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09.25.18 Town Council Regular Meeting PacketPage 1 of 3 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. 3. Announcements of recent and upcoming events. 4. Presentations. • Presentation of the National Procurement Institute’s Achievement of Excellence in Procurement Award to members of the Town of Prosper Finance Department. (KN) • Presentation by members of the Collin County Bond Committee. (RB) 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 5a. Consider and act upon minutes from the following Town Council meetings. (RB) • Regular Meeting – September 11, 2018 5b. Receive the July Financial Report. (KN) 5c. Consider and act upon adopting the FY 2018-2019 Prosper Economic Development Corporation budget. (MM) 5d. Consider and act upon a recommendation by the Prosper Economic Development Corporation for adoption of Tax Abatement Policy 2018. (MM) 5e. Consider and act upon accepting a grant through the Texas Department of Transportation for Special Traffic Enforcement Program (S.T.E.P.). (DK) 5f. Consider and act upon an ordinance amending Appendix A, “Fee Schedule,” of the Town’s Code of Ordinances. (JW) 5g. Consider and act upon authorizing the Town Manager to execute an Agreement between the Town of Prosper, Texas, and VP Windsong Operations LLC, related to West Prosper Roads Agreement. (HW) AGENDA Meeting of the Prosper Town Council Prosper Town Hall Council Chambers 200 S. Main Street, Prosper, Texas Tuesday, September 25, 2018 6:00 p.m. Page 2 of 3 5h. Consider and act upon authorizing the Town Manager to execute a Commercial Lease between the Town of Prosper, Texas and Effie Christie, related to 101 Dylan Drive, Suite D, Prosper, Texas. (DR) 5i. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) 6. CITIZEN COMMENTS: The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. REGULAR AGENDA: If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council. PUBLIC HEARINGS: 7. Conduct a Public Hearing, and consider and act upon an ordinance amending Chapter 1, Section 8, of the Zoning Ordinance, Changes and Amendments to all Zoning Ordinances and Districts and Administrative Procedures, regarding Public Hearing and Notice. (Z17- 0021). (AG) DEPARTMENT ITEMS: 8. Consider and act upon a resolution finding that financing qualified projects pursuant to the PACE Act is a valid public purpose, and calling a public hearing on October 23, 2018, to consider establishment of a PACE program in the Town of Prosper. (CS) 9. Consider and act upon authorizing the Town Manager to execute a Master Equity Lease Agreement between the Town and Enterprise FM Trust, related to a fleet management program; an Amendment to Master Equity Lease Agreement to convert from an operating lease to a capital lease; an Amendment to Master Equity Lease Agreement to address Texas local government codes; an Addendum to Master Equity Lease Agreement to ensure self-insurance; a Maintenance Management and Fleet Rental Agreement and a Maintenance Agreement, related to vehicle repairs and service. (KN) 10. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper concerning the construction of the First Street (DNT Intersection Improvements) project. (HW) Page 3 of 3 11. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 11a. Section 551.087 – To discuss and consider economic development incentives. 11b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 12. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. 13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. • Frontier Park Cell Tower Location Update. (AG) 14. Adjourn. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 200 S. Main Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, September 21, 2018, and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Robyn Battle, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569- 1011 at least 48 hours prior to the meeting time. Page 1 of 8 ] Prosper is a place where everyone matters. 1.Call to Order/Roll Call. The meeting was called to order at 6:00 p.m. Council Members Present: Mayor Ray Smith Mayor Pro-Tem Curry Vogelsang, Jr. Councilmember Mike Korbuly Councilmember Craig Andres Councilmember Meigs Miller Councilmember Jeff Hodges Council Members Absent: Deputy Mayor Pro-Tem Jason Dixon Staff Members Present: Harlan Jefferson, Town Manager Terrence Welch, Town Attorney Robyn Battle, Town Secretary/PIO Hulon Webb, Executive Director of Development and Community Services John Webb, Development Services Director Megan Johnson, Health/Code Supervisor Leigh Johnson, IT Director Pete Anaya, Deputy Director of Engineering Services Dudley Raymond, Parks and Recreation Director Chuck Springer, Executive Director of Administrative Services Kelly Neal, Finance Director January Cook, Purchasing Agent Doug Kowalski, Police Chief Stuart Blasingame, Fire Chief 2.Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Melissa Hatch with Prosper United Methodist Church led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. 3.Announcements of recent and upcoming events. Councilmember Andres read the following announcements: The annual Community Picnic has been rescheduled to Saturday, September 29, from 4:00-7:00 p.m. in Frontier Park. Bethlehem Place will collect nonperishable food as part of their “Hunger Is No Picnic” food drive. Free hot dogs will be served by members of the Town Council, courtesy of Lighthouse Christian Fellowship Church. The Prosper Parks MINUTES Meeting of the Prosper Town Council Prosper Town Hall Council Chambers 200 S. Main Street Prosper, TX 75078 Tuesday, September 11, 2018 Item 5a Page 2 of 8 and Recreation Board and Prosper Ladies Association will serve desserts. Activities include a petting zoo, pony rides, inflatable games, slides, and face painting. Families are encouraged to bring lawn chairs, blankets, and picnic supplies to this annual community event. Several Prosper firefighters participated in the annual Dallas 9/11 Memorial Stair Climb on Saturday. Over 700 first responders climbed 110 floors in memory of those who served and died on September 11. This morning, the Prosper Fire Department hosted a Remembrance Ceremony here at Town Hall to honor the many lives lost in the September 11th tragedy. The Town of Prosper welcomed three new members this afternoon during a swearing-in ceremony. Officer Michael Alonso, Officer Preston Robinson, and Officer Wesley Mayeaux took their oaths of office just prior to tonight’s Council meeting. Congratulations to the newest members of our Police Department. Residents are invited to join the fun at Prosper’s Homecoming Parade, to be held on Wednesday, September 19, starting at 5:30 p.m. Come see a variety of floats representing Prosper’s community and school groups at one of the Town’s biggest Fall events. Mayor Pro-Tem Vogelsang invited the public to attend the next Library Leadership Series on September 20, where he will be the guest speaker. 4. Presentations. • Presentation of a Proclamation to members of the Preston Ridge Chapter of the Daughters of the American Revolution declaring September 17-23, 2018, as Constitution Week. (RB) Mayor Smith presented the Proclamation to Beth Buck from the Preston Ridge Chapter of the Daughters of the American Revolution. 5. CONSENT AGENDA: (Items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 5a. Consider and act upon minutes from the following Town Council meetings. (RB) • Regular Meeting – August 28, 2018 5b. Consider and act upon Ordinance No. 18-68 approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corporation regarding the Company’s 2018 rate review mechanism filings; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments; approving exhibits attached to establish benchmark for pension and retiree medical benefits, amortization of regulatory liability, and to reimburse ACSC for ratemaking expenses. (KN) Item 5a Page 3 of 8 5c. Consider and act upon Ordinance 18-69 amending Section 6.04.002, "Adoption and Amendments of State Health Rules,” of Chapter 6 "Health and Sanitation,” of the Town's Code of Ordinances by amending Section 228.186 (o) of the Texas Food Establishment Rules by adding a variance provision permitting dogs on the patios of food establishments. (JW) 5d. Consider and act upon Ordinance 18-70 amending Section 4.10.004, "Signs,” of Chapter 4, "Business Regulations,” of the Town's Code of Ordinances regarding garage sale signs. (JW) 5e. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Mayor Pro-Tem Vogelsang made a motion and Councilmember Miller seconded the motion to approve all items on the Consent Agenda. The motion was approved by a vote of 6-0. 6. CITIZEN COMMENTS: The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. There were no Citizen Comments. REGULAR AGENDA: If you wish to address the Council during the regular agenda portion of the meeting, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council. DEPARTMENT ITEMS: 7. Consider and act upon an ordinance adopting the Fiscal Year 2018-2019 Annual Budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019. (KN) Finance Director Kelly Neal presented this item before the Town Council. Approval of this item will appropriate funds for the FY 2018-2019 Budget. Prior to this meeting, the Town published the required newspaper notice, held a public hearing that included staff presentations about the budget, and gave interested taxpayers the opportunity to be heard by the Town Council. Councilmember Korbuly made a motion and Mayor Pro-Tem Vogelsang seconded the motion to approve Ordinance No. 18-71 adopting the Fiscal Year 2018-2019 Annual Item 5a Page 4 of 8 Budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019, as proposed. The Town Council members voted as follows: Councilmember Korbuly – approved Mayor Pro-Tem Vogelsang – approved Mayor Smith – approved Deputy Mayor Pro-Tem Dixon – absent Councilmember Andres – approved Councilmember Miller – approved Councilmember Hodges – approved The motion was approved by a vote of 6-0. Councilmember Korbuly made a motion and Councilmember Andres seconded the motion to ratify the property tax revenue increase as reflected in the Fiscal Year 2018-2019 Adopted Budget. The Town Council members voted as follows: Councilmember Korbuly – approved Mayor Pro-Tem Vogelsang – approved Mayor Smith – approved Deputy Mayor Pro-Tem Dixon – absent Councilmember Andres – approved Councilmember Miller – approved Councilmember Hodges – approved The motion was approved by a vote of 6-0. 8. Consider and act upon an ordinance adopting the Town of Prosper 2018 Property Tax Rate; levying taxes for the fiscal year beginning October 1, 2018 and ending September 30, 2019, at a rate of $0.52 per One Hundred Dollars assessed value. (KN) Finance Director Kelly Neal presented this item before the Town Council. This item is to adopt the 2018 tax rate to generate sufficient revenues as required in the Adopted FY 2018-2019 Budget. The ordinance sets the 2018 ad valorem tax rate at $0.52 cents per $100 assessed valuation. Councilmember Miller made a motion and Councilmember Hodges seconded the motion to approve Ordinance No. 18-72 adopting the 2018 property tax rate of $0.52 per $100 of assessed valuation. The motion was approved by a vote of 6-0. 9. Consider and act upon a resolution adopting the Fiscal Year 2018-2019 Capital Improvement Program. (HW) Hulon Webb, Executive Director of Development and Community Services, presented this item before the Town Council. Town staff has prepared the Fiscal Year 2018-2019 Proposed Capital Improvement Program (CIP) for adoption by the Town Council. This program includes budgeted capital projects for the 2018-2019 fiscal year and major planned capital projects to 2028. Mr. Webb reviewed the proposed Street, Traffic, Parks, Facility, Water, Wastewater, and Drainage projects. Town Secretary Robyn Battle distributed an updated CIP report, which shows an additional $200,000 for the redesign of Coit Road. Item 5a Page 5 of 8 Councilmember Andres made a motion and Councilmember Korbuly seconded the motion to approve Resolution No. 18-73 adopting the Fiscal Year 2018-2019 Capital Improvement Program. The motion was approved by a vote of 6-0. 10. Consider and act upon a resolution to enter into an exclusive franchise agreement with Community Waste Disposal, L.P. for the collection, hauling, recycling and disposal of municipal solid waste, construction and demolition waste, and recyclable materials in the Town of Prosper; and authorizing the Town Manager to execute same. Chuck Springer, Executive Director of Administrative Services, presented this item before the Town Council. The Town recently issued a Request for Proposals for Solid Waste Collection and Recycling Services. The proposals were rated by a committee of Town staff, and meetings were held with the two highest-ranked firms. Town staff’s recommendation to negotiate a franchise agreement with Community Waste Disposal was discussed and approved during the August Town Council meetings. The new franchise agreement will become effective on February 1, 2019. The agreement maintains the current residential service levels and adds the additional services of a yard waste recycling program and twice a month drop-off bulk service. Jason Roemer with Community Waste Disposal confirmed the method used by CWD to determine annual rate increases, based on inflation. After discussion, Councilmember Miller made a motion and Councilmember Hodges seconded the motion to adopt Resolution No. 18-74 to enter into an exclusive franchise agreement with Community Waste Disposal, L.P. for the collection, hauling, recycling and disposal of municipal solid waste, construction and demolition waste, and recyclable materials in the Town of Prosper; and authorizing the Town Manager to execute same. The motion was approved by a vote of 6-0. 11. Presentation on Public Safety Complex Phase I, and consider and act upon authorizing the Town Manager to execute a Standard Form of Agreement between the Town and Pogue Construction Co., L.P., related to Construction Manager-At - Risk services for Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility; an Addendum to the Standard Form of Agreement between the Town and the Construction Manager-At -Risk; and an Addendum to the General Conditions of the Contract for Construction. (HW) Hulon Webb, Executive Director of Development and Community Services, presented this item before the Town Council. Town staff is working with BRW Architects on the Design of the Town’s new Public Safety Complex. Mr. Webb reviewed the results of the needs assessment to meet the space and operational needs for the Police Department through at least the year 2025. He also reviewed the proposed timeline for the project, which estimates the substantial completion date to occur in August 2020. The Enhanced Scheme design selected by the Town Council does not have a cost estimate yet; however, the Baseline Scheme is estimated at $10.5 million. The Council expressed concern with managing subcontractor costs and the ability of the Construction Manager-At-Risk (CMAR) to stay on schedule. Purchasing Agent January Cook replied that the Town does have some say over the subcontractors chosen for the project. Town Manager Harlan Jefferson noted that the Town has taken steps to increase the liqudated damages for which the CMAR will be liable in the event that the contract terms are not met. Ms. Cook also stated that the proposed contract limits the amount of time allowed for the architect to respond to requests for information by the CMAR. Item 5a Page 6 of 8 After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Korbuly seconded the motion to authorize the Town Manager to execute a Standard Form of Agreement between the Town and Pogue Construction Co., L.P., related to Construction Manager-At-Risk services for Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility; an Addendum to the Standard Form of Agreement between the Town and the Construction Manager-At-Risk; and an Addendum to the General Conditions of the Contract for Construction. The motion was approved by a vote of 6-0. 12. Discussion on Park Field User Fees (DR) Parks and Recreation Director Dudley Raymond presented this item before the Town Council. Over the past year, the Town Council and the Parks and Recreation Board have discussed the need to assess an additional fee for non-residents, to help offset the cost of construction and maintenance of fields. After discussions with Town staff and the Parks and Recreation Board, the PYSC voted to recommend to the Parks and Recreation Board a three-tier system, per participant, per season. At the August 9, 2018, Parks and Recreation Board meeting, the Board made the following recommendation: • the Park Field User Fee be altered to establish a three-tier fee (per participant, per season): o Town residents pay $10; o Non-residents, enrolled in the PISD pay $30; and o Non-residents, not enrolled in the PISD pay $50. • language be added to clarify the rental rate for co-sponsored teams; and • a requirement be added that users be assessed the full fee amount based on residency. The Town Council concurred with the recommendation. Town staff will bring forward an ordinance amending the Town’s fee schedule at a future meeting. No further action was taken. 13. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 13a. Section 551.087 – To discuss and consider economic development incentives. 13b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 13c. 551.074 – To discuss and consider employment of Municipal Judge and all matters incident and related thereto. 13d. Section 551.074 – To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. The Town Council recessed into Executive Session at 7:08 p.m. Item 5a Page 7 of 8 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened the Regular Session at 9:05 p.m. Councilmember Miller made a motion and Councilmember Korbuly seconded the motion to appoint the following individuals to the Town’s Boards and Commissions: BOARD NAME TERM EXPIRES APPOINTEE BOARD OF ADJUSTMENT / CONSTRUCTION BOARD OF APPEALS Place No. 2 09-30-2020 John Borden Place No. 4 09-30-2020 Cliff Freeman Place No. 5 09-30-2019 Norma Hutchins Place No. 6 09-30-2020 CJ Alexander ECONOMIC DEVELOPMENT CORPORATION Place No. 5 09-30-2021 Reno Jones Place No. 6 09-30-2021 Jordan Simms Place No. 7 09-30-2021 Don Perry LIBRARY BOARD Place No. 2 09-30-2020 Rhonda Thomas Place No. 4 09-30-2020 Bobbi Parry Place No. 6 09-30-2020 Karey Pustejovsky PARKS AND RECREATION BOARD Place No. 2 09-30-2020 Gina Kern Place No. 4 09-30-2020 Rick McGrath Place No. 6 09-30-2020 Shannon Crawford PLANNING AND ZONING COMMISSION Place No. 2 09-30-2020 Sarah Peterson Place No. 4 09-30-2020 Joe Grinstead Place No. 6 09-30-2020 Chris Long Item 5a Page 8 of 8 The motion was approved by a vote of 6-0. 15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. • ILA with PISD re: Legacy Elementary School Playground & Trail. (DR) Parks and Recreation Director Dudley Raymond briefed the Council on the terms of a proposed ILA with PISD. The agreement will be brought forward for Council consideration at a future meeting. 16. Adjourn. The meeting was adjourned at 9:17 p.m., on Tuesday, September 11, 2018. These minutes approved on the 25th day of September 2018. APPROVED: Ray Smith, Mayor ATTEST: Robyn Battle, Town Secretary Item 5a Prosper is a place where everyone matters. MONTHLY FINANCIAL REPORT as of July 31, 2018 Budgetary Basis Prepared by Finance Department September 25, 2018 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT JULY 2018 Table of Contents Dashboard Charts 1 - 3 General Fund 4 Water-Sewer Fund 5 Debt Service Fund 6 Vehicle and Equipment Replacement Fund 7 Storm Drainage Utility Fund 8 Park Dedication and Improvement Fund 9 TIRZ #1 - Blue Star Fund 10 TIRZ #2 - Matthews Southwest 11 Water Impact Fees Fund 12 Wastewater Impact Fees Fund 13 Thoroughfare Impact Fees Fund 14 Special Revenue Fund 15 Capital Projects Fund-General 16 Capital Projects Fund-Water/Sewer 17 Detail All Funds 18 Item 5b $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 Total Budget YTD Budget YTD Actual Building Permit Revenues 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Town of Prosper, Texas Sales Tax Revenue by Month FY 14/15 FY15/16 FY 16/17 FY 17/18 1 Item 5b $29.719 $24.766 $22.685 $25.897 $21.581 $24.937 $- $5 $10 $15 $20 $25 $30 $35 Total Budget YTD Budget YTD Actual In Millions General Fund Revenues and Expenditures Revenues Expenditures $18.561 $15.467 $12.417 $16.816 $14.014 $14.371 $- $2 $4 $6 $8 $10 $12 $14 $16 $18 $20 Total Budget YTD Budget YTD Actual In Millions Water-Sewer Fund Revenues and Expenditures Revenues Expenditures 2 Item 5b Prosper is a place where everyone matters. GENERAL FUND AT A GLANCE %% Year Passed Resources 83.33% Revenues 96.29% Other Resources-Beginning Fund Balance 100.00% Uses 83.33% Expenditures 76.33% Ending Fund Balance 100.00% Resources Over (Under) Uses UTILITY FUNDS AT A GLANCE %% Year Passed Resources 83.33% Revenues 85.31% Other Resources-Beginning Fund Balance 100.00% Uses 83.33% Expenditures 66.70% Ending Fund Balance 100.00% Resources Over (Under) Uses OTHER MAJOR IMPACT FEE FUNDS AT A GLANCE %% Year Passed Resources 83.33% Revenues 70.27% Other Resources-Beginning Fund Balance 100.00% Uses 83.33% Expenditures 30.46% Ending Fund Balance 100.00% Resources Over (Under) Uses Category Budget YTD Actual $25,897,495 $8,547,807 $24,937,399 $8,547,807 $0 Category Budget YTD Actual $4,726,258$4,726,258 $22,685,144$29,719,044 $6,073,804 $17,354,743 $14,804,581 $10,613,460 $10,613,460 $19,159,210 $12,778,871 $8,808,993 $8,808,993 $0 $3,830,177 Category Budget YTD Actual $10,598,218 $7,447,131 $14,027,966 $14,027,966 $0 $9,783,719 $18,601,630 $5,666,824 $6,024,554 $6,024,554 Town of Prosper Monthly Financial Report FY 2017/2018 Through the Month Ended July 2018 Unaudited -Intended for Management Purposes Only The following is a summary of the Town's financial results for operating funds. This information is summarized from financial statements for the monthly period that ended July 2018. 3 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% GENERAL FUND Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior Year REVENUES Property Taxes 12,203,683$ -$ 12,203,683$ 12,033,710$ -$ 169,973$ 99%1 10,376,821$ 16% Sales Taxes 6,142,420 - 6,142,420 5,097,755 - 1,044,665 83%4,196,620 21% Franchise Fees 1,105,090 - 1,105,090 1,192,063 - (86,973) 108%736,481 62% Building Permits 2,747,700 40,404 2,788,104 3,499,349 - (711,245) 126%2,174,047 61% Other Licenses, Fees & Permits 1,108,097 - 1,108,097 1,157,768 - (49,671) 104%1,220,313 -5% Charges for Services 406,133 - 406,133 342,173 - 63,960 84%271,067 26% Fines & Warrants 419,580 - 419,580 363,072 - 56,508 87%302,728 20% Intergovernmental Revenue (Grants)- - - 43,888 - (43,888) 18,480 Investment Income 147,930 - 147,930 193,806 - (45,876) 131%77,503 150% Transfers In 896,634 - 896,634 706,398 - 190,236 79%2 909,305 -22% Miscellaneous 545,024 - 545,024 156,262 - 388,762 29%3 391,098 -60% Park Fees 134,800 - 134,800 151,154 - (16,354) 112%113,554 33% Total Revenues 25,857,091$ 40,404$ 25,897,495$ 24,937,399$ -$ 960,096$ 96%20,788,017$ 20% EXPENDITURES Administration 5,651,869$ 5,000$ 5,656,869$ 4,865,317$ 88,736$ 702,817$ 88%4 3,014,199$ 61% Police 4,758,772 227,668 4,986,440 3,640,067 79,914 1,266,460 75%3,074,929 18% Fire/EMS 6,278,631 - 6,278,631 5,073,154 31,024 1,174,453 81%3,712,858 37% Public Works 4,135,913 659,565 4,795,478 3,345,916 127,124 1,322,438 72%2,528,418 32% Community Services 3,959,067 239,195 4,198,262 3,110,771 135,273 952,218 77%2,069,541 50% Development Services 2,666,840 43,904 2,710,744 1,899,837 92,206 718,701 73%1,750,786 9% Engineering 1,010,269 82,350 1,092,619 750,082 76,017 266,520 76%670,408 12% Total Expenses 28,461,361$ 1,257,683$ 29,719,044$ 22,685,144$ 630,294$ 6,403,607$ 78%16,821,139$ 35% REVENUE OVER (UNDER) EXPENDITURES (2,604,270)$ (1,217,279)$ (3,821,549)$ 2,252,255$ 3,966,878$ Beginning Fund Balance October 1-Unassigned/Unrestricted 8,547,807$ 8,547,807$ 10,028,374$ Ending Fund Balance 4,726,258$ 10,800,062$ 13,995,252$ Notes 1 2 Transfers In will not be in line with budget as we have stopped transfers to the GF from Drainage fund due to low projections for the Drainage Fund. 3 4 Administration is over budget due to 380 Agreements that exceeded projections. Finance will adjust the budget at year end to reflect this increase. Property taxes are billed in October and the majority of collections occur December through February. Miscellaneous revenue are for receipt of funds that are not classified to a specific area. Finance is not concerned with the receipts received to date. 4 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% WATER-SEWER FUND Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Water Charges for Services 10,250,224$ 47,489$ 10,297,713$ 8,126,499$ -$ 2,171,214$ 79%1 6,134,180$ 32% Sewer Charges for Services 4,970,539 - 4,970,539 4,281,803 - 688,736 86%3,216,273 33% Sanitation Charges for Services 1,160,985 - 1,160,985 852,037 - 308,948 73%1 940,249 -9% Licenses, Fees & Permits 108,706 - 108,706 100,063 - 8,643 92%80,966 24% Water Penalties 1,850 - 1,850 1,300 - 550 70%1 1,100 18% Utility Billing Penalties 99,225 - 99,225 87,012 - 12,213 88%85,677 2% Investment Income 71,421 - 71,421 98,632 - (27,211) 138%51,224 93% Other 105,953 - 105,953 823,488 - (717,535) 777%2 107,052 669% Total Revenues 16,768,903$ 47,489$ 16,816,392$ 14,370,834$ -$ 2,445,558$ 85%10,616,722$ 35% EXPENDITURES Administration 3,993,280$ 4,353$ 3,997,633$ 1,245,350$ -$ 4,167,505$ 31%2,089,805$ -40% Debt Service 2,973,872 - 2,973,872 1,558,649 1,415,223 - 100%3 1,366,062 Water Purchases 4,153,586 47,489 4,201,075 3,500,893 - 700,182$ 83%2,833,328 Public Works 6,895,211 492,847 7,388,058 6,112,067 159,399 1,116,592 85%4 4,359,292 40% Total Expenses 18,015,949$ 544,689$ 18,560,638$ 12,416,960$ 1,574,621$ 5,984,280$ 75%10,648,487$ 17% REVENUE OVER (UNDER) EXPENDITURES (1,247,046)$ (497,200)$ (1,744,246)$ 1,953,875$ (31,765)$ Beginning Working Capital October 1 10,638,969 10,638,969 9,110,072 Ending Working Capital 8,894,723$ 12,592,844$ 9,078,307$ Notes 1 Rate increases are reflected. Revenue history has shown the average cumulative through July is at 70.6%. We should see revenue increase in the Summer. 2 Transfer In to clean up a FY 2016-2017 Due To/Due From the CIP fund for bond issuance. 3 Debt service is encumbered for the entire budget. Principal and interest payments are paid in January and August. 4 Average Monthly Average Cumulative October 10.0%10.0% Jul-18 Jul-17 Growth % November 7.7%17.7% WATER SEWER WATER SEWER Change December 5.1%22.8% # of Accts Residential 7,519 6,846 6,569 5,903 15.18%January 4.4%27.2% # of Accts Commercial 305 229 256 178 23.04%February 4.6%31.8% Consumption-Residential 179,752,810 49,822,983 102,160,730 41,535,838 59.76%March 4.7%36.5% Consumption-Commercial 13,390,490 5,487,710 10,105,810 3,359,990 40.19%April 6.6%43.1% Average Residential Water Consumption 23,906 15,552 53.72%May 7.1%50.2% Billed ($) Residential $1,162,454.77 $597,834.11 June 8.4%58.6% Billed ($) Commercial $107,162.06 $78,514.88 July 12.0%70.6% Total Billed ($) $1,269,616.83 $416,909.81 $676,348.99 $300,054.58 72.73%August 15.0%85.6% September 14.4%100.0%rate change reflected in November billing Public Works has purchased or encumbered funds for capital projects budgeted for the year along with annual contracts. 5 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% VEHICLE AND EQUIPMENT REPLACEMENT FUND Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Charges for Services -$ -$ -$ -$ -$ -$ 417,317$ -100% Other Reimbursements 20,000 - 20,000 - - 20,000 0%1 1,664 Interest Income 15,000 - 15,000 24,489 - (9,489) 163%10,966 Transfers In 1,069,091 (14,136) 1,083,227 899,042 - 184,185 83%- Total Revenue 1,104,091$ (14,136)$ 1,118,227$ 923,531$ -$ 194,696$ 83%429,948$ 115% EXPENDITURES Vehicle Replacement 335,433$ -$ 335,433$ 265,425$ 47,014$ 22,994$ 93%2 284,057$ Equipment Replacement 48,800 44,136 92,936 61,360 - 31,576 66%- Technology Replacement 94,700 - 94,700 84,427 - 10,273 89%2 27,800 Total Expenditures 478,933$ 44,136$ 523,069$ 411,212$ 47,014$ 64,843$ 88%311,857$ REVENUE OVER (UNDER) EXPENDITURES 625,158$ (58,272)$ 595,158$ 512,319$ 118,090$ Beginning Fund Balance October 1 1,710,537 1,710,537 1,677,754 Ending Fund Balance Current Month 2,305,695$ 2,222,856$ 1,795,844$ Notes 1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account as they occur. 2 Funds have been expended or encumbered for this year's replacement vehicles, equipment, and technology. 7 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% DEBT SERVICE FUND Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Property Taxes-Delinquent 141,463$ -$ 141,463$ 21,052$ -$ 120,411$ 15%1 315,602$ -93% Property Taxes-Current 4,810,042 - 4,810,042 5,014,145 - (204,103) 104%1 4,013,579 25% Taxes-Penalties 35,520 - 35,520 16,813 - 18,707 47%1 82,195 -80% Interest Income 36,000 - 36,000 49,735 - (13,735) 138%22,458 121% Total Revenues 5,023,025$ -$ 5,023,025$ 5,101,744$ -$ (78,719)$ 102%4,433,834$ 15% EXPENDITURES Professional Services 8,400$ -$ 8,400$ 8,280$ -$ 120$ 3,400$ 2008 CO Bond Payment 558,000 - 558,000 558,000 - - 100%2 531,000 2010 Tax Note Payment - - - - - - 365,000 2011 Refunding Bond Payment 117,000 - 117,000 117,000 - - 100%2 115,050 2012 GO Bond Payment 175,000 - 175,000 175,000 - - 100%2 - 2013 GO Refunding Bond 155,000 - 155,000 - 155,000 - 100%2 - Bond Administrative Fees 7,650 - 7,650 14,640 - (6,990) 191%3 11,900 23% 2014 GO Bond Payment 255,000 - 255,000 - 255,000 - 100%2 - 2015 GO Bond Payment 170,000 - 170,000 170,000 - - 100%2 45,000 2015 CO Bond Payment 60,000 - 60,000 60,000 - - 100%2 60,000 2016 GO Debt Payment 374,100 - 374,100 374,100 - - 100%2 406,900 2016 CO Debt Payment 115,000 - 115,000 115,000 - - 100%2 255,000 2017 CO Debt Payment 575,000 - 575,000 575,000 - - 100%2 - Bond Interest Expense 2,148,158 - 2,148,158 1,113,809 1,034,349 (0) 100%2 911,183 Total Expenditures 4,718,308$ -$ 4,718,308$ 3,280,829$ 1,444,349$ (6,870)$ 100%2,701,033$ 82% REVENUE OVER (UNDER) EXPENDITURES 304,717$ -$ 304,717$ 1,820,915$ 1,732,801$ Beginning Fund Balance October 1 2,147,247 2,147,247 1,841,724 Ending Fund Balance Current Month 2,451,964$ 3,968,162$ 3,574,525$ Notes 1 2 Debt service is encumbered for the entire year. Principal and interest are paid in January and August. 3 Bond fees exceeds budget due to the issuance of the 2018 GO & CO Bonds payment to the Texas Attorney General. Year end budget amendment will address the overage. Property taxes are billed in October and the majority of collections occur December through February. The Town has collected 100.92% of current tax year levy through Agust. Delinquent taxes collected is 0.51% of the current tax year levy through August. 6 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% STORM DRAINAGE UTILITY FUND Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES 45-4001-10-00 Storm Drainage Utility Fee 528,351$ -$ 528,351$ 428,471$ -$ 99,880$ 81%1 272,567$ 57% 45-4610-10-00 Interest Income 10,000 - 10,000 5,276 - 4,724 53%2 2,859 85% Other Revenue - - - - - - - Total Revenue 538,351$ -$ 538,351$ 433,747$ -$ 104,604$ 81%275,426$ 57% EXPENDITURES Personnel Services 150,649$ -$ 150,649$ 86,981$ -$ 63,668$ 58%110,811$ -22% Debt Service 291,545 - 291,545 192,643 60,625 38,277 87%3 179,258 45-7147-10-00 Operating Expenditures 20,700 4,250 24,950 13,560 - 11,390 54%21,030 -36% Transfers Out 131,428 - 131,428 68,727 - 62,701 52%4 47,705 44% Total Expenses 594,322$ 4,250$ 598,572$ 361,911$ 60,625$ 176,036$ 71%358,804$ 1% REVENUE OVER (UNDER) EXPENDITURES (55,971)$ (4,250)$ (60,221)$ 71,836$ (83,378)$ Beginning Working Capital October 1 (25,509) (25,509) 143,413 Ending Working Capital Current Month (85,730)$ 46,327$ 60,035$ Note 1 Rate increases are reflected. 