THENCE N 00°14'16" W, 45.41 FEET ALONG THE EAST LINE OF SAID MCWILLIAMS
TRACT TO A POINT FOR CORNER;
THENCE INTO AND THROUGH SAID BG-GBT NORTH PRESTON VILLAGE TRACT, THE
FOLLOWING:
N 89°45'44" E, 74.00 FEET;
N 00°14'16" W, 83.63 FEET;
A NON-TANGENT CURVE TO THE LEFT HAVING A CENTRAL ANGLE OF 55°22'43", A
RADIUS OF 42.00 FEET, A CHORD OF N 53°57'28" E - 39.03 FEET, AN ARC LENGTH
OF 40.59 FEET;
N 26°16'06" E, 251.89 FEET;
AND N 89°30'23" E, 120.00 FEET TO A POINT IN THE CENTER OF COUNTY
ROAD 77 (HAYS ROAD), A PRESCRIPTIVE RIGHT-OF-WAY, AND BEING ON THE
WEST LINE OF PRESTONVIEW ESTATES PHASE I, AN ADDITION RECORDED IN
VOLUME 12, PAGE 51 DRCCT, FROM WHICH A 1/2” IRON ROD FOUND BEARS
N 09°27'26” W, 253.79 FEET;
THENCE S 01°18'56" E, ALONG THE WEST LINE OF PRESTONVIEW ESTATES, PASSING
AT 45.64 FEET THE SOUTHWEST CORNER THEREOF AND BEING THE NORTHWEST
CORNER OF HIGHPOINT DRIVE, A 50 FOOT RIGHT-OF-WAY, PASSING AT 95.62 FEET
THE SOUTHWEST CORNER THEREOF AND THE NORTHWEST CORNER OF 600 HAYS
ROAD, LLC, RECORDED IN DOCUMENT NO. 20150914001163560 DRCCT, AND
CONTINUING ALONG THE WEST LINE THEREOF A TOTAL DISTANCE OF 503.25 FEET
TO THE NORTHEAST CORNER OF SAID MA REALTY TRACT;
THENCE N 87°06'24" W, 345.84 FEET ALONG THE COMMON LINE THEREOF TO THE
POINT OF BEGINNING WITH THE SUBJECT TRACT CONTAINING 121,689 SQUARE
FEET OR 2.794 ACRES OF LAND.
Item 8
PROP. 6' HIGH
WROUGHT IRON FENCE
W/METAL GATES
AROUND PLAYGROUND
HVAC
(ROOF)
PROP. 6' HIGH BRICK AND /OR STONE SCREENING WALL
FOR TRASH ENCLOSURE W/METAL GATES. (NOTE: METAL
GATES AREA TO BE EQUAL IN HEIGHT WITH THE
ENCLOSURE). MATERIALS TO MATCH WITH BUILDING
EXTERIOR
2
3
4
.
2
4
'
KIDDIE ACADEMY
(10,000 S.F.)
PL
A
Y
G
R
O
U
N
D
(2
,
3
3
9
S
.
F
.
)
PLAY
GROUND
(4,042 S.F.)PLAY
GROUND
(6,602 S.F.)
DETENTION POND
(12,360 S.F.)
RESTAURANT
(3,500 S.F.)
RESTAURANT
(4,000 S.F.)
RETAIL
(14,332 S.F.)
7
3
14
8
RIGHT -OF-WAY
DEDICATION
0.398 ACRE (17,337 S.F.)
30
'
B
.
S
.
30
'
B
.
S
.
PR
E
S
T
O
N
R
O
A
D
(
S
.
H
.
2
8
9
)
(V
A
R
I
A
B
L
E
W
I
D
T
H
R
.
O
.
W
.
)
H
A
Y
S
R
O
A
D
(
C
.
R
.
7
7
)
(
P
R
E
S
C
R
I
P
T
I
V
E
R
.
O
.
W
.
)
24
'
F.
A
.
U
.
E
.
9
'
24'
R15'
R3
0
'
R
2
0
'R20'
R15'
R
3
0
'
R3
0
'
R
1
0
'
R1
0
'
R
1
0
'
R10
'
R
8
'
R30'
R
3
0
'
R
3
0
'
R5
'
R
5
'
24'
F.A
.
U
.
E
30
'
F.
A
.
U
.
E
.
R
3
0
'
R30
'
LOT 1, BLOCK A
INDEPENDENT BANK CELINA
CAB. Q, PG. 680 PRCCT
OWNER: FIRST STATE BANK CELINA
ZONING: OFFICE
LAND USE: COMMERCIAL
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
L
1
L2
L3
L5
L6
C1
L7
L8
L4
7
6
4
7
6
5
7
6
6
7
6
7
7
6
8
7
6
9
77
0
7
7
1
7
7
2
7
7
3
7
7
4
7
7
5
7
7
6
7
7
7
7
7
8
779
78
0
78
1
78
2
7
8
3
7
8
4
7
8
5
7
8
6
78
7
7
8
8
7
8
9
7
9
0
SIDEWALK
2' OH
2' OH
PROP.
HS
20'20'18'
9
'
9
'
9
'
HIGHPOINT DRIVE
(50' R.O.W.)
RIGHT OF WAY DEDICATION
0.398 ACRE (17,337 SQ. FT.)
DEDICATED TO THE TOWN OF
PROSPER IN FEE SIMPLE, DOC. NO.
2016-241, P.R.D.C.T.
15' SANITARY SEWER
EASEMENT
15' DRAINAGE
EASEMENT
15' SANITARY SEWER
EASEMENT
15' DRAINAGE
EASEMENT
15' UTILITY
EASEMENT
PASEWARK CIRCLE
PRESTONVIEW
ESTATES PHASE I
VOL.12, PG.51 DRCCT
OWNER: BAILEY TOMMY A ETUX
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
600 HAYS ROAD, LLC
DOC. NO. 20150821001059600 DRCCT
(CORRECTED DEED RECORDED IN
DOC. NO. 20150914001163560 DRCCT)
OWNER: 600 HAYS ROAD LLC
ZONING: OFFICE PD-58
LAND USE: OFFICE
FUTURE LAND USE: MEDIUM DENSITY RESIDENTIAL
STAN MCWILLIAMS, TRUSTEE
DOC. NO. 96-0054009 DRCCT
OWNER: DAN & KATHY CHRISTIE
ZONING: SF-15
LAND USE: OFFICE
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
INTERFLOW COMMONS, LLC
DOC. NO. 20150113000038940 DRCCT
OWNER: INTERFLOW COMMONS LLC
ZONING: RETAIL
LAND USE: RETAIL
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
PRESTONVIEW ESTATES PHASE I
LOT 23
OWNER: LEEIA WIGGINS
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
MA REALTY SERVICES, LLC
DOC. NO. 20100929001043970 DRCCT
OWNER: DJS CHILD CARE, LLC
ZONING: RETAIL, PD-19
LAND USE: VACANT
FUTURE LAND USE: RETAIL & NEIGHBORHOOD SERVICES
BOUERI ADDITION
BLOCK A, LOT 2
OWNER: TROKAR BUILDERS LLC
ZONING: SINGLE FAMILY RESIDENTIAL
LAND USE: COMMERCIAL
FUTURE LAND USE: VACANT
PRESTONVIEW ESTATES PHASE I
LOT 12
OWNER: WADDELL MARGULIS FAMILY TRUST
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
PRESTONVIEW ESTATES PHASE I
LOT 11
OWNER: HILL FRED
ZONING: AGRICULTURAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: LOW DENSITY RESIDENTIAL
LOT 1, BLOCK A
NORTH PRESTON VILLAGE
NO 20160803001009740 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
HICKORY CREEK
LOT 3
OWNER: HICKORY CREEK AT PRESTON LLC
ZONING: SINGLE FAMILY RESIDENTIAL
LAND USE: SINGLE FAMILY RESIDENTIAL
FUTURE LAND USE: MEDIUM DENSITY
RESIDENTIAL
130.61'35.22'144.37'
1
5
'
15'
24
'
F.
A
.
U
.
E
R
3
0
'
R
1
0
'
R
1
0
'
R10
'
5' SIDEWALK
5
'
S
I
D
E
W
A
L
K
5'
S
I
D
E
W
A
L
K
SIDEWALK
F.A.U.E
24
'
1
5
0
.
1
1
'
3
0
'
D
R
I
V
E
W
A
Y
5
5
.
8
9
'
2
4
'
D
R
I
V
E
W
A
Y
EX.GAS
STATION
58
'
D
R
I
V
E
W
A
Y
24
'
24
'
24'
F.A.
U
.
E
.
164.
6
9
'
DRAINAGE & DETENTION
EASEMENT
DRAINAGE
EASEMENT
35.09'
35'
EX.BLDG.
REMINDER OF LOT 2, BLOCK A
NORTH PRESTON VILLAGE
NO 20160801000995680 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
PORTION OF LOT 2, BLOCK A
NORTH PRESTON VILLAGE
NO 20160801000995680 DRCCT
OWNER: BRET BRANTLEY
ZONING: RETAIL
LAND USE: VACANT
FUTURE LAND USE: RETAIL &
NEIGHBORHOOD SERVICES
2
7 12 12
15' DRAINAGE
EASEMENT
15' LANDSCAPE
& SIDEWALK
EASEMENT
10' LANDSCAPE
EASEMENT
5' LANDSCAPE
EASEMENT
12
14
.
5
2
'
24'24'18'
8
1
.
1
7
'
1
0
7
.
9
'
3
0
5
.
1
7
'
40'
40'
1
0
'
8'
8'
8
'
B
I
K
E
/
H
I
K
E
T
R
A
I
L
8
'
B
I
K
E
/
H
I
K
E
T
R
A
I
L
8
'
B
I
K
E
/
H
I
K
E
T
R
A
I
L
8
'
B
I
K
E
/
H
I
K
E
T
R
A
I
L
4
'
SIDEWALK
EXISTING FIRE
HYDRANT
EXISTING FIRE
HYDRANT
EXISTING FIRE
HYDRANT
EXISTING FIRE
HYDRANT
EXISTING FIRE
HYDRANT
PROPOSED FIRE
HYDRANT
S
W
LEGEND
W.E.WATERLINE EASEMENT
LEGEND
SANITARY SEWER EASEMNET
DRAINAGE EASEMENT
S.E.
D.E.
GRGAS RISER
B.S.BUILDING SET BACK
L.B.LANDSCAPE BUFFER
PROPOSED 24' WIDE FIRE LANE
2
C.O.
6''SS
8''W
SITE DATA SUMMARY TABLE
ZONING
PROPOSED USE
GROSS LOT AREA
LOT COVERAGE
FLOOR AREA RATIO
MAX. BUILDING HEIGHT (FEET/ STORY)
PERCENTAGE OF LANDSCAPING REQUIRED
IMPERVIOUS COVERAGE
PARKING REQUIREMENTS
BUILDING
KIDDIE ACADEMY
RETAIL
DAYCARE
2.794 ACRES (121,689 S.F.)
2.396 ACRES (104,352 S.F.)
TOTAL BUILDING AREA 10,000 S.F.
09.58%
0.59:1
32'-7" / ONE STORY
15 S.F.X 50 SPACE (750 S.F.)
PARKING REQUIRED
39 (190 STUDENTS & 20 STAFF)
TOTAL PARKING REQUIRED 39
TOTAL PARKING PROVIDED 45
HANDICAP PARKING REQUIRED PER ADA 2
O.H.OVERHANG
B.F.R.BARRIER FREE RAMPS
BOUNDARY LINE DATA
LINE
S 01°18'56" E 492.29'L1
L2
BEARING LENGTH
L3
L4
N 87°06'24" W 310.75'
PLAYGROUND AREA
REQUIRED: 12,350 S.F.
PROVIDED: 12,983 S.F.
N 01°26'23" W 99.59'
N 00°14'16" W 45.41'
50,902 S.F. (48.77 % )
53,450.F. (51.23 % )
ENGINEER
TRIANGLE ENGINEERING LLC
1333 McDERMOTT ROAD STE 200
ALLEN, TEXAS 75013
CONTACT:KARTAVYA PATEL
TEL: (214) 609-9271
SURVEYOR
SPIARS ENGINEERING
755 CUSTER ROAD, STE 100
PLANO, TEXAS 75075
CONTCT: DARREN BROWN
TEL: (972) 422-0077
OWNER
NORTH PRESTON VILLAGE L.P.
9550 JOHN ELLIOTT DRIVE, SUITE 106
FRISCO, TX 75033
CONTACT: RYAN GRIFFIN
TEL: (214) 972-0808
APPLICANT
KIDDIE ACADEMY OF PROSPER, LLC
408 BENWICH WAY
LEWISVILLE, TEXAS 75056
CONTACT: SUNIL NIMMAGADDA
TEL: (972) 809-3030
HANDICAP PARKING PROVIDED 2
NET LOT AREA
(1 PER 10 STUDENTS & 1 PER STAFF)
PERCENTAGE OF LANDSCAPING PROVIDED
KIDDIE ACADEMY SITE DEVELOPMENT
2.794 ACRES IN THE J. TUNNEY SURVEY ABSTRACT NO. 916
TOWN OF PROSPER, COLLIN COUNTY, TEXAS
TE
TX PE FIRM #11525
T: 214.609.9271F: 469.359.6709 E: kpatel@triangle-engr.com
W: triangle-engr.com O: 1333 McDermott Drive, Suite 200, Allen, TX 75013
Planning Civil Engineering Construction Management
EXHIBIT "B"
NORTH PRESTON VILLAGE LP
BLOCK A, LOT 4
2.794 ACRES 121,689 S.F.
J. TUNNEY SURVEY
ABSTRACT NO. 916
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
JULY 5TH, 2017
VICINITY MAP
N.T.S
SITE
TE
N.
P
R
E
S
T
O
N
R
O
A
D
(
S
.
H
.
2
8
9
)
N.
H
A
Y
S
R
O
A
D
PRESTONVIEW DRIVE
HIGHPOINT DRIVE
BRADFORD DRIVE
CHANDLER CIRCLE
W
Y
O
R
K
S
H
I
R
E
HICKORY CREEK DRIVE
PASEWARK CIRCLE
BRI
D
G
E
P
O
R
T
D
R
I
V
E
CREEK VIEW DRIVE
CR
O
W
N
C
O
L
O
N
Y
D
R
CASE # S17-0003
H.S.PROPOSED HEADLIGHT SCREENING
PROPOSED BUILDING SETBACK HATCH
TOWN OF PROSPER SITE PLAN GENERAL NOTES
1. DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN
ACCORDANCE WITH THE ZONING ORDINANCE.
2. OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN
ACCORDANCE WITH THE ZONING ORDINANCE.
3. OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE
STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION
ORDINANCE.
4. LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE
TOWN.
5. ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN
THE ZONING ORDINANCE.
6. BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE
SPRINKLED. ALTERNATIVE FIRE PROTECTION MEASURES MAY BE
APPROVED BY THE FIRE DEPARTMENT.
7. FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN
STANDARDS OR AS DIRECTED BY THE FIRE DEPARTMENT.
8. TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL
TIMES.
9. SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.
10. HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL
CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE
REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE.
11. ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.
12. ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN
AND ARE SUBJECT TO BUILDING OFFICIAL APPROVAL.
13. ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL
APPROVAL AND SHALL CONFORM TO THE APPROVED FAÇADE PLAN.
14.SIDEWALKS OF NOT LESS THAN SIX (6’) FEET IN WIDTH ALONG
THOROUGHFARES AND COLLECTORS AND FIVE (5’) IN WIDTH ALONG
RESIDENTIAL STREETS, AND BARRIER FREE RAMPS AT ALL CURB
CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS.
15. APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS
ARE APPROVED BY THE ENGINEERING DEPARTMENT.
16. SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.
17. ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED
UNDERGROUND.
18. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN
ACCORDANCE WITH THE ZONING ORDINANCE.
19. IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE
CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE;
HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME CO
AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES
AND/OR PARKING REQUIREMENTS
GROSS AREA: 2.794 ACRES (121,689 S.F.)
NET AREA: 2.396 ACRES (104,352 S.F.)
R.O.W. DEDICATION: 0.398 ACRES (17,337 S.F.)
FEMA NOTES
1. NO PART OF THE SUBJECT LAND IS LOCATED IN A 100-YEAR FLOOD PLAIN OR IN AN IDENTIFIED "FLOOD PRONE AREA," AS DEFINED
PURSUANT TO THE FLOOD DISASTER PROTECTION ACT OF 1973, AS AMENDED, AS REFLECTED BY FLOOD INSURANCE RATE MAP
PANELS 48085C0235J, DATED JUNE 2, 2009. THE PROPERTY IS LOCATED IN ZONE "X" (AREAS DETERMINED TO BE OUTSIDE THE
500-YEAR FLOODPLAIN).
2. NO 100 YEAR FLOOD PLAN EXISTS ON THE PROPERTY.
L5
L6
L7
N 89°45'44" E 74.00'
N 00°14'16" W 83.63'
N 26°16'06" E 251.89'
L8 N 89°30'23" E 84.99'
BOUNDARY CURVE DATA
CURVE
N 53°57'28" E42.00'C1
BEARINGRADIUS
40.59'
LENGTH
39.03'
CURVE DIS.
NOTES
1. ALL DIMENSIONS ARE FROM FACE TO FACE OF CURB.
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LANDSCAPE TABULATIONSPERIMETER LANDSCAPE REQUIREMENTS Requirements: 15' landscape buffer along right-of -way. (1) large tree, 3" cal. minimum and (15) shrubs, 5 gallon minimum per 30 l.f.Hays Road(493 l.f.) Required(16) large trees(247) shrubsPerimeter (456 l.f.) Requirements: 5' wide perimeter buffer. (1) small tree and (1) 5 gallon shrub per 15 l.f. Trees and shrubs may be clustered. Required(31) small trees(31) shrubsINTERIOR PARKING REQUIREMENTS Requiements: 15 s.f. of landscape for each parking space within the parking lot area. (1) large tree, 3" cal. per parking lot island and at the terminus.41 Parking spaces Required 615 s.f of landscape area(12) large tree Provided(16) large trees(247) shrubs Provided(31) large trees(32) shrubsProvided2,168 s.f. of landscape area(12) large trees
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SITE DATA SUMMARY TABLEZONINGPROPOSED USE GROSS LOT AREALOT COVERAGEFLOOR AREA RATIO MAX. BUILDING HEIGHT (FEET/ STORY)PERCENTAGE OF LANDSCAPING REQUIREDIMPERVIOUS COVERAGE PARKING REQUIREMENTSBUILDINGKIDDIE ACADEMY RETAILDAYCARE2.794 ACRES (121,689 S.F.)2.396 ACRES (104,352 S.F.)TOTAL BUILDING AREA10,000 S.F.09.58%0.59:1 32'-7" / ONE STORY15 S.F.X 50 SPACE (750 S.F.)PARKING REQUIRED39 (190 STUDENTS & 20 STAFF)TOTAL PARKING REQUIRED 39TOTAL PARKING PROVIDED 45HANDICAP PARKING REQUIRED PER ADA250,902 S.F. (48.77 % )53,450.F. (51.23 % )HANDICAP PARKING PROVIDED 2 NET LOT AREA(1 PER 10 STUDENTS & 1 PER STAFF)PERCENTAGE OF LANDSCAPING PROVIDED
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Item 8
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon an ordinance amending the FY 2016-2017 Budget and Capital
Improvement Plan to provide funding for the Acacia Parkway (Gee Road - Windsong Parkway)
Project and First Street (Dallas North Tollway - Coleman) project.
Description of Agenda Item:
The proposed amendment to the ordinance for FY 2016-2017 Budget Authority and Capital
Improvement Plan includes the following projects:
Acacia Parkway (Gee Road - Windsong Parkway):
The Town has been working on resolving the issue with the condition of the roadway for some
time as outlined in the timeline attached to the staff report. The most recent direction from the
Town Council was provided on March 28, 2017, when they authorized the Town Attorney to
initiate appropriate litigation related to resolving the construction issues pertaining to the
condition of the roadway. Recently, the Town received confirmation from the Town's consulting
engineer that he has completed the investigation into the condition of Acacia and acquired all
the information needed before any permanent repairs are made. Also, adequate time has been
given to allow others to investigate the situation so the Town is now able to move forward with
reconstructing the road.
Included in the CIP Amendment is $1,022,782, for the funding of the reconstruction of Acacia
Parkway, which will be transferred to the Capital Fund.
The following is the anticipated timeline for the construction process:
Council approves Budget Amendment: 08/08/17
Complete Plans and Advertise for Bids: 09/22/17
Bid Opening: 10/13/17
Bid Award to Council: 11/14/17
Contracts Complete: 12/14/17
Construction Start: 01/05/18
Construction Complete: 06/01/18
While the timing for the commencement of construction is not until January 2018, for those that
are immediately adjacent to Acacia, it should be more beneficial for the significant
reconstruction to begin immediately after the holidays instead of during the holidays. Until that
time, the Town's Public Works Department will continue to make temporary repairs to Acacia.
FINANCE
Prosper is a place where everyone matters.
Item 9
Page 2 of 2
First Street (Dallas North Tollway - Coleman):
On April 14, 2015, the Town entered into an agreement with Graham Associates, Inc., where
Graham Associates agreed to provide plans and specifications for the widening of First Street
from the Dallas North Tollway to Coleman Street. As part of the First Street project, there are
eight properties on the north side of First Street, between Coleman Street and McKinley Street,
which require additional survey work for preparation of the legal descriptions and exhibits for the
right-of-way needed to construct First Street.
Included in the CIP Amendment is $136,000, for the funding of Contract Amendment #2 to
Graham Associates, Inc., for the additional survey work in the amount of $13,450; $60,000, for
the funding of Contract Amendment #1 to Specialty Land Services LLC, and; $62,550, of
additional funding for anticipated legal assistance and appraisal services associated with right -
of-way acquisition that will be transferred to the Capital Project Fund.
Budget Impact:
Staff proposes to increase funding allocations for the projects as follows:
Attached Documents:
1.Timeline Acacia Parkway
2. Ordinance
3.CIP Amendment
Town Staff Recommendation:
Town staff recommends that the Town Council approve an ordinance amending the FY 2016-
2017 Budget and Capital Improvement Plan to provide funding for the Acacia Parkway (Gee
Road - Windsong Parkway) Project and First Street (Dallas North Tollway - Coleman) project.
Proposed Motion:
I move to approve an ordinance amending the FY 2016-2017 Budget and Capital Improvement
Plan to provide funding for the Acacia Parkway (Gee Road - Windsong Parkway) Project and
First Street (Dallas North Tollway - Coleman) project.
GENERAL FUND Original
Budget
Current
Budget
Amended
Budget
Increase
(Decrease)
EXPENDITURES:
Engineering - Professional Services $ 35,000 $ 35,000 $ 108,450 $ 73,450
Engineering - Transfers Out to CIP $ - $ - $ 62,550 $ 62,550
Public Works - Streets Transfers Out 1,265,000 2,240,000 3,262,782 1,022,782
Total $ 1,300,000 $ 2,275,000 $ 3,433,782 $ 1,158,782
Total Expenditures 1,158,782
Net Effect All Funds 1,158,782$
Item 9
Timeline Acacia Parkway
July 2, 2014 Final Acceptance of Windsong Ranch Phases 1A and 1B by Town
November 21, 2014 Final Acceptance of Windsong Ranch Phase 2A by Town
March 2, 2015 Final Acceptance of Windsong Ranch Phase 3B by Town
March 1, 2015 First street repairs started by Developer
April 2015-May 2015 Developer’s geotechnical contractor (Alpha Testing) ran sonar on selected streets
April 29, 2015 Alpha on site to provide recommendations
May 6, 2015 Town met with Developer
May 18, 2015 Town sent maps of locations of failures to Developer
June 2015
Alpha provided testing report to Developer; Discussions and negotiations by Town
with Contractor on a Windsong Ranch Utility Improvements Remediation
Agreement. Negotiations ended in Fall 2015.
August 8, 2015 Alpha provided written subgrade recommendation repair; Town requested
replacement schedule from Contractor
October 2015 Alpha provided additional testing report to Developer; Town obtained investigation
report from its own consultant
November 25, 2015 Town’s initial patching of potholes with asphalt on Acacia
March 1, 2016 Town patched potholes with asphalt on Acacia
April 1, 2016 Town requested schedule from Contractor on next replacement; no further
replacement ever performed by Contractor
April 13, 2016
Demand letters sent by Town Attorney’s Office to two Sureties (Liberty Mutual
Insurance Company and West American Insurance Company) under Maintenance
Bonds for Phases 1A, 1B, 2A and 3B
April 22, 2016 Received responses from counsel for Sureties acknowledging Town’s claim,
beginning investigation, and requesting documentation
April 25, 2016 Town patched potholes with asphalt on Acacia
May 2016 Town Attorney received documents from Town responsive to Sureties’ request
June 3, 2016 Correspondence by Town Attorney’s Office to Surety with Town documents
August 8, 2016 Town patched dip in Acacia with asphalt
September 20, 2016 Surety and engineer site visit; meeting with Town and Town Attorney’s Office
Oct 2016-Nov 2016 Staff prepared an updated map of damaged streets and a cost estimate
November 4, 2016 Town Attorney’s Office provided updated map of damaged streets and cost
estimate to Surety
Dec 2016-Mar 2017 Town Attorney’s Office attempted contacts with Surety regarding status of claim,
with only limited success – Surety changed personnel handling claims
March 28, 2017 Town Council authorized the Town Attorney to initiate appropriate litigation
April 3, 2017 Town patched low areas with asphalt on Acacia
April 24, 2017 Surety issued letter stating that Town’s claims were going to be denied, yet
requested more details
May 2017 Additional consultant hired to assist Town Attorney’s Office in claim evaluation
May 22, 2017 Town Attorney’s letter to Surety with questions and documents
May 26, 2017 Town Attorney’s letter to Surety with follow-up questions and documents
Item 9
Timeline Acacia Parkway
June 2017 Town consultant site visit, consultation with Town and Town Attorney’s Office
June 12, 2017 Surety response to Town Attorney’s Office letters requesting more information
June 19, 2017 Town patched potholes with asphalt on Acacia
July 1, 2017 Town consultant additional site review and survey work
July 6, 2017 Town Attorney’s Office letter to Surety providing additional documentation
July 20, 2017 Town Attorney’s Office letter notifying Surety of upcoming repairs to Acacia
July 31, 2017 Surety response to Town Attorney’s Office letter regarding repairs
August 8, 2017 Council approves Budget Amendment
September 22, 2017 Complete Plans and Advertise for Bids
October 13, 2017 Bid Opening
November 14, 2017 Bid Award to Council
December 14, 2017 Contracts Complete
January 5, 2018 Construction Start
June 1, 2018 Construction Complete
Item 9
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
ORDINANCE NO. 16-55 (FY 2016-2017 BUDGET) AND ALLOCATING FUNDS
TO FUND AN INCREASED EXPENDITURE OF $1,158,782 IN THE GENERAL
FUND BUDGET; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has
investigated and determined that it will be beneficial and advantageous to the residents of the
Town of Prosper, Texas (“Prosper”), to amend Ordinance No. 16-55 (FY 2016-2017 Budget) for
the purposes listed in Exhibit “A” and Exhibit “B,” attached hereto and incorporated by reference;
and
WHEREAS, the changes will result in budgeted funds being reallocated within the General
Fund and an overall net increase in the budget for funding from fund balance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS. THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Ordinance No. 16-55 (FY 2016-2017 Budget) is hereby amended to allow for increases to
appropriations as shown in Exhibit “A” and Exhibit “B,” attached hereto and incorporated by
reference.
SECTION 3
Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance
are hereby repealed, but such repeal shall not abate any pending prosecution for violation of the
repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any
violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting
ordinances shall remain in full force and effect.
SECTION 4
Severability. Should any section, subsection, sentence, clause, or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each section,
subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.
SECTION 5
Effective Date. This Ordinance shall become effective immediately upon its passage.
Item 9
Ordinance No. 17-__, Page 2
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 8TH DAY OF AUGUST, 2017.
TOWN OF PROSPER, TEXAS
___________________________________
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Terrence S. Welch, Town Attorney
Item 9
Ordinance No. 17-__, Page 3
GENERAL FUND Original
Budget
Current
Budget
Amended
Budget
Increase
(Decrease)
EXPENDITURES:
Engineering - Professional Services $ 35,000 $ 35,000 $ 108,450 $ 73,450
Engineering - Transfers Out to CIP $ - $ - $ 62,550 $ 62,550
Public Works - Streets Transfers Out 1,265,000 2,240,000 3,262,782 1,022,782
Total $ 1,300,000 $ 2,275,000 $ 3,433,782 $ 1,158,782
Total Expenditures 1,158,782
Net Effect All Funds 1,158,782$
EXHIBIT "A"
BUDGET AMENDMENT
FISCAL YEAR 2016-2017
August 8, 2017
Item 9
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Item 9
Page 1 of 2
To: Mayor and Town Council
From: Steve Glass P.E., Deputy Director of Engineering Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon authorizing the Town Manager to execute Contract Amendment #1 to the
Professional Services Agreement between Specialty Land Services LLC, and the Town of Prosper,
Texas, for easement and ROW acquisition services.
Description of Agenda Item:
On September 12, 2016, the Town entered into an agreement with Specialty Land Services LLC,
to provide easement and ROW acquisition services in the amount of $24,000. This included the
acquisition of three properties on First Street and one property between Church and Parvin on
Broadway. Negotiations for one property on First Street and the property between Church and
Parvin are still in process.
This contract amendment will provide additional services necessary to negotiate the acquisition of
the right-of-way on the north side of First Street between Coleman Street and McKinley Street as
part of the First Street (Dallas North Tollway - Coleman) project. The terms of this contract
amendment also allows Specialty Land Services the ability to provide assistance on any other
Town Capital Improvement Plan project.
Budget Impact:
The requested $60,000 is a not to exceed amount, and the funding is included in the proposed
amendment to the FY 2016-2017 Budget and Capital Improvement Plan, also on the August 8,
2017, Town Council meeting agenda for consideration. If approved, the account number will be
100-5410-98-01 (Engineering Services Department – Professional Services).
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard contract amendment as
to form and legality.
Attached Documents:
1.Original Contract
2.Contract Amendment #1
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute Contract
Amendment #1 to the Professional Services Agreement between Specialty Land Services LLC,
and the Town of Prosper, Texas, for easement and ROW acquisition services.
Prosper is a place where everyone matters.
ENGINEERING
Item 10
Page 2 of 2
Proposed Motion:
I move to authorize the Town Manager execute Contract Amendment #1 to the Professional
Services Agreement between Specialty Land Services LLC, and the Town of Prosper, Texas, for
easement and ROW acquisition services.
Item 10
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Page 1 of 2
To: Mayor and Town Council
From: Steve Glass P.E., Deputy Director of Engineering Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon authorizing the Town Manager to execute Contract Amendment #2 to the
Professional Engineering Services Agreement between Graham Associates, Inc., and the Town of
Prosper, Texas, related to the Prosper Trail (Kroger - Coit) project and the First Street (Dallas
North Tollway - Coleman) project.
Description of Agenda Item:
On April 14, 2015, the Town entered into an agreement with Graham Associates, Inc., where
Graham Associates agreed to provide plans and specifications for the widening of First Street from
the Dallas North Tollway to Coleman Street. Amendment #1, approved by Council on July 12, 2016
authorized extra work to re-align First Street. The fee for Amendment #1 was $38,282.50.
Amendment #2, if approved, will provide additional survey work necessary to get appraisals for
eight properties on the north side of First Street, between Coleman Street and McKinley Street.
Budget Impact:
The cost for this work is $13,450, and the funding is included in the proposed amendment to the
FY 2016-2017 Budget and Capital Improvement Plan also on the August 8, 2017, Town Council
meeting agenda for consideration. If approved, the account number will be 100-5410-98-01
(Engineering Services Department – Professional Services).
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard contract amendment as
to form and legality.
Attached Documents:
1. Contract Amendment #2
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager execute Contract
Amendment #2 to the Professional Engineering Services Agreement between Graham Associates,
Inc., and the Town of Prosper, Texas, related to the Prosper Trail (Kroger - Coit) Project and the
First Street (Dallas North Tollway - Coleman) project.
Prosper is a place where everyone matters.
ENGINEERING
Item 11
Page 2 of 2
Proposed Motion:
I move to authorize the Town Manager to execute Contract Amendment #2 to the Professional
Engineering Services Agreement between Graham Associates, Inc., and the Town of Prosper,
Texas, related to the Prosper Trail (Kroger - Coit) project and the First Street (Dallas North Tollway
-Coleman) project.
Item 11
CONTRACT AMENDMENT #2 PAGE 1 OF 4
CONTRACT AMENDMENT #2
BETWEEN THE TOWN OF PROSPER, TEXAS, AND GRAHAM ASSOCIATES, INC.
FOR
FIRST STREET FROM DALLAS NORTH TOLLWAY TO COLEMAN STREET (1512-ST)
This Contract Amendment for Professional Engineering Services, hereinafter called
“Amendment #2,” is entered into by the Town of Prosper, Texas, a municipal corporation, duly
authorized to act by the Town Council of said Town, hereinafter called “Town,” and Graham
Associates, Inc., a Texas corporation, acting through a duly authorized officer, hereinafter called
“Consultant,” relative to Consultant providing professional engineering services to Town. Town and
Consultant when mentioned collectively shall be referred to as the “Parties.”
W I T N E S S E T H:
WHEREAS, the Town previously engaged the services of the Consultant for First Street from
Dallas North Tollway to Coleman Street (1512-ST), hereinafter called “Project;” and
WHEREAS, the Parties previously entered into a professional services agreement regarding the
Project on or about April 14, 2015, in the amount of eight hundred sixteen thousand five hundred eleven
dollars ($816,511), hereinafter called the “Original Agreement” for both projects; and
WHEREAS, the parties previously executed a subsequent Amendment #1 regarding the Project
on or about June 14, 2016, in the amount of thirty-eight thousand two hundred eighty-two dollars and
fifty cents ($38,282.50), and increased the total Project amount to eight hundred fifty four thousand
seven hundred ninety-three dollars and fifty cents ($854,793.50); and
WHEREAS, the Parties now desire to further amend the Original Agreement to increase the
scope of services and compensation provided to add work to the original contract;
For the mutual promises and benefits herein described, Town and Consultant agree to amend the
Original Agreement as follows:
1.Additional Services to be Performed by Consultant. The Parties agree that Consultant
shall perform such additional services as are set forth and described in Exhibit A1 – Scope of Services
and incorporated herein as if written word for word. All references in the Original Agreement to
“Exhibit A” are hereby amended to state “Exhibits A, A1 and A2”.
2.Additional Compensation of Consultant. Town agrees to pay to Consultant for the
satisfactory completion of all services included in this Amendment #2 a total additional fee of thirteen
thousand, four hundred fifty dollars ($13,450.00) for the additional services as set forth and described in
Exhibit B1 – Compensation Schedule and incorporated herein as if written word for word. All
references in the Original Agreement to “Exhibit B” are hereby amended to state “Exhibits B, B1 and
B2”.
3.Revised Compensation for Consultant's Services. Paragraph 4 of the Amended
Agreement is hereby amended to increase Consultant's total compensation by deleting “eight hundred
sixteen thousand, five hundred eleven dollars ($816,511.00)” and replacing it with “eight hundred sixty-
eight thousand, two hundred forty-three dollars and fifty cents ($868,243.50).
Item 11
CONTRACT AMENDMENT #2 PAGE 2 OF 4
4.Original Agreement. All other provisions and terms of the Original Agreement shall remain in
full force and effect and this Amendment #2 to the Original Agreement shall in no way release, affect, or
impair any other provision or responsibility contained in the Original Agreement.
IN WITNESS WHEREOF, the Parties, having read and understood this Amendment #2, have
executed such in duplicate copies, each of which shall have full dignity and force as an original, on the
_______ day of _______________________, 20____.
GRAHAM ASSOCIATES, INC.
By:
Signature
Mark Burckhard, P.E.
Printed Name
Senior Vice President
Title
Date
TOWN OF PROSPER, TEXAS
By:
Signature
Harlan Jefferson
Printed Name
Town Manager
Title
Date
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CONTRACT AMENDMENT #2 PAGE 3 OF 4
EXHIBIT A2
SCOPE OF SERVICES
CONTRACT AMENDMENT #2
BETWEEN THE TOWN OF PROSPER, TEXAS, AND GRAHAM ASSOCIATES, INC.
FOR
FIRST STREET FROM DALLAS NORTH TOLLWAY TO COLEMAN STREET (1512-ST)
I. PROJECT DESCRIPTION
Provide meets and bounds descriptions for nine parcels along First Street.
II. TASK SUMMARY
Task 1- Property Survey
Field locate and verify existing property corners (or set new if necessary) for 8 subject parcels on the
north side of First Street between Coleman Street and McKinley Street.
III. DELIVERABLES
Task 1- Property Survey
Locate existing or set new property corners for referenced properties and provide legal description and
illustrated exhibit of the properties surveyed for purposes of acquisition to be signed and sealed by a
Registered Professional Land Surveyor.
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CONTRACT AMENDMENT #2 PAGE 4 OF 4
EXHIBIT B2
COMPENSATION SCHEDULE
CONTRACT AMENDMENT #2
BETWEEN THE TOWN OF PROSPER, TEXAS, AND GRAHAM ASSOCIATES, INC.
FOR
FIRST STREET FROM DALLAS NORTH TOLLWAY TO COLEMAN STREET (1512-ST)
I. COMPENSATION SCHEDULE NEW WORK
Task Completion
Schedule
Compensation
Schedule
Notice-to-Proceed July 25, 2017
Task 1 – Property Survey August 25, 2017 $13,450.00
Total Compensation $13,450.00
II. COMPENSATION SUMMARY
Basic Services (Lump Sum) Amount
Task 1 – Property Survey $13,450.00
Total Basic Services: $13,450.00
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To: Mayor and Town Council
From: Steve Glass P.E., Deputy Director of Engineering Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon awarding Bid No. 2017-58-B to Groves Electrical Services, Inc., related to
construction services for the Coit Road Median Lighting (US 380 - First Street) project; and
authorizing the Town Manager to execute a construction agreement for same.
Description of Agenda Item:
On July 20, 2017, at 2:00 PM, two bids were opened for the Coit Road Median Lighting (US 380 -
First Street) project. The verified totals from the bidders ranged between $401,626.45 and
$479,706.25, with Groves Electrical Services, being the low bidder.
The scope of this contract includes furnishing and installing the streetlights and ancillary
components necessary to provide street lighting on Coit Road from US 380 to First Street in
accordance with the plans and specifications designed by Teague, Nall and Perkins. The
installation of the street lights should be complete and operational before the end of this year.
Budget Impact:
$450,000 was approved in the FY 2016-2017 Adopted Budget for the design and construction of
this project. The design cost was $35,300, and the proposed construction cost of $401,626.45, is
available in Account #100-6110-50-01.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard construction agreement
as to form and legality.
Attached Documents:
1. Bid Tabulation Summary
2. Construction Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2017-58-B to Groves Electrical
Services, Inc., related to construction services for the Coit Road Median Lighting (US 380 - First
Street) project; and authorize the Town Manager to execute a construction agreement for same.
Prosper is a place where everyone matters.
ENGINEERING
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Proposed Motion:
I move to award Bid No. 2017-58-B to Groves Electrical Services, Inc., related to construction
services for the Coit Road Median Lighting (US 380 - First Street) project; and authorize the Town
Manager to execute a construction agreement for same.
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TOWN OF PROSPER
BID TABULATION SUMMARY
Bid No. 2017-58-B Coit Road Median Lighting (US 380 - First Street)
Bid Opening: 07/20/2017 at 2:00 PM
Grand Total
Groves Electrical Service, Inc. $ 401,626.45
Mels Electric LP $ 479,706.25
Certified By: January M. Cook, CPPO, CPPB Date: 07/20/2017
Purchasing Agent
Town of Prosper, Texas
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the
bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any
indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the
responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and
project documents, including but not limited to the project specifications and contract documents. The agency will notify the
successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available
for inspection at that time.
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CONTRACT DOCUMENTS AND SPECIFICATIONS
COIT ROAD MEDIAN LIGHTING
US 380 TO FIRST ST.
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
BID NO. 2017-58-B
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
TOWN OFFICIALS
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Michael Korbuly, Place 1
Kenneth Dugger, Place 2
Meigs Miller, Place 4
Jeff Hodges, Place 5
Harlan Jefferson, Town Manager
CONSULTANT
TBPE Registration No. F-230
5237 N. Riverside Drive, Suite 100
Fort Worth, Texas 76137
817.336.5773
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TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 1
LEGAL NOTICE .............................................................................................................. 2
INSTRUCTIONS TO BIDDERS ...................................................................................... 3
BID PROPOSAL FORM .................................................................................................. 4
BID BOND ..................................................................................................................... 11
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .............................. 13
CONSTRUCTION AGREEMENT .................................................................................. 14
THIS PAGE IS LEFT INTENTIONALLY BLANK ........................................................... 26
PERFORMANCE BOND ............................................................................................... 27
PAYMENT BOND.......................................................................................................... 30
MAINTENANCE BOND ................................................................................................. 33
GENERAL CONDITIONS .............................................................................................. 36
SPECIAL CONDITIONS ................................................................................................ 52
TECHNICAL SPECIFICATIONS ................................................................................... 53
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LEGAL NOTICE
The Town of Prosper is accepting sealed bids for Bid No. 2017-58-B COIT ROAD MEDIAN
LIGHTING (US 380 – FIRST STREET). Bids will be accepted until 2:00 PM on Thursday, July
20, 2017 at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. Any bids received after
this time will not be accepted, and will be returned unopened. Bids will be publicly opened and
read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately following
this time.
The Project consists of furnishing all labor, equipment and materials (except as otherwise
specified), and performing all work necessary for the construction of a fully functional LED street
lighting installation in the Coit Road median from US 380 to First Street in Prosper, Texas.
Each bid submitted shall be accompanied by a cashier's check in the amount of five percent (5%)
of the maximum amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in
the same amount from a reliable surety company as a guarantee that, if awarded the contract,
the Bidder will execute a Construction Agreement with the Town, including all required bonds and
other documents.
The successful bidder shall furnish performance and payment bonds in the amount of 100% of
the contract amount as well as evidence of all required insurance coverage within ten (10)
calendar days of notice of award. The successful bidder shall also furnish a Maintenance Bond
in the amount of 10% of the contract sum covering defects of material and workmanship for two
calendar years following the Town's approval and acceptance of the construction. An approved
surety company, licensed in the State of Texas, shall issue all bonds in accordance with Texas
law.
Copies of Plans, Specifications, and Contract Documents may be examined at Teague Nall and
Perkins located at 5237 N. Riverside Drive, Suite 100, Fort Worth, Texas 76137, (817) 665-
7108 without charge. These documents may be acquired from that office for the non-refundable
purchase price of $30 per set for half-size plans, payable to Teague Nall and Perkins. Copies of
Plans, Specifications, and Contract Documents may also be downloaded free of charge from
Current Bidding Opportunities, at the following link: http://www.prospertx.gov/business/bid-
opportunities/.
Questions and requests for clarifications in regards to this bid should be emailed directly to
January Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. Thursday,
July 13, 2017 at 12:00PM will be the deadline for receipt of questions and requests for
clarifications. After that day and time, no further questions or requests for clarifications will be
accepted or answered by the Engineer or Town.
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INSTRUCTIONS TO BIDDERS
1. Submittal Deadline: Bids will be accepted until 2:00 PM on Thursday, July 20, 2017.
2. Submittal Location: Bids will be accepted at the Town Hall Annex, 151 S. Main St., Prosper,
Texas 75078.
3. Submittal Requirements: Each Bidder shall submit one (1) original and one (1) copy of their
bid, along with their bid security and Out of State Contractor Compliance (if necessary), in a
sealed envelope clearly marked with their name and Bid No. 2017-58-B, COIT ROAD
MEDIAN LIGHTING (US 380 TO FIRST STREET).
4. Bid Opening: Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main
St., Prosper, Texas 75078 immediately following the bid deadline.
5. Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be
examined without charge or obtained for the non-refundable purchase price of $30 per set, at
the following location:
Teague Nall and Perkins
Attn: Zegeye Gurmu
5237 N. Riverside Drive, Suite 100
Fort Worth Texas 76137
(817) 665-7108
or
Download free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/
6. Requests for Clarification: Questions and requests for clarifications in regards to this bid
should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at
january_cook@prospertx.gov. July 13, 2017, at 12:00 PM will be the deadline for receipt of
questions and requests for clarifications. After that day and time, no further questions or
requests for clarifications will be accepted or answered by the Engineer or Town.
7. Addenda: If it becomes necessary to provide additional information to potential Bidders, the
Town of Prosper will issue an addendum containing the necessary information.
8. Pre-Bid Meeting: A pre-bid meeting will not be held for this project.
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OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW
Texas Government Code §2252.002 provides that, in order to be awarded a contract as
low bidder, a non-resident bidder (out-of-state contractor whose corporate office or
principal place of business is outside the State of Texas) bid projects in Texas at an
amount lower than the lowest Texas resident bidder by the same amount that a Texas
resident bidder would be required to underbid a non-resident bidder in order to obtain a
comparable contract in the state in which the non-resident's principal place of business
is located. The appropriate blanks in the following statement must be filled out by all
out-of -state or non-resident bidders in order for those bids to meet specifications. (This
information may be obtained from the Texas Register.) The failure of out-of-state or
non-resident contractors to do so will automatically disqualify that bidder.
Non-resident contractor in ___________________ (give state), our principal place of
business, is required to be _________ percent lower than resident bidders by State Law.
The exact language of the statute is set out below.
Non-resident contractor in ___________________ (give state), our principal place of
business, is not required to underbid resident bidders.
BIDDER
By
Company (Please Print)
Address Signature
City State Zip Title (Please Print)
“Tex. Gov’t Code Sec. 2252.002. AWARD OF CONTRACT TO
NONRESIDENT BIDDER. A governmental entity may not award a
governmental contract to a nonresident bidder unless the
nonresident underbids the lowest bid submitted by a responsible
resident bidder by an amount that is not less than the amount by
which a resident bidder would be required to underbid the
nonresident bidder to obtain a comparable contract in the state in
which the nonresident's principal place of business is located.”
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 14
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between Groves
Electrical Service, Inc., a Texas corporation (the "Contractor") and the Town of Prosper, Texas,
a municipal corporation (the "Owner"). For and in consideratio n of the payment, agreements
and conditions hereinafter mentioned, and under the conditions expressed in the bonds
herein, Contractor hereby agrees to complete the construction of improvements
described as follows:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST STREET)
BID NO. 2017-58-B
in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms
as stated in the terms of this Contract, including all Contract Documents incorporated
herein; and at his, her or their own proper cost and expense to furnish all
superintendence, labor, insurance, equipment, tools and other accessories and services
necessary to complete the said construction in accordance with all the Contract
Documents, incorporated herein as if written word for word, and in accordance with the
Plans, which include all maps, plats, blueprints, and other drawings and printed or written
explanatory manner therefore, and the Specifications as prepared by Town of Prosper or
its consultant hereinafter called Engineer, who has been identified by the endorsement
of the Contractor's written proposal, the General Conditions of this Contract, the Special
Conditions of this Contract, the payment, performance, and maintenance bonds hereto
attached; all of which are made a part hereof and collectively evidence and constitute
the entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 15
9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction
Agreement as if set out here in their entirety. The Contract Documents are intended to be
complementary; what is called for by one document shall be as binding as if called for by all
Contract Documents. It is specifically provided, however, that in the event of any inconsistency
in the Contract Documents, the inconsistency shall be resolved by giving precedence to the
Contract Documents in the order in which they are listed herein above. If, however, there exists
a conflict or inconsistency between the Technical Specifications and the Construction Drawings
it shall be the Contractor’s obligation to seek clarification as to which requirements or provisions
control before undertaking any work on that component of the project. Should the Contractor fail
or refuse to seek a clarification of such conflicting or inconsistent requirements or provisions prior
to any work on that component of the project, the Contractor shall be solely responsible for the
costs and expenses - including additional time - necessary to cure, repair and/or correct that
component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner shall
pay the Contractor in current funds an amount not to exceed Four Hundred One Thousand Six
Hundred Twenty-Six Dollars and forty-five cents ($ 401,626.45). This amount is subject to
adjustment by change order in accordance with the Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice
to Proceed or written Work Order from the Owner. All Work required under the Contract
Documents shall be substantially completed within 100 calendar days after the date of the Notice
to Proceed for the base bid. Within 30 additional calendar days after Substantial Completion, all
outstanding issues shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered “calendar
days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER)
TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS,
OFFICERS, AGENTS AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE
CAPACITIES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES,
PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES
OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES WHICH MAY
ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR FOR LOSS OF,
Item 12
DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED BY ERROR, OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS SUBCONTRACTORS, ANY OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND DEMANDS. CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR INJURY OR DEATH OF ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE OF ANY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE NEGLIGENCE OF THE TOWN OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL, OFFICERS, OFFICIALS, AGENTS OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT TOWN OF PROSPER (OWNER) FROM THE CONSEQUENCES OF TOWN OF PROSPER’S (OWNER'S) OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF THE INJURY, DEATH OR DAMAGE. IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice from
the Owner that it is invoking its right to indemnification under this Construction Agreement. If
Contractor does not retain counsel for the Owner within the required time, then the Owner shall
have the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses.
The Owner retains the right to provide and pay for any or all costs of defending indemnified
items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for
any such costs, Contractor shall indemnify and reimburse Owner for such costs.
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(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of
the Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105
of the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay
for and maintain the following insurance coverage written by companies approved
by the State of Texas and acceptable to the Town of Prosper. The Contractor shall
furnish to the Town of Prosper Purchasing Agent certificates of insurance executed
by the insurer or its authorized agent stating the type of coverages, limits of each
such coverage, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract number and be
addressed as follows:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST STREET)
BID NO. 2017-58-B
Town of Prosper
Attn: Purchasing Agent
121 W. Broadway
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with
minimum combined single limits of $1,000,000 per-occurrence, $1,000,000
Products/Completed Operations Aggregate and $2,000,000 general
aggregate. If high risk or dangerous activities are included in the Work,
explosion, collapse and underground (XCU) coverage is also required.
Coverage must be written on an occurrence form. The General Aggregate
shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a per
policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property
damage, that follows form and applies in excess of the above indicated
primary coverage in subparagraphs a and b. The total limits required may
be satisfied by any combination of primary, excess or umbrella liability
insurance provided all policies comply with all requirements. The
Contractor may maintain reasonable deductibles, subject to approval by
the Owner.
2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
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(a) A waiver of subrogation in favor of Town of Prosper, its officials,
employees, and officers shall be contained in the Workers’ Compensation
insurance policy.
(b) The Town of Prosper, its officials, employees and officers shall be named
as additional insureds on the Commercial General Liability policy, by using
endorsement CG2026 or broader. (Please note that this “additional
insured” coverage requirement is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in
Section 151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper
will receive at least thirty (30) days’ notice prior to cancellation, non-
renewal, termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a financial
rating of “A” or better as assigned by the A.M. BEST Company or equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to
comply with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes
all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted
directly with the Contractor and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity, or
employees of any entity which furnishes persons to provide services on the project.
"Services" include, without limitation, providing, hauling, or delivering equipment or
materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as
food/beverage vendors, office supply deliveries, and delivery of portable toilets.
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2. The Contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets
the statutory requirements of Texas Labor Code, Section 401.011(44) for all
employees of the Contractor providing services on the project, for the duration of
the project.
3. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of the
coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate
of coverage showing extension of coverage, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project.
6. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have known,
of any change that materially affects the provision of coverage of any person
providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all
persons providing services on the project that they are required to be covered, and
stating how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of
its employees providing services on the project, for the duration of the
project;
(b) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided
Item 12
for all employees of the person providing services on the project, for the
duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work
on the project; and
(2) a new certificate of coverage showing extension of coverage, prior
to the end of the coverage period, if the coverage period shown on
the current certificate of coverage ends during the duration of the
project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be
covered by workers' compensation coverage for the duration of the project, that
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self-insured, with the commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil penalties,
or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor which entitles the governmental entity to declare the
contract void if the Contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
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G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for performance and payment bonds applicable to
the work in the amount of the total bid price. The Contractor shall also procure and pay for a
maintenance bond applicable to the work in the amount of ten percent (10%) of the total bid price.
The period of the Maintenance Bond shall be two years from the date of acceptance of
all work done under the contract, to cover the guarantee as set forth in this Construction
Agreement. The performance, payment and maintenance bonds shall be issued in the form
attached to this Construction Agreement as Exhibits B, C and D. Other performance, payment
and maintenance bond forms shall not be accepted. Among other things, these bonds shall apply
to any work performed during the two-year warranty period after acceptance as described in this
Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate surety,
acceptable to and approved by the Town, authorized to do business in the State of Texas,
pursuant to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply
capital and surplus information concerning the surety and reinsurance information concerning the
performance, payment and maintenance bonds upon Town request. In addition to the foregoing
requirements, if the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the
bond must be issued by a surety that is qualified as a surety on obligations permitted or required
under federal law as indicated by publication of the surety’s name in the current U.S. Treasury
Department Circular 570. In the alternative, an otherwise acceptable surety company (not
qualified on federal obligations) that is authorized and admitted to write surety bonds in Texas
must obtain reinsurance on any amounts in excess of One Hundred Thousand Dollars ($100,000)
from a reinsurer that is authorized and admitted as a reinsurer in Texas who also qualifies as a
surety or reinsurer on federal obligations as indicated by publication of the surety’s or reinsurer’s
name in the current U.S. Treasury Department Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments from
the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of
the value of the Work properly completed by the Contractor since the time the last progress
payment was made. The "estimate of the value of the work properly completed" shall include the
net invoice value of acceptable, non-perishable materials actually delivered to and currently at
the job site only if the Contractor provides to the Owner satisfactory evidence that material
suppliers have been paid for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an
estimate of the value of Work properly completed;
2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the
Owner releasing all liens or claims relating to goods and services provided up to
the date of the most recent previous progress payment;
3. an updated and current schedule clearly detailing the project’s critical path
elements; and
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4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30) calendar
days unless the Owner determines that more frequent payments are appropriate. Further,
progress payments are to be based on estimates and these estimates are subject to correction
through the adjustment of subsequent progress payments and the final payment to Contractor. If
the Owner determines after final payment that it has overpaid the Contractor, then Contractor
agrees to pay to the Owner the overpayment amount specified by the Owner within thirty (30)
calendar days after it receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an
admission by the Owner concerning the quantity, quality or sufficiency of the Contractor's work.
Progress payments shall not be deemed to be acceptance of the Work nor shall a progress
payment release the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the
Owner shall withhold a percentage of the progress payment as retainage. The amount of
retainage withheld from each progress payment shall be set at five percent (5%). Retainage shall
be withheld and may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to pay
replacement or substitute contractors to complete unfinished or defective work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is entitled
to indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest.
Retainage not otherwise withheld in accordance with the Contract Documents shall be returned
to the Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that the Work has not been
performed in accordance with the Contract Documents. The Owner may use these funds to pay
replacement or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that
would otherwise be due if the Owner determines, in its discretion, that it is necessary and proper
to provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
Amounts withheld under this section shall be in addition to any retainage.
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J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of
acceptance of the Work. If the Owner determines that the Work has not been completed in
accordance with the Contract Documents, then it shall provide the Contractor with a verbal or
written list of items to be completed before another final inspection shall be scheduled.
It is specifically provided that Work shall be deemed accepted on the date specified in the
Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted
based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason
other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of
occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of
the Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request
that the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner
determines that the Work has been completed in accordance with the Contract Documents and
per TPDES General Construction Permit, it shall issue a written Notice of Acceptance of the Work.
If the Owner determines that the Work has not been completed in accordance with the Contract
Documents or TPDES General Construction Permit, then it shall provide the Contractor with a
verbal or written list of items to be completed before another final inspection shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected,
and accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of the
most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the
Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
result, Contractor consents to the issuance of the final payment in the form of joint checks made
payable to Contractor and others. The Owner may, but is not obligated to issue final payment
using joint checks.
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Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has satisfied
its obligation to administer the Construction Agreement in accordance with applicable law. The
following documents shall, at a minimum, be required to be submitted prior to final payment being
due: redline as-built construction plans; consent of surety to final payment; public infrastructure
inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as -built
construction plans” shall include, but are not limited to markups for change orders, field revisions,
and quantity overruns as applicable. The list of documents contained in this provision is not an
exhaustive and exclusive list for every project performed pursuant to these Contract Documents
and Contractor shall provide such other and further documents as may be requested and required
by the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This
provision shall apply only after all Work called for by the Contract Documents has been accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are
necessary to correct all defects in the Work arising because of defective materials or workmanship
supplied or provided by Contractor or any subcontractor. This shall also include areas of
vegetation that did meet TPDES General Construction Permit during final close out but have since
become noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period,
the Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor
of the date and time of this inspection so that a Contractor representative may be present. After
the warranty inspection, and before the end of the two-year warranty period, the Owner shall mail
to the Contractor a written notice that specifies the defects in the Work that are to be corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after receiving
the written notice from the Town. If the Contractor does not begin the remedial work timely or
prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs
and these expenses shall be paid by the Contractor, the performance bond surety, or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance
bond surety, or both.
Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to ensure
that Work performed during the warranty period is performed with required insurance and the
performance and payment bonds still in effect.
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
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The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors performing
any portion of the Work required under the Contract Documents comply with all applicable federal,
state, county, and municipal laws, regulations, and rules that relate in any way to the performance
and completion of the Work. This provision applies whether or not a legal requirement is
described or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor,
or other professional to provide professional services, if any, that are required by the Contract
Documents, Contractor shall not do so on the basis of competitive bids but shall make such
selection on the basis of demonstrated competence and qualifications to perform the services in
the manner provided by Section 2254.004 of the Texas Government Code and shall so certify to
the Town the Contractor's agreement to comply with this provision with Contractor's bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other
evidence of coverage) within ten (10) calendar days after the Owner makes available to the
Contractor copies of the Contract Documents for signature. Six (6) copies of the Contract
Documents shall be signed by an authorized representative of the Contractor and returned to the
Town.
The Construction Agreement "effective date" shall be the date on which the Town Council
acts to approve the award of the Contract for the Work to Contractor. It is expressly provided,
however, that the Town Council delegates the authority to the Town Manager or his designee to
rescind the Contract award to Contractor at any time before the Owner delivers to the Contractor
a copy of this Construction Agreement that bears the signature of the Town Manager and Town
Secretary or their authorized designees. The purpose of this provision is to ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents;
and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the
lowest responsible bidder or that the Contractor cannot perform all of its obligations
under the Contract Documents.
THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE
CONTRACTOR A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE
SIGNATURES JUST SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County,
Texas.