2 3 4 Due ot projected negative fund balance, Finance has stopped transfers out to the GF. Due to negative fund balance, this impacts Stormwater Drainage's claim on cash and share of earned interest revenue. Debt service is encumbered for the entire budget. Principal and interest payments are paid in January and August. 8 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% PARK DEDICATION AND IMPROVEMENT FUNDS Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES 60-4045-60-00 Park Dedication-Fees 370,718$ 900,000$ 1,270,718$ 223,433$ -$ 1,047,285$ 18%4 488,779$ -54% 60-4055-60-00 Park Improvements 1,298,000 (900,000) 398,000 69,200 - 328,800 17%4 207,837 -67% Contributions/Grants - - - 268,508 - (268,508) 3 - 60-4615-60-00 Interest-Park Dedication 10,000 - 10,000 23,485 - (13,485) 235%8,768 168% 60-4620-60-00 Interest-Park Improvements 8,000 - 8,000 14,933 - (6,933) 187%6,457 131% Total Revenue 1,686,718$ -$ 1,686,718$ 599,560$ -$ 1,087,158$ 36%711,842$ -16% EXPENDITURES 60-5290-60-00 Miscellaneous Expense -$ -$ -$ -$ -$ -$ -$ Professional Services-Park Ded - - - - - - - 60-5411-60-00 Professional Services-Park Imp - - - - - - - Developer Reimbursement-Park Imp - - - - - - - 60-6001-60-00 Capital Exp-Park Imp 570,000 803,985 1,373,985 888,335 66,578 419,071 69%1 192,102 60-6002-60-00 Capital Exp-Park Ded 1,160,000 440,658 1,600,658 455,113 5,695 1,139,850 29%2 38,750 Transfers Out - - - - - - - Total Expenses 1,730,000$ 1,244,642$ 2,974,642$ 1,343,448$ 72,273$ 1,558,921$ 48%230,852$ 482% REVENUE OVER (UNDER) EXPENDITURES (43,282)$ (1,244,642)$ (1,287,924)$ (743,888)$ 480,990$ Beginning Fund Balance October 1 3,683,496 3,683,496 2,148,564 Ending Fund Balance Current Month 2,395,572$ 2,939,608$ 2,629,554$ Notes 1 Frontier Park North Field Improvements - design and CMAR services and encumbrance for contract and Cockrell Park Trail Connection. 2 Frontier Park North Field Improvements - CMAR services and encumbrance for contract. 3 FY 2016-2017 Town of Prosper received the following grant funds: Grant proceeds from Texas Parks & Wildlife $413,325 for Frontier Park North project. Grant proceeds from Collin County $167,802 for Frontier Park North project. FY 2017-2018 Town of Prosper received the following grant funds: Grant proceeds from Texas Parks & Wildlife $36,310 for Frontier Park North project. The remainder of grant proceeds of $25,000 was received and posted in July 2018. Grant proceeds from Collin County $207,198 for Frontier Park North project. 4 Parks is working with developers to provide the Park Improvements/Development vs the Town collecting the Fees. Remainder of the budget is for the purchase of land for the Park Ops/PW Complex. 9 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% TIRZ #1 - BLUE STAR Original Budget Amended Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Impact Fee Revenue: Water Impact Fees 19,105$ -$ 19,105$ 11,462$ 7,643$ 60%81,027$ Wastewater Impact Fees 14,110 - 14,110 5,644 8,466$ 40%63,816 East Thoroughfare Impact Fees 332,938 - 332,938 191,590 141,348$ 58%656,379 Property Taxes - Town (Current)212,036 - 212,036 132,016 80,020$ 62%1 368,324 Property Taxes - Town (Rollback)- - - - -$ - Property Taxes - County (Current)84,975 - 84,975 34,862 50,113$ 41%1 29,329 Sales Taxes - Town 365,000 - 365,000 121,512 243,488$ 33%- Sales Taxes - EDC 203,792 - 203,792 101,766 102,026$ 50%- Investment Income 20,000 - 20,000 4,516 15,484$ 23%2,423 Transfer In - - - 996,446 (996,446)$ 100%2 Total Revenue 1,251,956$ -$ 1,251,956$ 1,599,815$ (347,859)$ 128%400,076$ EXPENDITURES Professional Services -$ -$ -$ -$ -$ -$ Developer Rebate 1,245,915 - 1,245,915 1,655,711 (409,796) 133%- Transfers Out - - - - - Total Expenses 1,245,915$ -$ 1,245,915$ 1,655,711$ (409,796)$ 133%-$ REVENUE OVER (UNDER) EXPENDITURES 6,041$ (55,896)$ 400,076$ Beginning Fund Balance October 1 187,499 187,499 (7,500) Ending Fund Balance Current Month 193,540$ 131,603$ 392,576$ Note 1 Per the Tax Assessor's office the 2017 Tax collected is reflected above per the TIRZ agreement. Town of Prosper - 70% and County - 50%. Projections were higher than the taxes in this area. 2 This Transfer brings in the revenue that should have been reported properly in prior periods (FY 2016-2017) to TIRZ # 1. 10 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% TIRZ #2 - MATTHEWS SOUTHWEST Original Budget Amended Current Year Prior Year Change from Budget Adjustment Budget YTD Actual YTD Percent Note YTD Actual Prior Year REVENUES Impact Fee Revenue: West Thoroughfare Impact Fees 206,190$ -$ 206,190$ -$ 0%-$ Property Taxes - Town (Current)- - - - - Property Taxes - Town (Rollback)- - - - - Property Taxes - County (Current)- - - - - Sales Taxes - Town - - - 14 Sales Taxes - EDC - - - 14 Investment Income - - - 304 - Total Revenue 206,190$ -$ 206,190$ 333$ 0%-$ EXPENDITURES Professional Services -$ -$ -$ -$ -$ Developer Rebate 206,978 - 206,978 - 0%- Transfers Out - - - - - Total Expenditures 206,978$ -$ 206,978$ -$ 0%-$ REVENUE OVER (UNDER) EXPENDITURES (788)$ 333$ -$ Beginning Fund Balance October 1 25,477 25,477 - Ending Fund Balance Current Month 24,689$ 25,810$ -$ 11 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% WATER IMPACT FEES FUND Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT REVENUES Impact Fees Water 3,584,000$ -$ 3,584,000$ 3,105,971$ Revenue will be restated as some fees collected should be Interest - Water 40,000 - 40,000 63,890 reported in TIRZ # 1 fund. Total Revenues 3,624,000$ -$ 3,624,000$ 3,169,861$ EXPENDITURES Developer Reimbursements TVG Westside Utility Developer Reimb 975,000$ 975,000$ -$ 975,000$ 593,892 -$ 381,108$ 381,108$ Parks at Legacy Developer Reimb 25,000 25,000 - 25,000 - 25,000 25,000 Prosper Partners Developer Reimb 129,750 129,750 - 129,750 281,315 - (151,565) (151,565) PISD High School Developer Reimb 89,525 89,525 - 89,525 - - 89,525 89,525 Prosper Lakes Developer Reimb 97,500 97,500 - 97,500 109,200 - (11,700) (11,700) Star Trail Developer Reimb 292,500 292,500 - 292,500 717,600 (425,100) (425,100) TVG Windsong Developer Reimb 100,000 100,000 - 100,000 31,200 68,800 68,800 Total Developer Reimbursements 1,709,275$ 1,709,275$ -$ 1,709,275$ 1,733,207$ -$ (23,932)$ -$ (23,932)$ Capital Expenditures Impact Fee Study 67,473$ 9,637$ -$ 9,637$ -$ -$ 9,637$ 57,836$ 9,637$ Prosper Trail EST 4,403,300 1,044,171 - 1,044,171 50,388 - 993,783 4,102,612 250,300 Construction complete Lower Pressure Plane Pump Station Design 127,081 - - - - - - 138,416 (11,335) Project moved to FY 2019-2020 Fishtrap Elevated Storage 565,700 240,450 41,289 281,739 160,232 130,347 (8,840) 55,696 219,425 Design complete - construction start date: Fall 2018 24" WL Connector County Line EST 3,029,850 2,232,850 - 2,232,850 366,386 373,083 1,493,381 189,376 2,101,005 Design complete - construction start date: Fall 2018 Custer Road Pump Station Expansion 1,023,450 986,326 - 986,326 98,666 614,709 272,950 37,124 272,950 Design 100% complete - construction 5% complete 42" Lovers Lane Transmission Line 925,590 33,118 4,346 37,464 - 4,346 33,118 892,472 28,772 Construction complete Lower Pressure Plane Easements 1,487,150 1,487,150 - 1,487,150 - - 1,487,150 - 1,487,150 Project moved to FY 2018-2019 Total Projects 11,629,594$ 6,033,702$ 45,634$ 6,079,336$ 675,673$ 1,122,485$ 4,281,179$ 5,473,532$ 4,357,905$ Total Expenditures 13,338,869$ 7,742,977$ 45,634$ 7,788,611$ 2,408,879$ 1,122,485$ 4,257,247$ 5,473,532$ 4,333,973$ REVENUE OVER (UNDER) EXPENDITURES (4,164,611)$ 760,982$ Beginning Fund Balance October 1 3,704,070 3,704,070 Ending Fund Balance Current Month (460,541)$ 4,465,052$ 12 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% WASTEWATER IMPACT FEES FUND Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT REVENUES Impact Fees Wastewater 600,000$ -$ 600,000$ 499,391$ Revenue will be restated as some fees collected should Interest - Wastewater 10,000 - 10,000 17,074 be reported in TIRZ # 1 fund. Upper Trinity Equity Fee - - - 212,500 Total Revenues 610,000$ -$ 610,000$ 728,965$ EXPENDITURES Developer Reimbursements LaCima Developer Reimb 10,000$ 10,000$ -$ 10,000$ -$ -$ 10,000$ -$ 10,000$ TVG Westside Utility Developer Reimb 170,750 170,750 - 170,750 106,127 - 64,623 - 64,623 Prosper Partners Utility Developer Reimb 34,150 34,150 - 34,150 38,669 - (4,519) - (4,519) Frontier Estates Developer Reimb 51,225 51,225 - 51,225 28,823 - 22,402 - 22,402 Brookhollow Developer Reimb 5,000 5,000 - 5,000 - 5,000 - 5,000 TVG Windsong Developer Reimb 68,300 68,300 - 68,300 10,245 - 58,055 - 58,055 All Storage Developer Reimb 15,000 15,000 - 15,000 - - 15,000 15,000 Lakewood Developer Reimb 220,000 100,598 - 100,598 43,029 - 57,569 119,402 57,569 Developer Reimbursement was orginally LaCima #2 Interceptor project. Total Developer Reimbursements 574,425$ 455,023$ -$ 455,023$ 226,893$ -$ 228,130$ 119,402$ 228,130$ Capital Expenditures Public Works Interceptor 1,045,000 227,598 85,672 227,598 76,107 9,566 141,926 817,402 141,926 Construction complete Total Projects 1,045,000$ 227,598$ 85,672$ 227,598$ 76,107$ 9,566$ 141,926$ 817,402$ 141,926$ Total Expenditures 1,619,425$ 682,621$ 85,672$ 682,621$ 303,000$ 9,566$ 370,056$ 936,804$ 370,056$ REVENUE OVER (UNDER) EXPENDITURES (72,621)$ 425,965$ Beginning Fund Balance October 1 1,017,459 1,017,459 Ending Fund Balance Current Month 944,838$ 1,443,424$ 13 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% THOROUGHFARE IMPACT FEES FUND Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT REVENUES East Thoroughfare Impact Fees 2,785,000$ -$ 2,785,000$ 1,110,207$ East Thoroughfare revenue will be restated as some fees West Thoroughfare Impact Fees 1,850,000 - 1,850,000 1,751,063 collected should be reported in TIRZ # 1 fund. Interest-East Thoroughfare Impact Fees 35,000 - 35,000 69,185 Interest-West Thoroughfare Impact Fees 7,500 - 7,500 18,291 Total Revenues 4,677,500$ -$ 4,677,500$ 2,948,746$ EXPENDITURES East Impact Fee Reimbursement Lakes of LaCima 300,000 - - - - - - 199,029 100,971 Frontier Pkwy BNSF Overpass 3,680,000 3,680,000 - 3,680,000 - - 3,680,000 - 3,680,000 All parties agreed to shared contribution. Payment to be issued 9/2018 Prosper Trail (Kroger - Coit)305,000 3,000,000 (3,000,000) - 44,137 - (44,137) 260,863 - Design 100% complete-construction 3% complete Prosper Trail (Coit - Custer)610,000 - 426,582 426,582 149,639 233,838 43,105 226,522 - Design 30% complete-field survey 100% complete Coit Road (First - Frontier)689,900 - 350,156 350,156 146,697 203,459 - 339,744 - Design 60% complete First St. DNT-Coleman-EAST 585,000 193,805 - 193,805 (241) - 194,046 391,195 194,047 Design 70% complete FM2478 ROW (US380-FM1461)80,000 80,000 - 80,000 80,000 - - - - Agreement with TxDOT, TxDOT has acquired 58% of ROW, Design 95% complete Traffic Signal - Coit Rd & Prosper Trail 243,000 243,000 - 243,000 192,643 - 50,357 - 50,357 Construction complete Total East 6,492,900$ 7,196,805$ (2,223,262)$ 4,973,543$ 612,875$ 437,297$ 3,923,371$ 1,417,353$ 4,025,374$ West TVG Developer Reimb 1,000,000 - 1,000,000 1,000,000 - - 1,000,000 - 1,000,000 Parks at Legacy Developer Reimb 250,000 - 250,000 250,000 208,712 - 41,288 - 41,288 Star Trail Developer Reimb 400,000 400,000 400,000 685,768 - (285,768) - (285,768) 275,000 198,040 75,000 273,040 57,482 193,813 21,745 1,960 21,745 Engineering working on survey, construction start date: Summer 2019 First St. DNT-Coleman-EAST 465,672 125,072 - 125,072 46,660 - 78,412 340,600$ 78,412 Design 70% complete Total West 2,390,672$ 723,112$ 1,325,000$ 2,048,112$ 998,622$ 193,813$ 855,676$ 342,560$ 855,676$ Total Expenditures 8,883,572$ 7,919,917$ (898,262)$ 7,021,655$ 1,611,498$ 631,111$ 4,779,047$ 1,759,913$ 4,881,051$ REVENUE OVER (UNDER) EXPENDITURES (2,344,155)$ 1,337,248$ Beginning Fund Balance October 1 5,488,841 5,488,841 Ending Fund Balance Current Month 3,144,686$ 6,826,089$ Cook Lane (First - End) 14 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 Expected Year to Date Percent 83.33% SPECIAL REVENUE FUNDS Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Obligated Prior Year Police Donation Revenue 15,000$ -$ 15,000$ 14,871$ -$ 129$ 99%13,590$ 9% Police Grant - - - - - - - Fire Donation Revenue 14,000 - 14,000 12,111 - 1,889 87%11,281 7% Child Safety Revenue 5,000 - 5,000 6,333 - (1,333) 127%6,237 Court Security Revenue 7,700 - 7,700 6,726 - 974 87%- Court Technology Revenue 10,395 - 10,395 8,968 - 1,427 86%- LEOSE Revenue 2,000 - 2,000 2,718 - (718) 2,398 Library Grant - - - - - - - Interest Income 2,765 - 2,765 4,598 - (1,833) 166%795 Tree Mitigation Revenue - - - 27,475 - (27,475) - Cash Seizure/Forfeiture - - - - - - 3,814 Donations - ITTCC 1,000 - 1,000 1,250 - (250) - Transfer In - - - - - - - Total Revenue 57,860$ -$ 57,860$ 85,049$ -$ (27,189)$ 147%38,115$ 123% EXPENDITURES LEOSE Expenditure -$ -$ -$ -$ -$ -$ 2,645$ Court Technology Expense - - - - - - - Court Security Expense 10,099 - 10,099 6,850 - 3,249 68%- Police Donation Expense 10,000 - 10,000 11,414 - (1,414) 114%1 5,836 Fire Donation Expense 5,000 36,618 41,618 31,323 - 10,295 75%2,431 Child Safety Expense 5,000 - 5,000 2,124 - 2,876 42%1,148 Tree Mitigation Expense 10,000 - 10,000 - - 10,000 0%- Library Grant Expense - - - - - - - Police Seizure Expense 5,000 - 5,000 3,400 - 1,600 68%783 Total Expenses 45,099$ 36,618$ 81,717$ 55,110$ -$ 26,607$ 67%12,843$ REVENUE OVER (UNDER) EXPENDITURES 12,761$ (36,618)$ (23,857)$ 29,939$ 25,272$ Beginning Fund Balance October 1 1,715,850$ 1,715,850$ 1,143,867$ Ending Fund Balance Current Month 1,691,993$ 1,745,789$ 1,169,139$ Note 1 Police Donation expense does not exceed collected donations for the fiscal year. A year end budget amendment will address this line item. 15 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 CAPITAL PROJECTS FUND-GENERAL Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget STATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT REVENUES Grants -$ -$ -$ -$ Contributions/Interlocal Revenue - - - - Bond Proceeds 18,535,000 - 18,535,000 - Interest 125,000 - 125,000 58,284 Interest-2004 Bond 2,000 - 2,000 890 Interest-2006 Bond 1,600 - 1,600 3,490 Interest-2008 Bond 1,000 - 1,000 449 Interest-2012 GO Bond 1,000 - 1,000 864 Interest-2015 Bond 25,000 - 25,000 25,313 Interest-2016 Bond 20,000 - 20,000 4,390 Interest-2017 Bond 25,000 25,000 11,458 Transfers In-General Fund 920,000 3,828,315 4,748,315 3,044,118 Transfers In-Impact Fee Funds 283,441 Transfers In-Bond Funds - - - 4,149,279 Total Revenues 19,655,600$ 3,828,315$ 23,483,915$ 7,581,975$ EXPENDITURES Downtown Enhancements 2,565,959 1,702,400 661,959 2,364,359 412,439 1,855,473 96,448 126,600 171,448 Construction 10% complete West Prosper Roads 12,781,000 4,886,842 4,886,842 346,677 4,547,034 (6,869) 7,644,159 243,131 Phase 1-Construction complete - - Phase 2-design 99% complete; construction start date: Summer 2018 Phase 3-design 90% complete; construction start date: Winter 2018 Prosper Trail (Kroger to Coit)4,775,308 702,022 - 702,022 57,831 4,403,395 (3,759,204) 272,978 41,104 Construction 3% complete First Street (DNT to Coleman)1,076,000 361,212 133,461 361,212 97,350 129,456 134,406 571,177 278,017 Design 70% complete Old Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 1,000,000 - 1,000,000 146,800 8,200 845,000 - 845,000 Construction 8% complete Main Street (First - Broadway)625,000 150 442,067 442,217 411,905 5,841 24,472 182,783 36 Construction 86% complete Eighth Street (Church-PISD)260,000 260,000 - 260,000 22,986 223,531 13,483 - 13,483 Project moved to 2020-2025 Church Street (First-PISD)750,000 - - - - - - 684,360 65,640 Project complete Field Street (First-Broadway)250,000 250,000 - 250,000 - 140,060 109,940 - 109,940 Project moved to 2020-2025 Parvin Road (Good Hope-FM1385)270,000 270,000 - 270,000 - - 270,000 - 270,000 Project moved to 2020-2025 Pasewark (Preston-Hickory)400,000 400,000 - 400,000 - - 400,000 - 400,000 Project moved to 2020-2025 Parvin (Broadway-Eighth)515,000 126,021 (117,001) 9,020 9,020 - - 379,960 126,021 Construction complete-remaining funds moved to Downtown Enhancements Sixth Street (Coleman-Church)430,000 177,702 (54,277) 123,426 123,426 - - 128,873 177,702 Construction complete-remaining funds moved to Downtown Enhancements Third Street (Church-Lane)320,000 87,236 137,929 225,165 225,165 - - 7,600 87,236 Construction complete-remaining funds moved to Downtown Enhancements Town Hall Infrastructure Improvements 1,307,400 206,607 703,672 910,279 649,428 42,516 218,335 615,628 (172) Construction substantially complete Windsong Ranch, Phase I (Acacia Parkway)1,022,782 1,022,782 - 1,022,782 788,770 0 234,012 3,769 230,243 Construction complete Windsong Ranch, Phase 2 1,630,000 - 1,630,000 1,630,000 907,255 12,700 710,045 - 710,045 Construction complete Fifth Street (Coleman - Church)375,000 375,000 - 375,000 109,028 151,828 114,144 - 114,144 Third Street (Main - Coleman)250,000 250,000 - 250,000 - 76,363 173,637 - 173,637 Total Street Projects 30,603,449$ 7,191,132$ 8,424,652$ 15,482,322$ 4,308,079$ 11,596,396$ (422,153)$ 10,617,885$ 4,056,653$ Decorative Monument Street Signs 150,000 34,514 - 34,514 - - 34,514 115,486 34,514 Construction 98% complete Coit Rd & Prosper Trail - traffic signal 243,000 220,000 23,000 243,000 218,118 (737) 25,619 - 25,619 Construction substantially complete Total Traffic Projects 393,000$ 254,514$ 23,000$ 277,514$ 218,118$ (737)$ 60,133$ 115,486$ 60,133$ Frontier Park - North Field Improvements 10,684,705$ 495,090$ 2,404,301$ 2,899,391$ 2,395,426$ 8,875$ 495,090$ 7,161,424$ 1,118,980$ Construction substantially complete Frontier Park - Soccer Field Improvements 107,368$ -$ 107,368$ 107,368$ -$ 62,890$ 44,478$ -$ 44,478$ Total Park Projects 10,792,073$ 495,090$ 2,511,669$ 3,006,759$ 2,395,426$ 71,765$ 539,568$ 7,161,424$ 1,163,458$ Town Hall Professional Services 2,241,540 200,000 161,575 361,575 152,900 6,343 202,332 2,095,680 (13,384) Town Hall Multipurpose Facility 20,055,145 385,500 9,124,285 9,509,785 8,891,095 436,109 182,581 10,479,906 248,036 Construction substantially complete Town Hall - FF&E 1,362,000 1,362,000 - 1,362,000 922,141 51,768 388,092 2,335 385,757 Library furniture approved Jan 2018; Admin FF&E approved Feb 13, 2018 Windsong FS Apparatus 1,078,000 - 281,089 281,089 262,982 - 18,107 804,082 10,936 Complete Public Safety Complex, Phase 1 1,000,000 1,000,000 - 1,000,000 45,176 29,321 925,503 - 925,503 Design 50% complete, construction start date: Summer 2019 Parks and Public Works Complex 900,000 900,000 1,099,200 1,999,200 7,707 9,743 1,981,750 - 882,550 Total Facility Projects 26,636,685$ 3,847,500$ 10,666,149$ 14,513,649$ 10,282,001$ 533,283$ 3,698,365$ 13,382,003$ 2,439,398$ Transfer Out - GF -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Expenditures 68,425,207$ 11,788,236$ 21,625,469$ 33,280,244$ 17,203,624$ 12,200,707$ 3,875,913$ 31,276,798$ 7,719,642$ REVENUE OVER (UNDER) EXPENDITURES (9,796,328)$ (9,621,648)$ Beginning Fund Balance October 1 12,223,073 12,223,073 Ending Fund Balance Current Month 2,426,745$ 2,601,425$ 16 Item 5b TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT July 31, 2018 CAPITAL PROJECTS FUND-WATER/SEWER Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Year Budget STATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure Balance PROJECT Note REVENUES Interest Income 30,000$ -$ 30,000$ 18,655$ Interest-2016 CO Bond 3,500 3,500 3,672 Interest-2017 CO Bond 4,000 4,000 8,994 Interest-2018 CO Bond - Bond Proceeds 11,150,000 - 11,150,000 - Transfers In - - - 675,186 Total Revenues 11,187,500$ -$ 11,187,500$ 706,508$ EXPENDITURES PRV's at BNSF Railroad 175,000$ 434,215$ -$ 434,215$ -$ -$ 434,215$ 147,785$ 27,215$ Pre-Construction Lower Pressure Plane Pump Station Design 1,435,100 1,325,503 - 1,325,503 - 39,286 1,286,217 109,597 1,286,217 Construction complete for Lovers Lane; design 70% complete Prosper Trail EST Construction 517,300 25,981 9,650 35,631 - 9,650 25,981 481,669 25,981 Construction substantially complete FishTrap EST (South)5,415,000 5,415,000 - 5,415,000 - - 5,415,000 - 5,415,000 Design complete; construction start date: Fall 2018 Water Supply Line Phase 1 9,694,479 9,694,479 - 9,694,479 - - 9,694,479 - 9,694,479 Design 60% complete; construction start date: Fall 2018 Water Supply Line Phase 1 Easement Costs 1,941,500 1,941,500 - 1,941,500 - - 1,941,500 - 1,941,500 Design 60% complete; construction start date: Fall 2018 Doe Branch Plant Phase I - Prosper's share 165,887 - - - 165,887 - (165,887) - 2012 CO Bonds Total Water Projects 19,344,266$ 18,836,678$ 9,650$ 18,846,328$ 165,887$ 48,936$ 18,631,505$ 739,050$ 18,390,393$ Old Town Drainage 500,000 448,800 12,460 461,260 3,660 8,800 448,800 38,740 448,800 Design 95% complete-construction start date: Summer 2018 Coleman Rd Drainage 300,000 279,150 3,350 282,500 - 3,350 279,150 17,500 279,150 Old Town Land Drainage Land Acq 925,000 285,654 185,000 470,654 454,189 10,000 6,465 79,297 381,514 Old Town Drainage Broadway Design & Construction 791,149 200,000 - 200,000 32,000 82,500 85,500 - 676,649 Design phase Old Town Drainage Trunk Main 600,000 - (64,983) 1,235 1,235 - - 598,765 - Construction complete Old Town Drainage-First and Main 800,000 118,985 153,820 272,805 153,820 - 118,985 441,177 205,003 Amberwood Farms Drainage 32,000 32,000 - 32,000 - - 32,000 - 32,000 Project on hold Old Town Drainage Fifth Street Trunk Main 400,000 400,000 - 400,000 - - 400,000 - 400,000 Total Drainage Projects 4,348,149$ 1,764,589$ 289,647$ 2,120,454$ 644,904$ 104,650$ 1,370,900$ 1,175,478$ 2,423,117$ Transfer out 615,739 Total Expenses 23,692,415$ 20,601,267$ 299,297$ 20,966,782$ 1,426,530$ 153,586$ 20,002,405$ 1,914,528$ 20,813,509$ (9,779,282)$ (720,022)$ Beginning Working Capital October 1 18,679,114 18,679,114 Ending Working Capital Current Month 8,899,832$ 17,959,092$ 17 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-4035-10-00 3% Construction Fee - 505,330.00 - 505,330.00 - 609,459.33 - 801.75 120.61 104,129.33 100-4061-10-00 Notary Fees - 200.00 - 200.00 - 243.00 - 20.00 121.50 43.00 100-4105-10-00 Property Taxes -Delinquent - 135,952.00 - 135,952.00 - 41,661.38 30.64 - 94,290.62 100-4110-10-00 Property Taxes -Current - 12,017,913.00 - 12,017,913.00 - 11,951,430.58 - 3,472.24 99.45 - 66,482.42 100-4115-10-00 Taxes -Penalties - 49,818.00 - 49,818.00 - 40,617.95 - 448.65 81.53 - 9,200.05 100-4120-10-00 Sales Taxes - 6,142,420.00 - 6,142,420.00 - 5,097,754.76 - 585,076.70 82.99 - 1,044,665.24 100-4130-10-00 Sales Tax-Mixed Beverage - 23,414.00 - 23,414.00 - 33,834.38 - 14,575.54 144.51 10,420.38 100-4140-10-00 Franchise Taxes - Electric - 505,324.00 - 505,324.00 - 630,527.52 - 126,894.34 124.78 125,203.52 100-4150-10-00 Franchise Taxes - Telephone - 193,576.00 - 193,576.00 - 108,518.22 - 27,733.97 56.06 - 85,057.78 100-4160-10-00 Franchise Taxes - Gas - 102,138.00 - 102,138.00 - 222,437.52 217.78 120,299.52 100-4170-10-00 Franchise Taxes - Road Usage - 38,000.00 - 38,000.00 - 21,744.49 - 75.83 57.22 - 16,255.51 100-4185-10-00 Franchise Fee - W/S Fund - 225,539.00 - 225,539.00 - 187,949.20 - 18,794.92 83.33 - 37,589.80 100-4190-10-00 Franchise Fee-Cable - 40,513.00 - 40,513.00 - 20,886.01 51.55 - 19,626.99 100-4200-10-00 T-Mobile Fees - 51,489.00 - 51,489.00 - 28,837.50 - 2,883.75 56.01 - 22,651.50 100-4201-10-00 Tierone Converged Network - 18,000.00 - 18,000.00 - 15,000.00 - 1,500.00 83.33 - 3,000.00 100-4202-10-00 NTTA Tag Sales - 150.00 - 150.00 - 140.00 - 20.00 93.33 - 10.00 100-4205-10-00 Blue Wireless Fees (Panaband)- 25,888.00 - 25,888.00 - 23,309.45 - 2,104.56 90.04 - 2,578.55 100-4206-10-00 Verizon Antenna Lease - 32,200.00 - 32,200.00 - 32,200.00 100-4218-10-00 Administrative Fees-EDC - 15,000.00 - 15,000.00 - 12,500.00 - 1,250.00 83.33 - 2,500.00 100-4230-10-00 Other Permits - 1,165.00 - 1,165.00 - 2,150.00 - 350.00 184.55 985.00 100-4510-10-00 Grants - 15,000.00 15,000.00 100-4610-10-00 Interest Income - 147,930.00 - 147,930.00 - 193,806.33 - 19,096.67 131.01 45,876.33 100-4910-10-00 Other Revenue - 475,000.00 - 475,000.00 - 9,109.87 1.92 - 465,890.13 100-4995-10-00 Transfer In/Out - 896,634.00 - 896,634.00 - 706,398.32 - 64,520.33 78.78 - 190,235.68 100-4410-10-07 Court Fines - 419,580.00 - 419,580.00 - 363,072.42 - 24,635.30 86.53 - 56,507.58 100-4930-10-99 Insurance Proceeds - 53,372.10 - 14,719.83 53,372.10 100-4060-20-01 NSF Fees - 50.00 50.00 100-4230-20-01 Other Permits - 1,512.00 - 1,512.00 - 2,300.00 - 125.00 152.12 788.00 100-4440-20-01 Accident Reports - 967.00 - 967.00 - 892.00 - 97.00 92.24 - 75.00 100-4450-20-01 Alarm Fee - 48,135.00 - 48,135.00 - 38,052.00 - 2,340.00 79.05 - 10,083.00 100-4510-20-01 Grants - 1,931.61 1,931.61 100-4910-20-01 Other Revenue - 2,000.00 - 2,000.00 - 6,225.00 - 642.50 311.25 4,225.00 100-4310-30-01 Charges for Services - 278,156.00 - 278,156.00 - 274,581.10 - 29,389.91 98.72 - 3,574.90 100-4411-30-01 CC Fire Assoc - 500.00 - 500.00 - 316.57 63.31 - 183.43 100-4510-30-01 Grants - 23,885.18 - 23,885.18 23,885.18 100-4315-30-05 Fire Review/Inspect Fees - 93,268.00 - 93,268.00 - 26,525.00 - 2,675.00 28.44 - 66,743.00 100-4017-40-01 Contractor Registration Fee - 65,000.00 - 65,000.00 - 82,700.00 - 5,200.00 127.23 17,700.00 100-4060-40-01 NSF Fees - 103.00 103.00 100-4210-40-01 Building Permits - 2,747,700.00 - 40,404.00 - 2,788,104.00 - 3,499,348.63 - 304,501.32 125.51 711,244.63 100-4230-40-01 Other Permits - 200,000.00 - 200,000.00 - 181,700.30 - 15,292.00 90.85 - 18,299.70 100-4240-40-01 Plumb/Elect/Mech Permits - 45,000.00 - 45,000.00 - 34,276.00 - 4,380.00 76.17 - 10,724.00 100-4242-40-01 Re-inspection Fees - 45,000.00 - 45,000.00 - 53,378.00 - 6,950.00 118.62 8,378.00 100-4910-40-01 Other Revenue - 18,000.00 - 18,000.00 - 29,173.61 - 2,805.60 162.08 11,173.61 18 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-4245-40-02 Health Inspections - 17,720.00 - 17,720.00 - 34,068.75 - 2,000.00 192.26 16,348.75 100-4910-40-02 Other Revenue - 2,000.00 - 2,000.00 - 2,000.00 100-4220-40-03 Zoning Application Fees - 20,000.00 - 20,000.00 - 27,434.94 - 730.00 137.18 7,434.94 100-4225-40-03 Development Application Fees - 50,000.00 - 50,000.00 - 52,332.00 - 5,330.00 104.66 2,332.00 100-4910-40-03 Other Revenue - 8,000.00 - 8,000.00 - 4,015.00 - 100.00 50.19 - 3,985.00 100-4910-50-01 Other Revenue - 15,000.00 - 15,000.00 - 18,295.00 121.97 3,295.00 100-4056-60-00 Field Rental Fees - 74,800.00 - 74,800.00 - 57,412.50 - 1,420.00 76.76 - 17,387.50 100-4057-60-00 Pavilion User Fees - 4,000.00 - 4,000.00 - 2,132.50 - 500.00 53.31 - 1,867.50 100-4058-60-00 Park Program Fees - 44,000.00 - 44,000.00 - 76,288.83 - 6,508.20 173.38 32,288.83 100-4721-60-00 Prosper Christmas Donations - 12,000.00 - 12,000.00 - 15,320.00 127.67 3,320.00 100-4063-60-05 Lost Fees - 200.00 - 200.00 - 189.84 94.92 - 10.16 100-4064-60-05 Printing/Copying Fees - 50.00 - 50.00 - 61.50 123.00 11.50 100-4065-60-05 Book Fines - 660.00 - 660.00 - 1,576.18 238.82 916.18 100-4510-60-05 Grants - 3,071.46 3,071.46 100-4910-60-05 Other Revenue - 250.00 - 250.00 - 1.90 0.76 - 248.10 100-5110-10-01 Salaries & Wages 72,591.00 101,481.00 174,072.00 128,853.32 12,076.92 74.02 45,218.68 100-5140-10-01 Salaries - Longevity Pay 275.00 275.00 275.00 100.00 100-5143-10-01 Cell Phone Allowance 675.00 675.00 450.00 75.00 66.67 225.00 100-5145-10-01 Social Security Expense 4,518.00 6,334.00 10,852.00 7,616.90 690.50 70.19 3,235.10 100-5150-10-01 Medicare Expense 1,057.00 1,481.00 2,538.00 1,781.38 161.49 70.19 756.62 100-5155-10-01 SUTA Expense 171.00 - 153.00 18.00 324.00 1,800.00 - 306.00 100-5160-10-01 Health Insurance 6,796.00 3,012.00 9,808.00 10,117.46 959.58 103.16 - 309.46 100-5165-10-01 Dental Insurance 434.00 198.00 632.00 520.36 40.90 82.34 111.64 100-5170-10-01 Life Insurance/AD&D 113.00 24.00 137.00 95.11 9.38 69.42 41.89 100-5175-10-01 Liability (TML)/Workers' Comp 71.00 194.00 265.00 245.90 22.94 92.79 19.10 100-5180-10-01 TMRS Expense 10,172.00 13,740.00 23,912.00 17,499.14 1,634.01 73.18 6,412.86 100-5185-10-01 Long/Short Term Disability 134.00 194.00 328.00 228.17 22.94 69.56 99.83 100-5186-10-01 WELLE-Wellness Prog Reimb Empl 600.00 330.00 930.00 293.70 31.58 636.30 100-5190-10-01 Contract Labor 100.00 100.00 45.00 45.00 55.00 100-5210-10-01 Office Supplies 1,200.00 1,200.00 2,355.29 196.27 - 1,155.29 100-5212-10-01 Building Supplies 700.00 700.00 781.63 50.22 111.66 - 81.63 100-5220-10-01 Office Equipment 650.00 650.00 650.00 100-5230-10-01 Dues,Fees,& Subscriptions 6,220.00 6,220.00 4,106.87 45.00 66.03 2,113.13 100-5240-10-01 Postage and Delivery 100.00 100.00 5.61 5.61 94.39 100-5250-10-01 Publications 400.00 400.00 400.00 100-5280-10-01 Printing and Reproduction 150.00 150.00 161.37 107.58 - 11.37 100-5290-10-01 Other Charges and Services 57.40 - 57.40 100-5330-10-01 Copier Expense 250.00 250.00 174.12 25.79 69.65 75.88 100-5340-10-01 Building Repairs 300.00 300.00 66.25 22.08 233.75 100-5410-10-01 Professional Services 292,313.00 292,313.00 244,387.86 24,724.13 47,925.14 83.61 100-5430-10-01 Legal Fees 72,450.00 72,450.00 52,385.18 9,743.24 72.31 20,064.82 100-5480-10-01 Contracted Services 9,755.00 - 2,000.00 7,755.00 8,009.80 662.08 103.29 - 254.80 100-5523-10-01 Water/Sewer Charges 183.00 183.00 149.96 8.68 81.95 33.04 19 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5524-10-01 Gas 500.00 500.00 534.29 44.38 106.86 - 34.29 100-5525-10-01 Electricity 7,250.00 - 2,000.00 5,250.00 3,565.10 338.53 67.91 1,684.90 100-5526-10-01 Data Network 725.00 725.00 379.90 37.99 52.40 345.10 100-5530-10-01 Travel 250.00 4,000.00 4,250.00 814.49 19.16 3,435.51 100-5533-10-01 Mileage Expense 200.00 200.00 15.10 7.55 184.90 100-5536-10-01 Training/Seminars 200.00 200.00 389.57 46.50 194.79 - 189.57 100-7145-10-01 Transfer to VERF 623.00 623.00 519.20 51.92 83.34 103.80 100-5110-10-02 Salaries & Wages 196,973.00 9,326.00 206,299.00 139,056.35 14,008.86 67.41 67,242.65 100-5115-10-02 Salaries - Overtime 3,565.00 3,565.00 58.41 1.64 3,506.59 100-5140-10-02 Salaries - Longevity Pay 270.00 270.00 270.00 100.00 100-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 750.00 75.00 69.44 330.00 100-5145-10-02 Social Security Expense 12,517.00 561.00 13,078.00 8,546.24 854.68 65.35 4,531.76 100-5150-10-02 Medicare Expense 2,928.00 132.00 3,060.00 1,998.72 199.89 65.32 1,061.28 100-5155-10-02 SUTA Expense 855.00 109.00 964.00 486.00 50.42 478.00 100-5160-10-02 Health Insurance 12,048.00 579.00 12,627.00 3,295.88 470.84 26.10 9,331.12 100-5165-10-02 Dental Insurance 792.00 38.00 830.00 71.44 8.61 758.56 100-5170-10-02 Life Insurance/AD&D 318.00 5.00 323.00 337.30 33.25 104.43 - 14.30 100-5175-10-02 Liability (TML)/Workers' Comp 337.00 13.00 350.00 264.79 26.62 75.65 85.21 100-5180-10-02 TMRS Expense 27,308.00 1,272.00 28,580.00 22,323.39 1,895.40 78.11 6,256.61 100-5185-10-02 Long/Short Term Disability 367.00 18.00 385.00 191.87 20.70 49.84 193.13 100-5186-10-02 WELLE-Wellness Prog Reimb Empl 1,200.00 58.00 1,258.00 1,258.00 100-5193-10-02 Records Retention 2,275.00 - 1,175.00 1,100.00 752.50 68.41 347.50 100-5210-10-02 Office Supplies 2,900.00 2,900.00 1,045.40 36.05 1,854.60 100-5212-10-02 Building Supplies 1,000.00 1,000.00 796.57 50.23 79.66 203.43 100-5220-10-02 Office Equipment 1,600.00 900.00 2,500.00 2,373.31 117.98 94.93 126.69 100-5230-10-02 Dues,Fees,& Subscriptions 895.00 600.00 1,495.00 1,494.85 99.99 0.15 100-5240-10-02 Postage and Delivery 200.00 200.00 150.94 75.47 49.06 100-5280-10-02 Printing and Reproduction 700.00 - 500.00 200.00 15.68 7.84 184.32 100-5290-10-02 Other Charges and Services 301.74 - 301.74 100-5310-10-02 Rental Expense 6,350.00 434.00 6,784.00 5,244.56 283.00 77.31 1,539.44 100-5330-10-02 Copier Expense 1,800.00 1,800.00 1,244.73 172.21 69.15 555.27 100-5340-10-02 Building Repairs 700.00 - 700.00 254.00 - 254.00 100-5430-10-02 Legal Fees 35,600.00 35,600.00 26,525.57 5,274.98 74.51 9,074.43 100-5435-10-02 Legal Notices/Filings 6,800.00 2,000.00 8,800.00 6,958.85 518.40 79.08 1,841.15 100-5460-10-02 Election Expense 9,691.00 1,500.00 11,191.00 32,266.82 2,232.83 288.33 - 21,075.82 100-5480-10-02 Contracted Services 13,375.00 1,000.00 14,375.00 12,595.00 87.62 1,780.00 100-5520-10-02 Telephones 870.00 870.00 359.16 35.88 41.28 510.84 100-5523-10-02 Water/Sewer Charges 228.00 228.00 168.06 13.90 73.71 59.94 100-5526-10-02 Data Network 460.00 460.00 379.90 37.99 82.59 80.10 100-5530-10-02 Travel 6,100.00 - 2,600.00 3,500.00 825.40 23.58 2,674.60 100-5533-10-02 Mileage Expense 1,125.00 1,125.00 278.77 24.78 846.23 100-5536-10-02 Training/Seminars 3,200.00 - 1,000.00 2,200.00 550.00 25.00 1,650.00 100-5538-10-02 Council/Public Official Expnse 24,000.00 24,000.00 17,247.39 2,045.91 71.86 6,752.61 20 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5600-10-02 Special Events 4,500.00 - 459.00 4,041.00 1,697.92 42.02 2,343.08 100-7145-10-02 Transfer to VERF 3,157.00 3,157.00 2,630.80 263.08 83.33 526.20 100-5110-10-03 Salaries & Wages 513,758.00 513,758.00 381,414.07 37,412.07 74.24 132,343.93 100-5115-10-03 Salaries - Overtime 30.08 - 30.08 100-5126-10-03 Salaries-Vacation Buy-Out 4,645.00 4,645.00 2,537.84 54.64 2,107.16 100-5140-10-03 Salaries - Longevity Pay 730.00 730.00 620.00 84.93 110.00 100-5145-10-03 Social Security Expense 32,187.00 32,187.00 22,291.81 2,199.99 69.26 9,895.19 100-5150-10-03 Medicare Expense 7,528.00 7,528.00 5,307.54 514.53 70.50 2,220.46 100-5155-10-03 SUTA Expense 1,197.00 1,197.00 1,036.03 86.55 160.97 100-5160-10-03 Health Insurance 44,537.00 44,537.00 39,141.26 3,437.44 87.89 5,395.74 100-5165-10-03 Dental Insurance 2,480.00 2,480.00 1,832.48 187.72 73.89 647.52 100-5170-10-03 Life Insurance/AD&D 700.00 700.00 467.48 55.33 66.78 232.52 100-5175-10-03 Liability (TML)/Workers' Comp 525.00 525.00 733.25 71.44 139.67 - 208.25 100-5180-10-03 TMRS Expense 72,380.00 72,380.00 52,139.01 5,087.44 72.04 20,240.99 100-5185-10-03 Long/Short Term Disability 949.00 949.00 686.29 71.07 72.32 262.71 100-5186-10-03 WELLE-Wellness Prog Reimb Empl 2,700.00 2,700.00 1,341.60 189.16 49.69 1,358.40 100-5210-10-03 Office Supplies 4,000.00 4,000.00 2,891.90 310.40 72.30 1,108.10 100-5212-10-03 Building Supplies 2,500.00 1,000.00 3,500.00 4,670.96 667.06 133.46 - 1,170.96 100-5220-10-03 Office Equipment 3,130.00 3,130.00 1,105.38 35.32 2,024.62 100-5230-10-03 Dues,Fees,& Subscriptions 6,633.00 6,633.00 5,980.55 50.00 90.16 652.45 100-5240-10-03 Postage and Delivery 1,800.00 1,800.00 1,678.46 133.19 93.25 121.54 100-5280-10-03 Printing and Reproduction 150.00 1,068.00 1,218.00 2,322.40 190.67 - 1,104.40 100-5290-10-03 Other Charges and Services 600.00 350.00 950.00 699.17 73.60 250.83 100-5310-10-03 Rental Expense 28,100.00 28,100.00 16,027.00 3,135.20 57.04 8,937.80 100-5330-10-03 Copier Expense 1,800.00 1,800.00 1,473.85 154.64 81.88 326.15 100-5340-10-03 Building Repairs 250.00 250.00 18.00 7.20 232.00 100-5400-10-03 Uniform Expense 250.00 250.00 234.00 93.60 16.00 100-5410-10-03 Professional Services 8,744.00 5,000.00 13,744.00 8,592.03 62.52 5,151.97 100-5412-10-03 Audit Fees 39,560.00 39,560.00 37,810.00 95.58 1,750.00 100-5414-10-03 Appraisal/Tax Fees 113,444.00 113,444.00 90,886.52 80.12 22,557.48 100-5418-10-03 IT Fees 49,100.00 - 1,418.00 47,682.00 35,046.20 73.50 12,635.80 100-5419-10-03 IT Licenses 10,000.00 - 2,500.00 7,500.00 7,500.00 100.00 100-5430-10-03 Legal Fees 7,750.00 1,000.00 8,750.00 10,578.47 836.00 120.90 - 1,828.47 100-5435-10-03 Legal Notices/Filings 75.00 250.00 325.00 392.80 66.00 120.86 - 67.80 100-5480-10-03 Contracted Services 8,890.00 8,890.00 7,542.28 908.33 84.84 1,347.72 100-5520-10-03 Telephones 1,865.00 1,865.00 1,440.42 198.68 77.23 424.58 100-5523-10-03 Water/Sewer Charges 409.00 409.00 275.84 28.78 67.44 133.16 100-5525-10-03 Electricity 7,000.00 7,000.00 4,674.91 354.00 66.78 2,325.09 100-5530-10-03 Travel 8,500.00 8,500.00 4,270.10 50.24 4,229.90 100-5533-10-03 Mileage Expense 1,505.00 1,505.00 1,497.21 164.14 99.48 7.79 100-5536-10-03 Training/Seminars 6,290.00 6,290.00 5,120.50 81.41 1,169.50 100-7145-10-03 Transfer to VERF 1,819.00 1,819.00 1,515.80 151.58 83.33 303.20 100-5110-10-04 Salaries & Wages 226,568.00 - 31,442.18 195,125.82 159,915.20 16,782.00 81.96 35,210.62 21 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5126-10-04 Salaries-Vacation Buy-Out 5,599.00 - 4,349.00 1,250.00 1,250.00 100-5140-10-04 Salaries - Longevity Pay 295.00 - 265.00 30.00 30.00 100-5143-10-04 Cell Phone Allowance 225.00 75.00 - 225.00 100-5145-10-04 Social Security Expense 14,871.00 - 2,824.00 12,047.00 9,855.49 1,033.06 81.81 2,191.51 100-5150-10-04 Medicare Expense 3,479.00 - 661.00 2,818.00 2,304.91 241.60 81.79 513.09 100-5155-10-04 SUTA Expense 513.00 - 171.00 342.00 621.65 29.38 181.77 - 279.65 100-5160-10-04 Health Insurance 24,335.00 - 11,339.00 12,996.00 4,708.40 941.68 36.23 8,287.60 100-5165-10-04 Dental Insurance 1,350.00 - 636.00 714.00 499.96 75.00 70.02 214.04 100-5170-10-04 Life Insurance/AD&D 288.00 - 48.00 240.00 105.13 17.71 43.80 134.87 100-5175-10-04 Liability (TML)/Workers' Comp 13,223.00 - 91.00 13,132.00 304.69 32.08 2.32 12,827.31 100-5180-10-04 TMRS Expense 33,221.00 - 7,029.00 26,192.00 10,946.13 2,063.32 41.79 15,245.87 100-5185-10-04 Long/Short Term Disability 1,926.00 - 87.00 1,839.00 148.29 28.78 8.06 1,690.71 100-5186-10-04 WELLE-Wellness Prog Reimb Empl 1,800.00 - 600.00 1,200.00 425.00 100.00 35.42 775.00 100-5191-10-04 Hiring Cost 23,200.00 23,200.00 12,485.91 311.79 53.82 10,714.09 100-5210-10-04 Office Supplies 2,710.00 2,710.00 291.38 10.75 2,418.62 100-5220-10-04 Office Equipment 11,000.00 11,000.00 416.47 38.47 3.79 10,583.53 100-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 1,918.65 28.50 34.70 3,611.35 100-5240-10-04 Postage and Delivery 382.00 382.00 20.11 5.26 361.89 100-5250-10-04 Publications 500.00 500.00 500.00 100-5280-10-04 Printing and Reproduction 2,000.00 2,000.00 2,000.00 100-5290-10-04 Other Charges and Services 293.01 - 293.01 100-5330-10-04 Copier Expense 1,160.00 1,160.00 1,485.43 143.83 128.05 - 325.43 100-5400-10-04 Uniform Expense 189.00 189.00 - 189.00 100-5410-10-04 Professional Services 41,000.00 - 3,500.00 37,500.00 16,152.50 43.07 21,347.50 100-5419-10-04 IT Licenses 4,285.00 4,285.00 4,285.00 100-5430-10-04 Legal Fees 10,000.00 10,000.00 8,018.00 1,140.00 80.18 1,982.00 100-5435-10-04 Legal Notices/Filings 91.20 - 91.20 100-5480-10-04 Contracted Services 600.00 - 600.00 100-5520-10-04 Telephones 1,020.00 1,020.00 - 34.61 - 3.39 1,054.61 100-5523-10-04 Water/Sewer Charges 142.00 142.00 95.94 10.00 67.56 46.06 100-5526-10-04 Data Network 480.00 480.00 379.90 37.99 79.15 100.10 100-5530-10-04 Travel 4,600.00 - 3,090.00 1,510.00 672.80 44.56 837.20 100-5533-10-04 Mileage Expense 1,000.00 1,000.00 1,000.00 100-5536-10-04 Training/Seminars 5,700.00 5,700.00 3,515.00 61.67 2,185.00 100-5600-10-04 Special Events 10,000.00 - 4,211.71 5,788.29 1,347.63 23.28 4,440.66 100-7145-10-04 Transfer to VERF 731.00 731.00 609.20 60.92 83.34 121.80 100-5110-10-05 Salaries & Wages 195,853.00 195,853.00 157,678.64 15,212.12 80.51 38,174.36 100-5115-10-05 Salaries - Overtime 1,760.00 1,760.00 873.19 96.04 49.61 886.81 100-5140-10-05 Salaries - Longevity Pay 190.00 190.00 190.00 100.00 100-5143-10-05 Cell Phone Allowance 2,760.00 2,760.00 2,300.00 230.00 83.33 460.00 100-5145-10-05 Social Security Expense 12,436.00 12,436.00 9,086.75 863.51 73.07 3,349.25 100-5150-10-05 Medicare Expense 2,909.00 2,909.00 2,125.13 201.95 73.05 783.87 100-5155-10-05 SUTA Expense 342.00 342.00 324.00 94.74 18.00 22 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5160-10-05 Health Insurance 21,656.00 21,656.00 20,832.12 1,981.12 96.20 823.88 100-5165-10-05 Dental Insurance 996.00 996.00 829.14 84.60 83.25 166.86 100-5170-10-05 Life Insurance/AD&D 270.00 270.00 225.29 23.33 83.44 44.71 100-5175-10-05 Liability (TML)/Workers' Comp 194.00 194.00 302.13 29.20 155.74 - 108.13 100-5180-10-05 TMRS Expense 27,999.00 27,999.00 21,514.25 2,084.73 76.84 6,484.75 100-5185-10-05 Long/Short Term Disability 362.00 362.00 285.15 28.90 78.77 76.85 100-5186-10-05 WELLE-Wellness Prog Reimb Empl 600.00 600.00 501.22 100.00 83.54 98.78 100-5210-10-05 Office Supplies 500.00 500.00 375.55 74.15 75.11 124.45 100-5212-10-05 Building Supplies 500.00 500.00 79.43 26.44 15.89 420.57 100-5220-10-05 Office Equipment 1,000.00 1,000.00 225.20 22.52 774.80 100-5225-10-05 Computer Hardware 31,778.00 31,778.00 12,160.70 7,701.09 58.58 38.27 19,558.72 100-5230-10-05 Dues,Fees,& Subscriptions 500.00 500.00 350.00 70.00 150.00 100-5240-10-05 Postage and Delivery 300.00 300.00 22.48 7.49 277.52 100-5280-10-05 Printing and Reproduction 200.00 200.00 200.00 100-5290-10-05 Other Charges and Services 200.00 200.00 201.16 100.58 - 1.16 100-5330-10-05 Copier Expense 60,000.00 60,000.00 23,281.37 2,324.80 9,275.72 38.80 27,442.91 100-5400-10-05 Uniform Expense 800.00 800.00 800.00 100-5410-10-05 Professional Services 23,310.00 - 23,310.00 100-5418-10-05 IT Fees 34,765.00 34,765.00 25,795.27 710.54 74.20 8,969.73 100-5419-10-05 IT Licenses 42,860.00 42,860.00 19,025.80 6,237.80 1,412.62 44.39 22,421.58 100-5430-10-05 Legal Fees 1,500.00 1,500.00 703.00 76.00 46.87 797.00 100-5435-10-05 Legal Notices/Filings 82.80 - 82.80 100-5480-10-05 Contracted Services 16,728.00 10,800.00 27,528.00 26,659.00 245.00 96.84 869.00 100-5520-10-05 Telephones 33,000.00 33,000.00 30,607.32 3,165.46 92.75 2,392.68 100-5523-10-05 Water/Sewer Charges 133.00 133.00 89.94 9.38 67.62 43.06 100-5526-10-05 Data Network 48,000.00 - 10,800.00 37,200.00 32,012.98 3,119.43 86.06 5,187.02 100-5530-10-05 Travel 5,000.00 5,000.00 2,581.20 679.29 51.62 2,418.80 100-5533-10-05 Mileage Expense 1,500.00 1,500.00 706.96 47.13 793.04 100-5536-10-05 Training/Seminars 5,000.00 5,000.00 2,180.78 151.20 43.62 2,819.22 100-5620-10-05 Tools & Equipment 1,000.00 1,000.00 96.19 11.22 9.62 903.81 100-5630-10-05 Safety Equipment 500.00 500.00 500.00 100-6125-10-05 Capital Expense-Technology 143,862.00 23,310.00 167,172.00 154,502.45 38,815.72 9,703.94 92.42 2,965.61 100-7145-10-05 Transfer to VERF 16,884.00 16,884.00 14,070.00 1,407.00 83.33 2,814.00 100-5110-10-07 Salaries & Wages 163,069.00 - 8,653.00 154,416.00 111,171.58 12,237.31 72.00 43,244.42 100-5115-10-07 Salaries - Overtime 270.00 270.00 19.63 13.12 7.27 250.37 100-5126-10-07 Salaries-Vacation Buy-Out 3,521.00 3,521.00 3,573.12 101.48 - 52.12 100-5128-10-07 Language Pay 2,400.00 2,400.00 1,400.00 100.00 58.33 1,000.00 100-5140-10-07 Salaries - Longevity Pay 335.00 335.00 335.00 100.00 100-5145-10-07 Social Security Expense 10,366.00 - 553.00 9,813.00 6,901.13 764.66 70.33 2,911.87 100-5150-10-07 Medicare Expense 2,425.00 - 129.00 2,296.00 1,613.98 178.83 70.30 682.02 100-5155-10-07 SUTA Expense 513.00 - 20.00 493.00 486.00 98.58 7.00 100-5160-10-07 Health Insurance 26,052.00 - 1,156.00 24,896.00 13,810.10 1,657.32 55.47 11,085.90 100-5165-10-07 Dental Insurance 1,188.00 - 49.00 1,139.00 831.04 113.46 72.96 307.96 23 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5170-10-07 Life Insurance/AD&D 261.00 - 13.00 248.00 211.05 28.14 85.10 36.95 100-5175-10-07 Liability (TML)/Workers' Comp 198.00 - 4.00 194.00 220.51 24.42 113.67 - 26.51 100-5180-10-07 TMRS Expense 23,182.00 - 1,087.00 22,095.00 15,682.85 1,740.14 70.98 6,412.15 100-5185-10-07 Long/Short Term Disability 304.00 - 8.00 296.00 200.15 24.26 67.62 95.85 100-5186-10-07 WELLE-Wellness Prog Reimb Empl 450.00 450.00 451.22 89.16 100.27 - 1.22 100-5210-10-07 Office Supplies 1,850.00 1,850.00 2,365.65 60.86 127.87 - 515.65 100-5212-10-07 Building Supplies 2,800.00 2,800.00 1,568.50 144.60 56.02 1,231.50 100-5220-10-07 Office Equipment 4,640.00 4,640.00 2,202.68 47.47 2,437.32 100-5230-10-07 Dues,Fees,& Subscriptions 290.00 290.00 40.00 13.79 250.00 100-5240-10-07 Postage and Delivery 1,400.00 1,400.00 2,336.23 499.85 166.87 - 936.23 100-5250-10-07 Publications 100.00 100.00 70.08 70.08 29.92 100-5280-10-07 Printing and Reproduction 700.00 700.00 318.70 45.53 381.30 100-5290-10-07 Other Charges and Services 200.00 200.00 301.74 150.87 - 101.74 100-5310-10-07 Rental Expense 38,660.00 38,660.00 34,156.45 3,183.47 6,554.38 88.35 - 2,050.83 100-5320-10-07 Repairs & Maintenance 500.00 500.00 1,115.00 145.00 170.00 223.00 - 785.00 100-5330-10-07 Copier Expense 1,850.00 1,850.00 1,596.34 212.29 86.29 253.66 100-5400-10-07 Uniform Expense 150.00 150.00 150.00 100-5418-10-07 IT Fees 6,100.00 6,100.00 5,856.41 96.01 243.59 100-5419-10-07 IT Licenses 2,169.00 2,169.00 1,522.00 70.17 647.00 100-5420-10-07 Municipal Court/Judge Fees 29,200.00 29,200.00 14,640.00 1,200.00 50.14 14,560.00 100-5425-10-07 State Fines Expense 1,800.00 1,800.00 1,814.54 100.81 - 14.54 100-5430-10-07 Legal Fees 31,200.00 31,200.00 19,838.00 1,236.00 63.58 11,362.00 100-5480-10-07 Contracted Services 4,800.00 4,800.00 4,030.00 455.00 83.96 770.00 100-5481-10-07 Cash Over/Short 3.00 - 3.00 100-5524-10-07 Gas 750.00 750.00 644.60 44.38 85.95 105.40 100-5525-10-07 Electricity 1,500.00 1,500.00 798.08 83.76 53.21 701.92 100-5530-10-07 Travel 900.00 900.00 584.60 64.96 315.40 100-5533-10-07 Mileage Expense 800.00 800.00 476.15 59.52 323.85 100-5536-10-07 Training/Seminars 900.00 900.00 139.00 139.00 15.44 761.00 100-7145-10-07 Transfer to VERF 746.00 746.00 621.70 62.17 83.34 124.30 100-5145-10-99 Social Security Expense 112.39 - 112.39 100-5150-10-99 Medicare Expense 26.28 - 26.28 100-5170-10-99 Life Insurance/ADD 2.97 - 2.97 100-5175-10-99 Liability (TML)/Worker's Comp 3.44 - 3.44 100-5176-10-99 TML Prop. & Liab. Insurance 115,000.00 115,000.00 127,116.06 110.54 - 12,116.06 100-5180-10-99 TMRS Expense 245.26 - 245.26 100-5305-10-99 Chapt 380 Program Grant Exp 355,720.00 355,720.00 441,115.43 47,460.24 124.01 - 85,395.43 100-5306-10-99 Developer Rollback Incentives 61,615.00 61,615.00 34,914.08 56.67 26,700.92 100-5350-10-99 Vehicle Expense 1,000.00 1,000.00 824.90 82.49 175.10 100-5352-10-99 Fuel 2,000.00 2,000.00 570.42 57.95 28.52 1,429.58 100-5353-10-99 Oil/Grease/Inspections 1,000.00 1,000.00 493.83 453.93 49.38 506.17 100-5410-10-99 Professional Services 85,625.00 - 46,125.00 39,500.00 25,541.21 1,500.00 4,500.00 64.66 9,458.79 100-5415-10-99 Tuition Reimbursement 33,200.00 33,200.00 21,799.59 675.00 65.66 11,400.41 24 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5480-10-99 Contracted Services 40,000.00 40,000.00 36,099.31 3,000.00 6,000.00 90.25 - 2,099.31 100-5525-10-99 Electricity 6,116.14 2,192.60 - 6,116.14 100-5600-10-99 Special Events 10,000.00 10,000.00 8,349.89 83.50 1,650.11 100-5930-10-99 Damage Claims Expense 61,557.08 - 61,557.08 100-6410-10-99 Land Acquisition-ROW 1,464,000.00 - 1,303,915.15 160,084.85 160,084.85 100.00 100-7000-10-99 Contingency 50,000.00 - 22,502.11 27,497.89 16,379.19 8,768.98 59.57 11,118.70 100-7100-10-99 Operating Transfer Out 1,303,915.15 1,303,915.15 1,318,387.50 101.11 - 14,472.35 100-7145-10-99 Transfer to VERF 6,372.00 6,372.00 5,310.00 531.00 83.33 1,062.00 100-5110-20-01 Salaries & Wages 2,056,968.00 - 23,086.00 2,033,882.00 1,517,673.51 127,431.69 74.62 516,208.49 100-5115-20-01 Salaries - Overtime 98,090.00 2,700.00 100,790.00 112,224.00 7,830.25 111.34 - 11,434.00 100-5126-20-01 Salaries-Vacation Buy-Out 16,116.00 16,116.00 16,243.80 100.79 - 127.80 100-5127-20-01 Salaries-Certification Pay 31,500.00 900.00 32,400.00 29,753.68 2,930.58 91.83 2,646.32 100-5140-20-01 Salaries - Longevity Pay 6,740.00 6,740.00 6,250.00 92.73 490.00 100-5143-20-01 Cell Phone Allowance 1,380.00 1,380.00 1,150.00 115.00 83.33 230.00 100-5145-20-01 Social Security Expense 137,070.00 5,997.00 143,067.00 97,987.18 8,963.47 68.49 45,079.82 100-5150-20-01 Medicare Expense 32,057.00 1,403.00 33,460.00 23,759.86 2,096.26 71.01 9,700.14 100-5155-20-01 SUTA Expense 4,617.00 18.00 4,635.00 3,888.00 83.88 747.00 100-5160-20-01 Health Insurance 195,371.00 9,036.00 204,407.00 157,078.62 15,034.44 76.85 47,328.38 100-5165-20-01 Dental Insurance 11,057.00 594.00 11,651.00 7,687.09 802.76 65.98 3,963.91 100-5170-20-01 Life Insurance/AD&D 9,902.00 205.00 10,107.00 7,385.20 737.74 73.07 2,721.80 100-5175-20-01 Liability (TML)/Workers' Comp 71,063.00 1,797.00 72,860.00 29,577.74 2,598.16 40.60 43,282.26 100-5180-20-01 TMRS Expense 308,484.00 12,943.00 321,427.00 230,409.82 20,494.90 71.68 91,017.18 100-5185-20-01 Long/Short Term Disability 3,815.00 184.00 3,999.00 2,681.05 254.63 67.04 1,317.95 100-5186-20-01 WELLE-Wellness Prog Reimb Empl 4,050.00 1,200.00 5,250.00 1,334.08 189.16 25.41 3,915.92 100-5191-20-01 Hiring Cost 383.00 1,050.00 1,433.00 1,373.79 336.00 95.87 59.21 100-5192-20-01 Physical & Psychological 1,575.00 1,575.00 1,575.00 100-5210-20-01 Office Supplies 8,300.00 400.00 8,700.00 8,073.61 751.51 92.80 626.39 100-5212-20-01 Building Supplies 2,400.00 2,400.00 915.27 117.41 38.14 1,484.73 100-5214-20-01 Tactical Supplies 118,084.00 4,636.00 122,720.00 85,190.16 1,895.82 28,234.68 69.42 9,295.16 100-5215-20-01 Ammunition 28,395.00 2,184.00 30,579.00 22,528.46 1,437.99 73.67 8,050.54 100-5220-20-01 Office Equipment 6,075.00 6,075.00 1,279.53 141.76 21.06 4,795.47 100-5230-20-01 Dues,Fees,& Subscriptions 9,700.00 9,700.00 1,525.10 24.99 15.72 8,174.90 100-5240-20-01 Postage and Delivery 775.00 775.00 717.87 64.97 92.63 57.13 100-5265-20-01 Promotional Expense 500.00 500.00 185.00 37.00 315.00 100-5280-20-01 Printing and Reproduction 600.00 600.00 684.58 114.10 - 84.58 100-5310-20-01 Rental Expense 4,410.00 4,410.00 6,045.71 614.15 137.09 - 1,635.71 100-5320-20-01 Repairs & Maintenance 1,000.00 1,000.00 726.81 72.68 273.19 100-5330-20-01 Copier Expense 2,163.00 2,163.00 1,533.93 142.69 70.92 629.07 100-5335-20-01 Radio/Video Repairs 500.00 500.00 500.00 100-5340-20-01 Building Repairs 1,500.00 1,500.00 2,593.81 1,326.30 172.92 - 1,093.81 100-5350-20-01 Vehicle Expense 68,000.00 68,000.00 48,343.55 5,863.93 - 3,769.49 71.09 23,425.94 100-5352-20-01 Fuel 61,798.00 61,798.00 56,948.10 6,592.20 92.15 4,849.90 100-5353-20-01 Oil/Grease/Inspections 108.67 27.50 - 108.67 25 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5400-20-01 Uniform Expense 46,389.00 6,566.00 52,955.00 21,576.74 2,104.44 5,098.75 40.75 26,279.51 100-5410-20-01 Professional Services 1,148.00 1,148.00 1,148.00 100.00 100-5418-20-01 IT Fees 3,500.00 3,500.00 1,089.75 31.14 2,410.25 100-5419-20-01 IT Licenses 1,000.00 1,000.00 1,000.00 100-5430-20-01 Legal Fees 10,500.00 21,218.00 31,718.00 28,503.09 1,919.00 89.86 3,214.91 100-5435-20-01 Legal Notices/Filings 150.00 150.00 150.00 100-5480-20-01 Contracted Services 51,401.00 - 11,029.74 40,371.26 37,218.74 7,082.09 26,948.57 92.19 - 23,796.05 100-5520-20-01 Telephones 6,366.00 6,366.00 3,450.36 269.12 54.20 2,915.64 100-5523-20-01 Water/Sewer Charges 1,800.00 1,800.00 387.38 22.41 21.52 1,412.62 100-5524-20-01 Gas 800.00 800.00 800.00 100-5525-20-01 Electricity 17,229.00 17,229.00 7,843.11 746.77 45.52 9,385.89 100-5526-20-01 Data Network 7,425.00 7,425.00 8,163.41 911.88 109.95 - 738.41 100-5530-20-01 Travel 2,500.00 2,500.00 2,525.37 101.02 - 25.37 100-5533-20-01 Mileage Expense 300.00 300.00 1,762.05 587.35 - 1,462.05 100-5536-20-01 Training/Seminars 22,466.00 1,000.00 23,466.00 18,143.85 - 745.00 77.32 5,322.15 100-5600-20-01 Special Events 2,000.00 2,000.00 575.92 143.38 28.80 1,424.08 100-5620-20-01 TOOLS & EQUIPMENT 10,290.00 10,290.00 6,873.83 17.97 66.80 3,416.17 100-5630-20-01 Safety Equipment 16,800.00 15,000.00 31,800.00 25,055.13 925.00 78.79 5,819.87 100-6110-20-01 Old Town Hall Renovations 110,000.00 110,000.00 110,000.00 100-6160-20-01 Capital Expense-Vehicles 6,125.00 61,605.00 67,730.00 47,556.86 47,556.86 5,701.50 70.22 14,471.64 100-7145-20-01 Transfer to VERF 303,024.00 303,024.00 252,520.00 25,252.00 83.33 50,504.00 100-5110-20-05 Salaries & Wages 446,399.00 446,399.00 339,863.08 34,460.71 76.13 106,535.92 100-5115-20-05 Salaries - Overtime 82,335.00 82,335.00 32,419.80 4,991.80 39.38 49,915.20 100-5126-20-05 Salaries-Vacation Buy-Out 3,306.00 3,306.00 1,902.08 57.53 1,403.92 100-5127-20-05 Salaries-Certification Pay 15,420.00 15,420.00 11,217.02 1,112.24 72.74 4,202.98 100-5140-20-05 Salaries - Longevity Pay 2,315.00 2,315.00 1,715.00 74.08 600.00 100-5145-20-05 Social Security Expense 35,053.00 35,053.00 22,847.61 2,404.42 65.18 12,205.39 100-5150-20-05 Medicare Expense 8,199.00 8,199.00 5,343.39 562.31 65.17 2,855.61 100-5155-20-05 SUTA Expense 1,539.00 1,539.00 1,458.00 94.74 81.00 100-5160-20-05 Health Insurance 54,607.00 54,607.00 47,265.38 4,119.96 86.56 7,341.62 100-5165-20-05 Dental Insurance 4,041.00 4,041.00 3,170.48 302.50 78.46 870.52 100-5170-20-05 Life Insurance/AD&D 1,014.00 1,014.00 787.92 75.04 77.70 226.08 100-5175-20-05 Liability (TML)/Workers' Comp 445.00 445.00 717.46 74.27 161.23 - 272.46 100-5180-20-05 TMRS Expense 78,419.00 78,419.00 52,474.62 5,512.54 66.92 25,944.38 100-5185-20-05 Long/Short Term Disability 806.00 806.00 594.12 62.77 73.71 211.88 100-5186-20-05 WELLE-Wellness Prog Reimb Empl 3,600.00 3,600.00 1,288.28 178.32 35.79 2,311.72 100-5210-20-05 Office Supplies 4,079.00 4,079.00 3,201.88 392.98 78.50 877.12 100-5212-20-05 Building Supplies 1,500.00 1,500.00 20.98 1.40 1,479.02 100-5220-20-05 Office Equipment 1,200.00 1,200.00 1,750.85 145.90 - 550.85 100-5230-20-05 Dues,Fees,& Subscriptions 1,260.00 1,260.00 836.26 147.23 66.37 423.74 100-5240-20-05 Postage and Delivery 100.00 100.00 96.33 96.33 3.67 100-5280-20-05 Printing and Reproduction 100.00 100.00 91.03 91.03 8.97 100-5320-20-05 Repairs & Maintenance 43.96 - 43.96 26 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5330-20-05 Copier Expense 600.00 600.00 571.49 69.83 95.25 28.51 100-5340-20-05 Building Repairs 3,000.00 3,000.00 3,161.50 105.38 - 161.50 100-5400-20-05 Uniform Expense 1,000.00 1,000.00 1,000.00 100-5430-20-05 Legal Fees 250.00 250.00 250.00 100-5480-20-05 Contracted Services 186,858.00 186,858.00 164,218.18 16,774.50 87.88 5,865.32 100-5520-20-05 Telephones 700.00 700.00 1,558.11 134.56 222.59 - 858.11 100-5523-20-05 Water/Sewer Charges 488.00 488.00 399.84 23.13 81.93 88.16 100-5524-20-05 Gas 1,000.00 1,000.00 941.80 93.02 94.18 58.20 100-5526-20-05 Data Network 735.00 735.00 260.28 35.41 474.72 100-5530-20-05 Travel 1,000.00 1,000.00 719.09 71.91 280.91 100-5533-20-05 Mileage Expense 550.83 50.69 - 550.83 100-5536-20-05 Training/Seminars 1,500.00 1,500.00 1,480.46 98.70 19.54 100-5600-20-05 Special Events 500.00 500.00 293.52 58.70 206.48 100-7145-20-05 Transfer to VERF 901.00 901.00 750.80 75.08 83.33 150.20 100-5110-30-01 Salaries & Wages 3,120,450.00 3,120,450.00 2,458,512.85 238,444.27 78.79 661,937.15 100-5115-30-01 Salaries - Overtime 392,728.00 392,728.00 356,020.13 38,862.43 90.65 36,707.87 100-5116-30-01 Salaries - FLSA Overtime 78,109.00 78,109.00 48,423.55 4,871.98 62.00 29,685.45 100-5126-30-01 Salaries-Vacation Buy-Out 6,395.00 6,395.00 6,650.32 103.99 - 255.32 100-5127-30-01 Salaries-Certification Pay 39,160.00 39,160.00 33,375.47 3,678.64 85.23 5,784.53 100-5140-30-01 Salaries - Longevity Pay 11,930.00 11,930.00 10,455.00 87.64 1,475.00 100-5143-30-01 Cell Phone Allowance 5,400.00 5,400.00 4,000.00 400.00 74.07 1,400.00 100-5145-30-01 Social Security Expense 225,972.00 225,972.00 171,776.27 16,955.24 76.02 54,195.73 100-5150-30-01 Medicare Expense 52,849.00 52,849.00 40,266.76 3,965.39 76.19 12,582.24 100-5155-30-01 SUTA Expense 9,405.00 9,405.00 7,755.25 111.07 82.46 1,649.75 100-5160-30-01 Health Insurance 301,006.00 301,006.00 287,982.89 28,687.64 95.67 13,023.11 100-5165-30-01 Dental Insurance 16,342.00 16,342.00 13,850.72 1,525.00 84.76 2,491.28 100-5170-30-01 Life Insurance/AD&D 13,017.00 13,017.00 11,392.53 1,199.64 87.52 1,624.47 100-5171-30-01 Life Insurance-Supplemental 8,000.00 8,000.00 8,045.00 100.56 - 45.00 100-5175-30-01 Liability (TML)/Workers' Comp 89,480.00 89,480.00 39,324.64 3,890.49 43.95 50,155.36 100-5180-30-01 TMRS Expense 482,550.00 482,550.00 380,897.26 37,974.00 78.93 101,652.74 100-5185-30-01 Long/Short Term Disability 5,472.00 5,472.00 4,022.67 420.59 73.51 1,449.33 100-5186-30-01 WELLE-Wellness Prog Reimb Empl 9,600.00 9,600.00 5,440.52 645.80 56.67 4,159.48 100-5191-30-01 Hiring Cost 1,000.00 1,000.00 909.50 90.95 90.50 100-5194-30-01 FD Annual Phy & Screening 37,742.00 37,742.00 26,270.50 20,482.00 69.61 11,471.50 100-5210-30-01 Office Supplies 10,418.00 10,418.00 6,905.64 1,052.37 66.29 3,512.36 100-5212-30-01 Building Supplies 12,000.00 12,000.00 9,404.20 654.02 78.37 2,595.80 100-5220-30-01 Office Equipment 3,200.00 3,500.00 6,700.00 6,955.18 658.53 103.81 - 255.18 100-5230-30-01 Dues,Fees,& Subscriptions 8,677.00 8,677.00 7,064.38 599.36 81.42 1,612.62 100-5240-30-01 Postage and Delivery 250.00 250.00 335.45 37.93 134.18 - 85.45 100-5250-30-01 Publications 700.00 700.00 974.90 139.27 - 274.90 100-5280-30-01 Printing and Reproduction 1,900.00 1,900.00 620.22 32.64 1,279.78 100-5290-30-01 Other Charges and Services 2,500.00 2,500.00 2,702.92 108.12 - 202.92 100-5320-30-01 Repairs & Maintenance 18,000.00 18,000.00 18,631.41 669.08 103.51 - 631.41 27 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5330-30-01 Copier Expense 3,613.00 3,613.00 3,182.52 486.25 88.09 430.48 100-5335-30-01 Radio/Video Equip. and Repairs 27,500.00 - 23,988.00 3,512.00 3,459.40 266.40 98.50 52.60 100-5340-30-01 Building Repairs 55,817.00 4,160.00 59,977.00 55,088.90 365.71 91.85 4,888.10 100-5350-30-01 Vehicle Expense 44,000.00 44,000.00 39,977.79 1,122.07 90.86 4,022.21 100-5352-30-01 Fuel 20,000.00 20,000.00 25,528.50 3,095.81 127.64 - 5,528.50 100-5353-30-01 Oil/Grease/Inspections 1,000.00 1,000.00 615.21 19.00 61.52 384.79 100-5400-30-01 Uniform Expense 43,000.00 43,000.00 24,419.48 15,232.55 56.79 3,347.97 100-5418-30-01 IT Fees 2,000.00 2,000.00 174.58 8.73 1,825.42 100-5430-30-01 Legal Fees 2,000.00 2,000.00 7,767.66 388.38 - 5,767.66 100-5440-30-01 EMS 131,857.00 131,857.00 115,897.15 11,943.20 15,727.85 87.90 232.00 100-5445-30-01 Emergency Management 28,000.00 - 5,642.05 22,357.95 21,777.68 25.09 97.41 580.27 100-5480-30-01 Contracted Services 10,170.00 10,170.00 8,845.51 165.95 86.98 1,324.49 100-5520-30-01 Telephones 1,525.00 1,525.00 2,645.36 190.02 173.47 - 1,120.36 100-5523-30-01 Water/Sewer Charges 7,643.00 7,643.00 11,863.72 1,349.16 155.22 - 4,220.72 100-5524-30-01 Gas 13,000.00 13,000.00 2,970.22 133.15 22.85 10,029.78 100-5525-30-01 Electricity 50,000.00 50,000.00 25,769.94 3,416.72 51.54 24,230.06 100-5526-30-01 Data Network 9,176.00 9,176.00 7,797.91 699.02 84.98 1,378.09 100-5530-30-01 Travel 6,500.00 6,500.00 4,935.50 75.93 1,564.50 100-5533-30-01 Mileage Expense 1,500.00 1,500.00 1,177.03 78.47 322.97 100-5536-30-01 Training/Seminars 29,536.00 - 6,395.00 23,141.00 15,001.70 85.00 64.83 8,139.30 100-5610-30-01 Fire Fighting Equipment 20,000.00 20,000.00 16,094.10 4,170.66 80.47 3,905.90 100-5620-30-01 Tools & Equipment 320.00 320.00 338.51 105.78 - 18.51 100-5630-30-01 Safety Equipment 99,561.00 - 11,342.40 88,218.60 84,529.08 12,240.02 95.82 3,689.52 100-6140-30-01 Capital Expense-Equipment 82,300.00 39,707.45 122,007.45 122,007.45 6,395.00 100.00 100-7145-30-01 Transfer to VERF 291,085.00 291,085.00 242,570.80 24,257.08 83.33 48,514.20 100-5110-30-05 Salaries & Wages 188,489.00 188,489.00 155,768.74 14,948.64 82.64 32,720.26 100-5115-30-05 Salaries - Overtime 22,904.00 22,904.00 16,645.65 3,645.97 72.68 6,258.35 100-5140-30-05 Salaries - Longevity Pay 875.00 875.00 810.00 92.57 65.00 100-5143-30-05 Cell Phone Allowance 1,800.00 1,800.00 1,500.00 150.00 83.33 300.00 100-5145-30-05 Social Security Expense 13,272.00 13,272.00 10,062.06 1,086.74 75.81 3,209.94 100-5150-30-05 Medicare Expense 3,105.00 3,105.00 2,353.21 254.16 75.79 751.79 100-5155-30-05 SUTA Expense 342.00 342.00 325.00 95.03 17.00 100-5160-30-05 Health Insurance 17,166.00 17,166.00 14,330.33 1,430.42 83.48 2,835.67 100-5165-30-05 Dental Insurance 958.00 958.00 799.14 79.82 83.42 158.86 100-5170-30-05 Life Insurance/AD&D 751.00 751.00 635.13 62.52 84.57 115.87 100-5175-30-05 Liability (TML)/Workers' Comp 4,240.00 4,240.00 1,888.07 193.50 44.53 2,351.93 100-5180-30-05 TMRS Expense 29,884.00 29,884.00 23,519.61 2,529.38 78.70 6,364.39 100-5185-30-05 Long/Short Term Disability 348.00 348.00 281.80 28.41 80.98 66.20 100-5186-30-05 WELLE-Wellness Prog Reimb Empl 600.00 600.00 850.00 100.00 141.67 - 250.00 100-5191-30-05 Hiring Cost 2,300.00 2,300.00 2,300.00 100-5193-30-05 Records Retention 250.00 250.00 250.00 100-5194-30-05 FD Annual Phy & Screening 1,614.00 1,614.00 1,014.00 1,014.00 64.00 62.83 536.00 100-5210-30-05 Office Supplies 250.00 250.00 155.77 62.31 94.23 28 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5212-30-05 Building Supplies 251.64 251.64 - 251.64 100-5215-30-05 Ammunition 1,250.00 1,250.00 1,228.01 98.24 21.99 100-5220-30-05 Office Equipment 300.00 300.00 159.98 53.33 140.02 100-5230-30-05 Dues,Fees,& Subscriptions 350.00 350.00 732.17 335.00 209.19 - 382.17 100-5240-30-05 Postage and Delivery 60.00 60.00 114.18 190.30 - 54.18 100-5250-30-05 Publications 550.00 550.00 561.97 102.18 - 11.97 100-5280-30-05 Printing and Reproduction 500.00 500.00 436.26 87.25 63.74 100-5295-30-05 Public Education/Fire Prevent 4,000.00 4,000.00 3,811.81 729.00 95.30 188.19 100-5335-30-05 Radio/Video Equip. and Repairs 500.00 500.00 500.00 100.00 100-5350-30-05 Vehicle Expense 2,300.00 2,300.00 2,597.61 513.98 112.94 - 297.61 100-5352-30-05 Fuel 4,000.00 4,000.00 1,752.58 211.24 43.82 2,247.42 100-5353-30-05 Oil/Grease/Inspections 750.00 750.00 750.00 100-5400-30-05 Uniform Expense 2,050.00 2,050.00 1,094.40 - 61.80 53.39 955.60 100-5430-30-05 Legal Fees 2,500.00 2,500.00 2,500.00 100-5480-30-05 Contracted Services 2,150.00 2,150.00 1,991.52 450.00 92.63 158.48 100-5520-30-05 Telephones 250.00 - 250.00 100-5526-30-05 Data Network 1,365.00 1,365.00 1,139.70 113.97 83.50 225.30 100-5530-30-05 Travel 1,200.00 1,200.00 354.24 29.52 845.76 100-5533-30-05 Mileage Expense 750.00 750.00 750.00 100-5536-30-05 Training/Seminars 4,700.00 4,700.00 2,284.13 48.60 2,415.87 100-5620-30-05 Tools & Equipment 450.00 450.00 156.58 34.80 293.42 100-5630-30-05 Safety Equipment 6,450.00 6,450.00 2,769.32 69.87 42.94 3,680.68 100-7145-30-05 Transfer to VERF 7,953.00 7,953.00 6,627.50 662.75 83.33 1,325.50 100-5110-40-01 Salaries & Wages 848,934.00 9,916.00 858,850.00 640,260.83 64,627.94 74.55 218,589.17 100-5115-40-01 Salaries - Overtime 7,500.00 7,500.00 4,905.64 286.79 65.41 2,594.36 100-5140-40-01 Salaries - Longevity Pay 2,855.00 2,855.00 3,635.00 127.32 - 780.00 100-5143-40-01 Cell Phone Allowance 3,420.00 80.00 3,500.00 2,760.00 285.00 78.86 740.00 100-5145-40-01 Social Security Expense 53,644.00 620.00 54,264.00 36,857.26 3,670.35 67.92 17,406.74 100-5150-40-01 Medicare Expense 12,547.00 145.00 12,692.00 8,619.86 858.40 67.92 4,072.14 100-5155-40-01 SUTA Expense 2,394.00 162.00 2,556.00 2,268.00 46.77 88.73 288.00 100-5160-40-01 Health Insurance 94,471.00 1,004.00 95,475.00 84,769.10 8,550.66 88.79 10,705.90 100-5165-40-01 Dental Insurance 5,378.00 66.00 5,444.00 4,493.96 469.00 82.55 950.04 100-5170-40-01 Life Insurance/AD&D 1,483.00 8.00 1,491.00 1,210.02 126.63 81.16 280.98 100-5175-40-01 Liability (TML)/Workers' Comp 3,159.00 42.00 3,201.00 2,353.36 233.24 73.52 847.64 100-5180-40-01 TMRS Expense 120,612.00 1,352.00 121,964.00 87,687.06 8,782.96 71.90 34,276.94 100-5185-40-01 Long/Short Term Disability 1,568.00 19.00 1,587.00 1,162.40 122.83 73.25 424.60 100-5186-40-01 WELLE-Wellness Prog Reimb Empl 300.00 100.00 400.00 275.00 68.75 125.00 100-5210-40-01 Office Supplies 7,050.00 250.00 7,300.00 2,563.58 315.34 35.12 4,736.42 100-5212-40-01 Building Supplies 3,500.00 3,500.00 2,439.49 81.92 69.70 1,060.51 100-5220-40-01 Office Equipment 6,430.00 1,810.00 8,240.00 8,144.82 2,177.00 98.85 95.18 100-5230-40-01 Dues,Fees,& Subscriptions 2,200.00 2,200.00 705.00 135.00 32.05 1,495.00 100-5240-40-01 Postage and Delivery 50.00 50.00 3.57 7.14 46.43 100-5250-40-01 Publications 2,775.00 2,775.00 2,648.07 95.43 126.93 