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 26
Although the Construction Agreement has been drafted by the Owner, should any portion
of the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be
construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
If Town Council approval is not required for the Construction Agreement under applicable
law, then the Construction Agreement "effective date" shall be the date on which the Town
Manager and Town Secretary or their designees have signed the Construction Agreement. If the
Town Manager and Town Secretary sign on different dates, then the later date shall be the
effective date.
GROVES ELECTICAL SERVICES, INC.
TOWN OF PROSPER, TEXAS
By: By: HARLAN JEFFERSON
Title: Title: Town Manager
Date: Date:
Address: 2410 Squire Place
Farmers Branch, Texas 75234
Phone: (972) 484-2717
Fax:
Address: 121 W. Broadway
Prosper, Texas 75078
Phone: (972) 346 - 2640
Fax: (972) 569 - 9335
ATTEST:
ROBYN BATTLE
Town Secretary
THIS PAGE IS LEFT INTENTIONALLY BLANK
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 27
PERFORMANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address
is __________________________________________________________________________,
hereinafter called Principal, and
__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Beneficiary”, in the penal sum of
__________________ Dollars ($____________) plus fifteen percent (15%) of the stated penal
sum as an additional sum of money representing additional court expenses, attorneys’ fees, and
liquidated damages arising out of or connected with the below identified Contract in lawful money
of the United States, to be paid in Collin County, Texas, for the payment of which sum well and
truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly
and severally, firmly by these presents. The penal sum of this Bond shall automatically be
increased by the amount of any Change Order or Supplemental Agreement, which increases the
Contract price, but in no event shall a Change Order or Supplemental Agreement, which reduces
the Contract price, decrease the penal sum of this Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal
entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the
8th day of August, A.D. 2017, a copy of which is attached hereto and made a part hereof, to
furnish all materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST STREET)
BID NO. 2017-58-B
in the Town of Prosper, Texas, as more particularly described and designated in the
above-referenced contract such contract being incorporated herein and made a part
hereof as fully and to the same extent as if written herein word for word.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of
the undertakings, covenants, terms, conditions and agreements of said Contract in accordance
with the Plans, Specifications and Contract Documents during the original term thereof and any
extension thereof which may be granted by the Beneficiary, with or without notice to the Surety,
and during the life of any guaranty or warranty required under this Contract, and shall also well
and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of
any and all duly authorized modifications of said Contract that may hereafter be made, notice of
which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or
replace all defects due to faulty materials and workmanship that appear within a period of one (1)
year from the date of final completion and final acceptance of the Work by Owner; and, if the
Principal shall fully indemnify and save harmless the Beneficiary from and against all costs and
damages which Beneficiary may suffer by reason of failure to so perform herein and shall fully
reimburse and repay Beneficiary all outlay and expense which the Beneficiary may incur in
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 28
making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain
in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract
or to the Work to be performed thereunder or the Plans, Specifications and Drawings, etc.,
accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby
waive notice of any such change, extension of time, alteration or addition to the terms of the
Contract, or to the Work or to the Specifications.
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which
shall be deemed an original, this, the ________ day of ________________, 2017.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 29
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 30
PAYMENT BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
____________________________________________________________________________,
hereinafter called Principal,
and__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the
laws of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and
corporations who may furnish materials for, or perform labor upon the building or improvements
hereinafter referred to in the penal sum of ___________________________________ DOLLARS
($_______________) in lawful money of the United States, to be paid in Collin County, Texas, for
the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors,
administrators and successors, jointly and severally, firmly by these presents. The penal sum of
this Bond shall automatically be increased by the amount of any Change Order or Supplemental
Agreement, which increases the Contract price, but in no event shall a Change Order or
Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this
Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into
a certain Contract with the Town of Prosper, the Owner, dated on or about the 8 day of August,
A.D. 2017, a copy of which is attached hereto and m ade a part hereof, to furnish all
materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST STREET)
BID NO. 2017-58-B
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and
make prompt payment to all persons, firms, subcontractors, corporations and claimants supplying
labor and/or material in the prosecution of the Work provided for in the above-referenced Contract
and any and all duly authorized modifications of said Contract that may hereafter be made, notice
of which modification to the Surety is hereby expressly waived, then this obligation shall be void;
otherwise it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue
shall lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the Contract,
or to the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying
the same, shall in anywise affect its obligation on this Bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the Contract, or to the
Work to be performed thereunder.
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 31
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, this, the _______ day of _________________, 2017.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 32
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page
2 of Performance Bond must be after date of Contract. If Resident Agent is not a corporation,
give a person’s name.
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 33
MAINTENANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That _______________________________
whose address is________________________________________________, hereinafter
referred to as “Principal,” and ___________________________________, a corporate
surety/sureties organized under the laws of the State of ____________ and fully licensed to
transact business in the State of Texas, as Surety, hereinafter referred to as “Surety” (whether
one or more), are held and firmly bound unto the TOWN OF PROSPER, a Texas municipal
corporation, hereinafter referred to as “Owner,” in the penal sum of
___________________________________ DOLLARS ($_______________) (ten percent (10%)
of the total bid price), in lawful money of the United States to be paid to Owner, its successors
and assigns, for the payment of which sum well and truly to be made, we bind ourselves, our
successors, heirs, executors, administrators and successors and assigns, jointly and severally;
and firmly by these presents, the condition of this obligation is such that:
WHEREAS, Principal entered into a certain written Contract with the Town of Prosper,
dated on or about the 8th day of August 2017, to furnish all permits, licenses, bonds, insurance,
products, materials, equipment, labor, supervision, and other accessories necessary for the
construction of:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST STREET)
BID NO. 2017-58-B
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract, such contract being incorporated herein and made a part hereof as fully and
to the same extent as if written herein word for word:
WHEREAS, in said Contract, the Principal binds itself to use first class materials and
workmanship and of such kind and quality that for a period of two (2) years from the completion
and final acceptance of the improvements by Owner the said improvements shall require no
repairs, the necessity for which shall be occasioned by defects in workmanship or materials and
during the period of two (2) years following the date of final acceptance of the Work by Owner,
Principal binds itself to repair or reconstruct said improvements in whole or in part at any time
within said period of time from the date of such notice as the Town Manager or his designee shall
determine to be necessary for the preservation of the public health, safety or welfare. If Principal
does not repair or reconstruct the improvements within the time period designated, Owner shall
be entitled to have said repairs made and charge Principal and/or Surety the cost of same under
the terms of this Maintenance Bond.
NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein
contracted to be done and performed for a period of two (2) years from the date of final acceptance
and do and perform all necessary work and repair any defective condition (it being understood
that the purpose of this section is to cover all defective conditions arising by reason of defective
materials, work or labor performed by Principal) then this obligation shall be void; otherwise it
shall remain in full force and effect and Owner shall have and recover from Principal and its Surety
damages in the premises as provided in the Plans and Specifications and Contract.
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COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 34
PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner
from and against any claim or liability for personal injury or property damage caused by
and occurring during the performance of said maintenance and repair operation.
PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie
in Collin County, Texas.
AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or addition to the terms of the Contract or to the Work
performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in
any way affect its obligation on this Bond; and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the Contract or to the Work to be performed
thereunder.
The undersigned and designated agent is hereby designated by Surety as the resident
agent in either Collin or Dallas Counties to whom all requisite notice may be delivered and on
whom service of process may be had in matters arising out of this suretyship.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, on this the _____ day of ____________, 2017.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Item 12
COIT ROAD MEDIAN LIGHTING (US 380 – FIRST STREET)
PAGE 35
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
Item 12
GENERAL CONDITIONS
GC.01 PURPOSE: The General Conditions contained herein set forth conditions or
requirements common to this Contract and all other construction contracts issued by
the Town of Prosper.
GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
CALENDAR DAY: Any days of the week or month, no days being excepted.
CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn
instruments that comprise and govern the performance of the contract as defined
by the Construction Agreement.
ENGINEER: The ENGINEER of the OWNER or his designee.
EXTRA WORK: Work required by the OWNER other than that which is expressly
or impliedly required by the Contract Documents at the time of execution of the
Contract.
HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther
King Day, Good Friday, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, Day After Thanksgiving Day, Christmas Eve, and Christmas
Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday.
If a holiday falls on a Sunday, it shall be observed on the following Monday.
OWNER: The Town of Prosper, Texas, acting through the Town Manager under
authority granted by the Town Council.
OWNER'S REPRESENTATIVE: The Executive Director of Development and
Community Services of the Town of Prosper or his designee.
SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of
the CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or
who actually furnishes, labor and/or materials and equipment at or about the site.
SUBSTANTIALLY COMPLETE: The condition upon which the Work has been
made suitable for use and may serve its intended purpose but may still require
minor miscellaneous work and adjustment.
WORK: All work to be performed by the CONTRACTOR under the terms of the
Contract, including the furnishing of all materials, supplies, machinery, equipment,
tools, superintendence, labor, submittals, services, insurance, permits, certificates,
licenses, and all water, light, power, fuel, transportation, facilities, and other
incidentals.
WRITTEN NOTICE: Notice required by the Contract shall be served concurrently
to the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR.
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Notice delivered by mail shall be effective on the postmark date, notice delivered
by hand shall be effective the date of delivery, and notice delivered by facsimile or
e-mail shall be effective the date of transmission, provided that any notice served
after 5 PM or on a weekend or holiday shall be effective the following business
day.
GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS:
(a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe
a complete work or improvement, which the CONTRACTOR undertakes to do in
full compliance with the plans, specifications, special provisions, proposal and
contract. The CONTRACTOR shall do all work as provided in the plans,
specifications, special provisions, proposal and contract, and shall do such
additional extra work as may be considered necessary to complete the work in
satisfactory and acceptable manner. The CONTRACTOR shall furnish all labor,
tools, materials, machinery, equipment and incidentals necessary to the
satisfactory prosecution and completion of the work.
(b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order,
measurement, or certificate by OWNER or ENGINEER, any order by the OWNER
for payment of money, any payment for or acceptance of any work, or any
extension of time, or any possession taken by the OWNER, shall not operate as a
waiver of any provisions of the Contract Documents or any power therein reserved
to the OWNER of any rights or damages therein provided. Any waiver of any
breach of contract shall not be held to be a waiver of any other subsequent breach.
The OWNER deserves the right to correct any error that may be discovered in any
estimate that may have been paid and to adjust the same to meet the requirements
of the contract and specifications. The OWNER reserves the right to claim and
recover by process of law sums as may be sufficient to correct any error or make
good any deficiency in the work resulting from such error, dishonesty or collusion,
upon the conclusive proof of collusion or dishonesty by the CONTRACTOR or his
agents and the ENGINEER or his assistants, discovered in the work after the final
payment has been made.
(c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or
ENGINEER may make such changes and alterations as the OWNER may see fit,
in the line, grade, form, dimensions, plans or materials for the work herein
contemplated, or any part thereof, either before or after the beginning of the
construction, without affecting the validity of this contract and the accompany
Performance and Payment Bonds.
If such changes or alterations diminish the quantity of the work to be done, they
shall not constitute the basis for a claim for damages for anticipated profits on the
work that may be dispensed with. If the amount of work is increased, such
additional work shall be paid for as provided under Extra Work. In case the
OWNER shall make such changes or alterations as shall make useless any work
already done or material already furnished or used in said work, then the OWNER
shall recompense the CONTRACTOR for any material or labor so used, and for
any actual loss occasioned by such change, due to actual expenses incurred in
preparation for the work as originally planned.
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(d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract
that all work must be done and all material must be furnished in accordance with
the generally accepted practice, and in the event of any discrepancies between
the separate contract documents, the priority of interpretation defined by the
Construction Agreement shall govern. In the event that there is still any doubt as
to the meaning and intent of any portion of the contract, specifications or drawings,
the ENGINEER shall define which is intended to apply to the work.
(e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an
adequate and reasonable number of copies of all plans and specifications without
expense to him, and the CONTRACTOR shall keep one copy of the same
constantly accessible on the work, with the latest revisions noted thereon.
(f) Ownership of Drawings: All drawings, specifications and copies thereof furnished
by the OWNER shall not be reused on other work, and, with the exception of the
signed contract sets, are to be returned to him on request, at the completion of the
work. All models are the property of the OWNER.
(g) Adequacy of Design: It is understood that the OWNER believes it has employed
competent engineers and designers. It is, therefore, agreed that, as to the
CONTRACTOR only, the OWNER shall be responsible for the adequacy of the
design, sufficiency of the Contract Documents, and the practicability of the
operations of the completed project; provided the CONTRACTOR has complied
with the requirements of the said Contract Documents, all approved modifications
thereof, and additions and alterations thereto approved in writing by the OWNER.
The burden of proof of such compliance shall be upon the CONTRACTOR to show
that he has complied with the said requirements of the Contract Documents,
approved modifications thereof and all approved additions and alterations thereto.
(h) Line and Grade: The ENGINEER will furnish control benchmarks for the
construction of the Work. The CONTRACTOR shall use the control benchmarks
and data shown on the drawings. No construction staking will be provided by the
ENGINEER or owner for this project. Any restaking, and all construction staking,
required shall be at the sole cost of the CONTRACTOR.
(i) Right of Way and Easements: The OWNER will obtain all necessary right of ways
and easements required for the completion of the Work. No work shall be
undertaken on nor shall men, tools, equipment, or other supplies occupy any
ground outside right of ways and easements. If Contractor wants to work outside
right of ways and easements and is able to make an agreement with the Property
Owner, then the agreement should be documented and signed by the Property
Owner and CONTRACTOR with a copy submitted to the OWNER before work off
the easement commences.
The OWNER will obtain permits and/or license agreements necessary for work to
be performed on right of ways or easements owned by other agencies including,
but not limited to, the Texas Departments of Transportation, North Texas Tollway
Authority, BNSF Railway, and utility companies. The CONTRACTOR shall comply
with the conditions of these permits and/or license agreements as if they were a
part of the Contract Documents.
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(j) Existing Utilities and Structures: The location of existing utilities shown on the plans
are based on the interpretation of the best available information and are not
warranted by the OWNER or ENGINEER. It shall be the responsibility of the
CONTRACTOR to verify and/or locate the various locations of pertinent utilities
prior to or during construction. If any utility or irrigation system is broken by the
Contractor, it shall be the responsibility of the CONTRACTOR to repair, at his own
expense, the damaged line and restore it to its functional use.
(k) Right of Entry: The OWNER reserves the right to enter the property or location on
which the works herein contracted for are to be constructed or installed, by such
agent or agents as he may elect, for the purpose of inspecting the work, or for the
purpose of constructing or installing such collateral work as said OWNER may
desire. The CONTRACTOR shall conduct his work so as not to impede
unnecessarily any work being done by others on or adjacent to the site.
(l) Collateral Contracts: The OWNER agrees to provide by separate contract or
otherwise, all labor and material essential to the completion of the work specifically
excluded from this contract, in such manner as not to delay the progress of the
work or damage said CONTRACTOR, except where such delays are specifically
mentioned elsewhere in the Contract Documents.
(m) Objections and Determinations: The ENGINEER shall determine all claims
disputes and other matters in question between the CONTRACTOR and the
OWNER relating to the execution or progress of the work or the interpretation of
the Contract Documents. The ENGINEER'S decision shall be rendered in writing
within a reasonable time and shall be binding.
(n) Owner-Engineer Relationship: The duties, responsibilities and limitations of
authority of the ENGINEER during construction are as set forth in the Contract
Documents and shall not be extended or limited without written consent of the
OWNER and ENGINEER. The ENGINEER will advise and consult with the
OWNER, and OWNER'S instructions to the CONTRACTOR may be issued
through the ENGINEER as if they were issued by the OWNER directly.
GC.04 CONTRACTOR RESPONSIBILITIES:
(a) Contractor Independence: The CONTRACTOR is and at all times shall remain an
independent contractor, solely responsible for the manner and method of
completing his work under this contract, with full power and authority to select the
means, method and manner of performing such work, so long as such methods do
not adversely affect the completed improvements, the OWNER and ENGINEER
being interested only in the result obtained and conformity of such completed
improvements to the Contract Documents.
(b) Assignment and Subletting: The CONTRACTOR agrees that he will retain
personal control and will give his personal attention to the fulfillment of this contract
and that he will not assign by Power of Attorney, or otherwise, or sublet said
contract without the written consent of the OWNER or ENGINEER, and that no
part or feature of the work will be sublet to anyone objectionable to the ENGINEER
or the OWNER. The CONTRACTOR further agrees that the subletting of any
portion or feature of the work, or materials required in the performance of this
Item 12
contract, shall not relieve the CONTRACTOR from his full obligations to the
OWNER, as provided by this Agreement.
(c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR
has, by careful examination, satisfied himself as to the nature and location of the
work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local
conditions, and all other matters which can in any way affect the work under this
contract. No verbal agreement or conversation with any officer, agent or employee
of the OWNER or ENGINEER, either before or after the execution of this contact,
shall affect or modify any of the terms or obligations herein contained.
(d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety
of himself, his employees and other persons, as well as for the protection of the
safety of the improvements being erected and the property of himself or any other
person, as a result of his operations hereunder. CONTRACTOR shall be fully and
completely liable, at his own expense, for design, construction, installation and
use, or non-use, of all items and methods incident to performance of the contract,
and for all loss, damage or injury incident thereto, either to person or property,
including, without limitation, the adequacy of all temporary supports, shoring,
bracing, scaffolding, machinery or equipment, safety precautions or devices, and
similar items or devices used by him during construction
(e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to
the faithful prosecution and completion of this contract and shall keep on the work,
during its progress, a competent superintendent and any necessary assistants.
The superintendent shall represent the CONTRACTOR in his absence and all
directions given to him shall be as binding as if given to the CONTRACTOR.
(f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and
competent men, skillful in the performance of the type of work required under this
contract, to do the work; and agrees that whenever the OWNER or ENGINEER
shall inform him in writing that any man or men on the work are, in his opinion,
incompetent, unfaithful or disorderly, such man or men shall be discharged from
the work and shall not again be employed on the work without the OWNER’S or
ENGINEER'S written consent.
(g) Contractor’s Buildings: The building of structures or the erection of tents or other
forms of protection will be permitted only for use as temporary office space or for
storage of materials, equipment, and supplies and only at such places as the
OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in
or about such structures shall at all times be maintained in a manner satisfactory
to the OWNER or ENGINEER. At no time shall employees or agents of the
CONTRACTOR occupy such facilities except in conjunction with performance of
the Work.
(h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines,
trees, shrubbery, lawns and other improvements during the progress of his work
and shall remove from the site all debris and unused materials.
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(i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work,
properly secluded from public observation, shall be constructed and maintained by
the CONTRACTOR in such manner and at such points as shall be approved by
the OWNER or ENGINEER, and their use shall be strictly enforced.
(j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be
responsible for the care, preservation, conservation, protection and replacement
of all materials, supplies, machinery, equipment, tools, apparatus, accessories,
facilities, all means of construction, and any and all parts of the work, whether the
CONTRACTOR has been paid, partially paid, or not paid for such work, or whether
OWNER has taken possession of completed portions of such work, until the entire
work is completed and accepted.
(k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the
CONTRACTOR arising out of the nature of the work to be done, or from the action
of the elements, or from any unforeseen circumstance in the prosecution of the
same, or from unusual obstructions or difficulties which may be encountered in the
prosecution of the work, shall be sustained and borne by the CONTRACTOR at
his own cost and expense.
GC.05 PROTECTION OF PERSONS AND PROPERTY:
(a) Protection Against Claims: If any person files a claim against the OWNER,
OWNER’s Agent or CONTRACTOR for personal injury or property damage
resulting from, arising out of, or caused by, the operations of the CONTRACTOR,
or any Work within the limits of the Project, the CONTRACTOR must either submit
to the OWNER a duly executed full release within thirty (30) calendar days from
the date of written claim, or immediately report the claim to his liability insurance
carrier for their action in adjusting the claim. If the CONTRACTOR fails to comply
with this provision within the stipulated time limit, it will be automatically deemed
that the CONTRACTOR has appointed the OWNER as its irrevocable Attorney In
Fact authorizing the OWNER to report the claim directly with the CONTRACTOR’s
liability insurance carrier. This provision is in and of itself a Power of Attorney from
the CONTRACTOR to the OWNER, which authorizes the OWNER to take said
action on behalf of the CONTRACTOR without the necessity of the execution of
any other document. If the CONTRACTOR fails to comply with the provisions of
this item, the OWNER, at its own discretion, may terminate this contract or take
any other actions it deems appropriate. Any payment or portion thereof due the
CONTRACTOR, whether it is a final payment, progress payment, payment out of
retainage or refund payment may be withheld by the OWNER. Bankruptcy,
insolvency or denial of liability by the CONTRACTOR’s insurance carrier shall not
exonerate the CONTRACTOR from liability.
As a result of the additional work created to OWNER due to non-response of claims
for damages by CONTRACTOR to third parties, CONTRACTOR shall incur
penalties for failure to abide by this Special Condition.
The CONTRACTOR shall respond to the claimant in writing regarding the status
of the claim, including whether CONTRACTOR disputes the claim, wishes to settle,
or will notify its liability insurance carrier regarding the claim. CONTRACTOR will
be assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to
Item 12
the claimant as described above within thirty (30) calendar days of its written notice
of claim by the claimant.
To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied
correspondence of responses or settlement by CONTRACTOR.
(b) Protection Against Accidents to Employees and the Public: The CONTRACTOR
shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of
Federal, State, and Municipal safety laws and building and construction codes. All
machinery and equipment and other physical hazards shall be guarded in
accordance with the "Manual of Accident Prevention in Construction" of the
Associated General contractors of America except where incompatible with
Federal, State, or Municipal laws or regulations. The CONTRACTOR shall provide
such machinery guards, safe walkways, ladders, bridges, gangplanks, and other
safety devices. The safety precautions actually taken and their adequacy shall be
the sole responsibility of the CONTRACTOR, acting at his discretion as an
independent contractor.
(c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to
communicate with the adjacent or adjoining property owners and protect the
adjacent or adjoining property or properties in any way encountered, which might
be injured or seriously affected by any process of construction to be undertaken
under this Agreement, from any damage or injury by reason of said process of
construction; and he shall be liable for any and all claims for such damage on
account of his failure to fully protect all adjoining property.
(d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay
all royalties and license fees, and shall provide for the use of any design, device,
material or process covered by letters patent or copyright by suitable legal
agreement with the patentee or owner.
(e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any
imminent threat to persons or property arising from or in relation to performance of
the Work. Failure to promptly correct any threat to persons or property may result
in a temporary suspension of work until such time as the threat is resolved.
GC.06 PROSECUTION AND PROGRESS:
(a) Time and Order of Completion: It is the meaning and intent of this contract, unless
otherwise herein specifically provided, that the CONTRACTOR shall be allowed to
prosecute his work in such manner as shall be most conducive to economy of
construction; provided however, that the order and the time of prosecution shall be
such that the work shall be Substantially Completed as a whole and in part in
accordance with this contract, the plans and specifications, and within the time of
completion designated in the Proposal; provided, also, that when the OWNER is
having other work done, either by contract or by his own force, the ENGINEER
may direct the time and manner of constructing the work done under this contract,
so that conflict will be avoided and the construction of the various works being
done for the OWNER shall be harmonized.
Item 12
The CONTRACTOR shall submit prior to beginning work, with each pay estimate,
and at other such times as may reasonably be requested by the OWNER or
ENGINEER, schedules which shall show the order in which the CONTRACTOR
proposes to carry on the work, with dates at which the CONTRACTOR will start
the several parts of the work, and estimated dates of completion of the several
parts.
(b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday
through Saturday, excluding holidays. Working hours are enforced by the Town
of Prosper Police Department. Any variance to these working hours must be
requested by the CONTRACTOR in writing at least two weeks in advance and will
require approval from the OWNER upon positive recommendation of the
ENGINEER.
(c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the
work by any act or neglect of the OWNER or ENGINEER, or of any employee of
either, or by other contractors employed by the OWNER, or by changes ordered
in the work, or by strikes, lockouts, fires, and unusual delays by common carriers,
or uncontrollable cause or causes beyond the CONTRACTOR'S control, and the
OWNER and ENGINEER decides such cause justifies the delay, then an extension
of time sufficient to compensate for the delay as determined by the OWNER or
ENGINEER shall be allowed for completing the work; provided, however, that the
CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of
the cause of such delay.
(d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for
damages resulting from hindrances or delays from any cause (except where the
work is stopped by order of the OWNER) during the progress of any portion of the
work embraced in this contract. In case said work shall be stopped by the act of
the OWNER, then such expense as in the judgment of the ENGINEER is caused
by such stoppage of said work shall be paid by the OWNER to the CONTRACTOR.
(e) Liquidated Damages: The time of completion is of the essence for this Contract.
For each day that any work shall remain uncompleted after the time specified in
the Contract or in an executed Change Order, including milestone completion
dates, substantial completion, and final completion, the OWNER may deduct the
following sum from monies due to the CONTRACTOR for each day the work
remains uncompleted:
GC.07
Amount of Contract Amount of Liquidated Damages
Less than $50,000 $100 per day
$50,000 to $100,000 $150 per day
$100,000 to $500,000 $200 per day
$500,000 to $1,000,000 $250 per day
$1,000,000 to $5,000,000 $500 per day
Greater than $5,000,000 $750 per day
GC.08 CONTROL OF WORK AND MATERIAL:
Item 12
(a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER
or ENGINEER, with such promptness as to cause no delay in his own work or in
that of any other contractor, four (4) checked copies, unless otherwise specified,
of all shop and/or setting drawings and schedules required for the work of the
various trades, and the OWNER or ENGINEER shall pass upon them with
reasonable promptness, noting desired corrections. The CONTRACTOR shall
make any corrections required by the OWNER or ENGINEER, file with him two
corrected copies and furnish such other copies as may be needed. The OWNER’S
or ENGINEER'S approval of such drawings or schedules shall not relieve the
CONTRACTOR from responsibility for deviations from drawings or specifications,
unless he has in writing called the OWNER’S or ENGINEER'S attention to such
deviations at the time of submission, nor shall it relieve him from responsibility for
errors of any sort in shop drawings or schedules. It shall be the CONTRACTOR'S
responsibility to fully and completely review all shop drawings to ascertain their
effect on his ability to perform the required contract work in accordance with the
plans and specifications and within the contract time.
Such review by the OWNER or ENGINEER shall be for the sole purpose of
determining the sufficiency of said drawings or schedules to result in finished
improvements in conformity with the plans and specifications, and shall not relieve
the CONTRACTOR of his duty as an independent contractor as previously set
forth, it being expressly understood and agreed that the OWNER or ENGINEER
does not assume any duty to pass upon the propriety or adequacy of such
drawings or schedules, or any means or methods reflected thereby, in relation to
the safety of either person or property during CONTRACTOR'S performance
hereunder.
(b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any
road, alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his
own cost and expense furnish, erect and maintain temporary traffic control devices
and shall take such other precautionary measures for the protection of persons or
property and of the Work as are necessary. A sufficient number and arrangement
of temporary traffic control devices shall be erected to keep vehicles and persons
from entering on or into any work under construction. The CONTRACTOR's
responsibility for the maintenance of barricades, signs and lights, and for providing
watchmen, shall not cease until the project has been accepted by the Owner.
All temporary traffic control devices shall be clearly visible at all times of day and
night. Signs and barricades shall constructed of retro-reflective sheeting, and
cones and other channelizing devices shall have retro-reflective banding. All
temporary traffic control devices shall comply with and have the meanings
prescribed by the Texas Manual of Uniform Traffic Control Devices.
The Contractor shall at all times coordinate the closing of any section of road, alley,
sidewalk, trail, or other public space with the OWNER or ENGINEER. When such
a closing is anticipated to have a duration longer than one (1) hour, the
CONTRACTOR shall submit a traffic control plan at least 72 hours in advance to
the OWNER or ENGINEER for review and approval.
The CONTRACTOR shall be held responsible for all damage to the Work due to
failure of barricades, signs, to protect it, and whenever evidence is found of such
Item 12
damage, the OWNER or ENGINEER may order the damaged portion immediately
removed and replaced by the CONTRACTOR at his cost and expense.
(c) Public Convenience: Materials stored about the Work shall be so placed, and the
Work shall at all times to be so conducted, as to cause no greater obstruction to
the traveling public than is considered necessary by the OWNER. The
CONTRACTOR shall make provisions at all roads, alleys, sidewalks, trails, and
private driveways for the free passage of pedestrians and vehicles provided that
where free passage is impractical or unnecessary in the opinion of the OWNER,
the CONTRACTOR may make arrangements satisfactory to the OWNER for the
diversion of traffic and shall, at his own expense, provide all material and perform
all work necessary for the construction and maintenance of such diversions. The
materials excavated, and the construction materials or plant used in the
construction of the Work, shall be placed so as not to endanger the Work or prevent
free access to all public and private utilities and related appurtenances.
The OWNER reserves the right to remedy any neglect on the part of the
CONTRACTOR as regards to the public convenience and safety which may come
to its attention after twenty-four (24) hours notice in writing the CONTRACTOR,
save in cases of emergency, when it shall have the right to remedy any neglect
without notice; and in either case, the cost of such work done by the OWNER shall
be deducted from monies due or to become due to the Contractor.
(d) Testing of Materials: Testing and inspection of materials required by the
specifications shall be performed by a commercial testing laboratory selected by
the CONTRACTOR and approved by the OWNER. Except as otherwise noted,
the costs of laboratory tests will be paid by the CONTRACTOR, including any
materials or specimens for testing. Any testing of material or workmanship
required due to failure will be paid for by the CONTRACTOR. This payment will
be made direct to the testing laboratory by the CONTRACTOR.