29 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5280-40-01 Printing and Reproduction 1,000.00 1,000.00 91.56 9.16 908.44 100-5290-40-01 Other Charges and Services 65.60 - 65.60 100-5310-40-01 Rental Expense 3,406.00 600.00 4,006.00 3,195.90 294.15 210.10 79.78 600.00 100-5330-40-01 Copier Expense 1,767.00 1,767.00 1,338.23 186.65 75.74 428.77 100-5340-40-01 Building Repairs 5,000.00 5,000.00 2,453.51 49.07 2,546.49 100-5350-40-01 Vehicle Expense 3,500.00 500.00 4,000.00 3,119.96 995.44 78.00 880.04 100-5352-40-01 Fuel 6,000.00 2,700.00 8,700.00 6,918.31 791.59 79.52 1,781.69 100-5353-40-01 Oil/Grease/Inspections 1,160.00 1,160.00 598.51 8.25 51.60 561.49 100-5400-40-01 Uniform Expense 3,250.00 250.00 3,500.00 2,979.52 85.13 520.48 100-5410-40-01 Professional Services 271,000.00 3,500.00 274,500.00 189,989.13 63,510.87 69.21 21,000.00 100-5418-40-01 IT Fees 33,060.00 33,060.00 34,760.00 105.14 - 1,700.00 100-5419-40-01 IT Licenses 870.00 870.00 870.00 100-5430-40-01 Legal Fees 500.00 500.00 500.00 100-5465-40-01 Public Relations 500.00 500.00 225.49 45.10 274.51 100-5475-40-01 Credit Card Fees 18,000.00 18,000.00 11,827.74 2,325.97 65.71 6,172.26 100-5480-40-01 Contracted Services 4,440.00 4,440.00 3,774.44 160.00 85.01 665.56 100-5523-40-01 Water/Sewer Charges 387.00 387.00 343.45 34.67 88.75 43.55 100-5525-40-01 Electricity 6,500.00 6,500.00 3,971.08 407.59 61.09 2,528.92 100-5526-40-01 Data Network 3,648.00 80.00 3,728.00 3,039.20 303.92 81.52 688.80 100-5530-40-01 Travel 4,858.00 - 1,700.00 3,158.00 421.80 13.36 2,736.20 100-5533-40-01 Mileage Expense 2,050.00 2,050.00 416.69 24.87 20.33 1,633.31 100-5536-40-01 Training/Seminars 10,990.00 - 600.00 10,390.00 7,771.81 120.00 74.80 2,618.19 100-5620-40-01 Tools & Equipment 1,000.00 250.00 1,250.00 737.07 58.97 512.93 100-5630-40-01 Safety Equipment 1,500.00 250.00 1,750.00 1,263.27 72.19 486.73 100-5640-40-01 Signs & Hardware 4,561.00 4,561.00 1,672.65 439.50 36.67 2,888.35 100-6160-40-01 Capital Expense-Vehicles 22,500.00 22,500.00 22,500.00 100-7145-40-01 Transfer to VERF 29,053.00 29,053.00 24,210.80 2,421.08 83.33 4,842.20 100-5110-40-02 Salaries & Wages 85,103.00 - 6,000.00 79,103.00 50,319.29 9,427.58 63.61 28,783.71 100-5115-40-02 Salaries - Overtime 400.00 400.00 400.00 100-5140-40-02 Salaries - Longevity Pay 450.00 450.00 445.00 98.89 5.00 100-5143-40-02 Cell Phone Allowance 450.00 450.00 450.00 100-5145-40-02 Social Security Expense 5,358.00 5,358.00 2,792.66 539.99 52.12 2,565.34 100-5150-40-02 Medicare Expense 1,254.00 1,254.00 653.12 126.29 52.08 600.88 100-5155-40-02 SUTA Expense 342.00 342.00 279.73 94.19 81.79 62.27 100-5160-40-02 Health Insurance 12,628.00 12,628.00 8,484.04 1,272.16 67.18 4,143.96 100-5165-40-02 Dental Insurance 653.00 653.00 415.12 74.02 63.57 237.88 100-5170-40-02 Life Insurance/AD&D 137.00 137.00 103.18 18.76 75.31 33.82 100-5175-40-02 Liability (TML)/Workers' Comp 395.00 395.00 213.14 39.58 53.96 181.86 100-5180-40-02 TMRS Expense 11,910.00 11,910.00 6,859.46 1,275.55 57.59 5,050.54 100-5185-40-02 Long/Short Term Disability 160.00 160.00 89.18 17.92 55.74 70.82 100-5186-40-02 WELLE-Wellness Prog Reimb Empl 300.00 300.00 300.00 100-5210-40-02 Office Supplies 900.00 900.00 687.95 587.79 76.44 212.05 100-5220-40-02 Office Equipment 3,455.00 3,455.00 378.00 10.94 3,077.00 30 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5230-40-02 Dues,Fees,& Subscriptions 520.00 520.00 465.00 89.42 55.00 100-5240-40-02 Postage and Delivery 750.00 750.00 526.95 25.56 70.26 223.05 100-5280-40-02 Printing and Reproduction 310.00 310.00 132.27 42.67 177.73 100-5350-40-02 Vehicle Expense 1,320.00 1,320.00 1,858.03 140.76 - 538.03 100-5352-40-02 Fuel 1,080.00 1,080.00 639.33 98.50 59.20 440.67 100-5353-40-02 Oil/Grease/Inspections 225.00 225.00 44.64 2.00 19.84 180.36 100-5400-40-02 Uniform Expense 450.00 450.00 160.63 48.25 35.70 289.37 100-5430-40-02 Legal Fees 1,000.00 1,000.00 665.00 66.50 335.00 100-5435-40-02 Legal Notices/Filings 250.00 250.00 250.00 100-5480-40-02 Contracted Services 115,430.00 28,800.00 144,230.00 110,732.00 18,346.75 26,285.00 76.78 7,213.00 100-5520-40-02 Telephones 510.00 510.00 370.76 75.38 72.70 139.24 100-5523-40-02 Water/Sewer Charges 30.00 30.00 26.73 2.69 89.10 3.27 100-5526-40-02 Data Network 456.00 456.00 379.90 37.99 83.31 76.10 100-5530-40-02 Travel 1,540.00 - 800.00 740.00 740.00 100-5533-40-02 Mileage Expense 250.00 250.00 175.60 70.24 74.40 100-5536-40-02 Training/Seminars 1,500.00 1,500.00 361.62 24.11 1,138.38 100-5600-40-02 Special Events 250.00 250.00 214.28 85.71 35.72 100-5620-40-02 Tools & Equipment 400.00 400.00 264.54 66.14 135.46 100-5640-40-02 Signs & Hardware 1,705.00 - 500.00 1,205.00 1,062.15 88.15 142.85 100-6160-40-02 Capital Expense-Vehicles 21,160.00 21,160.00 20,820.00 98.39 340.00 100-7145-40-02 Transfer to VERF 408.00 408.00 340.00 34.00 83.33 68.00 100-5110-40-03 Salaries & Wages 399,804.00 - 20,000.00 379,804.00 256,222.81 25,007.34 67.46 123,581.19 100-5115-40-03 Salaries - Overtime 2,000.00 2,000.00 721.85 36.09 1,278.15 100-5126-40-03 Salaries-Vacation Buy-Out 2,957.00 2,957.00 2,682.70 90.72 274.30 100-5140-40-03 Salaries - Longevity Pay 1,105.00 1,105.00 1,105.00 100.00 100-5143-40-03 Cell Phone Allowance 3,060.00 3,060.00 1,850.00 185.00 60.46 1,210.00 100-5145-40-03 Social Security Expense 25,385.00 25,385.00 14,957.80 1,432.38 58.92 10,427.20 100-5150-40-03 Medicare Expense 5,938.00 5,938.00 3,498.18 334.99 58.91 2,439.82 100-5155-40-03 SUTA Expense 855.00 855.00 648.00 75.79 207.00 100-5160-40-03 Health Insurance 47,258.00 47,258.00 38,421.80 3,392.18 81.30 8,836.20 100-5165-40-03 Dental Insurance 2,258.00 2,258.00 1,599.58 158.62 70.84 658.42 100-5170-40-03 Life Insurance/AD&D 531.00 531.00 394.38 39.96 74.27 136.62 100-5175-40-03 Liability (TML)/Workers' Comp 1,163.00 1,163.00 720.05 69.14 61.91 442.95 100-5180-40-03 TMRS Expense 56,703.00 56,703.00 35,349.56 3,397.02 62.34 21,353.44 100-5185-40-03 Long/Short Term Disability 745.00 745.00 462.48 47.50 62.08 282.52 100-5186-40-03 WELLE-Wellness Prog Reimb Empl 2,400.00 2,400.00 925.00 100.00 38.54 1,475.00 100-5210-40-03 Office Supplies 6,100.00 6,100.00 1,458.77 117.90 23.91 4,641.23 100-5220-40-03 Office Equipment 8,215.00 8,215.00 3,503.29 184.84 42.65 4,711.71 100-5230-40-03 Dues,Fees,& Subscriptions 2,938.00 2,938.00 2,643.00 89.96 295.00 100-5240-40-03 Postage and Delivery 550.00 550.00 299.75 30.64 54.50 250.25 100-5280-40-03 Printing and Reproduction 850.00 850.00 485.45 31.80 57.11 364.55 100-5325-40-03 Copier Lease 3,000.00 3,000.00 3,000.00 100-5330-40-03 Copier Expense 3,000.00 3,000.00 2,388.16 320.91 79.61 611.84 31 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5340-40-03 Building Repairs 400.00 400.00 400.00 100-5352-40-03 Fuel 200.00 200.00 200.00 100-5400-40-03 Uniform Expense 500.00 500.00 444.61 88.92 55.39 100-5410-40-03 Professional Services 176,838.00 176,838.00 88,488.65 2,200.00 50.04 86,149.35 100-5418-40-03 IT Fees 2,000.00 2,000.00 1,360.34 68.02 639.66 100-5430-40-03 Legal Fees 15,000.00 15,000.00 14,050.75 1,415.17 93.67 949.25 100-5435-40-03 Legal Notices/Filings 250.00 250.00 1.00 34.50 0.40 249.00 100-5480-40-03 Contracted Services 4,780.00 4,780.00 3,887.29 160.00 81.32 892.71 100-5520-40-03 Telephones 500.00 - 500.00 100-5523-40-03 Water/Sewer Charges 120.00 120.00 106.88 10.78 89.07 13.12 100-5526-40-03 Data Network 5,260.00 5,260.00 3,745.18 401.82 71.20 1,514.82 100-5530-40-03 Travel 4,870.00 4,870.00 773.52 168.28 15.88 4,096.48 100-5533-40-03 Mileage Expense 2,170.00 - 1,500.00 670.00 341.23 50.93 328.77 100-5536-40-03 Training/Seminars 4,600.00 4,600.00 786.52 17.10 3,813.48 100-7145-40-03 Transfer to VERF 1,328.00 1,328.00 1,106.70 110.67 83.34 221.30 100-5110-50-01 Salaries & Wages 229,691.00 229,691.00 176,550.76 18,855.12 76.86 53,140.24 100-5115-50-01 Salaries - Overtime 3,500.00 3,500.00 6,379.27 2,879.86 182.27 - 2,879.27 100-5140-50-01 Salaries - Longevity Pay 1,520.00 1,520.00 1,480.00 97.37 40.00 100-5145-50-01 Social Security Expense 14,864.00 14,864.00 10,417.77 1,227.63 70.09 4,446.23 100-5150-50-01 Medicare Expense 3,475.00 3,475.00 2,436.42 287.12 70.11 1,038.58 100-5155-50-01 SUTA Expense 855.00 855.00 810.00 94.74 45.00 100-5160-50-01 Health Insurance 41,460.00 41,460.00 37,559.80 3,896.16 90.59 3,900.20 100-5165-50-01 Dental Insurance 2,014.00 2,014.00 1,644.32 195.20 81.64 369.68 100-5170-50-01 Life Insurance/AD&D 408.00 408.00 393.96 46.90 96.56 14.04 100-5175-50-01 Liability (TML)/Workers' Comp 17,334.00 17,334.00 6,790.48 765.00 39.17 10,543.52 100-5180-50-01 TMRS Expense 33,152.00 33,152.00 25,029.05 2,954.28 75.50 8,122.95 100-5185-50-01 Long/Short Term Disability 434.00 434.00 306.83 35.35 70.70 127.17 100-5186-50-01 WELLE-Wellness Prog Reimb Empl 1,500.00 1,500.00 800.00 100.00 53.33 700.00 100-5210-50-01 Office Supplies 500.00 500.00 333.72 119.82 66.74 166.28 100-5220-50-01 Office Equipment 1,500.00 1,500.00 1,500.00 100-5230-50-01 Dues,Fees,& Subscriptions 500.00 500.00 406.00 25.00 81.20 94.00 100-5310-50-01 Rental Expense 24,000.00 24,000.00 17,627.09 73.45 6,372.91 100-5320-50-01 Repairs & Maintenance 4,500.00 4,500.00 1,521.25 714.39 33.81 2,978.75 100-5321-50-01 Signal Light Repairs 5,000.00 20,000.00 25,000.00 14,228.63 880.00 56.92 10,771.37 100-5340-50-01 Building Repairs 2,000.00 2,000.00 316.15 15.81 1,683.85 100-5350-50-01 Vehicle Expense 27,500.00 27,500.00 14,928.33 3,039.19 54.29 12,571.67 100-5351-50-01 Equipment Expense/Repair 304.00 - 304.00 100-5352-50-01 Fuel 5,000.00 5,000.00 8,608.81 1,078.59 172.18 - 3,608.81 100-5353-50-01 Oil/Grease/Inspections 300.00 300.00 417.07 139.02 - 117.07 100-5400-50-01 Uniform Expense 5,500.00 5,500.00 3,789.46 68.90 1,710.54 100-5430-50-01 Legal Fees 9,863.00 9,863.00 22,607.30 3,144.10 229.21 - 12,744.30 100-5480-50-01 Contracted Services 2,275,652.00 - 810,541.28 1,465,110.72 642,294.42 203,113.50 74,675.01 43.84 748,141.29 100-5520-50-01 Telephones 1,100.00 1,100.00 1,243.46 121.10 113.04 - 143.46 32 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5523-50-01 Water/Sewer Charges 10,170.00 10,170.00 233.02 25.91 2.29 9,936.98 100-5525-50-01 Electricity 172,700.00 172,700.00 179,172.87 18,593.78 103.75 - 6,472.87 100-5526-50-01 Data Network 100.00 100.00 70.00 7.00 70.00 30.00 100-5530-50-01 Travel 400.00 400.00 1,210.09 665.46 302.52 - 810.09 100-5536-50-01 Training/Seminars 6,000.00 6,000.00 1,360.66 22.68 4,639.34 100-5620-50-01 Tools & Equipment 3,000.00 3,000.00 4,489.71 149.66 - 1,489.71 100-5630-50-01 Safety Equipment 3,500.00 3,500.00 1,946.16 55.61 1,553.84 100-5640-50-01 Signs & Hardware 25,000.00 25,000.00 25,526.95 840.00 102.11 - 526.95 100-5650-50-01 Maintenance Materials 68,000.00 68,000.00 66,303.17 6,469.06 5,171.85 97.51 - 3,475.02 100-6110-50-01 Capital Expenditure 7,939.00 7,939.00 8,165.28 102.85 - 226.28 100-6110-50-01 Median Lighting-Coit (380-1st) 401,626.45 401,626.45 401,626.45 100.00 100-6140-50-01 Capital Expense-Equipment 54,500.00 7,988.28 62,488.28 48,410.00 13,852.00 77.47 226.28 100-7144-50-01 Transfer to Bond Fund 920,000.00 1,025,000.00 1,945,000.00 1,541,666.70 476,666.67 79.26 403,333.30 100-7145-50-01 Transfer to VERF 63,396.00 7,553.00 70,949.00 58,225.00 6,362.00 82.07 12,724.00 100-5212-50-05 BUILDING SUPPLIES 13,425.00 13,425.00 13,425.00 100-5480-50-05 CONTRACTED SERVICES 20,000.00 20,000.00 33,425.00 - 13,425.00 100-5523-50-05 WATER/SEWER CHARGES 2,400.00 2,400.00 8,285.84 7,642.22 345.24 - 5,885.84 100-5524-50-05 GAS 200.00 200.00 200.00 100-5525-50-05 ELECTRICITY 60,000.00 60,000.00 60,000.00 100-5110-60-01 Salaries & Wages 306,175.00 306,175.00 243,032.86 23,431.06 79.38 63,142.14 100-5115-60-01 Salaries - Overtime 500.00 500.00 548.54 270.01 109.71 - 48.54 100-5140-60-01 Salaries - Longevity Pay 555.00 555.00 490.00 88.29 65.00 100-5143-60-01 Cell Phone Allowance 2,160.00 2,160.00 2,150.00 215.00 99.54 10.00 100-5145-60-01 Social Security Expense 19,183.00 19,183.00 14,160.61 1,364.06 73.82 5,022.39 100-5150-60-01 Medicare Expense 4,486.00 4,486.00 3,311.76 319.02 73.82 1,174.24 100-5155-60-01 SUTA Expense 684.00 684.00 648.00 94.74 36.00 100-5160-60-01 Health Insurance 33,570.00 33,570.00 28,707.60 2,495.76 85.52 4,862.40 100-5165-60-01 Dental Insurance 1,844.00 1,844.00 1,538.80 154.00 83.45 305.20 100-5170-60-01 Life Insurance/AD&D 451.00 451.00 375.20 37.52 83.19 75.80 100-5175-60-01 Liability (TML)/Workers' Comp 4,676.00 4,676.00 2,034.75 197.18 43.52 2,641.25 100-5180-60-01 TMRS Expense 43,192.00 43,192.00 33,094.74 3,218.83 76.62 10,097.26 100-5185-60-01 Long/Short Term Disability 565.00 565.00 438.97 44.54 77.69 126.03 100-5186-60-01 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 891.60 89.16 74.30 308.40 100-5210-60-01 Office Supplies 2,000.00 2,000.00 1,001.81 245.82 50.09 998.19 100-5212-60-01 Building Supplies 500.00 500.00 500.00 100-5230-60-01 Dues,Fees,& Subscriptions 2,500.00 2,500.00 1,272.62 50.91 1,227.38 100-5240-60-01 Postage and Delivery 50.00 50.00 16.91 33.82 33.09 100-5280-60-01 Printing and Reproduction 250.00 250.00 675.07 270.03 - 425.07 100-5290-60-01 Other Charges and Services 131.20 - 131.20 100-5330-60-01 Copier Expense 2,800.00 2,800.00 1,715.94 229.55 61.28 1,084.06 100-5340-60-01 Building Repairs 500.00 500.00 500.00 100-5400-60-01 Uniform Expense 400.00 400.00 115.44 21.50 28.86 284.56 100-5410-60-01 Professional Services 121,375.00 44,636.28 166,011.28 20,985.00 887.50 40,399.28 12.64 104,627.00 33 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5410-60-01 HWY 289 Gateway Monument 49,652.00 5,100.00 - 54,752.00 100-5410-60-01 US380 Median Design 32,391.06 2,508.82 26,858.94 - 59,250.00 100-5419-60-01 IT Licenses 600.00 600.00 600.00 100-5430-60-01 Legal Fees 7,500.00 7,500.00 7,177.39 456.00 95.70 322.61 100-5435-60-01 Legal Notices/Filings 250.00 250.00 317.00 126.80 - 67.00 100-5480-60-01 Contracted Services 1,600.00 1,600.00 1,290.00 120.00 80.63 310.00 100-5520-60-01 Telephones 420.00 420.00 276.94 65.94 143.06 100-5523-60-01 Water/Sewer Charges 2,150.00 2,150.00 133.61 13.47 6.21 2,016.39 100-5524-60-01 GAS 4,200.00 4,200.00 4,200.00 100-5525-60-01 Electricity 9,600.00 9,600.00 9,600.00 100-5530-60-01 Travel 4,600.00 4,600.00 918.92 19.98 3,681.08 100-5533-60-01 Mileage Expense 2,000.00 2,000.00 1,232.82 49.32 61.64 767.18 100-5536-60-01 Training/Seminars 7,500.00 7,500.00 2,410.77 32.14 5,089.23 100-5601-60-01 Event - Prosper Christmas 40,000.00 40,000.00 40,526.34 101.32 - 526.34 100-6000-60-01 Park Fees Expense 12,000.00 12,000.00 7,416.52 61.80 4,583.48 100-6110-60-01 Capital Expenditure 470,300.00 - 305,000.00 165,300.00 94,185.00 63,740.00 6,315.00 56.98 64,800.00 100-6110-60-01 HWY 289 Gateway Monument 4,800.00 4,800.00 4,800.00 100.00 100-7100-60-01 Transfer Out 325,200.00 325,200.00 325,200.00 325,200.00 100.00 100-7145-60-01 Transfer to VERF 1,979.00 1,979.00 1,649.20 164.92 83.34 329.80 100-5110-60-02 Salaries & Wages 742,914.00 742,914.00 551,854.92 57,669.88 74.28 191,059.08 100-5115-60-02 Salaries - Overtime 15,443.00 15,443.00 10,036.90 491.63 64.99 5,406.10 100-5126-60-02 Salaries-Vacation Buy-Out 10,793.00 10,793.00 7,478.00 69.29 3,315.00 100-5140-60-02 Salaries - Longevity Pay 3,905.00 3,905.00 3,790.00 97.06 115.00 100-5143-60-02 Cell Phone Allowance 6,000.00 6,000.00 2,660.00 295.00 44.33 3,340.00 100-5145-60-02 Social Security Expense 48,302.00 48,302.00 32,983.87 3,321.11 68.29 15,318.13 100-5150-60-02 Medicare Expense 11,299.00 11,299.00 7,714.01 776.73 68.27 3,584.99 100-5155-60-02 SUTA Expense 2,907.00 2,907.00 2,748.63 160.08 94.55 158.37 100-5160-60-02 Health Insurance 151,314.00 151,314.00 128,321.82 12,546.74 84.81 22,992.18 100-5165-60-02 Dental Insurance 6,648.00 6,648.00 5,064.36 535.30 76.18 1,583.64 100-5170-60-02 Life Insurance/AD&D 1,754.00 1,754.00 1,425.76 154.77 81.29 328.24 100-5175-60-02 Liability (TML)/Workers' Comp 27,975.00 27,975.00 10,789.83 1,110.87 38.57 17,185.17 100-5180-60-02 TMRS Expense 108,399.00 108,399.00 77,835.33 7,906.97 71.80 30,563.67 100-5185-60-02 Long/Short Term Disability 1,373.00 1,373.00 991.12 107.75 72.19 381.88 100-5186-60-02 WELLE-Wellness Prog Reimb Empl 6,300.00 6,300.00 2,983.20 278.32 47.35 3,316.80 100-5210-60-02 Office Supplies 500.00 500.00 59.22 11.84 440.78 100-5212-60-02 Building Supplies 1,500.00 1,500.00 1,207.33 80.49 292.67 100-5220-60-02 Office Equipment 3,111.00 3,111.00 3,111.00 100-5230-60-02 Dues,Fees,& Subscriptions 1,088.00 1,088.00 1,253.29 115.19 - 165.29 100-5240-60-02 Postage and Delivery 1.40 - 1.40 100-5310-60-02 Rental Expense 29,000.00 29,000.00 23,232.00 6,135.00 80.11 - 367.00 100-5320-60-02 Repairs & Maintenance 81,790.00 81,790.00 64,434.26 5,939.27 78.78 17,355.74 100-5322-60-02 Irrigation Repairs 29,200.00 29,200.00 16,415.06 2,718.75 56.22 12,784.94 100-5323-60-02 Field Maintenance 62,325.00 62,325.00 36,699.03 4,116.38 4,230.00 58.88 21,395.97 34 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5330-60-02 Copier Expense 237.00 237.00 189.61 8.33 80.00 47.39 100-5350-60-02 Vehicle Expense 4,500.00 4,500.00 7,238.16 667.84 160.85 - 2,738.16 100-5351-60-02 Equipment Expense/Repair 1,763.27 860.52 - 1,763.27 100-5352-60-02 Fuel 14,295.00 14,295.00 13,997.33 1,955.09 97.92 297.67 100-5353-60-02 Oil/Grease/Inspections 1,650.00 1,650.00 1,486.55 149.84 90.09 163.45 100-5355-60-02 Chemicals/Fertilizer 50,680.00 50,680.00 33,588.70 604.55 66.28 17,091.30 100-5400-60-02 Uniform Expense 10,060.00 10,060.00 7,178.76 1,351.00 71.36 2,881.24 100-5480-60-02 Contracted Services 271,972.00 271,972.00 194,199.56 23,373.45 51,445.90 71.40 26,326.54 100-5520-60-02 Telephones 4,730.00 4,730.00 2,962.11 285.24 62.62 1,767.89 100-5523-60-02 Water/Sewer Charges 176,608.00 176,608.00 120,817.01 35,591.04 68.41 55,790.99 100-5525-60-02 Electricity 160,000.00 160,000.00 124,375.09 14,386.46 77.73 35,624.91 100-5526-60-02 Data Network 800.00 800.00 379.90 37.99 47.49 420.10 100-5530-60-02 Travel 3,705.00 3,705.00 1,219.11 1,219.11 32.90 2,485.89 100-5533-60-02 Mileage Expense 150.00 150.00 1,076.92 1,076.92 717.95 - 926.92 100-5536-60-02 Training/Seminars 2,550.00 2,550.00 1,176.70 46.15 1,373.30 100-5620-60-02 Tools & Equipment 3,950.00 6,500.00 10,450.00 7,489.13 102.97 71.67 2,960.87 100-5630-60-02 Safety Equipment 1,680.00 1,680.00 2,624.96 369.99 156.25 - 944.96 100-5640-60-02 Signs & Hardware 6,200.00 6,200.00 2,717.50 232.00 43.83 3,482.50 100-6120-60-02 Capital Expense-Park Impr 169,559.00 169,559.00 169,559.00 100.00 100-6140-60-02 Capital Expense-Equipment 99,050.00 - 6,500.00 92,550.00 89,761.50 - 5,210.75 96.99 7,999.25 100-7145-60-02 Transfer to VERF 77,653.00 77,653.00 64,710.80 6,471.08 83.33 12,942.20 100-5110-60-03 Salaries & Wages 53,222.00 53,222.00 37,366.03 70.21 15,855.97 100-5140-60-03 Salaries - Longevity Pay 230.00 230.00 230.00 100.00 100-5145-60-03 Social Security Expense 3,314.00 3,314.00 2,171.00 65.51 1,143.00 100-5150-60-03 Medicare Expense 775.00 775.00 507.74 65.52 267.26 100-5155-60-03 SUTA Expense 171.00 171.00 162.00 94.74 9.00 100-5170-60-03 Life Insurance/AD&D 113.00 113.00 79.73 70.56 33.27 100-5175-60-03 Liability (TML)/Workers' Comp 52.00 52.00 71.47 137.44 - 19.47 100-5180-60-03 TMRS Expense 7,462.00 7,462.00 5,078.23 68.06 2,383.77 100-5185-60-03 Long/Short Term Disability 99.00 99.00 67.14 67.82 31.86 100-5230-60-03 Dues,Fees,& Subscriptions 15.00 - 15.00 100-5240-60-03 Postage and Delivery 1,800.00 1,800.00 1,710.06 95.00 89.94 100-5260-60-03 Advertising 2,000.00 2,000.00 2,000.00 100-5280-60-03 Printing and Reproduction 2,000.00 2,000.00 1,109.00 55.45 891.00 100-5475-60-03 Credit Card Fees 1,500.00 1,500.00 3,202.81 537.07 213.52 - 1,702.81 100-5595-60-03 Recreation Activities 612.87 - 612.87 100-5600-60-03 Special Events 28,725.00 28,725.00 17,226.79 54.08 59.97 11,498.21 100-5995-60-03 Recreation Activities 28,000.00 28,000.00 41,065.52 11,298.64 146.66 - 13,065.52 100-5110-60-05 Salaries & Wages 292,487.00 292,487.00 128,450.57 18,987.33 43.92 164,036.43 100-5115-60-05 Salaries - Overtime 17.53 - 17.53 100-5140-60-05 Salaries - Longevity Pay 210.00 210.00 205.00 97.62 5.00 100-5145-60-05 Social Security Expense 18,649.00 18,649.00 7,921.87 1,147.11 42.48 10,727.13 100-5150-60-05 Medicare Expense 4,336.00 4,336.00 1,852.69 268.24 42.73 2,483.31 35 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5155-60-05 SUTA Expense 1,454.00 1,454.00 765.70 189.14 52.66 688.30 100-5160-60-05 Health Insurance 20,331.00 20,331.00 3,292.52 1,208.76 16.20 17,038.48 100-5165-60-05 Dental Insurance 1,337.00 1,337.00 71.44 35.72 5.34 1,265.56 100-5170-60-05 Life Insurance/AD&D 271.00 271.00 112.56 18.76 41.54 158.44 100-5175-60-05 Liability (TML)/Workers' Comp 440.00 440.00 277.35 41.39 63.03 162.65 100-5180-60-05 TMRS Expense 33,760.00 33,760.00 12,453.07 1,472.17 36.89 21,306.93 100-5185-60-05 Long/Short Term Disability 462.00 462.00 166.65 20.67 36.07 295.35 100-5186-60-05 WELLE-Wellness Prog Reimb Empl 2,700.00 2,700.00 2,700.00 100-5210-60-05 Office Supplies 8,170.00 - 500.00 7,670.00 6,478.04 590.38 84.46 1,191.96 100-5212-60-05 Building Supplies 100.00 100.00 211.69 211.69 - 111.69 100-5220-60-05 Office Equipment 25,740.00 25,740.00 22,414.04 87.08 3,325.96 100-5230-60-05 Dues,Fees,& Subscriptions 3,000.00 3,000.00 2,224.49 29.17 74.15 775.51 100-5240-60-05 Postage and Delivery 100.00 100.00 453.16 296.56 453.16 - 353.16 100-5281-60-05 Book Purchases 27,000.00 27,000.00 27,406.02 902.16 101.50 - 406.02 100-5282-60-05 DVD Purchases 1,500.00 1,500.00 1,438.92 172.20 95.93 61.08 100-5283-60-05 Audiobook Purchases 1,700.00 1,700.00 711.22 19.07 41.84 988.78 100-5284-60-05 Other Collect. Item Purchases 2,617.00 2,617.00 2,830.86 484.89 108.17 - 213.86 100-5290-60-05 Other Charges and Services 178.85 - 2.23 - 178.85 100-5310-60-05 Rental Expense 500.00 500.00 776.00 263.00 155.20 - 276.00 100-5325-60-05 Copier Lease 900.00 900.00 900.00 100-5330-60-05 Copier Expense 900.00 900.00 783.67 164.94 87.07 116.33 100-5400-60-05 Uniform Expense 975.00 975.00 694.00 43.00 71.18 281.00 100-5430-60-05 Legal Fees 3,700.00 3,700.00 3,842.00 103.84 - 142.00 100-5480-60-05 Contracted Services 6,500.00 6,500.00 1,400.00 21.54 5,100.00 100-5520-60-05 Telephones 1,980.00 1,980.00 1,149.97 115.85 58.08 830.03 100-5526-60-05 Data Network 379.90 37.99 - 379.90 100-5530-60-05 Travel 6,500.00 6,500.00 1,737.68 4.99 26.73 4,762.32 100-5533-60-05 Mileage Expense 500.00 500.00 1,290.19 258.04 - 790.19 100-5536-60-05 Training/Seminars 1,000.00 1,000.00 933.06 93.31 66.94 100-5600-60-05 Special Events 1,000.00 1,000.00 1,218.68 214.12 121.87 - 218.68 100-7145-60-05 TRANSFER TO VERF 660.00 660.00 550.00 55.00 83.33 110.00 100-5110-98-01 Salaries & Wages 677,273.00 - 27,000.00 650,273.00 496,604.29 68,084.08 76.37 153,668.71 100-5115-98-01 Salaries - Overtime 700.00 700.00 136.48 19.50 563.52 100-5126-98-01 Salaries-Vacation Buy-Out 9,348.00 9,348.00 12,176.08 130.25 - 2,828.08 100-5140-98-01 Salaries - Longevity Pay 1,665.00 1,665.00 1,590.00 95.50 75.00 100-5145-98-01 Social Security Expense 42,748.00 42,748.00 27,417.88 3,984.92 64.14 15,330.12 100-5150-98-01 Medicare Expense 9,997.00 9,997.00 6,756.55 931.95 67.59 3,240.45 100-5155-98-01 SUTA Expense 1,197.00 1,197.00 1,134.00 65.77 94.74 63.00 100-5160-98-01 Health Insurance 68,433.00 68,433.00 57,189.38 5,263.70 83.57 11,243.62 100-5165-98-01 Dental Insurance 3,157.00 3,157.00 2,416.32 241.02 76.54 740.68 100-5170-98-01 Life Insurance/AD&D 795.00 795.00 623.68 66.40 78.45 171.32 100-5175-98-01 Liability (TML)/Workers' Comp 1,431.00 1,431.00 1,452.10 207.61 101.47 - 21.10 100-5180-98-01 TMRS Expense 95,887.00 95,887.00 69,107.14 9,225.32 72.07 26,779.86 36 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 100-5185-98-01 Long/Short Term Disability 1,254.00 1,254.00 891.09 129.33 71.06 362.91 100-5186-98-01 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 1,000.00 100.00 60.61 650.00 100-5210-98-01 Office Supplies 2,470.00 2,470.00 1,342.73 278.97 54.36 1,127.27 100-5212-98-01 Building Supplies 350.00 350.00 13.28 3.79 336.72 100-5220-98-01 Office Equipment 7,130.00 7,130.00 192.25 2.70 6,937.75 100-5230-98-01 Dues,Fees,& Subscriptions 3,155.00 3,155.00 779.00 340.00 24.69 2,376.00 100-5240-98-01 Postage and Delivery 280.00 280.00 263.65 15.80 94.16 16.35 100-5250-98-01 Publications 346.00 346.00 346.00 100-5280-98-01 Printing and Reproduction 200.00 200.00 200.00 100-5290-98-01 Other Charges and Services 70.17 - 70.17 100-5330-98-01 Copier Expense 840.00 840.00 1,049.97 134.26 125.00 - 209.97 100-5350-98-01 Vehicle Expense 200.00 200.00 10.04 5.02 189.96 100-5352-98-01 Fuel 45.83 - 45.83 100-5353-98-01 Oil/Grease/Inspections 250.00 250.00 250.00 100-5400-98-01 Uniform Expense 700.00 700.00 272.75 121.25 38.96 427.25 100-5410-98-01 Professional Services 30,000.00 109,350.00 139,350.00 27,302.56 71,532.08 19.59 40,515.36 100-5419-98-01 IT Licenses 2,250.00 2,250.00 2,250.00 100-5430-98-01 Legal Fees 10,000.00 10,000.00 15,700.99 3,821.63 157.01 - 5,700.99 100-5435-98-01 Legal Notices/Filings 2,400.00 2,400.00 3,246.83 621.90 135.29 - 846.83 100-5480-98-01 Contracted Services 960.00 960.00 11,755.00 120.00 4,485.00 1,224.48 - 15,280.00 100-5520-98-01 Telephones 3,575.00 3,575.00 2,000.78 118.89 55.97 1,574.22 100-5523-98-01 Water/Sewer Charges 172.00 172.00 152.65 15.40 88.75 19.35 100-5524-98-01 Gas 490.00 490.00 630.45 44.38 128.66 - 140.45 100-5526-98-01 Data Network 480.00 480.00 276.86 37.99 57.68 203.14 100-5530-98-01 Travel 3,660.00 3,660.00 534.03 14.59 3,125.97 100-5533-98-01 Mileage Expense 6,750.00 6,750.00 1,080.62 16.01 5,669.38 100-5536-98-01 Training/Seminars 4,399.00 4,399.00 3,133.22 1,268.00 71.23 1,265.78 100-5620-98-01 Tools & Equipment 1,000.00 1,000.00 325.15 90.10 32.52 674.85 100-7145-98-01 Transfer to VERF 12,677.00 12,677.00 1,407.80 140.78 11.11 11,269.20 150-4015-10-00 Water Impact Fees - 19,105.00 - 19,105.00 - 11,462.00 60.00 - 7,643.00 150-4020-10-00 Wastewater Impact Fees - 14,110.00 - 14,110.00 - 5,644.00 40.00 - 8,466.00 150-4040-10-00 East Thoroughfare Impact Fees - 332,938.00 - 332,938.00 - 191,590.01 57.55 - 141,347.99 150-4110-10-00 Property Taxes (Town)- 212,036.00 - 212,036.00 - 132,016.33 62.26 - 80,019.67 150-4111-10-00 Property Taxes (County)- 84,975.00 - 84,975.00 - 34,862.10 41.03 - 50,112.90 150-4120-10-00 Sales Taxes (Town)- 365,000.00 - 365,000.00 - 121,511.96 - 24,893.91 33.29 - 243,488.04 150-4121-10-00 Sales Taxes (PEDC)- 203,792.00 - 203,792.00 - 101,766.26 - 20,848.65 49.94 - 102,025.74 150-4610-10-00 Interest Income - 20,000.00 - 20,000.00 - 4,516.25 - 157.29 22.58 - 15,483.75 150-4995-10-00 Transfer In - 996,446.34 996,446.34 150-5810-10-00 Thoro Impact Fee Rebate 1,102,848.82 - 1,102,848.82 150-5811-10-00 Water Impact Fee Rebate 258,730.87 - 258,730.87 150-5812-10-00 Wastwater Impact Fee Rebate 419.19 - 419.19 150-5815-10-00 Town Sales Tax Rebate 77,860.68 - 77,860.68 150-5816-10-00 PEDC Sales Tax Rebate 65,208.30 - 65,208.30 37 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 150-5820-10-00 Town Ad Valorem Tax Rebate 1,245,915.00 1,245,915.00 140,439.55 11.27 1,105,475.45 150-5821-10-00 County Ad Valorem Tax Rebate 10,203.67 - 10,203.67 160-4041-10-00 W Thoro Impact Fee - 206,190.00 - 206,190.00 - 206,190.00 160-4120-10-00 Sales Taxes (Town)- 14.37 - 1.43 14.37 160-4121-10-00 Sales Taxes (PEDC)- 14.37 - 1.43 14.37 160-4610-10-00 Interest Income - 303.99 - 34.18 303.99 160-5810-10-00 W Thoro Impact Fee Rebate 206,978.00 206,978.00 206,978.00 200-4000-10-08 W/S Service Initiation - 88,000.00 - 88,000.00 - 68,620.00 - 10,550.00 77.98 - 19,380.00 200-4007-10-08 Sanitation - 1,061,760.00 - 1,061,760.00 - 851,572.17 - 89,380.16 80.20 - 210,187.83 200-4008-10-08 Fines - Missed Trash Pickup - 465.00 465.00 200-4009-10-08 Late Fee-W/S - 99,225.00 - 99,225.00 - 87,011.63 - 10,976.95 87.69 - 12,213.37 200-4930-10-99 Insurance Proceeds - 7,091.50 7,091.50 200-4995-10-99 Transfer In/Out - 615,739.00 615,739.00 200-4005-50-02 Water Revenue - 9,374,394.00 - 47,489.00 - 9,421,883.00 - 7,330,483.49 - 1,639,958.35 77.80 - 2,091,399.51 200-4010-50-02 Connection Tap & Construction - 875,830.00 - 875,830.00 - 796,016.00 - 61,050.00 90.89 - 79,814.00 200-4012-50-02 Saturday Inspection Fee - 13,432.00 - 13,432.00 - 2,400.00 - 750.00 17.87 - 11,032.00 200-4018-50-02 Internet Cr. Card Fees - 49,984.00 - 49,984.00 - 51,299.23 - 7,017.71 102.63 1,315.23 200-4019-50-02 Cr. Card Pmt Fees - 12,892.00 - 12,892.00 - 13,463.88 - 1,832.49 104.44 571.88 200-4060-50-02 NSF Fees - 1,850.00 - 1,850.00 - 1,300.00 - 150.00 70.27 - 550.00 200-4243-50-02 Backflow Prevention Inspection - 32,398.00 - 32,398.00 - 32,900.00 - 3,325.00 101.55 502.00 200-4610-50-02 Interest Income - 71,421.00 - 71,421.00 - 98,631.53 - 13,143.07 138.10 27,210.53 200-4910-50-02 Other Revenue - 117,178.00 - 117,178.00 - 132,037.61 - 15,459.06 112.68 14,859.61 200-4006-50-03 Sewer - 4,603,625.00 - 4,603,625.00 - 3,938,803.36 - 453,233.95 85.56 - 664,821.64 200-4010-50-03 Connection Tap & Construction - 366,914.00 - 366,914.00 - 343,000.00 - 26,400.00 93.48 - 23,914.00 200-5110-10-08 Salaries & Wages 172,626.00 172,626.00 121,298.78 11,722.60 70.27 51,327.22 200-5115-10-08 Salaries - Overtime 3,500.00 3,500.00 969.88 344.02 27.71 2,530.12 200-5140-10-08 Salaries - Longevity Pay 1,115.00 1,115.00 1,110.00 99.55 5.00 200-5145-10-08 Social Security Expense 10,989.00 10,989.00 7,265.15 707.84 66.11 3,723.85 200-5150-10-08 Medicare Expense 2,570.00 2,570.00 1,699.10 165.54 66.11 870.90 200-5155-10-08 SUTA Expense 684.00 684.00 486.00 71.05 198.00 200-5160-10-08 Health Insurance 23,520.00 23,520.00 17,214.80 1,646.48 73.19 6,305.20 200-5165-10-08 Dental Insurance 1,569.00 1,569.00 1,142.00 114.20 72.79 427.00 200-5170-10-08 Life Insurance/AD&D 362.00 362.00 281.40 28.14 77.74 80.60 200-5175-10-08 Liability (TML)/Workers' Comp 193.00 193.00 235.94 22.98 122.25 - 42.94 200-5180-10-08 TMRS Expense 24,639.00 24,639.00 16,803.43 1,646.14 68.20 7,835.57 200-5185-10-08 Long/Short Term Disability 322.00 322.00 219.28 22.26 68.10 102.72 200-5186-10-08 WELLE-Wellness Prog Reimb-Empl 1,500.00 1,500.00 1,000.00 100.00 66.67 500.00 200-5210-10-08 Office Supplies 2,140.00 2,140.00 1,073.56 50.17 1,066.44 200-5212-10-08 Building Supplies 1,275.00 1,275.00 781.64 50.22 61.31 493.36 200-5220-10-08 Office Equipment 4,595.00 4,595.00 2,995.90 1,890.52 65.20 1,599.10 200-5230-10-08 Dues,Fees,& Subscriptions 200.00 200.00 91.94 45.97 108.06 200-5240-10-08 Postage and Delivery 37,500.00 37,500.00 31,961.59 3,163.50 85.23 5,538.41 200-5280-10-08 Printing and Reproduction 3,636.00 3,636.00 2,435.54 401.20 66.98 1,200.46 38 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 200-5290-10-08 Other Charges and Services 300.00 300.00 301.83 100.61 - 1.83 200-5330-10-08 Copier Expense 1,386.00 1,386.00 1,036.89 139.53 74.81 349.11 200-5340-10-08 Building Repairs 400.00 400.00 374.00 93.50 26.00 200-5400-10-08 Uniform Expense 226.00 226.00 194.59 86.10 31.41 200-5418-10-08 IT Fees 10,200.00 10,200.00 4,214.85 41.32 5,985.15 200-5430-10-08 Legal Fees 3,150.00 3,150.00 3,150.00 200-5470-10-08 Trash Collection 1,287,692.00 1,287,692.00 707,689.73 54.96 580,002.27 200-5479-10-08 Household Haz. Waste Disposal 10,000.00 10,000.00 5,990.00 900.00 59.90 4,010.00 200-5480-10-08 Contracted Services 15,000.00 15,000.00 7,567.05 751.12 50.45 7,432.95 200-5520-10-08 Telephones 1,225.00 1,225.00 359.16 35.88 29.32 865.84 200-5523-10-08 Water/Sewer Charges 835.00 835.00 234.31 13.56 28.06 600.69 200-5530-10-08 Travel 500.00 500.00 454.98 91.00 45.02 200-5533-10-08 Mileage Expense 700.00 700.00 96.57 13.80 603.43 200-5536-10-08 Training/Seminars 1,500.00 1,500.00 1,905.66 127.04 - 405.66 200-5600-10-08 Special Events 900.00 900.00 606.32 67.37 293.68 200-7145-10-08 Transfer to VERF 887.00 887.00 739.20 73.92 83.34 147.80 200-7147-10-08 Transfer to GF 44,237.00 44,237.00 36,864.20 3,686.42 83.33 7,372.80 200-5176-10-99 TML-Prop & Liab Insurance 39,650.00 39,650.00 50,168.64 126.53 - 10,518.64 200-5295-10-99 General Fund Franchise Fee 225,539.00 225,539.00 187,949.20 18,794.92 83.33 37,589.80 200-5405-10-99 Land Acq. Svcs Park Ops/PW Com 800.00 800.00 800.00 100.00 200-5415-10-99 Tuition Reimbursement 6,018.00 6,018.00 5,198.40 86.38 819.60 200-5930-10-99 Damage Claims Expense 6,069.63 - 6,069.63 200-6186-10-99 2013 Bond Payment 215,000.00 215,000.00 215,000.00 200-6192-10-99 2011 Refd Bond Pmt 183,000.00 183,000.00 183,000.00 100.00 200-6193-10-99 2012 CO Bond Payment 278,050.00 278,050.00 278,050.00 100.00 200-6199-10-99 08 CO Bond Payment 62,000.00 62,000.00 62,000.00 100.00 200-6200-10-99 Bond Issuance Costs 160,113.15 159,673.15 - 160,113.15 200-6201-10-99 2014 GO Bond Payment 365,000.00 365,000.00 365,000.00 200-6202-10-99 2014 CO Bond Payment 470,000.00 470,000.00 470,000.00 200-6205-10-99 2016 GO Bond Payment 340,900.00 340,900.00 340,900.00 100.00 200-6299-10-99 Bond Interest Expense 1,059,922.00 1,059,922.00 534,586.25 50.44 525,335.75 200-6610-10-99 Old Town Streets - W/S Portion 350,000.00 350,000.00 350,000.00 200-6610-10-99 Park Ops/Public Works Complex 2,000,000.00 - 350,800.00 1,649,200.00 1,649,200.00 200-7000-10-99 Contingency 50,000.00 4,352.90 54,352.90 17,469.20 7,770.00 32.14 36,883.70 200-5110-50-02 Salaries & Wages 1,043,500.00 1,043,500.00 744,414.56 74,837.97 71.34 299,085.44 200-5115-50-02 Salaries - Overtime 29,600.00 29,600.00 25,593.05 2,077.10 86.46 4,006.95 200-5126-50-02 Salaries-Vacation Buy-Out 4,006.00 4,006.00 3,192.00 79.68 814.00 200-5140-50-02 Salaries - Longevity Pay 4,455.00 4,455.00 3,890.00 87.32 565.00 200-5145-50-02 Social Security Expense 67,057.00 67,057.00 45,422.69 4,484.74 67.74 21,634.31 200-5150-50-02 Medicare Expense 15,683.00 15,683.00 10,629.79 1,048.84 67.78 5,053.21 200-5155-50-02 SUTA Expense 3,591.00 3,591.00 2,982.42 66.42 83.05 608.58 200-5160-50-02 Health Insurance 147,458.00 147,458.00 119,165.10 11,687.10 80.81 28,292.90 200-5165-50-02 Dental Insurance 8,180.00 8,180.00 5,327.52 565.66 65.13 2,852.48 39 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 200-5170-50-02 Life Insurance/AD&D 2,135.00 2,135.00 1,599.29 168.84 74.91 535.71 200-5175-50-02 Liability (TML)/Workers' Comp 45,246.00 45,246.00 15,752.52 1,535.58 34.82 29,493.48 200-5180-50-02 TMRS Expense 150,457.00 150,457.00 105,592.33 10,472.78 70.18 44,864.67 200-5185-50-02 Long/Short Term Disability 1,938.00 1,938.00 1,323.12 139.26 68.27 614.88 200-5186-50-02 WELLE-Wellness Prog Reimb-Empl 7,950.00 7,950.00 4,469.92 489.16 56.23 3,480.08 200-5210-50-02 Office Supplies 3,925.00 3,925.00 1,361.44 207.18 34.69 2,563.56 200-5212-50-02 Building Supplies 3,800.00 3,800.00 3,846.02 101.21 - 46.02 200-5220-50-02 Office Equipment 11,220.00 11,220.00 10,907.33 149.98 97.21 312.67 200-5230-50-02 Dues,Fees,& Subscriptions 20,000.00 20,000.00 5,858.96 111.00 29.30 14,141.04 200-5240-50-02 Postage and Delivery 130.00 130.00 1,738.64 23.55 1,337.42 - 1,608.64 200-5280-50-02 Printing and Reproduction 3,000.00 3,000.00 1,639.58 617.69 54.65 1,360.42 200-5310-50-02 Rental Expense 3,000.00 3,000.00 3,697.86 123.26 - 697.86 200-5320-50-02 Repairs & Maintenance 3,600.00 3,600.00 3,608.38 100.23 - 8.38 200-5330-50-02 Copier Expense 1,600.00 1,600.00 1,567.66 210.08 97.98 32.34 200-5340-50-02 Building Repairs 5,000.00 5,000.00 2,279.05 21.24 45.58 2,720.95 200-5350-50-02 Vehicle Expense 31,322.00 31,322.00 28,122.41 2,949.31 89.79 3,199.59 200-5352-50-02 Fuel 25,200.00 25,200.00 22,127.59 2,518.16 87.81 3,072.41 200-5353-50-02 Oil/Grease/Inspections 1,000.00 1,000.00 1,937.53 367.02 193.75 - 937.53 200-5400-50-02 Uniform Expense 20,150.00 20,150.00 14,233.72 1,144.03 70.64 5,916.28 200-5419-50-02 IT Licenses 17,000.00 - 9,300.00 7,700.00 7,700.00 200-5430-50-02 Legal Fees 1,000.00 1,000.00 133.00 13.30 867.00 200-5475-50-02 Credit Card Fees 51,000.00 51,000.00 72,844.98 9,493.22 142.83 - 21,844.98 200-5480-50-02 Contracted Services 51,500.00 26,200.00 77,700.00 60,423.78 2,804.41 77.77 17,276.22 200-5520-50-02 Telephones 9,855.00 9,855.00 8,417.33 1,197.46 85.41 1,437.67 200-5521-50-02 Cell Phone Expense 1,700.00 1,700.00 1,700.00 200-5523-50-02 Water/Sewer Charges 45,700.00 - 6,583.00 39,117.00 6,945.07 949.01 17.76 32,171.93 200-5524-50-02 Gas 1,000.00 1,000.00 1,553.92 155.39 - 553.92 200-5525-50-02 Electricity 243,660.00 243,660.00 221,710.03 32,666.31 90.99 21,949.97 200-5526-50-02 Data Network 4,320.00 4,320.00 3,559.30 365.93 82.39 760.70 200-5530-50-02 Travel 2,300.00 2,300.00 2,300.00 200-5533-50-02 Mileage Expense 1,000.00 1,000.00 1,000.00 200-5536-50-02 Training/Seminars 12,200.00 12,200.00 10,050.35 400.00 82.38 2,149.65 200-5540-50-02 Water Testing 4,000.00 4,000.00 1,293.19 38.50 32.33 2,706.81 200-5545-50-02 Meter Purchases 381,480.00 381,480.00 297,608.20 1,248.00 75,255.00 78.01 8,616.80 200-5550-50-02 Water Purchases 4,153,586.00 47,489.00 4,201,075.00 3,500,892.74 350,090.00 83.33 700,182.26 200-5620-50-02 Tools & Equipment 21,989.00 21,989.00 9,176.39 130.64 41.73 12,812.61 200-5630-50-02 Safety Equipment 10,600.00 10,600.00 8,119.87 359.99 76.60 2,480.13 200-5640-50-02 Signs & Hardware 1,612.00 1,612.00 668.27 41.46 943.73 200-5650-50-02 Maintenance Materials 3,000.00 3,000.00 2,925.82 97.53 74.18 200-5660-50-02 Chemical Supplies 9,080.00 9,080.00 13,130.98 1,525.11 144.61 - 4,050.98 200-5670-50-02 System Improvements 155,000.00 - 37,892.37 117,107.63 118,860.43 7,342.07 101.50 - 1,752.80 200-6125-50-02 CAPITAL EXPENSE-TECHNOLOGY 52,100.00 - 10,600.00 41,500.00 41,500.00 200-6140-50-02 Capital Expense-Equipment 132,200.00 35,231.20 167,431.20 148,996.20 9,297.00 88.99 9,138.00 40 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 200-6160-50-02 Capital Expense-Vehicles 51,618.00 - 3,638.83 47,979.17 47,979.17 100.00 200-7145-50-02 Transfer to VERF 180,232.00 6,583.00 186,815.00 156,776.30 15,019.33 83.92 30,038.70 200-7147-50-02 Transfer to GF 577,651.00 577,651.00 481,375.80 48,137.58 83.33 96,275.20 200-5110-50-03 Salaries & Wages 370,148.00 370,148.00 259,502.46 27,992.79 70.11 110,645.54 200-5115-50-03 Salaries - Overtime 15,000.00 15,000.00 15,761.90 1,019.39 105.08 - 761.90 200-5140-50-03 Salaries - Longevity Pay 1,635.00 1,635.00 1,495.00 91.44 140.00 200-5145-50-03 Social Security Expense 23,982.00 23,982.00 16,219.97 1,700.57 67.63 7,762.03 200-5150-50-03 Medicare Expense 5,608.00 5,608.00 3,793.39 397.73 67.64 1,814.61 200-5155-50-03 SUTA Expense 1,539.00 1,539.00 1,441.33 71.18 93.65 97.67 200-5160-50-03 Health Insurance 73,190.00 73,190.00 49,504.03 5,182.96 67.64 23,685.97 200-5165-50-03 Dental Insurance 3,739.00 3,739.00 2,405.70 225.94 64.34 1,333.30 200-5170-50-03 Life Insurance/AD&D 859.00 859.00 698.81 79.73 81.35 160.19 200-5175-50-03 Liability (TML)/Workers' Comp 19,202.00 19,202.00 6,521.49 622.89 33.96 12,680.51 200-5180-50-03 TMRS Expense 53,652.00 53,652.00 37,605.87 3,950.95 70.09 16,046.13 200-5185-50-03 Long/Short Term Disability 693.00 693.00 451.52 51.51 65.15 241.48 200-5186-50-03 WELLE-Wellness Prog Reimb-Empl 3,900.00 3,900.00 1,566.60 189.16 40.17 2,333.40 200-5210-50-03 Office Supplies 1,800.00 1,800.00 766.23 77.85 42.57 1,033.77 200-5212-50-03 Building Supplies 700.00 700.00 634.85 236.78 90.69 65.15 200-5220-50-03 Office Equipment 2,240.00 2,240.00 1,538.38 68.68 701.62 200-5230-50-03 Dues,Fees,& Subscriptions 8,467.00 8,467.00 826.00 9.76 7,641.00 200-5240-50-03 Postage and Delivery 86.67 - 86.67 200-5280-50-03 Printing and Reproduction 300.00 300.00 369.63 369.63 123.21 - 69.63 200-5310-50-03 Rental Expense 5,000.00 5,000.00 2,778.75 55.58 2,221.25 200-5320-50-03 Repairs & Maintenance 37,000.00 37,000.00 1,113.00 3.01 35,887.00 200-5335-50-03 Radio/Video Repairs 500.00 500.00 500.00 200-5340-50-03 Building Repairs 1,000.00 1,000.00 1,000.00 200-5350-50-03 Vehicle Expense 26,800.00 26,800.00 12,514.88 329.69 46.70 14,285.12 200-5352-50-03 Fuel 11,700.00 11,700.00 11,354.29 1,552.00 97.05 345.71 200-5353-50-03 Oil/Grease/Inspections 300.00 300.00 1,128.38 245.16 376.13 - 828.38 200-5400-50-03 Uniform Expense 9,200.00 9,200.00 5,449.12 59.23 3,750.88 200-5419-50-03 IT Licenses 14,000.00 14,000.00 14,000.00 200-5430-50-03 Legal Fees 100.00 100.00 100.00 200-5480-50-03 Contracted Services 63,750.00 63,750.00 28,957.32 265.00 33,346.59 45.42 1,446.09 200-5520-50-03 Telephones 1,500.00 1,500.00 2,845.04 265.23 189.67 - 1,345.04 200-5521-50-03 Cell Phone Expense 850.00 850.00 850.00 200-5523-50-03 Water/Sewer Charges 17,770.00 17,770.00 342.72 38.12 1.93 17,427.28 200-5525-50-03 Electricity 46,098.00 46,098.00 38,318.19 3,443.35 83.12 7,779.81 200-5526-50-03 Data Network 862.72 87.33 - 862.72 200-5530-50-03 Travel 500.00 500.00 500.00 200-5533-50-03 Mileage Expense 200.00 200.00 200.00 200-5536-50-03 Training/Seminars 13,200.00 13,200.00 7,152.96 2,925.00 54.19 6,047.04 200-5560-50-03 Sewer Management Fees 1,626,925.00 492,847.00 2,119,772.00 2,133,800.71 201,597.76 100.66 - 14,028.71 200-5620-50-03 Tools & Equipment 11,500.00 11,500.00 5,330.94 667.98 46.36 6,169.06 41 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 200-5630-50-03 Safety Equipment 15,700.00 15,700.00 6,736.03 42.91 8,963.97 200-5640-50-03 Signs & Hardware 250.00 250.00 218.00 87.20 32.00 200-5650-50-03 Maintenance Materials 2,000.00 2,000.00 178.15 39.60 8.91 1,821.85 200-5660-50-03 Chemical Supplies 3,000.00 3,000.00 534.65 17.82 2,465.35 200-5670-50-03 System Improvements 49,300.00 49,300.00 19,358.89 741.20 39.27 29,941.11 200-5680-50-03 Lift Station Expense 15,000.00 15,000.00 11,097.48 1,692.46 73.98 3,902.52 200-6140-50-03 Capital Expense-Equipment 20,000.00 20,000.00 2,244.16 11.22 17,755.84 200-6160-50-03 Capital Expense-Vehicles 411,200.00 411,200.00 372,720.65 90.64 38,479.35 200-7145-50-03 Transfer to VERF 64,858.00 64,858.00 54,048.30 5,404.83 83.33 10,809.70 200-7147-50-03 Transfer to GF 152,356.00 152,356.00 126,963.30 12,696.33 83.33 25,392.70 300-4105-10-00 Property Taxes -Delinquent - 141,463.00 - 141,463.00 - 21,052.01 14.88 - 120,410.99 300-4110-10-00 Property Taxes -Current - 4,810,042.00 - 4,810,042.00 - 5,014,144.51 - 1,440.87 104.24 204,102.51 300-4115-10-00 Taxes -Penalties - 35,520.00 - 35,520.00 - 16,812.84 - 186.19 47.33 - 18,707.16 300-4610-10-00 Interest Income - 36,000.00 - 36,000.00 - 49,734.96 - 5,853.52 138.15 13,734.96 300-5410-10-00 Professional Services 8,400.00 8,400.00 8,280.00 98.57 120.00 300-6186-10-00 2013 GO Ref Bond 155,000.00 155,000.00 155,000.00 300-6189-10-00 2012 GO TX Bond Payment 175,000.00 175,000.00 175,000.00 100.00 300-6192-10-00 2011 Ref Bond Pmt 117,000.00 117,000.00 117,000.00 100.00 300-6199-10-00 2008 Bond Payment 558,000.00 558,000.00 558,000.00 100.00 300-6200-10-00 Bond Administrative Fees 7,650.00 7,650.00 14,640.00 191.37 - 6,990.00 300-6201-10-00 2014 GO Debt payment 255,000.00 255,000.00 255,000.00 300-6203-10-00 2015 GO Debt Payment 170,000.00 170,000.00 170,000.00 100.00 300-6204-10-00 2015 CO Debt Payment 60,000.00 60,000.00 60,000.00 100.00 300-6205-10-00 2016 GO Debt Payment 374,100.00 374,100.00 374,100.00 100.00 300-6206-10-00 2016 CO Debt Payment 115,000.00 115,000.00 115,000.00 100.00 300-6207-10-00 2017 CO Bond Payment 575,000.00 575,000.00 575,000.00 100.00 300-6299-10-00 Bond Interest Expense 2,148,158.00 2,148,158.00 1,113,809.30 1,034,348.70 51.85 400-4610-10-00 Interest Earned - 253.69 253.69 400-4810-10-00 Unrealized Gain - 45.99 45.99 400-7100-10-00 Operating Transfer Out 99,714.42 - 99,714.42 410-4610-10-99 Interest - 15,000.00 - 15,000.00 - 24,489.11 - 3,118.22 163.26 9,489.11 410-4910-10-99 Other Reimbursements - 20,000.00 - 20,000.00 - 20,000.00 410-4995-10-99 Transfer In - 1,069,091.00 - 14,136.00 - 1,083,227.00 - 899,041.60 - 89,785.36 83.00 - 184,185.40 410-5220-10-01 Office Equipment 1,500.00 1,500.00 1,702.29 113.49 - 202.29 410-6125-10-01 Capital-Equipment (Technology) 1,500.00 - 1,500.00 410-5220-10-02 Office Equipment 630.00 630.00 630.00 410-6125-10-02 Capital-Equipment (Technology) 630.00 - 630.00 410-5220-10-03 Office Equipment 3,000.00 3,000.00 3,629.51 120.98 - 629.51 410-6125-10-03 Capital-Equipment (Technology) 3,000.00 - 3,000.00 410-5220-10-05 Office Equipment 7,500.00 7,500.00 1,176.01 15.68 6,323.99 410-6125-10-05 Capital-Equipment (Technology) 7,500.00 - 7,500.00 389.95 389.95 - 389.95 410-5220-10-07 Office Equipment 1,500.00 1,500.00 727.38 48.49 772.62 410-6125-10-07 Capital-Equipment (Technology) 1,500.00 - 1,500.00 42 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 410-5220-10-08 Office Equipment 900.00 900.00 727.38 80.82 172.62 410-6125-10-08 Capital-Equipment (Technology) 900.00 - 900.00 410-5220-20-01 Office Equipment 29,970.00 29,970.00 30,753.27 102.61 - 783.27 410-6125-20-01 Capital-Equipment (Technology) 29,970.00 - 29,970.00 699.79 - 699.79 410-6160-20-01 Capital-Vehicles 179,033.00 179,033.00 157,240.08 2,775.00 87.83 19,017.92 410-5220-20-05 Office Equipment 5,000.00 5,000.00 5,000.00 100.00 410-6125-20-05 Capital-Equipment (Technology) 5,000.00 - 5,000.00 410-5220-30-01 Office Equipment 26,640.00 26,640.00 26,730.30 100.34 - 90.30 410-6125-30-01 Capital-Equipment (Technology) 26,640.00 - 26,640.00 1,465.21 - 1,465.21 410-6160-30-01 Capital-Vehicles 105,500.00 105,500.00 60,000.00 44,239.06 56.87 1,260.94 410-5220-40-01 Office Equipment 4,050.00 4,050.00 815.31 20.13 3,234.69 410-6125-40-01 Capital-Equipment (Technology) 4,050.00 - 4,050.00 410-5220-40-02 Office Equipment 630.00 630.00 630.00 410-6125-40-02 Capital-Equipment (Technology) 630.00 - 630.00 410-5220-40-03 Office Equipment 3,660.00 3,660.00 2,414.90 65.98 1,245.10 410-6125-40-03 Capital-Equipment (Technology) 3,660.00 - 3,660.00 410-6140-50-01 Capital-Equipment 27,800.00 7,553.00 35,353.00 35,352.17 100.00 0.83 410-5220-50-02 Office Equipment 900.00 900.00 1,102.29 122.48 - 202.29 410-6125-50-02 Capital-Equipment (Technology) 900.00 - 900.00 410-6140-50-02 Capital-Equipment 21,000.00 6,583.00 27,583.00 26,007.41 16,582.67 94.29 1,575.59 410-6160-50-02 Capital-Vehicles 22,200.00 22,200.00 20,895.00 94.12 1,305.00 410-5220-60-01 Office Equipment 2,130.00 2,130.00 1,860.08 87.33 269.92 410-6125-60-01 Capital-Equipment(Technology) 2,130.00 - 2,130.00 410-5220-60-02 OFFICE EQUIPMENT 900.00 900.00 815.31 90.59 84.69 410-6125-60-02 Capital-Equipment(Technology) 900.00 - 900.00 410-6160-60-02 Capital-vehicles 28,700.00 28,700.00 27,290.00 95.09 1,410.00 410-5220-98-01 Office Equipment 5,790.00 5,790.00 4,418.46 76.31 1,371.54 410-6125-98-01 Capital-Equipment(Technology) 5,790.00 - 5,790.00 450-4001-98-02 Storm Drainage Utility Fee - 528,351.00 - 528,351.00 - 428,470.68 - 48,491.74 81.10 - 99,880.32 450-4610-98-02 Interest Storm Utility - 10,000.00 - 10,000.00 - 1,683.84 16.84 - 8,316.16 450-4613-98-02 Interest - 2012 CO Proceeds - 3,592.47 - 683.10 3,592.47 450-5110-98-02 Salaries 111,555.00 111,555.00 60,853.66 8,732.85 54.55 50,701.34 450-5115-98-02 Salaries-Overtime 1,000.00 1,000.00 651.81 24.79 65.18 348.19 450-5140-98-02 Salaries-Longevity Pay 135.00 135.00 100.00 74.07 35.00 450-5145-98-02 Social Security Expense 6,987.00 6,987.00 3,707.39 521.05 53.06 3,279.61 450-5150-98-02 Medicare Expense 1,635.00 1,635.00 867.05 121.86 53.03 767.95 450-5155-98-02 SUTA Expense 342.00 342.00 324.00 94.74 18.00 450-5160-98-02 Health Insurance 6,796.00 6,796.00 9,684.54 1,454.86 142.50 - 2,888.54 450-5165-98-02 Dental Expense 434.00 434.00 472.10 73.62 108.78 - 38.10 450-5170-98-02 Life Insurance/AD&D 226.00 226.00 136.01 18.76 60.18 89.99 450-5175-98-02 Liability (TML) Workers Comp 5,000.00 5,000.00 1,335.89 190.90 26.72 3,664.11 450-5180-98-02 TMRS Expense 15,733.00 15,733.00 8,372.64 1,196.98 53.22 7,360.36 450-5185-98-02 Long/Short Term Disability 206.00 206.00 102.07 16.17 49.55 103.93 43 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 450-5186-98-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 374.12 89.16 62.35 225.88 450-5210-98-02 Office Supplies 150.00 150.00 438.54 292.36 - 288.54 450-5230-98-02 Dues, Fees, & Subscriptions 2,095.00 2,095.00 125.00 5.97 1,970.00 450-5240-98-02 Postage and Delivery 50.00 50.00 3.57 7.14 46.43 450-5310-98-02 Rental Expense 2,500.00 2,500.00 2,500.00 450-5320-98-02 Repairs & Maiantenance 800.00 800.00 800.00 450-5350-98-02 Vehicle Expense 500.00 500.00 793.75 158.75 - 293.75 450-5352-98-02 Fuel 1,000.00 1,000.00 763.64 180.32 76.36 236.36 450-5353-98-02 Oil/Grease/Inspections 200.00 200.00 200.00 450-5400-98-02 Uniforms 1,000.00 1,000.00 369.92 36.99 630.08 450-5410-98-02 Professional Services-Storm Dr 1,000.00 1,000.00 1,000.00 450-5480-98-02 Contract Services 4,250.00 4,250.00 4,250.00 100.00 450-5520-98-02 Telephones 1,500.00 1,500.00 573.31 50.63 38.22 926.69 450-5521-98-02 Cell Phone Expense 650.00 650.00 650.00 450-5526-98-02 Data Network 460.00 460.00 379.90 37.99 82.59 80.10 450-5530-98-02 Travel/Lodging/Meals Expense 500.00 500.00 95.99 19.20 404.01 450-5533-98-02 Mileage Expense 40.77 - 40.77 450-5536-98-02 Training/Seminars 2,095.00 2,095.00 170.79 8.15 1,924.21 450-5620-98-02 Tools & Equipment 500.00 500.00 500.00 450-5630-98-02 Safety Equipment 1,700.00 1,700.00 359.99 21.18 1,340.01 450-5640-98-02 Signs & Hardware 145.00 - 145.00 450-5650-98-02 Maintenance Materials 4,000.00 4,000.00 5,050.00 2,200.00 126.25 - 1,050.00 450-6193-98-02 2012 CO Bond Payment 56,950.00 56,950.00 56,950.00 100.00 450-6205-98-02 2016 CO Bond Payment 50,000.00 50,000.00 50,000.00 100.00 450-6208-98-02 2017 CO Bond Payment 35,000.00 35,000.00 35,000.00 100.00 450-6299-98-02 Bond Interest Expense 149,595.00 149,595.00 50,693.20 33.89 98,901.80 450-7145-98-02 Transfer to VERF 9,038.00 9,038.00 7,531.70 753.17 83.33 1,506.30 450-7147-98-02 Transfer to GF 122,390.00 122,390.00 61,195.02 50.00 61,194.98 560-4721-10-00 Prosper Christmas Donations - 6,165.00 6,165.00 560-4995-10-00 Transfer In 6,165.00 - 6,165.00 570-4537-10-00 Court Technology Revenue - 10,395.00 - 10,395.00 - 8,968.19 - 664.09 86.27 - 1,426.81 570-4610-10-00 Interest - 25.00 - 25.00 - 185.54 - 27.35 742.16 160.54 580-4536-10-00 Court Security Revenue - 7,700.00 - 7,700.00 - 6,726.06 - 498.06 87.35 - 973.94 580-4610-10-00 Interest - 240.00 - 240.00 - 338.19 - 41.04 140.91 98.19 580-5110-10-00 Salaries & Wages Payable 7,994.00 7,994.00 5,298.40 910.43 66.28 2,695.60 580-5145-10-00 Social Security Expense 496.00 496.00 328.50 56.44 66.23 167.50 580-5150-10-00 Medicare Expense 116.00 116.00 76.83 13.20 66.23 39.17 580-5155-10-00 SUTA expense 171.00 171.00 72.00 16.39 42.11 99.00 580-5175-10-00 Workers Comp 278.00 278.00 95.89 16.48 34.49 182.11 580-5204-10-00 Court Security Expense 1,044.00 1,044.00 977.97 89.85 93.68 66.03 610-4045-60-00 Park Dedication-Fees - 370,718.00 - 370,718.00 - 223,433.30 60.27 - 147,284.70 610-4610-60-00 Interest Income - 10,000.00 - 10,000.00 - 23,485.33 - 2,707.94 234.85 13,485.33 610-4995-60-00 Transfer In - 900,000.00 - 900,000.00 - 900,000.00 44 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 610-5405-60-00 Land Acq Svcs Park Ops/PW Comp 800.00 800.00 800.00 100.00 610-6610-60-00 CAPITAL PROJECT 60,000.00 60,000.00 60,000.00 610-6610-60-00 Frontier North Field Imp 440,657.72 440,657.72 454,312.72 5,695.00 103.10 - 19,350.00 610-6610-60-00 Park Ops/Public Works Complex 1,100,000.00 - 800.00 1,099,200.00 1,099,200.00 620-4055-60-00 Park Improvement - 398,000.00 - 398,000.00 - 69,200.00 17.39 - 328,800.00 620-4510-60-00 Grant Revenue - 268,508.14 - 25,000.00 268,508.14 620-4610-60-00 Interest Income - 8,000.00 - 8,000.00 - 14,932.91 - 1,552.28 186.66 6,932.91 620-4995-60-00 Transfer In - 900,000.00 900,000.00 620-6120-60-00 Capital Exp - Park Improvement 17,642.00 17,642.00 - 17,642.00 620-6610-60-00 Frontier North Field Imprvmnts 803,984.69 803,984.69 862,932.07 6,589.49 107.33 - 65,536.87 620-6610-60-00 Cockrell Park Trail Connection 70,000.00 70,000.00 7,761.00 59,989.00 11.09 2,250.00 620-6610-60-00 Hays Park 50,000.00 50,000.00 50,000.00 620-6610-60-00 Stars Trail Park #1 450,000.00 450,000.00 450,000.00 630-4015-50-00 Impact Fees - 3,584,000.00 - 3,584,000.00 - 3,300,971.25 - 256,095.00 92.10 - 283,028.75 630-4615-50-00 Interest - 40,000.00 - 40,000.00 - 63,889.78 - 8,021.23 159.72 23,889.78 630-5405-50-00 Land Acq. Svcs Cnty Line EST 2,100.00 2,100.00 2,100.00 100.00 630-5430-50-00 Legal Fees - County Line EST 7,589.99 579.50 - 7,589.99 630-5430-50-00 Legal - 24" WL Cnty Line EST 95.00 95.00 - 95.00 630-5489-50-00 DEVELOPER AGREEMENT REIMBURSE 1,709,275.00 - 1,709,275.00 630-5489-50-00 Dev Agrmnt-TVG Westside 975,000.00 975,000.00 593,892.00 60.91 381,108.00 630-5489-50-00 Dev Agrmt-Prsp Prtnrs West 129,750.00 129,750.00 281,314.80 216.81 - 151,564.80 630-5489-50-00 Dev Agrmnt-Parks @ Legacy 25,000.00 25,000.00 25,000.00 630-5489-50-00 Dev Agrmnt-PISD 89,525.00 89,525.00 89,525.00 630-5489-50-00 Dev Agrmnt-Prosper Lakes 97,500.00 97,500.00 109,200.00 112.00 - 11,700.00 630-5489-50-00 Dev Agrment-Star Trail 292,500.00 292,500.00 717,600.00 245.33 - 425,100.00 630-5489-50-00 Dev Agrmnt-TVG Windsong 100,000.00 100,000.00 31,200.00 31.20 68,800.00 630-6610-50-00 Prosper Trail EST 110,700.00 110,700.00 50,388.00 45.52 60,312.00 630-6610-50-00 County Line Elevated Storage 240,450.00 278,788.79 519,238.79 150,542.12 130,346.67 28.99 238,350.00 630-6610-50-00 24 WL Conn. Cnty Line EST/DNT 2,232,850.00 607,624.25 2,840,474.25 366,291.19 373,083.06 12.90 2,101,100.00 630-6610-50-00 Custer Road Pump Station Expan 889,350.00 100,175.78 989,525.78 98,666.32 1,351.67 614,709.46 9.97 276,150.00 630-6610-50-00 42" Lovers Lane Trnsmn Line 4,345.64 4,345.64 4,345.64 630-6610-50-00 Lower Pressure Plane Easements 1,487,150.00 1,487,150.00 1,487,150.00 630-7100-50-00 Operating Transfer Out 195,000.00 - 195,000.00 640-4020-50-00 Impact Fees - 600,000.00 - 600,000.00 - 555,868.75 - 38,931.00 92.65 - 44,131.25 640-4620-50-00 Interest - 10,000.00 - 10,000.00 - 17,074.07 - 2,174.57 170.74 7,074.07 640-4905-50-00 Equity Fee - 212,500.00 - 18,000.00 212,500.00 640-5489-50-00 DEVELOPER AGREEMENT REIMBURSE 354,425.00 - 354,425.00 640-5489-50-00 Dev Agrmt TVG Westside Util 170,750.00 170,750.00 106,127.27 62.15 64,622.73 640-5489-50-00 Dev Agrmt Propser Partners 34,150.00 34,150.00 38,668.73 113.23 - 4,518.73 640-5489-50-00 Dev Agrmt Frontier Estates 51,225.00 51,225.00 28,823.00 56.27 22,402.00 640-5489-50-00 Dev Agrmnt LaCima 10,000.00 10,000.00 10,000.00 640-5489-50-00 Dev Agrmnt Brookhollow 5,000.00 5,000.00 5,000.00 640-5489-50-00 Dev Agrmnt TVG Windsong 68,300.00 68,300.00 10,245.00 15.00 58,055.00 45 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 640-5489-50-00 Dev Agrmnt All Storage 15,000.00 15,000.00 15,000.00 640-6610-50-00 Public Works Interceptor 165,130.00 85,672.10 250,802.10 76,106.54 9,565.56 30.35 165,130.00 640-6610-50-00 LaCima #2 Interceptor 43,029.00 - 43,029.00 640-7100-50-00 Operating Transfer Out 56,478.00 23,688.00 - 56,478.00 660-4040-50-00 East Thoroughfare Impact Fees - 2,785,000.00 - 2,785,000.00 - 1,855,174.87 - 100,960.00 66.61 - 929,825.13 660-4610-50-00 Interest - 35,000.00 - 35,000.00 - 69,184.94 - 8,123.81 197.67 34,184.94 660-4995-50-00 Transfer In - 23,688.00 - 23,688.00 23,688.00 660-5489-50-00 DEVELOPER AGREEMENT REIMBURSE 150,000.00 150,000.00 150,000.00 660-6410-50-00 Land Acq. First (DNT-Clmn)- 241.30 241.30 660-6610-50-00 Frontier Pkwy BNSF Overpass 3,680,000.00 3,680,000.00 3,680,000.00 660-6610-50-00 Prosper Trail (Kroger to Coit) 3,000,000.00 - 3,000,000.00 660-6610-50-00 Prosper Trail (Coit - Custer) 426,582.33 426,582.33 149,639.38 29,489.94 233,838.15 35.08 43,104.80 660-6610-50-00 Coit Road (First - Frontier) 350,156.00 350,156.00 146,696.80 8,824.80 203,459.20 41.90 660-6610-50-00 FM2478 ROW (US380-FM1461) 80,000.00 80,000.00 80,000.00 100.00 660-7100-50-00 Operating Transfer Out 768,656.34 - 768,656.34 660-7144-50-00 Transfer to Capital Proj Fund 236,780.24 - 236,780.24 670-4530-10-00 Police Donation Inc - 15,000.00 - 15,000.00 - 14,871.00 - 1,110.00 99.14 - 129.00 670-4531-10-00 Fire Donations - 14,000.00 - 14,000.00 - 12,111.00 - 1,118.00 86.51 - 1,889.00 670-4535-10-00 Child Safety Inc - 5,000.00 - 5,000.00 - 6,332.85 126.66 1,332.85 670-4538-10-00 Donations - ITTCC - 1,000.00 - 1,000.00 - 1,250.00 125.00 250.00 670-4550-10-00 LEOSE Revenue - 2,000.00 - 2,000.00 - 2,717.53 135.88 717.53 670-4610-10-00 Interest Income - 2,500.00 - 2,500.00 - 4,073.97 - 410.30 162.96 1,573.97 670-4761-10-00 Tree Mitigation Revenue - 27,475.00 27,475.00 670-5205-10-00 Police Donation Exp 10,000.00 10,000.00 11,413.93 315.00 114.14 - 1,413.93 670-5206-10-00 Fire Dept Donation Exp 5,000.00 36,618.00 41,618.00 31,323.32 75.26 10,294.68 670-5208-10-00 Child Safety Expense 5,000.00 5,000.00 2,123.53 867.18 42.47 2,876.47 670-5209-10-00 Escrow Expense 83,861.54 - 83,861.54 670-5212-10-00 Tree Mitigation Expense 10,000.00 10,000.00 10,000.00 670-5292-10-00 PD Seizure Expense 5,000.00 5,000.00 3,400.00 68.00 1,600.00 670-5293-10-00 ITTCC - Donations Expense 1,000.00 - 1,000.00 670-7144-10-00 Transfer Out - 20,637.35 20,637.35 680-4041-50-00 W Thoroughfare Impact Fees - 1,850,000.00 - 1,850,000.00 - 1,751,063.29 - 134,731.00 94.65 - 98,936.71 680-4610-50-00 Interest - 7,500.00 - 7,500.00 - 18,291.14 - 2,933.59 243.88 10,791.14 680-5405-50-00 Cook Lane - Land Acquisition 1,315.00 1,315.00 1,609.27 1,315.00 122.38 - 1,609.27 680-5489-50-00 DEVELOPER AGREEMENT REIMBURSE 1,650,000.00 - 1,650,000.00 680-5489-50-00 Developer Agrmnt TVG 1,000,000.00 1,000,000.00 1,000,000.00 680-5489-50-00 Development Agrmnt Parks/Legac 250,000.00 250,000.00 208,712.00 83.49 41,288.00 680-5489-50-00 Dev Agrment Star Trail 400,000.00 400,000.00 685,768.00 171.44 - 285,768.00 680-6610-50-00 Cook Lane (First - End) 75,000.00 75,000.00 55,872.80 16,929.15 193,813.20 74.50 - 174,686.00 680-7144-50-00 Transfer to Capital Proj Fund 46,660.38 257.40 - 46,660.38 730-4530-10-00 Employee Contributions - 507,750.00 - 507,750.00 - 447,907.24 - 47,740.94 88.21 - 59,842.76 730-4535-10-00 Employer Contributions - 1,582,120.00 - 1,582,120.00 - 1,301,237.93 - 129,782.39 82.25 - 280,882.07 730-4540-10-00 Contractor Insurance Premium - 17,059.60 - 1,705.96 17,059.60 46 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 730-4541-10-00 Cobra Insurance Reimbursements - 4,509.12 - 586.30 4,509.12 730-4545-10-00 Stop Loss Reimbursement - 40,050.94 40,050.94 730-4610-10-00 Interest Income - 3,565.08 - 547.06 3,565.08 730-4995-10-00 Transfer In - 99,812.47 - 99,812.47 - 99,714.42 99.90 - 98.05 730-5160-10-00 Health Insurance 1,859,580.00 - 43,038.00 1,816,542.00 1,338,617.39 112,885.86 73.69 477,924.61 730-5161-10-00 PCORI Fees 600.00 600.00 600.00 730-5162-10-00 HSA Expense 117,024.00 - 8,364.00 108,660.00 116,963.54 934.28 107.64 - 8,303.54 730-5165-10-00 Dental Insurance 135,665.00 85.00 135,750.00 138,666.48 12,540.64 102.15 - 2,916.48 730-5170-10-00 Life Insurance/AD&D 30,000.00 30,000.00 22,436.24 2,633.62 74.79 7,563.76 730-5185-10-00 Long/Short Term Disability 22,110.00 - 2,910.00 19,200.00 16,276.63 2,017.20 84.77 2,923.37 730-5480-10-00 Contract Services 68,248.00 - 3,590.00 64,658.00 34,098.10 3,827.35 52.74 30,559.90 730-5600-10-00 Special Events 15,000.00 - 9,000.00 6,000.00 6,000.00 750-4610-10-00 Interest Income - 125,000.00 - 125,000.00 - 16,163.10 12.93 - 108,836.90 750-4611-10-00 Interest-2004 Bond - 889.83 889.83 750-4612-10-00 Interest-2006 Bond - 3,489.88 - 457.16 3,489.88 750-4613-10-00 Interest 2008 Bond - 448.86 448.86 750-4616-10-00 Interest 2012 GO Bond - 864.14 - 66.84 864.14 750-4618-10-00 Interest TXDOT Contributions - 42,121.15 - 5,068.51 42,121.15 750-4993-10-00 Transfer from Impact Fees - 283,440.62 - 257.40 283,440.62 750-4995-10-00 Transfer In - 920,000.00 - 2,579,115.15 - 3,499,115.15 - 3,170,781.85 - 801,866.67 90.62 - 328,333.30 750-4997-10-00 Transfers In - Bond Funds - 4,149,278.59 - 44.48 4,149,278.59 750-4999-10-00 Bond Proceeds - 18,535,000.00 - 18,535,000.00 - 18,535,000.00 750-5405-10-00 W Prosper Rd Land Acq Svcs 115,828.89 115,828.89 122,278.89 105.57 - 6,450.00 750-5405-10-00 Land Acq Svcs Prspr Trl & Coit 48,947.17 - 48,947.17 750-5405-10-00 Land Acq Svcs First St 1,330,515.15 1,330,515.15 14,748.40 14,000.00 1.11 1,301,766.75 750-5410-10-00 Victory Way (Coleman-Frontier) 250,000.00 250,000.00 250,000.00 750-5419-10-00 Town Hall-Multipurpose Facilit 20,324.30 20,324.30 9,505.81 6,123.65 46.77 4,694.84 750-5419-10-00 Prosper Trail (Kroger to Coit) 20,415.00 20,415.00 - 2,500.00 17,915.00 - 12.25 5,000.00 750-5419-10-00 First Street (DNT to Coleman) 133,461.49 133,461.49 64,155.00 1,505.00 129,456.49 48.07 - 60,150.00 750-5419-10-00 Town Hall Infrastructure Imprv 26.90 - 26.90 750-5430-10-00 Legal Fees-Downtown Enhncmnts 589.00 - 589.00 750-5430-10-00 Legal Fees-W Prosper Rd Improv 2,869.00 57.00 - 2,869.00 750-5430-10-00 Legal Fees-Prosper Trail (K-C) 4,883.35 - 4,883.35 750-5430-10-00 Legal Fees-First St (DNT-Clmn) 50,387.38 50,387.38 18,446.48 36.61 31,940.90 750-5430-10-00 Legal - PS Complex Ph1 247.00 247.00 - 247.00 750-5430-10-00 Legal Fees - Town Hall FFE 114.00 - 114.00 750-5430-10-00 Acacia Parkway Legal Fees 22,492.38 - 22,492.38 750-6160-10-00 Windsong FS Apparatus 281,088.50 281,088.50 262,981.50 93.56 18,107.00 750-6610-10-00 Town Hall-Multipurpose Facil. 200,000.00 141,251.16 341,251.16 143,394.65 624.25 219.51 42.02 197,637.00 750-6610-10-00 Decorative Monument Signs 40,077.00 40,077.00 40,077.00 750-6610-10-00 Downtown Enhancements 1,702,400.00 661,959.00 2,364,359.00 411,850.00 186,300.00 1,855,472.50 17.42 97,036.50 750-6610-10-00 West Prosper Rd Improvements 4,771,012.61 4,771,012.61 221,529.01 7,782.80 4,547,033.60 4.64 2,450.00 750-6610-10-00 Prosper Trail (Kroger to Coit) 4,252,000.00 4,252,000.00 6,500.00 4,385,480.30 0.15 - 139,980.30 47 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 750-6610-10-00 Old Town Streets 1,000,000.00 1,000,000.00 146,800.00 1,200.00 8,200.00 14.68 845,000.00 750-6610-10-00 Town Hall Infrastructure Imprv 206,607.00 703,671.56 910,278.56 649,401.15 1,087.56 42,515.50 71.34 218,361.91 750-6610-10-00 Town Hall Construction 385,500.00 9,124,284.76 9,509,784.76 8,891,094.60 963,596.00 436,108.77 93.49 182,581.39 750-6610-10-00 Frontier Park North 495,090.00 2,404,300.79 2,899,390.79 2,395,425.78 8,875.01 82.62 495,090.00 750-6610-10-00 Main Street (First-Broadway) 442,067.40 442,067.40 411,905.00 5,840.50 93.18 24,321.90 750-6610-10-00 Eighth Street (Church-PISD) 260,000.00 260,000.00 22,986.04 22,986.04 223,531.27 8.84 13,482.69 750-6610-10-00 Field Street (First-Broadway) 250,000.00 250,000.00 140,060.16 109,939.84 750-6610-10-00 Parvin St (Broadway-Eighth) 126,021.00 - 117,001.00 9,020.00 9,020.00 100.00 750-6610-10-00 Sixth Street (Coleman-Church) 177,702.00 - 54,276.50 123,425.50 123,425.50 100.00 750-6610-10-00 Third Street (Church-Lane) 87,236.00 137,928.50 225,164.50 225,164.50 100.00 750-6610-10-00 Median Lights-Coit (380-First) 450,000.00 - 450,000.00 750-6610-10-00 Public Safety Complex, Ph 1 1,000,000.00 1,000,000.00 44,929.24 17,714.21 29,320.76 4.49 925,750.00 750-6610-10-00 Town Hall FFE 1,363,115.00 1,363,115.00 922,026.83 360,492.03 51,767.58 67.64 389,320.59 750-6610-10-00 Acacia Parkway 1,022,782.00 1,022,782.00 766,277.98 0.01 74.92 256,504.01 750-6610-10-00 HWY 289 Gateway Monument 245,200.00 245,200.00 245,200.00 750-6610-10-00 Fifth St (Coleman-Church) 375,000.00 375,000.00 109,028.29 109,028.29 151,827.69 29.07 114,144.02 750-6610-10-00 Third St (Main-Coleman) 250,000.00 250,000.00 76,363.16 173,636.84 750-6610-10-00 Traffic Signal-Coit/Prosper Tr 220,000.00 23,000.00 243,000.00 218,118.22 - 737.22 89.76 25,619.00 750-6610-10-00 Parks and Public Works Complex 900,000.00 900,000.00 7,706.94 7,706.94 9,743.06 0.86 882,550.00 750-6610-10-00 Wndsng Injection Stabilization 1,630,000.00 1,630,000.00 907,255.10 12,700.00 55.66 710,044.90 750-6610-10-00 Turf Irrigation SH289 80,000.00 80,000.00 80,000.00 750-6610-10-00 First St(DNT Intersection) Imp 150,000.00 150,000.00 150,000.00 750-6610-10-00 Frontier Park Soccer Field Imp 107,368.00 107,368.00 62,890.00 44,478.00 760-4610-10-00 Interest Income - 30,000.00 - 30,000.00 - 18,654.80 - 2,357.55 62.18 - 11,345.20 760-4995-10-00 Transfers In - 675,186.43 675,186.43 760-4999-10-00 Bond Proceeds - 11,150,000.00 - 11,150,000.00 - 11,150,000.00 760-5410-10-00 Old Town Drainage Land Acq 2,050.00 - 2,050.00 760-5419-10-00 Prosper Trail EST 25,981.00 9,650.00 35,631.00 9,650.00 25,981.00 760-5419-10-00 Lower Pressure Pln 42" Trns Ln 39,286.39 39,286.39 39,286.39 760-5430-10-00 Legal Fees Old Town Drainage 2,139.08 - 2,139.08 760-5560-10-00 Sewer Management Fees 165,887.00 - 165,887.00 760-6410-10-00 Water Supply Line Ph I Esment 19,415,000.00 - 17,473,500.00 1,941,500.00 1,941,500.00 760-6610-10-00 Lower Pressure Pln 42" Trns Ln 1,250,000.00 1,250,000.00 1,250,000.00 760-6610-10-00 BNSF Railroad PRV's 50,000.00 50,000.00 50,000.00 760-6610-10-00 Old Town Drainage 448,800.00 12,460.00 461,260.00 3,660.00 8,800.00 0.79 448,800.00 760-6610-10-00 Coleman Rd Drainage 279,150.00 3,350.00 282,500.00 3,350.00 279,150.00 760-6610-10-00 Old Town Drainage Land Acq 285,654.00 185,000.00 470,654.00 450,000.00 10,000.00 95.61 10,654.00 760-6610-10-00 Old Town Drainage Trunk Main 1,235.00 1,235.00 1,235.00 100.00 760-6610-10-00 Fishtrap Elevated Storage Tank 5,415,000.00 5,415,000.00 5,415,000.00 760-6610-10-00 Water Supply Line Phase I 9,694,479.00 9,694,479.00 9,694,479.00 760-6610-10-00 Old Town Drng-First & Main 118,985.00 153,820.00 272,805.00 153,820.00 56.39 118,985.00 760-6610-10-00 Old Town Regional Retention 200,000.00 200,000.00 32,000.00 32,000.00 82,500.00 16.00 85,500.00 760-6610-10-00 Old Town Drng - Fifth St Trunk 400,000.00 400,000.00 400,000.00 48 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 760-7144-10-00 Transfer Out 615,739.00 - 615,739.00 770-4610-10-00 Interest Income - 12,675.21 - 1,632.15 12,675.21 770-7144-10-00 Transfer to Capital Projects 36,028.08 - 36,028.08 771-4610-10-00 Interest Income - 3,065.77 - 6.00 3,065.77 771-7144-10-00 Transfer to Capital Projects 2,556,219.22 - 2,556,219.22 772-4610-10-00 Interest Income - 11,458.15 - 305.93 11,458.15 772-6200-10-00 Bond Issuance Cost - 18,743.66 18,743.66 772-7144-10-00 Transfer to Capital Projects 1,479,695.29 44.48 - 1,479,695.29 773-4611-98-02 Interest - 2016 CO Proceeds - 3,672.45 - 336.88 3,672.45 773-7144-98-02 Transfer to CIP - 1615DR 461,317.08 - 461,317.08 773-7144-98-02 Transfer to CIP - 1616DR 64,080.35 - 64,080.35 774-4612-98-02 Interest - 2017 CO Proceeds - 8,993.98 - 983.83 8,993.98 774-6200-98-02 Bond Issuance Cost - 1,853.77 1,853.77 774-7144-98-02 Tansfer to CIP - 1717DR 146,129.00 - 146,129.00 775-4610-10-00 Interest Income - 4,612.06 - 4,612.06 4,612.06 775-4998-10-00 Other Sources - Debt Issuance - 12,405,000.00 - 12,405,000.00 12,405,000.00 775-4999-10-00 Premium on Bond - 698,286.45 - 698,286.45 698,286.45 775-6200-10-00 Bond Administrative Fees 201,705.23 201,705.23 - 201,705.23 776-4610-10-00 Interest Income - 3,656.25 - 3,656.25 3,656.25 780-4610-10-00 Interest Income - 12,637.92 - 1,652.52 12,637.92 780-7144-10-00 Transfer to Capital Projects 50,996.00 - 50,996.00 781-4610-10-00 Interest Income - 1,323.73 - 169.11 1,323.73 781-7144-10-00 Transfer to Capital Projects 30,000.00 - 30,000.00 782-4610-10-00 Interest Income - 1,442.81 - 1,442.81 1,442.81 782-4998-10-00 Other Sources - Debt Issuance - 3,900,000.00 - 3,900,000.00 3,900,000.00 782-4999-10-00 Premium on Bond - 225,010.95 - 225,010.95 225,010.95 782-6200-10-00 Bond Administrative Fees 89,200.00 89,200.00 - 89,200.00 800-4120-65-00 Sales Taxes - 2,047,473.00 - 2,047,473.00 - 1,739,760.35 - 203,324.01 84.97 - 307,712.65 800-4610-65-00 Interest Income - 36,000.00 - 36,000.00 - 52,746.05 - 7,050.51 146.52 16,746.05 800-5110-65-00 Salaries & Wages 374,333.00 374,333.00 303,903.82 28,946.84 81.19 70,429.18 800-5115-65-00 Salaries - Overtime 9.93 - 9.93 800-5140-65-00 Salaries - Longevity Pay 85.00 85.00 70.00 82.35 15.00 800-5141-65-00 Salary-Incentive 20,000.00 20,000.00 20,000.00 800-5142-65-00 Car Allowance 14,400.00 14,400.00 12,000.00 1,200.00 83.33 2,400.00 800-5143-65-00 Cell Phone Allowance 2,580.00 2,580.00 1,250.00 125.00 48.45 1,330.00 800-5145-65-00 Social Security Expense 24,044.00 24,044.00 18,567.21 1,615.12 77.22 5,476.79 800-5150-65-00 Medicare Expense 5,624.00 5,624.00 4,380.20 415.59 77.88 1,243.80 800-5155-65-00 SUTA Expense 513.00 513.00 486.00 94.74 27.00 800-5160-65-00 Health Insurance 25,107.00 25,107.00 21,057.78 1,925.70 83.87 4,049.22 800-5165-65-00 Dental Insurance 1,382.00 1,382.00 1,151.40 115.14 83.31 230.60 800-5170-65-00 Life Insurance/AD&D 517.00 517.00 210.48 28.14 40.71 306.52 800-5175-65-00 Liability (TML)/Workers' Comp 388.00 388.00 600.93 57.36 154.88 - 212.93 800-5180-65-00 TMRS Expense 54,137.00 54,137.00 42,726.37 4,084.17 78.92 11,410.63 49 Item 5b Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current Year Year Year YTD Month %Remaining Adopted Budget Amendment Amended Budget Actual Actual Budget 800-5185-65-00 Long/Short Term Disability 712.00 712.00 549.93 55.00 77.24 162.07 800-5186-65-00 WELLE-Wellness Prog Reimb-Empl 600.00 600.00 274.12 39.16 45.69 325.88 800-5189-65-00 Administrative Fees 15,000.00 15,000.00 12,500.00 1,250.00 83.33 2,500.00 800-5210-65-00 Office Supplies 2,500.00 2,500.00 1,771.22 205.33 70.85 728.78 800-5212-65-00 Building Supplies 500.00 500.00 500.00 800-5220-65-00 Office Equipment 25,000.00 20,000.00 45,000.00 48,127.19 720.94 106.95 - 3,127.19 800-5230-65-00 Dues,Fees,& Subscriptions 30,000.00 30,000.00 12,153.28 1,304.98 40.51 17,846.72 800-5240-65-00 Postage and Delivery 1,000.00 1,000.00 256.25 182.00 25.63 743.75 800-5265-65-00 Promotional Expense 75,000.00 - 20,000.00 55,000.00 13,536.64 4,531.25 24.61 41,463.36 800-5280-65-00 Printing and Reproduction 15,000.00 15,000.00 1,284.14 8.56 13,715.86 800-5305-65-00 Chapt 380 Program Grant Exp 81,177.00 81,177.00 201,359.31 20,850.08 248.05 - 120,182.31 800-5310-65-00 Rental Expense 47,500.00 47,500.00 60,736.08 11,203.63 127.87 - 13,236.08 800-5330-65-00 Copier Expense 5,500.00 5,500.00 2,638.63 47.98 2,861.37 800-5340-65-00 Building Repairs 500.00 500.00 500.00 800-5410-65-00 Professional Services 70,000.00 70,000.00 60,547.64 4,209.70 4,500.00 86.50 4,952.36 800-5412-65-00 Audit Fees 1,750.00 1,750.00 1,750.00 100.00 800-5430-65-00 Legal Fees 15,000.00 15,000.00 1,862.00 12.41 13,138.00 800-5480-65-00 Contracted Services 12,500.00 12,500.00 12,500.00 800-5520-65-00 Telephones 4,200.00 4,200.00 3,090.62 349.06 73.59 1,109.38 800-5523-65-00 Water 500.00 500.00 282.14 32.21 56.43 217.86 800-5524-65-00 Gas 400.00 400.00 280.88 14.06 70.22 119.12 800-5525-65-00 Electricity 2,100.00 2,100.00 898.26 89.11 42.77 1,201.74 800-5526-65-00 Data Network 759.80 75.98 - 759.80 800-5530-65-00 Travel 20,000.00 20,000.00 21,125.89 1,629.96 105.63 - 1,125.89 800-5531-65-00 Prospect Mtgs/Business Meals 6,000.00 6,000.00 7,283.05 576.22 121.38 - 1,283.05 800-5533-65-00 Mileage Expense 500.00 500.00 261.87 231.16 52.37 238.13 800-5536-65-00 Training/Seminars 15,000.00 - 4,100.00 10,900.00 7,812.00 71.67 3,088.00 800-6015-65-00 Project Incentives 4,100.00 4,100.00 100.00 2.44 4,000.00 50 Item 5b Page 1 of 1 To: Prosper Town Council From: Ray Smith, Mayor and PEDC Board Member Through: Harlan Jefferson, Town Manager Re: Town Council Meeting– September 25, 2018 Agenda Item: Consider and act upon adopting the FY 2018-2019 Prosper Economic Development Corporation budget. Description of Agenda Item: Section 21 of the Development Corporation Act of 1979 (Texas Revised Civil Statutes Article 5190.6), the “Act,” provides that the Town shall approve all programs and expenditures of the development corporation and shall annually review any financial statements of the corporation. It further provides that at all times the Town will have access to the books and the records of the development corporation. Additionally, Section 23(a)(13) of the Act states that the powers of the corporation shall be subject at all times to the control of the Town’s governing body. Budget Impact: There is no impact to the Town of Prosper’s General Fund as the Prosper Economic Development Corporation (Prosper EDC) is funded wholly by a half-cent of the local sales tax revenue. Since approved by Prosper citizens in 1996, the Prosper EDC has endeavored as its mission to “create jobs and capital investment” with the aim of expanding the local commercial property tax base and sales tax base, thereby lessening the property tax burden on homeowners. Attached Documents: 1.FY 2018-2019 Prosper Economic Development Corporation budget as approved by the Prosper EDC Board on September 20, 2018. Prosper EDC Board Recommendation: The Prosper EDC Board recommends that the Town Council review and adopt the FY 2018-2019 Prosper Economic Development Corporation budget. Proposed Motion: I move to adopt the FY 2018-2019 Prosper Economic Development Corporation budget. Prosper is a place where everyone matters. Item 5c PROSPER ECONOMIC DEVELOPMENT CORPORATION FY 2018-2019 Annual Budget Presented to EDC Board 9/20/2018 Approved/Amended Actual to Date PROPOSED FY 2017-2018 FY 2017-2018 FY 2018-2019 REVENUES 800 4120 65 00 Sales Tax 2,047,473$ 1,981,069$ 2,455,008$ gross sales tax receipts 800 4610 65 00 Interest on Investments 36,000$ 71,112$ 50,000$ 800 4910 65 00 Other Revenue -$ -$ -$ Total Revenues 2,083,473$ 2,052,181$ 2,505,008$ EXPENSES Personnel Services - Salary 800 5110 65 00 Salaries & Wages 374,333$ 347,493$ 385,562$ 800 5115 65 00 Salaries - Overtime -$ 10$ -$ 800 5140 65 00 Salaries - Longevity Pay 85$ 70$ 275$ 800 5141 65 00 Salary Incentive 20,000$ -$ 20,000$ 800 5142 65 00 Car Allowance 14,400$ 13,200$ 14,400$ 800 5143 65 00 Cell Phone Allowance 2,580$ 2,295$ 2,580$ 800 0000 65 00 Temporary Salaries -$ -$ -$ Total Salary 411,398$ 363,068$ 422,817$ Personnel Services - Benefit 800 5145 65 00 Social Security Expense 24,044$ 19,632$ 24,335$ 800 5150 65 00 Medicare Expense 5,624$ 5,008$ 5,692$ 800 5155 65 00 Unemployment (SUTA)513$ 486$ 486$ 800 5160 65 00 Health Insurance 25,107$ 22,983$ 26,378$ 800 5165 65 00 Dental Insurance 1,382$ 1,267$ 1,451$ 800 5170 65 00 Life Insurance 517$ 247$ 517$ 800 5175 65 00 Liability (TML) Worker's Comp 388$ 686$ 746$ 800 5176 65 00 TML Prop. & Liab. Insurance -$ -$ -$ 800 5180 65 00 TMRS-Expense 54,137$ 48,792$ 53,182$ 800 5185 65 00 Long Term/Short Term Disability 712$ 605$ 715$ 800 5186 65 00 WELLE-Wellness Prog Reimb-Empl 600$ 313$ 600$ Total Benefits 113,024$ 100,018$ 114,102$ Operating, Land & Incentive Expenses 800 5189 65 00 Admin. Fees to Town 15,000$ 13,750$ 15,000$ 800 5190 65 00 Contract Labor -$ -$ 50,000$ 800 5191 65 00 Hiring Cost -$ -$ -$ 800 5210 65 00 Office Supplies 2,500$ 1,872$ 2,500$ 800 5212 65 00 Building Supplies 500$ 772$ 500$ 800 5220 65 00 Office Equip & Furniture 45,000$ 48,191$ 15,000$ 800 5230 65 00 Dues & Subscriptions 30,000$ 13,404$ 40,000$ 800 5240 65 00 Postage & Freight 1,000$ 256$ 1,000$ 800 5265 65 00 Promotional Expense 55,000$ 17,918$ 80,000$ 800 5280 65 00 Printing and Reproduction 15,000$ 1,399$ 5,000$ 800 5305 65 00 Chapter 380 Program Grant 81,177$ 229,050$ 504,515$ TIRZ 1 & 2, Lowe's and Kroger 800 5310 65 00 Rental/Office Lease 47,500$ 77,310$ 65,500$ 800 5330 65 00 Copier Service 5,500$ 2,639$ 5,500$ 800 5340 65 00 Building Repairs 500$ -$ 500$ 800 5410 65 00 Professional Services 70,000$ 78,935$ 225,000$ 800 5412 65 00 Audit Fees 1,750$ 1,750$ 2,375$ 47,500 audit fees at 5% 800 5418 65 00 IT Fees -$ -$ -$ 800 5430 65 00 Legal Fees 15,000$ 2,432$ 25,000$ 800 5480 65 00 Contracted Services 12,500$ -$ -$ 800 5520 65 00 Telephones-Cable 4,200$ 3,439$ 4,200$ 800 5521 65 00 Cell Phone Expense -$ -$ -$ 800 5523 65 00 Water 500$ 282$ -$ 800 5524 65 00 Gas - Office 400$ 295$ -$ 800 5525 65 00 Electricity - Office 2,100$ 999$ -$ 800 5526 65 00 Mobile Data Network -$ 836$ 1,000$ 800 5530 65 00 Travel/Lodging/Meals Expense 20,000$ 23,166$ 30,000$ 800 5531 65 00 Prospect Mtgs/Business Meals 6,000$ 7,777$ 10,000$ 800 5533 65 00 Mileage Expense 500$ 262$ 500$ 800 5536 65 00 Training/Seminars 10,900$ 9,737$ 15,000$ 800 6015 65 00 Project Incentives 4,100$ 100$ 10,000$ Total Expenses 446,627$ 536,572$ 1,108,090$ Total Operating Costs 971,049$ 999,659$ 1,645,009$ Net Income 1,112,424$ 1,052,522$ 859,999$ Item 5c Page 1 of 2 To: Mayor and Town Council From: Maher Maso, Prosper EDC CEO Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon a recommendation by the Prosper Economic Development Corporation for adoption of Tax Abatement Policy 2018. Description of Agenda Item: The State Comptroller’s Office requires that a city or town offering tax abatement as an incentive for economic development submit a set of guidelines approved by the city or town’s council every two years. The Prosper Town Council last approved a Tax Abatement Policy in August 2015. According to the Town of Prosper Charter, the Prosper Economic Development Corporation (PEDC) is charged with recommending to the Town Council for approval of the following: tax abatement policy, tax abatement reinvestment zones, and tax abatement agreements. The PEDC is also charged with monitoring agreements and when necessary, recommending any termination or revisions to such agreements. Per state tax code, the PEDC cannot create a reinvestment zone or authorize tax abatement; only the Town Council can create or eliminate reinvestment zones and tax abatement agreements on newly created taxable investment. The policy outlines a set of guidelines for tax abatement to be offered to existing or new businesses that create new jobs and taxable investment. Highlights of the Tax Abatement Policy are as follows: •PEDC shall oversee the application process by businesses that request tax abatement. •PEDC staff shall make a recommendation to the PEDC Board on tax abatement based on information provided by the business in a Prospect Survey. •The Town Council has full authority to approve, deny or retract tax abatement per state tax code. •Tax abatement must be codified in agreements that include “clawback” provisions that would g o into effect should the business not adhere to the agreement. •State Tax Code states that tax abatement shall only occur in a reinvestment zone created by the Town Council, and such abatement shall not exceed a term of ten years. On September 20, 2018, the PEDC Board approved recommending that the Town Council adopt the 2018 Tax Abatement Policy. Prosper is a place where everyone matters. Item 5d Page 2 of 2 Legal Obligations and Review: The Tax Abatement Policy 2018 meets all legal obligations by the Town of Prosper. Attached Documents: 1. Tax Abatement Policy 2018 – Redline Version 2. Tax Abatement Policy 2018 Town Staff Recommendation: The PEDC Board and Town Manager recommend approval of the attached Tax Abatement Policy 2018 by the Prosper Town Council. Proposed Motion: I move to approve the Tax Abatement Policy 2018. Item 5d EXHIBIT “A” TOWN OF PROSPER TAX ABATEMENT POLICY 20158 I. GENERAL PURPOSE AND OBJECTIVES: The Town of Prosper is committed to the promotion of high quality development in all parts of the Town and to an ongoing improvement in the quality of life for its citizens. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the Town of Prosper will, on a case-by-case basis, give consideration to providing tax abatement as a stimulus for economic development. It is the policy of the Town of Prosper that said consideration will be provided in accordance with the guidelines presented in this document. Nothing herein shall imply or suggest that the Town of Prosper is under any obligation to provide tax abatement to any applicant. All tax abatement applicantions shall be considered on a case-by-case basis, and any tax abatement agreements are subject to approval by the Prosper Town Council. Additionally, all agreements shall include “clawback” provisions that go into effect should the applicant not adhere to the terms of the agreement; the Town Council shall have final say on the implementation of any penalties per the provisions of the agreement. II. PROSPER ECONOMIC DEVELOPMENT CORPORATION POLICY ON TAX ABATEMENT: Requests for tax abatement shall be reviewed by the Board of Directors of the Prosper Economic Development Corporation (PEDC). The PEDC Board will review each request. Deliberation by the PEDC Board relative to the potential impact of a requested abatement will be based on information prepared by the requesting party in conjunction with the PEDC CEO Economic Development Director. Further, the PEDC Economic Development Director shall collaborate with the Prosper Town Manager on any tax abatement requests. On judging the potential impact of a request, the PEDC Board shall consider the degree to which the project furthers the economic development and general goals of local taxing entities in support of the Prosper community. The PEDC Board of Directors is responsible for (1) reviewing all information submitted by the applicant with officials representing local taxing entities, (2) communicating with and updating these officials as to the status of all applications, and (3) developing a recommendation for consideration by the respective governing bodies. The PEDC Board and the PEDC CEO Economic Development Director are responsible for communicating to the citizens of Prosper as to the status of tax abatement within the community, creation of reinvestment zones and individual tax abatement agreements. While the PEDC is charged with reviewing and recommending applications for tax abatement, the PEDC has no legal authority to grant tax abatement. Further, the PEDC shall monitor compliance of all agreements and recommend any action necessary to be taken by the Town Council for non-compliance. III. GUIDELINES FOR TAX ABATEMENT: The primary factor determining whether or not tax abatement will be approved is the value of Structure(s) and/or business personal property to be added. The creation of jobs, financial Item 5d implications and community development projections will also be considered in a request for tax abatement. IV. TAX ABATEMENT PROCEDURES: The procedures as hereinafter delineated shall be utilized in the implementation of the tax abatement program for the Town of Prosper. Tax abatement applicants shall complete and submit an application for tax abatement as prescribed by the Economic Development Director PEDC CEO for the Town of Prosper to determine if the proposed project qualifies. While the specific contents of an application may vary, it is expected that the information requested will reveal: a) the precise location of the property, b) provide a complete legal descriptions (if the property is described by metes and bounds), c) provide projected job growth, and d) provide estimations for the projected capital investment. Applicants shall complete all information detailed in this document or other material as may be required and submit them to the Prosper Economic Development Corporation, care of the Economic Development Director CEO, at 130 N. Preston Road, Suite 130, Prosper, TX 75078 the address listed on the PEDC website, www.prosperedc.com. Application Review Steps: A. All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. B. The application may be distributed to the appropriate Town departments for internal review and comments. Additional information may be requested as needed. C. Copies of the complete application package and staff comments will be provided to the PEDC Board of Directors. The PEDC Board will consider the application at a regular or special called meeting(s). D. The findings of the PEDC Board will be forwarded, with all relevant materials, to the chief administrative officer of each taxing entity. E. The Prosper Town Council may shall call a public hearing to consider establishment of a tax abatement reinvestment zone. The amount and length of abatement may vary among tax abatement reinvestment zones approved by the Town Council. Section 311.003(c) requires a public hearing for a TIRZ; section 312.X1(d) requires a public hearing for a tax abatement reinvestment zone. F. The Prosper Town Council may shall hold a public hearing to determine whether the project is feasible and would be of benefit to the land to be included in the zone and to the municipality. G. The Prosper Town Council may consider adoption of an ordinance designating the area in the legal description of the proposed project as a commercial industrial tax abatement reinvestment zone. Item 5d H. The Prosper Town Council may consider adoption of a resolution or ordinance approving the terms and conditions of an agreement contract between the Town and the applicant governing the provision of tax abatement. I. The Collin County Commissioners Court and Denton County Commissioners Court may consider ratification of and participation in the tax abatement agreement between the Town of Prosper and the applicant. The Prosper Independent School District and Collin County Community College do not participate in tax abatement agreements. Item 5d Page 1 of 3 Town of Prosper Tax Abatement Policy 2018 TOWN OF PROSPER TAX ABATEMENT POLICY 2018 I.GENERAL PURPOSE AND OBJECTIVES: The Town of Prosper is committed to the promotion of high quality development in all parts of the Town and to an ongoing improvement in the quality of life for its citizens. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the Town of Prosper will, on a case-by-case basis, give consideration to providing tax abatement as a stimulus for economic development. It is the policy of the Town of Prosper that said consideration will be provided in accordance with the guidelines presented in this document. Nothing herein shall imply or suggest that the Town of Prosper is under any obligation to provide tax abatement to any applicant. All tax abatement applications shall be considered on a case-by-case basis, and any tax abatement agreements are subject to approval by the Prosper Town Council. Additionally, all agreements shall include “clawback” provisions that go into effect should the applicant not adhere to the terms of the agreement; the Town Council shall have final say on the implementation of any penalties per the provisions of the agreement. II.PROSPER ECONOMIC DEVELOPMENT CORPORATION POLICY ON TAX ABATEMENT: Requests for tax abatement shall be reviewed by the Board of Directors of the Prosper Economic Development Corporation (PEDC). The PEDC Board will review each request. Deliberation by the PEDC Board relative to the potential impact of a requested abatement will be based on information prepared by the requesting party in conjunction with the PEDC CEO. Further, the PEDC CEO shall collaborate with the Prosper Town Manager on any tax abatement requests. On judging the potential impact of a request, the PEDC Board shall consider the degree to which the project furthers the economic development and general goals of local taxing entities in support of the Prosper community. The PEDC Board of Directors is responsible for (1) reviewing all information submitted by the applicant with officials representing local taxing entities, (2) communicating with and updating these officials as to the status of all applications, and (3) developing a recommendation for consideration by the respective governing bodies. The PEDC Board and the PEDC CEO are responsible for communicating to the citizens of Prosper as to the status of tax abatement within the community, creation of reinvestment zones and individual tax abatement agreements. While the PEDC is charged with reviewing and recommending applications for tax abatement, the PEDC has no legal authority to grant tax abatement. Further, the PEDC shall monitor compliance of all agreements and recommend any action necessary to be taken by the Town Council for non-compliance. Item 5d Page 2 of 3 Town of Prosper Tax Abatement Policy 2018 III. GUIDELINES FOR TAX ABATEMENT: The primary factor determining whether or not tax abatement will be approved is the value of structure(s) and/or business personal property to be added. The creation of jobs, financial implications and community development projections will also be considered in a request for tax abatement. IV. TAX ABATEMENT PROCEDURES: The procedures as hereinafter delineated shall be utilized in the implementation of the tax abatement program for the Town of Prosper. Tax abatement applicants shall complete and submit an application for tax abatement as prescribed by the PEDC CEO for the Town of Prosper to determine if the proposed project qualifies. While the specific contents of an application may vary, it is expected that the information requested will reveal: a) the precise location of the property, b) provide a complete legal descriptions (if the property is described by metes and bounds), c) provide projected job growth, and d) provide estimations for the projected capital investment. Applicants shall complete all information detailed in this document or other material as may be required and submit them to the Prosper Economic Development Corporation, care of the CEO, at 130 N Preston Road, Suite 130, Prosper, TX 75078. Application Review Steps: A. All information in the submitted application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. B. The submitted application may be distributed to the appropriate Town departments for internal review and comments. Additional information may be requested as needed. C. Copies of the complete application package and staff comments will be provided to the PEDC Board of Directors. The PEDC Board will consider the application at a regular or special called meeting(s). D. The findings of the PEDC Board will be forwarded, with all relevant materials, to the chief administrative officer of each taxing entity. E. The Prosper Town Council shall call a public hearing to consider establishment of a tax abatement reinvestment zone. The amount and length of abatement may vary among tax abatement reinvestment zones approved by the Prosper Town Council. Section 311.003(c) requires a public hearing for a TIRZ; section 312.X1(d) requires a public hearing for a tax abatement reinvestment zone. Item 5d Page 3 of 3 Town of Prosper Tax Abatement Policy 2018 F. The Prosper Town Council shall hold a public hearing to determine whether the project is feasible and would be of benefit to the land to be included in the zone and to the municipality. G. The Prosper Town Council may consider adoption of an ordinance designating the area in the legal description of the proposed project as a commercial industrial tax abatement reinvestment zone. H. The Prosper Town Council may consider adoption of a resolution or ordinance approving the terms and conditions of an agreement between the Town and the applicant governing the provision of tax abatement. I. The Collin County Commissioners Court and Denton County Commissioners Court may consider ratification of and participation in the tax abatement agreement between the Town of Prosper and the applicant. The Prosper Independent School District and Collin College do not participate in tax abatement agreements. Item 5d Page 1 of 1 To: Mayor and Town Council From: Doug Kowalski, Chief of Police Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon authorizing the Town Manager to accept a grant awarded by Texas Department of Transportation (TxDOT) for Special Traffic Enforcement Program (S.T.E.P.). Description of Agenda Item: TxDOT has approved a grant for overtime costs related to a Special Traffic Enforcement Program (S.T.E.P.) The S.T.E.P. Wave Grant goal is to increase effective enforcement and adjudication of traffic safety-related laws to reduce crashes, fatalities, and injuries by increasing and sustaining high visibility enforcement of traffic safety-related laws and increasing public education and information campaigns regarding enforcement activities. The S.T.E.P. funds expenses related to five planned two-week enforcement periods focusing on DWI, Speeding, Occupant Protection (Seat belt/Child safety seat), and distracted driving. The funding includes patrol personnel overtime salaries, benefits and vehicle mileage through a 78/22 match. Budget Impact: Upon acceptance, the grant allocates $11,999.70 for overtime salaries and other qualified expenses related to traffic safety-related law enforcement. A Town match in the amount of $4,079.90 will be funded from the Police Department overtime salary account number 100-5115- 20-01. Legal Obligations and Review: Terrence W elch of Brown & Hofmeister, L.L.P., has reviewed as to form and legality. Attached Documents: 1.STEP Grant Summary 2.TxDOT STEP Comprehensive 2019 Budget Summary Town Staff Recommendation: Town staff recommends Town Council to consider and act upon authorizing the Town Manager to accept a grant awarded by Texas Department of Transportation (TxDOT) for Special Traffic Enforcement Program (S.T.E.P.). Proposed Motion: I move to authorize the Town Manager to accept a grant awarded by Texas Department of Transportation (TxDOT) for Special Traffic Enforcement Program (S.T.E.P.). Prosper is a place where everyone matters. POLICE DEPARTMENT Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Item 5e Page 1 of 2 To: Mayor and Town Council From: John Webb, AICP, Director of Development Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon an ordinance amending Appendix A, “Fee Schedule,” of the Town’s Code of Ordinances. Background/Description: The attached ordinance reflects direction from the Town Council to amend the Fee Schedule regarding the following topics: 1.During the July 11, 2018, Town Council Budget Work Session, staff noted the issue of the Town’s Plans Review staff spending time on the review of single family building plans, then the builder deciding to cancel the application. Since the building permit fee is not collected until the builder picks up his/her plans, we incur unreimbursed expenses when the builder decides to cancel the permit. The Town Council directed staff to amend the fee schedule to require the submittal of a non-refundable deposit at time of application. We currently collect a non-refundable deposit of $200 or 10% of the permit fee, whichever is less for commercial projects. The Town Council directed staff to amend the fees for both residential and commercial permits to require a non-refundable deposit of $300 or 10% of the permit fee, whichever is less. In most cases, the $300 will be the lesser amount. This fee is consistent with area cities. Section I of the attached proposed ordinance reflects this change. Please note that Section I is being amended in its entirety to update the format of the Section, but the only change of substance is the non-refundable deposit. When the Sign Code was amended, fees previously referenced in the former code need to be referenced in the Fee Schedule. Those fees, with no changes, are moved to the Appendix A, Fee Schedule. 2.At the September 11, 2018, Town Council meeting, staff reviewed discussions by the Prosper Youth Sports Commission (PYSC) and the Parks and Recreation Board regarding park field user fees. These discussions originated from the need to assess an additional fee for non- residents to help offset the cost of maintenance of the fields being used by these non-residents. Prosper is a place where everyone matters. PLANNING Item 5f Page 2 of 2 After multiple meetings and input, the Parks and Board Recreation Board recommended the following amendments: a. the Park Field User Fee be altered to establish a three-tier fee (per participant, per season): • Town residents pay $10; • Non-residents, enrolled in the PISD pay $30; and • Non-residents, not enrolled in the PISD pay $50 b. language be added to clarify the rental rate for co-sponsored teams; and c. a requirement be added that users be assessed the full fee amount based on residency. Staff received direction to make these amendments which are reflected in Section XIII of the proposed the ordinance. 