The CONTRACTOR shall furnish at his own expense, suitable evidence that the
materials he proposes to incorporate into the work are in accordance with the
specifications. Mill tests for reinforcing steel and cement will be acceptable if it is
definite that the test sheets apply to the material being furnished. Manufacturer's
or supplier's test results will be acceptable for such items as pipe, valves, hydrants
when it is definite that the material being furnished is in accordance with the
manufacturer's or supplier's specifications to which the test results apply.
Supplier's evidence of quality and gradation of asphaltic material will be acceptable
as long as the material is secured from the sources to which the evidence applies.
Should the CONTRACTOR fail to provide the above information, or should the
validity of the above information be called into question, the OWNER shall have
the right to require tests to be made by the OWNER's laboratory to obtain this
information and the cost therefore shall be borne by the CONTRACTOR or
deducted from monies owed by the OWNER to the CONTRACTOR.
(e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of
the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific
applicability of a trench safety system to each field condition encountered on the
project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring
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of the Occupational Safety and Health Administration's Standards and
Interpretations. It will be the Contractor's responsibility to identify the soil type and
to accurately adjust his trench safety methods according to the OSHA
requirements.
(f) Explosives: The use of explosives shall not be permitted.
GC.09 INSPECTION AND ACCEPTANCE:
(a) Inspection of Work: Inspection will be performed by representatives of the
OWNER, ENGINEER, other reviewing agencies, and their designees. It is the
intent of the OWNER to inspect all work on this project. The CONTRACTOR is
responsible for verifying with the OWNER, ENGINEER, or other reviewing
agencies when an inspector is and is not required. The CONTRACTOR shall
furnish the OWNER, ENGINEER, other reviewing agencies, and their designees
reasonable access and facilities for inspecting the Work and determining whether
or not the Work is in accordance with the Contract Documents
The CONTRACTOR shall be responsible for all costs associated with verifying the
acceptability of work completed without proper inspection, as directed by the
OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable,
the work may be ordered removed at the CONTRACTOR's expense.
(b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on
weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these
hours or on weekends or holidays may be subject to an inspection overtime fee
determined by the OWNER and ENGINEER. The CONTRACTOR is responsible
for determining inspection overtime rules of other reviewing agencies.
(c) Use of Completed Portions: The OWNER shall have the right to take possession
of and use any completed or partially completed portions of the work,
notwithstanding the time for completing the entire work or such portions may not
have expired. Such taking possession and use shall not be deemed an
acceptance of any work not completed in accordance with the Contract
Documents, nor shall the risk of loss change from CONTRACTOR to OWNER. If
such prior use increases the cost of or delays the work, the CONTRACTOR shall
be entitled to such extra compensation, or extension of time, or both, as the
OW NER or ENGINEER may determine.
(d) Defects and their Remedies: If the Work or any portion thereof, or any material
brought on the site of the Work for use in the Work or selected for the same, shall
be deemed by the OWNER or ENGINEER as unsuitable or not in conformity with
the specifications, the CONTRACTOR shall, after receipt of written notice thereof
from the OWNER or ENGINEER, forthwith remove such material and rebuild or
otherwise remedy such work so that it shall be in full accordance with this contract.
(e) Preliminary Final Inspection: Upon substantial completion of the Work, the
CONTRACTOR shall request a preliminary final inspection of the Work by
representatives of the OWNER, ENGINEER, and other reviewing agencies. The
OWNER or ENGINEER will provide written notice of any defects to the
Item 12
CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in
accordance with the Contract Documents.
(f) Final Inspection: Upon completion of all items identified on the punch list, the
CONTRACTOR shall request a final inspection of the Work by representatives of
the OWNER, ENGINEER, and other reviewing agencies. If additional defects are
noted, the CONTRACTOR shall promptly remedy such defects and repeat this
process. If the Work is found to be acceptable, the OWNER or ENGINEER will
provide written notice of Completion of the Work to the CONTRACTOR.
(g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or
ENGINEER such documentation as is necessary to insure that the work has been
completed, subcontractors and suppliers have been paid, any claims received
have been settled, and other documentation as required by the OWNER or
ENGINEER. If the documentation is found to be acceptable, the OWNER or
ENGINEER will issue a written notice of Acceptance of the Work to the
CONTRACTOR.
GC.10 MEASUREMENT AND PAYMENT:
(a) Estimated Quantities: The quantities of each item on the bid proposal blank
represent the approximate amount of work to be done. Final quantities actually
built will be determined and paid for by actual measurements on the ground of the
final work completed. Bidders are especially notified that no incidental items of
work will be paid for unless there appears an item in the proposal blank for such
work. It must be strictly understood that the prices bid are for complete and
acceptable work.
(b) Measurement: Quantities of individual items of work shall be based on the final, in-
place quantity of the item of work, measured or computed using the units specified
in the Proposal. Where a discrepancy in measured or computed quantities occurs
among the OWNER, ENGINEER, and CONTRACTOR, the parties attempt to
reconcile the discrepancy. If no reconciliation is possible, the determination of the
ENGINEER shall be used.
(c) Progress Payments: As close as practical to the end of each month in which work
has been performed, the CONTRACTOR shall prepare and submit to the OWNER
an application for payment showing as completely as practicable the total value of
the work done by the CONTRACTOR up to and including the last day immediately
preceding the date of such application and the value of all sound materials
delivered on the site of the work that are to be fabricated into the work.
The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review
CONTRACTOR'S application for payment, shall either approve or modify the total
value of the work done by CONTRACTOR and the value of materials delivered on
the site, and shall submit to OWNER such application for payment as approved or
modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S
recommendation affixed thereto within ten (10) business days following the receipt
of the application from CONTRACTOR.
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The OWNER shall pay the CONTRACTOR within thirty (30) days following receipt
of the application from CONTRACTOR, less any amount held for retainage or
outstanding claims or defective work.
(d) Payment Withheld: The OWNER may withhold any payment otherwise due to the
CONTRACTOR. The amount of any withheld payment shall be as necessary to
protect the OWNER's interest in the following circumstances:
(i) unsatisfactory progress of the Work within the CONTRACTOR's control;
(ii) reasonable doubt that the Work can be completed for the unpaid balance;
(iii) failure of the CONTRACTOR to carry out orders of the OWNER;
(iv) defective work not remedied;
(v) the filing of a claim against the CONTRACTOR or reasonable evidence that
a claim will be filled against the CONTRACTOR;
(vi) failure of the CONTRACTOR to make payment to subcontractors or
suppliers for material and labor used in performance of the Work;
(vii) unsafe working conditions or threats to persons or property allowed to
persist by the CONTRACTOR;
(viii) failure of the CONTRACTOR to provide work schedules, invoices, or other
records requested by the OWNER;
(ix) use of subcontractors without the consent of the ENGINEER or OWNER;
(x) or, failure of the CONTRACTOR to keep current redline as-built drawings
at the job site or to turn redline as-built drawings over to the OWNER.
GC.11 EXTRA WORK AND CLAIMS:
(a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time
or from time to time, order additions, deletions or revisions to the work; such
changes will be authorized by written Change Order prepared by the OWNER for
execution by the CONTRACTOR. The Change Order shall set forth the basis for
any change in contract price, as hereinafter set forth for Extra Work, and any
change in contract time which may result from the change.
In the event the CONTRACTOR shall refuse to execute a Change Order which
has been prepared by the OWNER, the OWNER may in writing instruct the
CONTRACTOR to proceed with the work as set forth in the Change Order and the
CONTRACTOR may make claim against the OWNER for Extra Work involved
therein, as hereinafter provided.
(b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the
work not inconsistent with the overall intent of the Contract Documents and not
involving an increase in Contract Price. If the CONTRACTOR believes that any
minor change or alteration authorized by the OWNER or ENGINEER involves
Extra Work and entitles him to an increase in the Contract Price, the
CONTRACTOR shall make written request to the OWNER or ENGINEER for a
written Field Order.
Any request by the CONTRACTOR for a change in Contract Price shall be made
in writing in accordance with the provisions of this section prior to beginning the
work covered by the proposed change.
Item 12
(c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for
work either added or deleted by a Change Order or for which a claim for Extra
Work is made shall be determined by one or more of the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) nor Method (B) be agreed upon before
the Extra Work is commenced, then the CONTRACTOR shall be paid the
"actual field cost" of the work, plus fifteen (15) percent.
In the event said Extra Work be performed and paid for under Method (C), then
the provisions of this paragraph shall apply and the "actual field cost" is hereby
defined to include the cost to the CONTRACTOR of all workmen, such as foreman,
timekeepers, mechanics and laborers, and materials, supplies, teams, trucks,
rentals on machinery and equipment, for the time actually employed or used on
such Extra Work, plus actual transportation charges necessarily incurred, together
with all power, fuel, lubricants, water and similar operating expenses, also all
necessary incidental expenses incurred directly on account of such Extra Work,
including Social Security Old Age Benefits and other payroll taxes, and, a rateable
proportion of premiums on Performance and Payment Bonds and Maintenance
Bonds, Public Liability and Property Damage and Workmen's Compensation, and
all other insurance as may be required by any law or ordinance, or directed by the
OWNER, or by them agreed to. The OWNER or ENGINEER may direct the form
in which accounts of the "actual field cost" shall be kept and the records of these
accounts shall be made available to the OWNER or ENGINEER. The OWNER or
ENGINEER may also specify in writing, before the work commences, the method
of doing the work and the type and kind of machinery and equipment to be used;
otherwise these matters shall be determined by the CONTRACTOR. Unless
otherwise agreed upon, the prices for the use of machinery and equipment shall
be determined by using 100 percent, unless otherwise specified, of the latest
schedule of Equipment Ownership Expense adopted by the Associated General
Contractors of America. Where practicable the terms and prices for the use of
machinery and equipment shall be incorporated in the written Change Order. The
fifteen percent (15%) of the "actual field cost" to be paid the CONTRACTOR shall
cover and compensate him for his profit, overhead, general superintendence and
field office expense, and all other elements of cost and expense not embraced
within the "actual field cost" as herein defined; save that where the
CONTRACTOR'S Camp or Field Office must be maintained primarily on account
of such Extra Work, then the cost to maintain and operate the same shall be
included in the "actual field cost."
No claim for Extra Work of any kind will be allowed unless ordered in writing by the
OWNER or ENGINEER. In case any orders or instructions, either oral or written,
appear to the CONTRACTOR to involve Extra Work for which he should receive
compensation or an adjustment in the construction time, he shall make written
request to the OWNER or ENGINEER for written order authorizing such Extra
Work. Should a difference of opinion arise as to what does or does not constitute
Extra Work, or as to the payment therefore, and the OWNER or ENGINEER insists
upon its performance, the CONTRACTOR shall proceed with the work after
making written request for written order and shall keep an accurate account of the
"actual field cost" thereof, as provided under Method (C). The CONTRACTOR will
Item 12
thereby preserve the right to submit the matter of payment to a court of general
jurisdiction to decide the matter, otherwise the CONTRACTOR shall waive all
claims for payment for Extra Work.
GC.12 CONTRACT TERMINATION
(a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon
and fail or refuse to resume work within ten (10) days after written notification from
the OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders
of the OWNER or ENGINEER, when such orders are consistent with the Contract
Documents, then, and in that case, where performance and payment bonds exist,
the Sureties on these bonds shall be notified in writing and directed to complete
the work, and a copy of said notice shall be delivered to the CONTRACTOR.
After receiving said notice of abandonment, the CONTRACTOR shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the
job, but the same, together with any materials and equipment under contract for
the work, may be held for use on the work by the OWNER or the Surety on the
performance bond, or another contractor in completion of the work; and the
CONTRACTOR shall not receive any rental or credit therefore (except when used
in connection with Extra Work, where credit shall be allowed as provided for under
Section 6, Extra Work and Claims), it being understood that the use of such
equipment and materials will ultimately reduce the cost to complete the work and
be reflected in the final settlement.
In case the Surety should fail to commence compliance with the notice for
completion hereinbefore provided for, within ten (10) days after service of such
notice, then the OWNER may provide for completion of the work in either of the
following elective manners:
The OWNER may employ such force of men and use such machinery, equipment,
tools, materials and supplies as said OWNER may deem necessary to complete
the work and charge the expense of such labor, machinery, equipment, tools,
materials and supplies to said CONTRACTOR, and expense so charged shall be
deducted and paid by the OWNER out of such moneys as may be due, or that may
thereafter at any time become due to the CONTRACTOR under and by virtue of
this Agreement. In case such expense is less than the sum which would have
been payable under this contract, if the same had been completed by the
CONTRACTOR, then said CONTRACTOR shall receive the difference. In case
such expense is greater than the sum which would have been payable under this
contract, if the same had been completed by said CONTRACTOR, then the
CONTRACTOR and/or his Surety shall pay the amount of such excess to the
OWNER; or
The OWNER under sealed bids, after five (5) days notice published one or more
times in a newspaper having general circulation in the county of the location of the
work, may let the contract for the completion of the work under substantially the
same terms and conditions which are provided in this contract. In the case of any
increase in cost to the OWNER under the new contract as compared to what would
have been the cost under this contract, such increase shall be charged to the
CONTRACTOR and the Surety shall be and remain bound therefore. However,
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should the cost to complete any such new contract prove to be less than what
would have been the cost to complete under this contract, the CONTRACTOR
and/his Surety shall be credited therewith.
When the work shall have been substantially completed the CONTRACTOR and
his Surety shall be so notified and Certificates of Completion and Acceptance shall
be issued. A complete itemized statement of the contract accounts, certified to by
the OWNER or ENGINEER as being correct, shall then be prepared and delivered
to the CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his
Surety, or the OWNER as the case may be, shall pay the balance due as reflected
by said statement, within fifteen (15) days after the date of such Certificate of
Completion.
After final completion of the work and in the event the statement of accounts shows
that the cost to complete the work is less than that which would have been the cost
to the OWNER had the work been completed by the CONTRACTOR under the
terms of this contract; or when the CONTRACTOR and/or his Surety shall pay the
balance shown to be due by them to the OWNER, then all machinery, equipment,
tools, materials or supplies left on the site of the work shall be turned over the
CONTRACTOR and/or his Surety. Should the cost to complete the work exceed
the contract price, and the CONTRACTOR and/or his Surety fail to pay the amount
due the OWNER within the time designated hereinabove, and there remains any
machinery, equipment, tools, materials or supplies on the site of the work, notice
thereof, together with an itemized list of such equipment and materials, shall be
mailed to the CONTRACTOR and his Surety at the respective addresses
designated in this contract; provided, however, that actual written notice given in
any manner will satisfy this condition. After mailing, or other giving of such notice,
such property shall be held at the risk of the CONTRACTOR and his Surety subject
only to the duty of the OWNER to exercise ordinary care to protect such property.
After fifteen (15) days from the date of said notice the OWNER may sell such
machinery, equipment, tools, materials or supplies and apply the net sum derived
from such sale to the credit of the CONTRACTOR and his Surety. Such sale may
be made at either public or private sale, with or without notice, as the OWNER may
elect. The OWNER shall release any machinery, equipment, tools, materials, or
supplies, which remain on the work, and belong to persons other than the
CONTRACTOR or his Surety, to their proper owners.
(b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms
of this contract within ten (10) days after written notification by the CONTRACTOR,
then the CONTRACTOR may suspend or wholly abandon the work, and may
remove therefrom all machinery, tools and equipment, and all materials on the site
of work that have not been included in payments to the CONTRACTOR and have
not been wrought into the work. Thereupon the ENGINEER shall make an
estimate of the total amount earned by the CONTRACTOR, which estimate shall
include the value of all work actually completed by said CONTRACTOR, the value
of all partially completed work at a fair and equitable price, and the amount of all
Extra Work performed at the prices agreed upon, or provided for by the items of
this contract, and a reasonable sum to cover the cost of any provisions made by
the CONTRACTOR to carry the whole work to completion and which cannot be
utilized. The ENGINEER shall then make a final statement of the balance due the
CONTRACTOR by deducting from the above estimate all previous payments by
Item 12
the OWNER and all other sums that may be retained by the OWNER under the
terms of this Agreement and shall certify same to the OWNER who shall pay to the
CONTRACTOR on or before thirty (30) days after the date of delivery to OWNER
of such certified final statement.
(c) Termination of Contract in Case of National Emergency: Whenever, because of a
national emergency, so declared by the President of the United States or other
lawful authority, it becomes impossible for the Contractor to obtain all of the
necessary labor, material and equipment for the prosecution of the work with
reasonable continuity for a period of two (2) months, the Contractor shall within
seven (7) days notify the Owner in writing, giving a detailed statement of the efforts
which have been made and listing all necessary items of labor, material and
equipment not obtainable. If, after investigation, the Owner finds that such
conditions exist and that the inability of the Contractor to proceed is not attributable
in whole or in part to the fault or neglect of the Contract, then if the Owner cannot
after reasonable effort assist the Contractor in procuring and making available the
necessary labor, materials, and equipment within thirty (30) days, the Contractor
may request the Owner to terminate the contract and the Owner shall within thirty
(30) days comply with the request, and the termination shall be based on a final
settlement, which shall include, but not be limited to, the payment for all work
executed.
SPECIAL CONDITIONS
SC.01 PURPOSE: The Special Conditions contained herein set forth conditions or
requirements particular to this Contract:
COIT ROAD MEDIAN LIGHTING (US 380 TO FIRST ST.)
BID NO. 2017-58-B
The Special Conditions supplement the General Conditions and the Standard
Specifications and take precedence over any conditions or requirements of the
General Conditions and the Standard Specifications with which they are in conflict.
SC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
ENGINEER: The Engineer of Record as shown on the Construction Drawings:
Zegeye “Zee” Gurmu, PE, Teague Nall and Perkins, 5237 Riverside Dr., Suite 100,
Fort Worth, TX 76137, or his designee.
Item 12
TECHNICAL SPECIFICATIONS
TxDOT’s STANDARD SPECIFICATIONS FOR CONSTRUCTION AND MAINTENANCE OF
HIGHWAYS, STREETS, AND BRIDGES (November 1, 2014) shall govern for technical
specifications on this project. The Contractor will be required to be familiar with these
specifications that may be purchased through:
TxDOT’s webpage,
http://www.txdot.gov/business/resources/txdot-specifications.html
Phone (512) 463-8588, for TxDOT Specifications.
Measurement and payment for work performed for Pay Items (1-10) shall be in accordance with
the TxDOT Standard Specifications:
Item 416 - Drilled Shaft Foundations
Item 500 - Mobilization
Item 502 - Barricades, Signs, and Traffic Handling
Item 616 - Performance Testing of Lighting Systems
Item 618 - Conduit
Item 620 - Electrical Conductors
Item 624 - Ground Boxes
Item 628 - Electrical Services
Measurement and payment for work performed for all Pay Items (11-13) shall be in accordance
with:
PAY ITEM 11 – PURCHASE STERNBERG ROADWAY ILLUMINATION POLE ASSEMBLY:
This will consist of purchasing illumination assemblies (to include poles, cast aluminum clamshell
base, twin arms, LED luminaries, and hardware) for the project per the provided quotation from
Hossley Lighting Associates.
The Town has provided a quote on behalf of Sternberg Lighting, for the illumination
assemblies specified for this project. The Town will assign the quote to the selected
contractor upon contract execution, and the selected contractor will assume all
responsibility for the quote including placing the order, payment, delivery, and offloading.
Measurement and Payment shall be made on the basis of the bid price per each (EA) complete
illumination assembly of the type specified and shall be the total compensation for purchasing,
and shipping of the illumination assemblies.
PAY ITEM 12 – INSTALL ROADWAY ILLUMINATION ASSEMBLY:
This work shall include installation of illumination assemblies (to include poles, cast aluminum
clamshell base, twin arms, LED luminaries, and hardware) as indicated in the plans. Said
illumination assemblies shall be installed in accordance with the plans and the Manufacturer’s
specifications.
Measurement and Payment shall be made on the basis of the bid price per installation of each
(EA) complete illumination assembly of the type specified and shall be the total compensation for
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furnishing all labor, materials, equipment, and incidentals necessary to receive, install, and
complete the work.
PAY ITEM 13 – FURNISH, INSTALL, MAINTAIN AND REMOVE EROSION CONTROL
DEVICES:
This pay item shall consist of furnishing, installing, maintaining and removing erosion controls
throughout the duration of the project in accordance with the Texas Commission on
Environmental Quality’s (TCEQ) permitting procedures and requirements for construction projects
that disturb one (1) or more acres. Under the Texas Pollution Discharge Elimination System
(TPDES) general construction permit TXR 150000, the operator with control of construction plans
and specifications (Owner) and the operator with day-to-day operational control (Contractor) are
required to obtain a permit for the discharge of storm water runoff. The Contractor shall be
required to prepare and implement a single comprehensive site specific Storm Water Pollution
Prevention Plan (SW3P) for the entire construction site. The Contractor shall: (1) sign the SWP3,
(2) submit an NOI for Owner & Contractor, and (3) post a site notice as part of the permit. The
SW3P must describe and insure the implementation of best management practices that will be
used to reduce, to the maximum extent possible, the pollutants and storm water discharges
associated with the construction activity and insure compliance with the terms and conditions of
the permit. The SWP3 must clearly indicate which operator is responsible for satisfying each
shared requirement of the SWP3. The SWP3 shall be subject to approval by the Owner and must
be retained on-site during the term of the construction. Notice must be posted if the SW3P is
retained off-site.
A Texas Registered Professional Engineer must sign and seal the Erosion Control Plan (ECP)
submitted as part of the SW3P. The Contractor shall submit a Notice of Termination for Owner
and Contractor upon completion of the project.
This work shall also include the installation and maintenance of:
(a) Silt fence;
(b) Rock berm;
(c) Construction entrance;
(d) Inlet protection;
(e) ScourStop™, or approved equivalent;
(f) Any additional erosion control measures required by the SW3P.
Measurement and payment shall be made on the basis of the price bid per lump sum (LS) for
preparation and implementation of the SW3P. This includes any necessary revisions to the
Erosion Control Plan throughout the term of construction and the installation, sequencing, and
maintenance of structural control measures throughout the duration of construction. Payment
shall be total compensation for furnishing all labor, materials, tools, and equipment necessary to
complete the work. Payment shall be evenly prorated throughout the term of construction on a
monthly basis, based on amount bid and time bid.
Item 12
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Submission of the FY 2017-2018 Proposed Budget and Budget Message by the Town Manager.
Description of Agenda Item:
In accordance with Town Charter, the referenced documentation completes the Town
Manager’s submission of the Proposed Budget and Budget Message for Fiscal Year 2017-2018.
The FY 2017-2018 Proposed Budget, including the Budget Message from the Town Manager,
was submitted to the Town Council under separate cover.
Town Staff Recommendation:
Town staff has submitted the FY 2017-2018 Proposed Budget and Budget Message under
separate cover to the Town Council for review.
Prosper is a place where everyone matters.
FINANCE
Item 13
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon a proposed FY 2017-2018 property tax rate.
Description of Agenda Item:
This agenda item is to set the proposed tax rate to publish for consideration. According to
Section 26.05(d) of the Property Tax Code, the Town is required to hold two public hearings and
publish a newspaper ad if proposing to consider a tax rate that exceeds the effective rate or
rollback rate, whichever is lower. The rate the Town finally adopts can be lower than the
proposed and published rate, but it cannot exceed it without undergoing the required posting
requirements and timeframes. This item requires a record vote.
Budget Impact:
Cost to publish the notice is budgeted, if required.
Town Staff Recommendation:
Town staff recommends that the Town Council propose a rate of $0.52 per $100 in valuation.
If making your motion according to staff’s recommendation, please use the following:
Proposed Motion:
I move to place a proposal to adopt a FY 2017-2018 tax rate of fifty-two cents ($0.52) per one
hundred dollars ($100) of valuation on the September 12, 2017, Town Council Agenda.
If making your motion for a rate equal to or lower than the effective rate, please use the
following and fill in the blank with your proposed rate:
Proposed Motion:
I move to propose a FY 2017-2018 tax rate of fifty-two cents ($0.52) per one hundred dollars
($100) of valuation, which is equal to or lower than the effective rate.
Prosper is a place where everyone matters.
FINANCE
Item 14
NOTICE OF 2017 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR TOWN OF PROSPER
A tax rate of $0.520000 per $100 valuation has been proposed for adoption by the governing body of Town
of Prosper. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of Town of Prosper proposes to use revenue attributable to the tax rate increase for the
purpose of funding additional public safety and other administrative positions along with needed
equipment/vehicles and enhancements to the town's roadway infrastructure.
PROPOSED TAX RATE $0.520000 per $100
PRECEDING YEAR'S TAX RATE $0.520000 per $100
EFFECTIVE TAX RATE $0.450157 per $100
ROLLBACK TAX RATE $0.508702 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for Town
of Prosper from the same properties in both the 2016 tax year and the 2017 tax year.
The rollback tax rate is the highest tax rate that Town of Prosper may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
Kenneth L. Maun
Tax Assessor-Collector
2300 Bloomdale Road
McKinney, TX 75071
972-547-5020
kmaun@collincountytx.gov
www.prospertx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 22, 2017 at 6:00 pm at Town of Prosper Municipal Chambers, 108 W. Broadway,
Prosper, TX 75078.
Second Hearing: September 5, 2017 at 5:30 pm at Town of Prosper Municipal Chambers, 108 W. Broadway,
Prosper, TX 75078.
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
From: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon scheduling Public Hearings on the FY 2017-2018 Proposed Budget.
Description of Agenda Item:
Chapter 102 of the Texas Local Government Code requires the Town to hold a public hearing
on the proposed budget and publish the notice for this meeting in addition to the notice required
under Truth in Taxation guidelines.
The budget hearings are recommended to be scheduled on the same days as the public
hearings on the proposed tax rate.
August 22 is a regular meeting date and September 5 is a special called meeting date of the
Town Council. These dates meet the Public Hearing requirements of the Local Government
Code. Given the timelines for publishing in the Prosper Press, staff will be submitting the notice
of the public hearings on the proposed budget to print in the August 9 Prosper Press.
Budget Impact:
The cost to publish the notice is budgeted.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the proposed schedule for Public
Hearings on the FY 2017-2018 Proposed Budget.
Proposed Motion:
I move to schedule Public Hearings on the FY 2017-2018 Proposed Budget for August 22,
2017, at 6:00 p.m., and September 5, 2017, at 5:30 p.m., with each meeting taking place at the
Prosper Municipal Chambers at 108 W. Broadway Street, Prosper, TX.
Prosper is a place where everyone matters.
FINANCE
Item 15
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – August 8, 2017
Agenda Item:
Consider and act upon scheduling Public Hearings for the FY 2017-2018 proposed tax rate.
Description of Agenda Item:
Section 26.05(d) of the Texas Property Tax Code requires taxing entities to hold two public
hearings and publish newspaper ads before adopting a tax rate that exceeds the effective rate
or rollback rate, whichever is lower.
If the Council votes to propose the recommended tax rate of $0.52 per $100 valuation,
this item will need to be acted on by setting the public hearings and publishing a notice in the
local newspaper. A quorum must be present at each public hearing. As specified in the notice
requirements set out in SB 1510, a draft notice is attached.
August 22 is a regular meeting date and September 5 is a special called meeting date of the
Town Council. Hearings on these dates satisfy Texas Property Tax Code requirements.
If the Council votes to propose a tax rate equal to or less than $0.450157 per $100
valuation, the effective tax rate, then the public hearings and publications are not necessary
and this item requires no action.
Budget Impact:
The cost to publish the notices is included in the budget.
Attached Documents:
1.Notice of 2017 Tax Year Proposed Property Tax Rate.
Town Staff Recommendation:
Town staff recommends that the Town Council:
If the proposed rate is the recommended $0.52 or otherwise exceeds the effective tax
rate, which is $0.450157 per $100 valuation, please use the following:
Proposed Motion:
I move to set the Public Hearings on the proposal to increase total tax revenues and the
proposed tax rate of $0.52 per $100 in valuation for August 22, 2017, at 6:00 p.m., and
Prosper is a place where everyone matters.
FINANCE
Item 16
Page 2 of 2
September 5, 2017, at 5:30 p.m., with each meeting taking place at the Prosper
Municipal Chambers at 108 W. Broadway Street, Prosper, TX.
If the proposed rate is equal or less than the effective tax rate, please:
Take no action on this item, provided the rate proposed is equal to or lower than the effective
tax rate. In such case, public hearings are not required.
Item 16
NOTICE OF 2017 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR TOWN OF PROSPER
A tax rate of $0.520000 per $100 valuation has been proposed for adoption by the governing body of Town
of Prosper. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of Town of Prosper proposes to use revenue attributable to the tax rate increase for the
purpose of funding additional public safety and other administrative positions along with needed
equipment/vehicles and enhancements to the town's roadway infrastructure.
PROPOSED TAX RATE $0.520000 per $100
PRECEDING YEAR'S TAX RATE $0.520000 per $100
EFFECTIVE TAX RATE $0.450157 per $100
ROLLBACK TAX RATE $0.508702 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for Town
of Prosper from the same properties in both the 2016 tax year and the 2017 tax year.
The rollback tax rate is the highest tax rate that Town of Prosper may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
Kenneth L. Maun
Tax Assessor-Collector
2300 Bloomdale Road
McKinney, TX 75071
972-547-5020
kmaun@collincountytx.gov
www.prospertx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 22, 2017 at 6:00 pm at Town of Prosper Municipal Chambers, 108 W. Broadway,
Prosper, TX 75078.
Second Hearing: September 5, 2017 at 5:30 pm at Town of Prosper Municipal Chambers, 108 W. Broadway,
Prosper, TX 75078.