3. On September 11, 2018, the Town Council adopted an ordinance permitting dogs on the patios of food establishments if certain conditions are met. During the initial briefing of this subject at August 28, 2018, Town Council meeting, staff recommended an initial application fee of $250.00 be established to offset the cost of staff review of the plans to ensure the conditional requirements are met. The Town Council concurred; the attached, proposed ordinance reflects this fee in Section XX. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the ordinance as to form and legality. Attached Documents: 1. Ordinance Town Staff Recommendation: Town staff recommends that the Town Council approve the ordinance. Proposed Motion: I move to approve an ordinance amending Appendix A, “Fee Schedule,” of the Town’s Code of Ordinances. Item 5f TOWN OF PROSPER, TEXAS ORDINANCE NO. 18-__ AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING VARIOUS TOWN FEES OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES BY REPEALING EXISTING SECTION I, “CONSTRUCTION PERMITS AND FEES.” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES AND REPLACING IT WITH A NEW SECTION I, “CONSTRUCTION PERMITS AND FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES; REPEALING EXISTING SECTION IV, “SIGN PERMIT FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES AND REPLACING IT WITH A NEW SECTION IV, “SIGN- RELATED FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES; REPEALING EXISTING SUBSECTION (a), “FIELD USER FEES,” OF SECTION XIII, “PARKS AND RECREATION USER FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES AND REPLACING IT WITH A NEW SUBSECTION (a); “FIELD USER FEES,” OF SECTION XIII, “PARKS AND RECREATION USER FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES; AMENDING EXISTING SECTION XX, “HEALTH AND SANITATION FEES,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES BY ADDING A NEW SUBSECTION, (e), “DOGS ON FOOD ESTABLISHMENT VARIANCE APPLICATION FEE,” OF APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S CODE OF ORDINANCES; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has investigated and determined that the various fees imposed by the Town should be revised; and WHEREAS, the Town Council has reviewed the current and proposed fees and recommends the adoption of revised fees in the Code of Ordinances as well as in Appendix A to the Code of Ordinances; and WHEREAS, the Town Council hereby finds and determines that it will be advantageous, beneficial and in the best interests of the citizens of the Town to revise certain existing fees imposed by the Town and replace them with fees that reflect actual and reasonable costs, as hereinafter referenced. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. Item 5f Ordinance No. 18-__ Page 2 *** SECTION 2 From and after the effective date of this Ordinance, Section I, “Construction Permits and Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances is hereby replaced with a new Section I, Construction Permits and Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances to read as follows: “Sec. I Construction permits and fees (a) Development inspection fee. A development inspection fee shall be charged for each inspection in the amount of three percent (3%) of the town’s estimates of the costs of the public works utilities and streets of new construction which are to be dedicated to the town. Such items shall include, but not be limited to, street paving, storm drainage, water and sewer mains and other items designated for conveyance to the town after completion of improvements through the process of public dedication. These fees shall be paid prior to the start of construction. (b) Building permits/inspection fees. The building permit and inspection fees as follow are hereby adopted for various construction-type projects in conjunction with, among others, residential, commercial and industrial structures prior to the start of construction. A determination of the valuation for any enclosed structure other than residential shall be determined at the discretion of the town. BUILDING PERMITS/INSPECTION FEES (1) Minimum building permit fees: $20.00. (2) Residential: (A) Residential building plan review fee: A nonrefundable plan review of $300.00 or 10% of the building permit, whichever is less, is due at the time of submittal. (B) Residential building permit fee: Total valuation Fee $1.00 to $500.00 $24.00 $501.00 to $2,000.00 $24.00 for the first $500.00; plus $3.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $40,000.00 $69.00 for the first $2,000.00; plus $11.00 for each additional $1,000.00 or fraction thereof, to and including $40,000.00 $40,001.00 to $100,000.00 $487.00 for the first $40,000.00; plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 Item 5f Ordinance No. 18-__ Page 3 $100,001.00 to $500,000.00 $1,027.00 for the first $100,000.00; plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,827.00 for the first $500,000.00; plus $5.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,001.00 to $5,000,000.00 $6,327.00 for the first $1,000,000.00; plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $5,000,000.00 $5,000,001.00 and over $18,327.00 for the first $5,000,000.00; plus $1.00 for each additional $1,000.00 or fraction thereof The valuation shall be based upon a minimum $101.90 dollar per square foot construction cost, or the builder’s valuation, whichever is greater. The valuation is determined using the building gross area times the square foot construction cost. (3) Accessory buildings and carports: $60.00 each. (4) Residential addition: $0.10 per sq. ft. + required inspections at $30.00 each. (5) Residential alteration: $5.00 per $1,000.00 of value + required inspections at $30.00 each + plan review fee of $45.00 for plan review if value is $20,000.00 or greater. (6) Roof repair/replacement: $5.00 per $1,000.00 valuation of project. Minimum fee shall be $20.00. (7) Swimming pools: (A) In ground: $300.00 permit fee. (B) Above ground: $100.00 permit fee. (C) Spas: $100.00. (8) Commercial: (A) Commercial building plan review fee: A nonrefundable plan review of $300.00 or 10% of the building permit, whichever is less, is due at the time of submittal. (B) Commercial building permit fee: Item 5f Ordinance No. 18-__ Page 4 Total Valuation Plan Review Fee Inspection Fee $1.00 to $10,000.00 $50.00 $76.92 $10,001.00 to $25,000.00 $70.69 for the first $10,000.00; plus $5.46 for each additional $1,000.00 $108.75 for the first $10,000.00; plus $8.40 for each additional $1,000.00 $25,001.00 to $50,000.00 $159.59 for the first $25,000.00; plus $3.94 for each additional $1,000.00 $234.75 for the first $25,000.00; plus $6.06 for each additional $1,000.00 $50,001.00 to $100,000.00 $251.09 for the first $50,000.00; plus $2.73 for each additional $1,000.00 $386.25 for the first $50,000.00; plus $4.20 for each additional $1,000.00 $100,001.00 to $500,000.00 $387.59 for the first $100,000.00; plus $2.19 for each additional $1,000.00 $596.25 for the first $100,000.00; plus $3.36 for each additional $1,000.00 $500,001.00 to $1,000,000.00 $1,263.59 for the first $500,000.00; plus $1.85 for each additional $1,000.00 $1,940.25 for the first $500,000.00; plus $2.85 for each additional $1,000.00 $1,000,001.00 and over $2,188.59 for the first $1,000,000.00; plus $1.23 for each additional $1,000.00 $3,365.25 for the first $1,000,000.00; plus $1.89 for each additional $1,000.00 The valuation shall be based upon the square foot construction cost per the most current ICC Building Valuation Data. The valuation is determined using the building gross area times the square foot construction cost. For shell only buildings deduct 20 percent of construction cost. (9) Certificate of occupancy: $50.00 each. (10) Contractor registration: $100.00 each. All contractors are required to register with the town. Annual $100.00 registration fee. (11) After-hours inspections: $30.00 per inspection. (12) Demolition: $20.00 permit fee. (13) Document retrieval fee: $10.00. (14) Dumpster enclosure: $20.00 permit fee/per enclosure. (15) Fence: $30.00 per permit. No permit needed if replacing less than 2 panels of fence totaling less than 16' in length. (16) Foundations/foundation repair: $ 5.00 per $1,000.00 value; $20.00 minimum fee. Item 5f Ordinance No. 18-__ Page 5 (17) Lawn irrigation systems: $30.00 permit fee. Inspection must be done by a certified backflow tester and report must be given to building inspector. (18) Miscellaneous inspections: Backflow prevention, electrical, mechanical, and plumbing: $30.00 each. (19) Multifamily: One application is required per building: (A) $5.00 per $1,000.00 valuation of project + $0.02 per sq. ft. for fire plan review. (i) 1–3,000 sq. ft.: $60.00. (ii) 3,001–10,000 sq. ft.: $80.00. (iii) 10,001–100,000 sq. ft.: $100.00. (iv) Over 100,000 sq. ft.: $120.00. (B) Fees are separate (i.e., $60.00 plumbing + $60.00 mechanical, etc.). (20) Reinspection fee: (A) $50.00 for the first reinspection. (B) $75.00 for the second reinspection. (C) $100.00 for the third reinspection. (D) Fees will increase on a basis of $25.00 each thereafter. (21) Reprint of permit: $10.00 each. (22) Sidewalks/approaches: $20.00 per permit. (22) Temporary outdoor seasonal sale or special event permit: $100.00 permit fee + $1,000.00 deposit. (24) Construction trailer: $80.00.” *** SECTION 3 From and after the effective date of this Ordinance, Section IV, “Sign Permit Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances is hereby replaced with a new Section IV, “Sign-Related Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances to read as follows: Item 5f Ordinance No. 18-__ Page 6 “Sec. IV Sign-Related Fees (a) Any sign permit: $75.00 (b) Special Purpose Sign District Application: $500.00 (c) Petition for Waiver: $200.00” *** SECTION 4 From and after the effective date of this Ordinance, Subsection (a), “Field User Fees,” of Section XIII, “Parks and Recreation User Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances is hereby replaced with a new Subsection (a), “Field User Fees,” of Section XIII, “Parks and Recreation User Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances to read, “(a) Field User Fees (1) Prosper Youth Sports Commission leagues (co-sponsored leagues): (A) All participants who reside within Town boundaries: $10.00 per player per season. (B) All participants who reside outside of the Town boundary but reside within the Prosper Independent School District boundary: $30.00 per player per season. (C) All participants who reside outside of the Town boundary and who reside outside of the Prosper Independent School District Boundary: $50.00 per player per season. (D) Fees shall be paid in full prior to the use of any town athletic field. (E) The number of scheduled practices and games will be assigned based on the facility use agreement with the town. (F) Each participant shall be assessed the full fee amount based on residency. (2) Non-co-sponsored resident teams comprised of eighty percent (80%) or more participants who reside in the Town boundary: (A) Non-synthetic turf field use: $35.00 per hour (B) Synthetic turf field use: $70.00 per hour (C) Additional $20.00 per hour for use of the field lights (3) Non-co-sponsored resident teams comprised of less than 80% participants who reside in the Town boundary: (A) Non-synthetic turf field use: $45.00 per hour (B) Synthetic turf field use: Not available for rental (C) Additional $20.00 per hour for use of the field lights (4) Co-sponsored teams comprised of 80% or more participants who reside in the Town boundary: (A) Non-synthetic turf field use: $35.00 per hour (B) Synthetic turf field use: $70.00 per hour Item 5f Ordinance No. 18-__ Page 7 (C) Additional $20.00 per hour for use of the field lights.” *** SECTION 5 From and after the effective date of this Ordinance, Section XX, “Health and Sanitation Fees,” of Appendix A, “Fee Schedule,” to the Town’s Code of Ordinances is hereby amended by adding a new subsection (e), “Dogs on Food Establishment Variance Application Fee,” to read as follows: “(e) Dogs on food establishment variance application fee: $250.00.” SECTION 6 All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portion of conflicting ordinances shall remain in full force and effect. SECTION 7 If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional. SECTION 8 This Ordinance shall become effective and be in full force from and after its passage and publication, as provided by the Revised Civil Statues of the State of Texas and the Home Rule Charter of the Town of Prosper, Texas. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 25TH DAY OF SEPTEMBER, 2018. APPROVED: ________________________________ Ray Smith, Mayor Item 5f Ordinance No. 18-__ Page 8 ATTEST: ___________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: __________________________________ Terrence S. Welch, Town Attorney Item 5f Page 1 of 2 To: Mayor and Town Council From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon authorizing the Town Manager to execute an Agreement between the Town of Prosper, Texas, and VP Windsong Operations LLC, related to West Prosper Roads Agreement. Description of Agenda Item: On February 24, 2015, the Town Council approved a Road Improvements and Construction Agreement (“West Prosper Roads Agreement”) to address the need to improve many of the existing roads on the west side of Town. The partnership between the Town of Prosper, Prosper Economic Development Corporation, TVG Texas I, LLC, and M/I Homes of DFW, LLC, as well as the North Central Texas County of Governments (NCTCOG), is providing the necessary funding for the design and construction of the following “West Prosper Roads:” •Gee Road (US Highway 380 – FM 1385): four lanes north of US 380 to northern edge of Windsong Ranch Marketplace, then two lanes concrete curb and gutter to FM 1385 •Fishtrap Road (Gee Road – Teel Parkway): two lanes concrete curb and gutter •Teel Parkway (US Highway 380 – Fishtrap Road): two lanes concrete curb and gutter •FM 1385 realignment at intersection with new Gee Road: two lanes asphalt south of Gee Road from the new intersection with FM 1385 The West Prosper Roads Agreement was amended by the First Amendment Agreement between the Town of Prosper, Texas, TVG Texas I, LLC, M/I Homes of DFW, LLC, and the Prosper Economic Development Corporation for Road Improvements and Construction effective on February 24, 2016. The purpose of the amendment was to clarify that a bulk purchaser of property within the limits of the agreement may be assigned the West Prosper Roads Agreement while home builders, home buyers, the Prosper Independent School District, the Town of Prosper or other public authorities, and the Windsong Primrose development are not assignees to the West Prosper Roads Agreement. The benefit of the amendment is that title companies researching property encumbrances will have a better understanding of whether or not a property is a party to the West Prosper Roads Agreement. Without the First Amendment, title companies might mistakenly list the West Prosper Roads Agreement as an encumbrance to a home builder or home buyer. This Agreement acknowledges that the other parties to the West Prosper Roads Agreement, as amended, have complied or are complying with the provisions of that Agreement, and the Town and VP Windsong Operations agree and acknowledge that there are certain additional unanticipated costs related to the West Prosper Roads Agreement that they wish to apportion between them. The Prosper is a place where everyone matters. ENGINEERING Item 5g Page 2 of 2 additional costs are necessary to complete the design and construction of Segment D and Segment E, outlined in the agreement. Section D is currently under construction and extends two lanes of an ultimate six-lane concrete curb and gutter roadway from the intersection of Fishtrap Road and Gee Road to Fox Drive, including two bridges over Doe Branch Creek. Segment E is still under design and will include the extension of two lanes of an ultimate six-lane concrete curb and gutter roadway from Red Fox Drive to FM 1385 in its permanent alignment. Budget Impact: The current estimate of additional costs is $3,091,830. In the FY 2018-2019 Approved Budget, there is $2,100,000 allocated from the upcoming FY 2019 CO Bond Sale, and $1,000,000 anticipated in additional contribution from the VP Windsong Operations. Per the terms of the agreement, VP Windsong Operations is actually going to be providing additional funding in the amount of $1,143,384. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and legality. Attached Documents: 1. Agreement Town Staff Recommendation: Town staff recommends that the Town Council authorize the Town Manager to execute an Agreement between the Town of Prosper, Texas, and VP Windsong Operations LLC, related to West Prosper Roads Agreement. Proposed Motion: I move to authorize the Town Manager to execute an Agreement between the Town of Prosper, Texas, and VP Windsong Operations LLC, related to West Prosper Roads Agreement. Item 5g Item 5g Item 5g Item 5g Item 5g Item 5g Item 5g Item 5g Item 5g Item 5g Page 1 of 2 To: Mayor and Town Council From: Dudley Raymond R.L.A., Director of Parks and Recreation Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon authorizing the Town Manager to execute a Commercial Lease between the Town of Prosper, Texas, and Effie Christie, related to 101 Dylan Drive, Suite D, Prosper, Texas. Description of Agenda Item: Since October of 2014, the Town of Prosper has leased Suite D at 101 Dylan Drive for use as office and storage space for the Parks Operations Division. The existing lease is a triple net lease that requires the Town to pay Base Rent and Additional Rent. The Base Rent was an amount set in the lease for each yearly term of the lease and it only adjusted when one of the extension options was exercised. The Additional Rent was based on the pro rata share of taxes, insurance and Common Area Maintenance Expenses (See below for additional information of what is included in Common Area Maintenance Expenses). The Additional Rent was adjusted from time to time as needed when the cost of taxes, insurance and common area maintenance expenses increased. The Additional Rent is reconciled each year to true up what was estimated versus the actual cost. The following shows the history of Base Rent and Additional Rent Term Base Rent Additional Rent October 2014 - September 2015 $1,350 / month $ 477 / month October 2015 - September 2016 $1,350 / month $ 540 / month October 2016 - September 2017 $1,500 / month $ 540 / month October 2017 - September 2018 $1,575 / month $ 678 / month All three yearly extension options have been exercised for the existing lease, necessitating a new lease. The new attached lease is still a triple net lease. This will require the Town to pay Base Rent and Additional Rent similar to previous years. The terms of the proposed new Commercial Lease are for 24 months commencing October 1, 2018, and terminating September 30, 2020, at a Base Rent monthly rate of $2,100.00. This Base Rent will remain constant for each of the 24 months. The lease has three, one-year lease extension options where the terms remain unchanged with the exception of Base Rental rate which is subject to adjustment at the landlord’s option and Additional Rent which is based on estimated cost. PARKS & RECREATION Prosper is a place where everyone matters. Item 5h Page 2 of 2 The Additional Rent is based on the pro rata share of taxes, insurance and maintenance of commons areas. The Town is estimating that the monthly Additional Rent will be approximately $735 / month. The Additional Rent may adjust at any time, based on the landlord’s cost for these three items increasing. Each year the amount estimated and paid versus the actual cost is reconciled. The Town will be required to pay the deficit or will receive a refund based on the reconciliation. Per the lease, “Common Area Maintenance Expenses” shall mean all expenses (other than Tax and Insurance Expenses described above) incurred by Landlord for the maintenance, repair and operation of the project (excluding only structural soundness of the roof, foundation and exterior walls) including, but not limited to, management fees, utility expenses (if not separately metered), maintenance and repair costs, sewer, landscaping, trash and security costs (if furnished by Landlord), wages and fringe benefits payable to employees of Landlord whose duties are connected with the operation and maintenance of the project, amounts paid to contractors or subcontractors for work or services performed in connection with the operation and maintenance of the project, all services, supplies, repairs, replacements or other expenses for maintaining, repairing and operating the project, including, without limitation, common areas and parking areas and roof, exterior wall and foundation work that is not related to structural soundness. The approval of this Commercial Lease will allow Parks Operations to keep a portion of the Town park equipment and personnel at 101 Dylan Drive, Suite D. This location is close to Frontier Park and allows easy access of equipment and personnel. Staff contacted the owner of a similar facility in the downtown area and while he does not have any space available at this time, he provided a range of rents. The rental rate (Base Rent and Additional Rent) being proposed in this agreement is approximately 1.5% lower than his midrange rental rate. Budget Impact: The Base Rent of $50,400.00, with an Additional Rent estimated at $17,640.00 for the 24-month term of the lease, will be funded from the Parks Operations rental expense (Account # 100-5310- 10-02.) Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the Commercial Lease as to form and legality. Attached Documents: 1. Commercial Lease for Suite D, 101 Dylan Drive. Town Staff Recommendation: Town staff recommends that the Town Council authorize the Town Manager to execute a Commercial Lease between the Town of Prosper, Texas, and Effie Christie, related to 101 Dylan Drive, Suite D, Prosper, Texas. Proposed Motion: I move to authorize the Town Manager to execute a Commercial Lease between the Town of Prosper, Texas, and Effie Christie, related to 101 Dylan Drive, Suite D, Prosper, Texas. Item 5h FRONTIER BUSINESS PARK COMMERCIAL LEASE This lease is made between EFFIE CHRISTIE, herein called Landlord, and TOWN OF PROSPER, herein called Tenant. Landlord leases to Tenant the premises situated in Prosper, Collin County, Texas, described as 101 Dylan Dr., Suite D, Prosper, Texas, containing 3,600 sf, upon the following terms and conditions: 1. Term and Base Rental. The term of this lease is twenty-four (24) months commencing October 1, 2018 and terminating on September 30, 2020 or sooner as provided herein at the base monthly rental of Two Thousand One Hundred and no/100 ($2,100.00) Dollars, payable in twenty- four (24) monthly installments of $2,100.00 in advance on the 1st day of each month for that month’s rental, beginning October 1, 2018 and continuing for the remaining term of this lease. All rental payments shall be made to Landlord at the address specified below. 2. Late Charges. If Tenant fails to timely pay any month’s rent, Tenant will pay Landlord an initial late charge of $50.00 plus additional late charges of $20.00 per day thereafter until rent is paid in full. If Landlord receives the monthly rent by the 3rd day of the month, Landlord will waive the late charges for that month. Any waiver of late charges under this paragraph will not affect or diminish any other right or remedy Landlord may exercise for Tenant’s failure to timely pay rent (including reporting late payments to consumer reporting agencies). 3. Additional Rent. In addition to the base rental provided in paragraph 1 above, Tenant shall pay on the 1st day of each month the following: (a) Taxes and Insurance. (1) Tenant agrees to pay, as additional rent, Tenant’s pro rata share of the Tax and Insurance Expenses within ten (10) days following receipt of an invoice from Landlord stating the amount due. (2) At or prior to commencement of this lease and at any time during the lease term, Landlord may deliver to Tenant a written estimate of the additional rent applicable to the leased premises which may be anticipated for Tax and Item 5h Insurance Expenses during the calendar year in which this lease commences or for any succeeding calendar year, as the case may be. Based upon such written estimate, the monthly base rental shall be increased by one-twelfth (1/12) of the estimated additional rent. (3) Statements showing the actual Tax and Insurance Expenses, as well as the actual Common Area Maintenance Expenses as defined in paragraph 3.(b)(4) below, and Tenant’s proportionate share thereof, hereinafter referred to as the “Statement of Actual Adjustment” shall be delivered by Landlord to Tenant after each calendar year. Within ten (10) days after the delivery by Landlord to Tenant of such Statement of Actual Adjustment, Tenant shall pay Landlord the amount of any additional rental shown on such statement as being due and unpaid. If such Statement of Actual Adjustment shows that Tenant has paid more than the amount of additional rental actually due from Tenant for the preceding calendar year and if Tenant is not then in default under this lease, Landlord shall refund the amount of such excess to Tenant. (4) “Tax and Insurance Expenses” shall mean: (i) all ad valorem, rental, sales, use and other taxes (other than Landlord’s income taxes), special assessments and other governmental charges, and all assessments due to deed restrictions and/or owner’s associations which accrue against the property during the term of this lease; and (ii) all insurance premiums paid by Landlord with respect to the property including, without limitation, public liability, casualty, rental and property damage insurance. (b) Common Area Maintenance. (1) In addition to the rental payable under paragraphs 1. and 3.(a) above, Tenant agrees to pay, as additional monthly rental, its pro rata share of the “Common Area Maintenance Expenses.” (2) At or prior to the commencement of this lease and at any time during the lease term, Landlord may deliver to Tenant a written estimate of the additional rent applicable to the leased premises which may be anticipated for Common Area Maintenance Expenses during the calendar year in which this Item 5h lease commences or for any succeeding calendar year, as the case may be. Based upon such written estimate, the monthly base rental shall be increased by one-twelfth (1/12) of said estimated additional rent. (3) The Statement of Actual Adjustment shall then include the actual Common Area Maintenance Expenses for the preceding period, and adjustments effected, as provided in Paragraph 3.(a)(3) above. (4) “Common Area Maintenance Expenses” shall mean all expenses (other than Tax and Insurance Expenses described above) incurred by Landlord for the maintenance, repair and operation of the project (excluding only structural soundness of the roof, foundation and exterior walls) including, but not limited to, management fees, utility expenses (if not separately metered), maintenance and repair costs, sewer, landscaping, trash and security costs (if furnished by Landlord), wages and fringe benefits payable to employees of Landlord whose duties are connected with the operation and maintenance of the project, amounts paid to contractors or subcontractors for work or services performed in connection with the operation and maintenance of the project, all services, supplies, repairs, replacements or other expenses for maintaining, repairing and operating the project, including, without limitation, common areas and parking areas and roof, exterior wall and foundation work that is not related to structural soundness. (5) The term “Common Area Maintenance Expenses” does not include the cost of any capital improvement to the project other than the reasonably amortized cost of capital improvements which result in the reduction of Insurance Expenses or Common Area Maintenance Expenses. Further, the term “Common Area Maintenance Expenses” shall not include repair, restoration or other work occasioned by fire, windstorm or other casualty with respect to which Landlord actually receives insurance proceeds, income and/or franchise taxes of Landlord, expenses incurred in leasing to or procuring of tenants, leasing commissions, advertising expenses, expenses for the renovating of space for new tenants, interest or principal payments on any Item 5h mortgage or other indebtedness of Landlord, compensation paid to any employee of Landlord above the grade of building superintendent, or depreciation allowance or expense. (c) If the commencement date of this lease is a day other than the first day of a month or if the termination date is a day other than the last day of a month, the amount shown as due by Tenant on the Statement of Actual Adjustment shall reflect a proration based on the ratio that the number of days this lease was in effect during such month bears to the actual number of days in said month. (d) The failure of Landlord to exercise its rights hereunder to estimate expenses and require payment of same as additional rental shall not constitute a waiver of such rights, which rights may be exercised from time to time at Landlord’s discretion. (e) If the nature of Tenant’s business or use of the leased premises is such that additional costs are incurred by Landlord for cleaning, sanitation, trash collection or disposal services, Tenant agrees to pay as additional rental to Landlord the amount of such additional costs upon demand. 4. Use. Tenant shall use and occupy the premises as an office/warehouse for equipment storage and maintenance. The premises shall be used for no other purpose. Tenant must satisfy itself that the leased premises may be used as Tenant intends by independently investigating all matters relating to the use of the leased premises. Tenant agrees it is not relying on any warranty or representation made by Landlord, Landlord’s agent or any broker concerning the use of the leased premises. Tenant acknowledges that only the leased premises may be used for Tenant’s business purposes and that the parking area associated with the premises may only be used for Tenant or Tenant’s employees and customers’ personal vehicles. The parking area assigned to the leased premises is located adjacent to and along the front length of the premises, and Tenant agrees not to infringe on the parking area of other tenants at Frontier Business Park. 5. Prohibited Activities. Tenant shall not do or permit anything to be done in or about the leased premises nor bring or keep anything therein which will in any way increase the existing rate of or affect any fire or other insurance upon the project or any of its contents or cause cancellation of any insurance policy covering said project or any part thereof or any of its contents. Tenant shall not do or permit anything to be done in or about the leased premises which will in any way obstruct or Item 5h interfere with the rights of other tenants or occupants of the project or injure or annoy them or use or allow the leased premises to be used for any improper, immoral, unlawful or objectionable purpose, nor shall Tenant cause, maintain or permit any nuisance in, on or about the leased premises. Tenant shall not commit or suffer to be committed any waste in or upon the leased premises. Tenant shall not do or permit to be done in or about the leased premises any of the following: (a) commit any violation of any federal, state or municipal ordinance or any regulation, ordinance, order or directive of a governmental agency as such statutes, ordinances, regulations, order or directives that now exist or may hereafter concern the use, safety or environment of the property; (b) commit any violation of any Certificate of Occupancy covering or affecting the use of the property or any part thereof; (c) commit any public or private nuisance. 6. Care and Maintenance of Premises. Tenant acknowledges that the premises are in good order and repair, unless otherwise indicated herein. Tenant shall, at its own expense and at all times, maintain the premises in good and safe condition, including plate glass, electrical wiring, plumbing and heating installations and any other system or equipment upon the premises, and shall surrender the same at termination hereof in as good condition as received, normal wear and tear excepted. Tenant shall be responsible for all repairs required, excepting the roof, exterior walls and structural foundations, unless repairs to the roof, exterior walls or structural foundations are required as a result of negligence or damage on the part of Tenant, in which event Tenant shall be responsible for such repairs. 7. Alterations. Tenant shall not, without first obtaining the written consent of Landlord, make any alterations, additions or improvements in, to or about the premises, including heating and air conditioning units, which shall be installed at Tenant’s expense. Any alterations approved by Landlord and made by Tenant shall become part of the leased premises. 8. Ordinances and Statutes. Tenant shall comply with all statutes, ordinances and requirements of all municipal, state and federal authorities now in force or which may hereafter be in force pertaining to the premises, occasioned by or affecting the use thereof by Tenant. 9. Assignment and Subletting. Tenant shall not assign this lease or sublet any portion of the premises without prior written consent of the Landlord, which shall not be unreasonably withheld. Any such assignment or subletting without consent shall be void and, at the option of Landlord, may terminate this lease. Item 5h 10. Utilities. All applications and connections for necessary utility services on the demised premises shall be made in the name of Tenant only, and Tenant shall be solely liable for utility charges as they become due, including those for water, sewer, gas, electricity and telephone services. Tenant acknowledges the premises are served by an on-site water well and an on-site septic system and agrees to refrain from water usage above that required in the normal course of Tenant’s business and to refrain from the placement of any shop towels, feminine hygiene products or other heavy paper products in the toilet(s) located in the premises. 11. Entry and Inspection. Tenant shall permit Landlord or Landlord’s agents to enter upon the premises at reasonable times and upon reasonable notice for the purpose of inspecting the same and will permit Landlord at any time within sixty (60) days prior to the expiration of this lease to place upon the premises any usual “to let” or “for lease” signs and permit persons desiring to lease the same to inspect the premises thereafter. 12. Possession. If Landlord is unable to deliver possession of the premises at the commencement hereof, Landlord shall not be liable for any damage caused thereby nor shall this lease be void or voidable, but Tenant shall not be liable for any rent until possession is delivered. Tenant may terminate this lease if possession is not delivered within three (3) days of the commencement of the term hereof. 13. Indemnification of Landlord. To the extent allowed by Texas law, Tenant shall indemnify, defend and hold harmless Landlord, his successors, heirs and assigns, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys’ fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of Tenant’s occupancy of the premises, Tenant’s action or inaction or result from any defect, deficiency or negligence in the leased premises, and Tenant shall defend at his own expense any suits or other proceedings brought against Landlord, his successors, heirs and assigns, or any of them, on account thereof, and shall pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. Landlord shall not be liable for any damage or injury to Tenant or any other person or to any property occurring on the demised premises or any part thereof, and Tenant agrees to hold Landlord harmless from any claim for damages, no matter how caused, including, but not limited to, the negligence of Landlord or any defect in the leased premises.. Item 5h 14. Tenant Insurance. Tenant, at its expense, shall maintain Fire Legal Liability (Damage to Premises Rented to You) in the amount of $180,000.00 and Public Liability Insurance including bodily injury and property damage insuring Tenant with $1,000,000.00 per occurrence minimum coverage. It is agreed and understood that Tenant shall have the obligation to provide insurance coverage on furniture, equipment, machinery, goods and supplies owned by Tenant or brought onto the property by Tenant. Tenant shall provide Landlord with a Certificate of Insurance showing Landlord as loss payee on fire legal liability coverage and additional insured on public liability coverage. The Certificate shall provide for ten days’ written notice to Landlord in the event of cancellation or material change of coverage. To the maximum extent permitted by insurance policies which may be owned by Landlord or Tenant, Landlord and Tenant, for the benefit of each other, waive any and all rights of subrogation which might otherwise exist. 15. Eminent Domain. If the premises or any part thereof or any estate therein or any other part of the building materially affecting Tenant’s use of the premises shall be taken by eminent domain, this lease shall terminate on the date when title vests pursuant to such taking. The rent and any additional rent shall be apportioned as of the termination date, and any rent paid for any period beyond that date shall be repaid to Tenant. Tenant shall not be entitled to any part of the award for such taking or payment in lieu thereof, but Tenant may file a claim for any taking of fixtures and improvements owned by Tenant and for moving expenses. 16. Destruction of Premises. In the event of a partial destruction of the premises during the term hereof from any cause, Landlord shall forthwith repair the same, provided that such repairs can be made within sixty (60) days under existing governmental laws and regulations, but such partial destruction shall not terminate this lease, except that Tenant shall be entitled to a proportionate reduction of rent while such repairs are being made, based upon the extent to which the making of such repairs shall interfere with the business of Tenant on the premises. If such repairs cannot be made within said sixty (60) days, Landlord, at his option, may make the same within a reasonable time, this lease continuing in effect with the rent proportionately abated as aforesaid, and in the event that Landlord shall not elect to make such repairs which cannot be made within sixty (60) days, this lease may be terminated at the option of either party. In the event that the building in which the leased premises may be situated is destroyed to an extent of not less than one-third of the replacement costs thereof, Landlord may elect to terminate this lease whether the leased premises be Item 5h injured or not. A total destruction of the building in which the premises may be situated shall terminate this lease. 17. Landlord’s Remedies on Default. The following events shall be deemed to be events of default by Tenant under this lease: (a) Tenant fails to pay any installment of rental or any other expense demanded by Landlord as herein provided and such failure continues for a period of ten days. (b) Tenant fails to comply with any term, provision or covenant of this lease other than the payment of rental or expenses demanded by Landlord and does not cure such failure within ten days after written notice thereof to Tenant. (c) Tenant or any guarantor of Tenant’s obligations under this lease becomes insolvent, makes a transfer in fraud of creditors or shall make an assignment for the benefit of creditors. (d) Tenant or any guarantor of Tenant’s obligations under this lease files a petition under federal or state bankruptcy laws or under any similar law or statute of the United States or any state thereof; or Tenant or any guarantor of Tenant’s obligations under this lease is adjudged bankrupt or insolvent and proceedings filed against Tenant or any guarantor of Tenant’s obligations under this lease. (e) A receiver or trustee is appointed for the leased premises or for all or substantially all of the assets of Tenant or any guarantor of Tenant’s obligations under this lease. (f) Tenant deserts or vacates any portion of the leased premises. (g) Tenant does or permits to be done anything which creates a lien on the leased premises. (h) The business operated by Tenant is closed for failure to pay any required state sales tax or for any other reason. Upon the occurrence of any default by Tenant as set forth above, Landlord shall have the option to pursue any one or more of the following remedies without any notice or demand whatsoever: (a) Terminate this lease, in which event Tenant shall immediately surrender the leased premises to Landlord, and if Tenant fails to do so, Landlord may, without prejudice to any other remedy which he may have for possession or arrearages in rental, enter upon and take possession of the leased premises and expel or remove Tenant and any other person who may Item 5h be occupying the leased premises or any part thereof, by force if necessary, without being liable for prosecution or any claim of damages therefor. (b) Enter upon and take possession of the leased premises and expel or remove Tenant and any other person who may be occupying the leased premises or any part thereof, by force if necessary, without being liable for prosecution or any claim for damages therefor with or without having terminated the lease. (c) Alter all locks and other security devices at the leased premises without terminating the lease. No such alteration of locks or other security devices and no removal or other exercise of dominion by Landlord over the property of Tenant or others at the leased premises shall be deemed unauthorized or constitute a conversion, Tenant hereby consenting, after any event of default, to the aforesaid exercise of dominion over Tenant’s property within the leased premises. Tenant agrees that any re-entry by Landlord may be pursuant to a judgment obtained in forcible detainer proceedings or other legal proceedings or without the necessity for any legal proceedings, as Landlord may elect, and Landlord shall not be liable in trespass or otherwise. If Landlord elects to terminate this lease by reason of an event of default, then notwithstanding such termination, Tenant shall be liable for and shall pay to Landlord the sum of all rental and other indebtedness accrued to date of such termination. If Landlord elects to repossess the leased premises without terminating this lease, then Tenant shall be liable for and shall pay to Landlord all rental and other indebtedness accrued to the date of such repossession, plus rental required to be paid by Tenant to Landlord during the remainder of the term of this lease until the date of expiration of such term diminished by any net sums thereafter received by Landlord through reletting the leased premises during such period (after deducting expenses incurred by Landlord in connection with reletting the leased premises). 18. Security Deposit. Tenant shall place with Landlord an additional security deposit in the amount of One Thousand Four Hundred Twenty-eight and no/100 ($1,428.00) Dollars, which shall be added to Tenant’s existing deposit in the amount of One Thousand Three Hundred Fifty ($1,350.00) Dollars, for a total of a Two Thousand Seven Hundred Seventy-eight and no/100 ($2,778.00) Dollars to be held by Landlord as a security deposit for the performance of Tenant’s obligations under this lease, including without limitation the surrender of possession of the premises to Landlord as herein provided. If Landlord applies any part of the deposit to cure any default of Item 5h Tenant, Tenant shall on demand deposit with Landlord the amount so applied so that Landlord shall have the full deposit on hand at all times during the term of this lease. Within thirty (30) days after Tenant surrenders the leased premises and provides Landlord written notice of Tenant’s forwarding address, Landlord will refund the security deposit less any amounts applied toward amounts owed by Tenant or other charges authorized by this lease. 19. Move Out Condition. At the expiration of this lease, Tenant agrees to surrender the premises in the same condition as when received, except for normal wear and tear. Tenant will leave the leased premises in a clean condition free of all trash, debris, personal property, hazardous materials and environmental contaminants. 20. Attorney’s Fees. In case suit should be brought for recovery of the premises or for any sum due hereunder or because of any act which may arise out of the possession of the premises by either party, the prevailing party shall be entitled to all costs incurred in connection with such action, including reasonable attorney’s fees. 21. Notices. Any notice which either party may or is required to give shall be given by mailing the same, postage prepaid, to Tenant at _______________________________or Landlord at the address shown below or at such other places as may be designated by the parties from time to time. 22. Heirs, Assigns, Successors. This lease is binding upon and inures to the benefit of the heirs, assigns and successors in interest to the parties hereto. 23. Automatic Renewal and Termination. This lease automatically renews on a month to month basis at a base rental rate equal to 110% of the base rental rate of this lease unless Landlord or Tenant provides the other party written notice of termination not less than thirty (30) days prior to the expiration date. If the lease automatically renews on a month to month basis, it will continue to renew on a month to month basis until either party provides written notice of termination to the other party, and the notice of termination will be effective on the last day of the month following the month in which the notice is given. Landlord will not be required to prorate rent even if Tenant surrenders the property before the termination date. 24. Option to Renew and Extend. Tenant shall have the right to renew and extend this lease three (3) times in one year increments. All terms and condition of the lease shall remain the same, except the rental rate shall be subject to adjustment at Landlord’s option. Item 5h 25. Tenant Mailbox. Tenant, at Tenant’s option, is entitled to one mailbox slot in the cluster mailbox at Frontier Business Park and shall be provided a mailbox key by Tenant. Such key shall be returned to Landlord upon expiration of this lease or Tenant shall pay a $100 lost key charge. 26. Subordination. This lease is and shall be subordinated to all existing and future liens and encumbrances against the property. 27. Entire Agreement. The foregoing constitutes the entire agreement between the parties and may be modified only by a writing signed by both parties. The following exhibits, if any, have been made a part of this lease before the parties’ execution hereof. Signed this ________ day of ______________________, 2018. Landlord’s Address: c/o Collin County Land Co. _____________________________________ P. O. Box 610 EFFIE CHRISTIE, Lessor Prosper, Texas 75078 972-346-3333 972-346-3430 (fax) Tenant’s Address: TOWN OF PROSPER 101 Dylan Drive, Suite D Prosper, Texas 75078 Phone:________________ By___________________________________ Property Manager: Kathy Webster Collin County Land Company P. O. Box 610 Prosper, Texas 75078 972-346-3333 214-957-5875 cell kwebster@collincountylandcompany.com Item 5h To: Mayor and Town Council From: Alex Glushko, AICP, Planning Manager Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Description of Agenda Item: Attached are the Site Plans that were acted on by the Planning & Zoning Commission at their September 18, 2018, meeting. Per the Town’s Zoning Ordinance, the Town Council has the ability to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department for any Preliminary Site Plan or Site Plan acted on by the Planning & Zoning Commission. Attached Documents: 1.Site Plan for Cook Children’s Medical Center 2.Site Plan for La Cima Crossing Retail Shell Building 3.Site Plan for Quick N Clean Carwash (Prosper Commons) Attachment Summary: Project Name Type Location Building Size Existing/ Proposed Uses Known Tenant(s) Cook Children’s Medical Center Site Plan Northeast corner of US 380 and Windsong Parkway 116,661 square feet (2 buildings) Hospital / Medical Office Cook Children’s Medical Center La Cima Crossing Site Plan North side of US 380, west of La Cima Boulevard 12,356 square feet Retail Unknown Quick N Clean (Prosper Commons) Site Plan North side of US 380, west of Coit Road 5,380 square feet Car Wash Quick N Clean Town Staff Recommendation: Town staff recommends that the Town Council take no action on this item. Prosper is a place where everyone matters. PLANNING Item 5i © 2 0 1 8 H K S , I N C . FILENAME: Site Plan - Formal.dwgPLOTTED BY: THUY-NHU NGUYENPLOTTED ON: Tuesday, September 11, 2018PLOTTED AT: 5:22:56 PM © 2 0 1 8 H K S , I N C . P R E L I M I N A R Y F O R R E V I E W O N L Y T H E S E D O C U M E N T S A R E F O R D E S I G N R E V I E W A N D N O T I N T E N D E D F O R C O N S T R U C T I O N , B I D D I N G O R P E R M I T P U R P O S E S . T H E Y W E R E P R E P A R E D B Y , O R U N D E R T H E S U P E R V I S I O N O F : P . E . # 1 2 4 9 7 0 J U S T I N T . W E L L S D A T E : 9 / 1 1 / 2 0 1 8 FULL PATH: G:\Production4000\004500\4556\001\Civil\Drawings\Plot Sheets\PHASE 1\Site Plan - Formal.dwg H K S , I N C . F O R T W O R T H , T X 7 6 1 0 2 A R C H I T E C T 1 0 0 0 M A C O N S T R E E T , S U I T E 1 5 0 D U N A W A Y A S S O C I A T E S F O R T W O R T H , T X 7 6 1 0 7 S T R U C T U R A L / C I V I L E N G I N E E R / L A N D S C A P E A R C H I T E C T 5 5 0 B A I L E Y A V E , S U I T E 4 0 0 S M I T H S E C K M A N R E I D ( S S R ) D A L L A S , T X 7 5 2 0 1 M E P E N G I N E E R 3 1 0 0 M c K I N N O N S T . , S U I T E 5 5 0 K E L L E R S T U D I O F O R T W O R T H , T X 7 6 1 0 4 I N T E R I O R D E S I G N E R 1 2 6 3 W . R O S E D A L E S T R E E T , S U I T E 1 0 1 M I T C H E L L E Q U I P M E N T P L A N N I N G S E R V I C E S N O R T H B R O O K , I L , 6 0 0 6 2 M E D I C A L E Q U I P M E N T 6 3 0 D U N D E E , S U I T E 3 4 0 L I N B E C K F O R T W O R T H , T X 7 6 1 0 4 C O N T R A C T O R 1 2 6 3 W . R O S E D A L E S T R E E T , S U I T E 2 0 2 E X E C U T I V E A R C H I T E C T & P E D I A T R I C H E A L T H C A R E D E S I G N E R W A S H I N G T O N , D . C . 2 0 0 3 6 1 7 0 7 L S T . N W , S U I T E # 4 0 0 D E S I G N A R C H I T E C T D A V I D M . S C H W A R Z A R C H I T E C T S , I N C R E V I S I O N H K S P R O J E C T N U M B E R D A T E S H E E T T I T L E S H E E T N O . I S S U E N O . D E S C R I P T I O N D A T E K E Y P L A N NORTH CAMPUS PLOT DATE:TEMPLATE VERSION: ( I N F E E T ) 0 3 0 1 2 0 1 i n c h = 6 0 f t . 6 0 6 0 G R A P H I C S C A L E S I T E P L A N C 1 . 0 S I T E L E G E N D P R O P E R T Y B O U N D A R Y Y A R D S E T B A C K E A S E M E N T V I C I N I T Y M A P F I R E L A N E 1 5 P A R K I N G C O U N T B A R R I E R F R E E R A M P B F R P R O P . F I R E H Y D R A N T P R O P . S E W E R M H B A C K O F C U R B B O C F R O N T O F C U R B F O C P R O P E R T Y L I N E ⅊ P R O P . C U R B - P H A S E 1 P R O P . C U R B - F U T U R E P H A S E F I R E D E P A R T M E N T C O N N E C T I O N F D C P R O P . C U R B I N L E T P R O P . G R A T E I N L E T O P E N S P A C E E A S E M E N T S F I R E L A N E S T R I P I N G 1 1 S E P T E M B E R , 2 0 1 8 ② M E T E R N U M B E R WINDSONG PARKWAY U N I V E R S I T Y D R I V E ( U S 3 8 0 ) 2 3 . 6 5 A C R E S P R O P O S E D M E D I C A L O F F I C E B U I L D I N G ( M O B ) 6 6 , 4 6 1 S F PROPOSEDURGENT CARECENTER (UCC)5,891 SFPROPOSEDPRIMARY CARE (PC)8,812 SF P R O P O S E D A M B U L A T O R Y S U R G E R Y C E N T E R ( A S C ) 2 6 , 0 0 5 S F P R O P O S E D O P I M A G I N G P L U S D A T A C E N T E R 9 , 4 9 2 S F 1 2 1 2 1 0 6 8 3 1 0 798559813121412981129151115712922338109 1 5 1 5 1 5 1 1 1 5 1 5 1 5 2 FF = 582.50 F F = 5 8 6 . 7 5 ①② ③ ④ P R O J E C T S I T E I t e m 5 i 712713711710709708707706705704703702701700699698697695693692693694 6 9 4 6 9 2 6 9 1 692693 6 9 4 6 9 8 7 0 0 7 0 2 704 706708 710 7 0 5 7 0 3 701 6 9 9 6 9 7 6 9 5 6 9 3 6 9 1 6 9 2 6 9 1 6 9 2 684 686 6 8 8 6 9 0 6 9 2 6 9 7 6 9 5 6 9 3 6 9 1 6 8 9 18'24'6.7'27' 6' 9 ' T Y P . 9 ' T Y P . 9 ' T Y P . 9 ' T Y P . 9 ' T Y P . 1 6 7 ' 75' 24'14.6'R30'R30'R54'R30'R30'R30'R11'R6'36.6'83.6' 75.7' 1 2 7 ' 18'24'18'5'18' 24' 30.5' R 1 0 ' R 1 0 ' R30'R30' R 5 4 ' 1 8 ' R 2 0 ' 2 4 ' 2 4 ' R30' R 3 0 ' P R O P O S E D D E T E N T I O N P O N D V O L U M E = 4 4 , 8 2 9 C U . F T . P R O P O S E D B U I L D I N G 1 2 , 3 5 6 S F F F E = 7 0 2 . 0 0 R 3 ' R 5 4 ' R 3 0 ' 6 8 . 8 ' 35' R10 0 ' 12'23' 12'23'4'25'26.7'R3' 1 0 ' 12' R300.5' 9 ' 9 ' 9 ' 5 ' 1 8 ' 3' 147.85' 2 4 ' 1 2 1 . 4 ' P R O P . F H PROP. FHPROP. FH P R O P . T R E N C H D R A I N P R O P . R E T A I N I N G W A L L P R O P . R E T A I N I N G W A L L PROP. CURB INLET P R O P . C U R B I N L E T 3 E X . P V M T F U T U R E P V M T B Y O T H E R S F U T U R E P V M T B Y O T H E R S S S S S P R O P . F D C PROP. 10' WATER ESMT.BY PLAT P R O P . P A D M O U N T E D T R A N S F O R M E R PROP. BFR P R O P . B F R P R O P . B F R P R O P . B F R 2 5 0 . 1 ' 2 4 ' 29.1'80.7' 7 4 . 6 ' 2 6 ' 2 8 ' R 3 ' R 1 0 ' R 1 0 ' R 3 ' R 3 ' 93.5' P R O P . A C C E S S E S M T . B Y P L A T 2 5 ' L A N D S C A P E S E T B A C K 2' 2 ' O V E R H A N G 1 5 ' R 3 0 ' PROP. BFR P R O P . L O A D I N G Z O N E 30' 1 2 ' P R O P . G R A T E I N L E T R 3 ' R 3 ' R 3 ' 1 0 ' 1 8 . 4 5 ' PROP. 10' WATER ESMT.BY PLAT P R O P . D E C E L E R A T I O N L A N E P R O P . C U R B I N L E T P E R T X D O T S T A N D A R D S ( T Y P . ) PROP. BFR P R O P . B F R 1 5 ' P R O P . D R A I N A G E E S M T . B Y P L A T P R O P . S S M H ( T Y P . ) 6' 6 ' 1 1 ' 10.5' 8.5' 15.5' R 3 ' P R O P . D U M P S T E R E N C L O S U R E W I L L B E C O N S T R U C T E D O F B R I C K & S T O N E T O M A T C H M A I N B L D G . U.S. HIGHWAY 380 R I C H L A N D B O U L E V A R D 3 1 . 3 ' P R O P . R E T A I N I N G W A L L 12 25' 13' R 2 0 ' 12' E X I S T . C O N C R E T E D R I V E T O B E D E M O L I S H E D 1 0 6 . 4 ' 1 1 2 . 4 ' PROP. 15' DRAINAGE ESMT.BY PLAT PROP. 15' DRAINAGE ESMT.BY PLAT P R O P . S L O P E D H E A D W A L L P R O P . C O N C R E T E H E A D W A L L PROP. SLOPEDHEADWALL 1 3 3 . 5 ' EXIST. POWER POLETO BE RELOCATED E X I S T . S L O P E D H E A D W A L L S T O B E R E M O V E D EXIST. TxDOT CURB INL E T TO BE REMOVED E X I S T . T x D O T C U R B I N L E T T O B E R E M O V E D E X I S T . F O C B O X T O B E R E L O C A T E D 5 ' PROP. DROPINLETPROP. DROPINLET PROP. CURB INLET P R O P . C U R B I N L E T P R O P . D R O P I N L E T 0 G R A P H I C S C A L E 1 i n c h = f t . 3 0 3 0 6 0 3 0 1 5 SITE PLAN S P - 1 DATENo.REVISION BY D A T E : S H E E T F i l e N o . 2 0 1 8 - 1 0 7 9 / 4 / 2 0 1 8 C H E C K E D : A S D D R A W N : A S D D E S I G N : LA CIMA CROSSING BLOCK A / LOT 3 LA CIMA AND US 380 PROSPER, TEXAS 1903 CENTRAL DRIVE, SUITE #406 PHONE: 817.281.0572 BEDFORD, TX 76021 WWW.CLAYMOOREENG.COM T E X A S R E G I S T R A T I O N # 1 4 1 9 9 P R E L I M I N A R Y C L A Y M O O R E E N G I N E E R I N G M A M N S I T E V I C I N I T Y M A P N . T . S . L E G E N D H E A V Y D U T Y C O N C R E T E P A V E M E N T L I G H T D U T Y C O N C R E T E P A V E M E N T C O N C R E T E S I D E W A L K P R O P O S E D C O N C R E T E C U R B A N D G U T T E R P R O P O S E D F I R E L A N E S T R I P I N G P E R C I T Y S T A N D A R D S S T R E E T P A V E M E N T P E R T O W N O F P R O S P E R S T A N D A R D S C O N N E C T T O E X I S T I N G P A V E M E N T W I T H L O N G I T U D I N A L B U T T J O I N T . P A R K I N G C O U N T F H F I R E H Y D R A N T 1 0 D U M P S T E R D U T Y C O N C R E T E P A V E M E N T TOWN OF PROSPER SITE PLAN GENERAL NOTES:1. DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE.2. OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITH THE ZONING ORDINANCE.3. OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDS CONTAINED WITHIN THE ZONINGORDINANCE AND SUBDIVISION ORDINANCE.4. LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN.5. ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONING ORDINANCE.6. BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED. ALTERNATIVE FIRE PROTECTIONMEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT.7. FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR AS DIRECTED BY THE FIREDEPARTMENT.8. TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL TIMES.9. SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.10. HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIESACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE.11. ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.12. ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARE SUBJECT TO BUILDING OFFICIALAPPROVAL.13. ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL APPROVAL AND SHALL CONFORM TO THEAPPROVED FAÇADE PLAN.14.SIDEWALKS OF NOT LESS THAN SIX (6’) FEET IN WIDTH ALONG THOROUGHFARES AND COLLECTORS AND FIVE (5’) INWIDTH ALONG RESIDENTIAL STREETS, AND BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PERTOWN STANDARDS.15. APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE APPROVED BY THE ENGINEERINGDEPARTMENT.16. SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.17. ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDERGROUND.18. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN ACCORDANCE WITH THE ZONINGORDINANCE.19. IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITEDATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME CO AND/OR FINISH-OUTPERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS.20. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. W A T E R M E T E R S C H E D U L E I D T Y P . S I Z E N O . S A N . S E W E R D O M . 2 " 1 6 " I R R . 1 " 1 N / A 2 1 A C C O R D I N G T O M A P N O . 4 8 0 8 5 C 0 2 3 5 J , D A T E D J U N E 2 , 2 0 0 9 O F T H E N A T I O N A L F L O O D I N S U R A N C E P R O G R A M M A P , F L O O D I N S U R A N C E R A T E M A P O F C O L L I N C O U N T Y , T E X A S , F E D E R A L E M E R G E N C Y M A N A G E M E N T A G E N C Y , F E D E R A L I N S U R A N C E A D M I N I S T R A T I O N , T H I S P R O P E R T Y I S W I T H I N Z O N E " X " ( U N S H A D E D ) A N D I S N O T W I T H I N A S P E C I A L F L O O D H A Z A R D A R E A . F L O O D P L A I N N O T E S i t e B e n c h m a r k s B M - 1 : " X " T O P O F C O N C R E T E I N T H E S O U T H W E S T C O R N E R O F T H E D R I V E W A Y J U S T S O U T H O F T H E T O W N O F P R O S P E R L I F T S T A T I O N . E L E . = 6 9 4 . 5 4 B M - 2 : T x D O T A L U M I N U M R O W M O N U M E N T # 1 8 8 6 A N D A L S O B E I N G T H E S O U T H W E S T C O R N E R O F T H E S U B J E C T P R O P E R T Y . E L E . = 6 9 8 . 2 2 C O U N T Y S U R V E Y : A B S T R A C T N O . C O L L I N E D W A R D B R A D L E Y S U R V E Y 8 6 C I T Y : S T A T E : T O W N O F P R O S P E R T E X A S L E G A L D E S C R I P T I O N : O W N E R : A P P L I C A N T : C L A Y M O O R E E N G I N E E R I N G , I N C . 1 9 0 3 C E N T R A L D R I V E , S U I T E # 4 0 6 B E D F O R D , T X 7 6 0 2 1 P H : 8 1 7 . 2 8 1 . 0 5 7 2 S U R V E Y O R : R I N G L Y & A S S O C I A T E S , I N C . 7 0 1 S O U T H T E N N E S S E E E S T R E E T D E N T O N , M c K I N N E Y , T X 7 5 0 6 9 P H : 9 7 2 . 5 4 2 . 1 2 6 6 L A C I M A C R O S S I N G B L O C K A , L O T 3 G R O S S : 2 . 2 3 1 A C R E S , O R 9 7 , 1 7 9 S F C O N T A C T N A M E : M A T T M O O R E C O N T A C T N A M E : L A W R E N C E R I N G L Y S I T E P L A N C A S E # : D 1 8 - 0 0 7 1 B G R E A L A C I M A C O X R E A L T Y , L L C 6 2 1 2 M c C O M M A S B O U L E V A R D D A L L A S , T E X A S 7 5 2 1 4 P H : 2 1 4 . 9 0 6 . 9 3 5 8 C O N T A C T N A M E : M I C H A E L C O X F I R E L A N E C O N C R E T E P A V E M E N T P E R T O W N O F P R O S P E R S T A N D A R D S P U B L I C C O N C R E T E S I D E W A L K B F R B A R R I E R F R E E R A M P I t e m 5 i U.S. HWY 380 F D C E DQUICK N CLEAN150' TUNNEL5,380± S.F. (FFE 746.50')5' REAR YARD 5' SIDE YARD AND LANDSCAPE BUFFER 3 0 ' F R O N T Y A R D 30' BUILDING SETBACK5' SIDE YARD (MIN) AND LANDSCAPE BUFFER MATCH LINE (REF KIMLEY HORN PROSPER COMMONS PLANS) ( R E F K I M L E Y H O R N P R O S P E R C O M M O N S P L A N S ) D 1 3 ' 1 5 ' R 2 0 ' R 2 0 ' 10.5'23'4'22'27'11' T R A S H E N C L O S U R E 12'7'12' 1 8 . 2 4 ' VACUTECH ENCLOSURE(PER STRUCTURAL PLANS)R5' R 5 ' 10'20.08'4'37'7'24.5'20'2 ' 2 0 ' 10.5' 2 4 . 5 ' 1 0 ' 5 . 5 ' 1.25'1.25'11.27'1.25' W A T E R E A S E M E N T PROPOSEDELECTRICALTRANSFORMER20'9' 1 3 13 2R10'R10'11 5 0 ' I R R I G A T I O N M E T E R DOMESTIC WATER METER F I R E D E P A R T M E N T C O N N E C T I O N EXISTING FIRE LANEPROPOSED FIRE LANE 9.34'19.01' 5 ' L A N D S C A P E S E T B A C K 5' LANDSCAPESETBACK5' LANDSCAPESETBACK M E A N D E R I N G S I D E W A L K 4 9 . 5 8 ' 24'PROPOSED STORMDRAIN MANHOLE 6' R30'R30'PROPOSED STORMDRAIN AREA INLETPROPOSED STORMDRAIN CURB INLET PROPOSED STORMDRAIN AREA INLET 1.25' 3 0 ' L A N D S C A P E E A S E M E N T I N I T I A L D A T E D P O R P M D E S D R W E n g i n e e r i n g A s s o c i a t e s , I n c . C E I P R O J E C T N O . P R O J E C T M A N A G E R : J A S O N H A T W I G C 3 . 0 R E V - 2 9 / 1 1 / 1 8 P L A N N I N G S I T E P L A N F A X : ( 5 5 9 ) 4 4 7 - 3 1 2 9 ( 5 5 9 ) 4 4 7 - 3 1 1 9 F r e s n o , C A 9 3 7 1 1 7 5 4 3 N . I n g r a m A v e . , S u i t e 1 0 7 M C M C J C H A D S 9 / 1 1 / 1 8 3 0 6 3 2 N W C U . S . 3 8 0 & C O I T R O A D T E X A S 7 5 0 7 8 T O W N O F P R O S P E R Q U I C K N C L E A N F - 7 5 2 4 0 2 0 ' 3 0 ' 4 0 ' S C A L E I N F E E T S I T E B E N C H M A R K Z O N I N G I N F O R M A T I O N J U R I S D I C T I O N : T O W N O F P R O S P E R , T E X A S E X I S T I N G Z O N I N G : C O R P D - 2 ( P L A N N E D D E V E L O P M E N T ) M A X B U I L D I N G H E G H T 4 0 ' - 0 " S E T B A C K S : B U I L D I N G : F R O N T Y A R D : T H I R T Y F O O T S I D E Y A R D : Z E R O F O O T S T R E E T S I D E Y A R D : T H I R T Y F O O T R E A R Y A R D : Z E R O F O O T L A N D S C A P E : F R O N T Y A R D : T H I R T Y F O O T S I D E Y A R D : F I V E F O O T R E A R Y A R D : F I V E F O O T P R O J E C T I N F O R M A T I O N P R O J E C T N A M E : Q U I C K N C L E A N P R O J E C T A D D R E S S : N W C U . S . 3 8 0 & C O I T R O A D P R O S P E R , T E X A S , 7 5 0 7 8 P R O J E C T D E S C R I P T I O N : D E V E L O P M E N T O F A F R E E - S T A N D I N G E X P R E S S C A R W A S H B U I L D I N G W I T H A S S O C I A T E D V A C U U M A N D P A Y S T A T I O N C A N O P I E S . T O W N O F P R O S P E R S T A N D A R D N O T E S P R O P O S E D P R O P E R T Y L I N E / R I G H T O F W A Y L I N E B U I L D I N G C O N T R O L P O I N T # P R O P O S E D P A R K I N G S P A C E S C O N C R E T E C U R B A N D G U T T E R P E R D E T A I L 0 1 A ( R E F S H E E T C 8 ) . R E V I S I O N S D A T E N O . D E S C R I P T I O N P L A N S P R E P A R E D F O R : 3 K 1 C O N S U L T I N G S E R V I C E S , L L C 1 1 8 1 1 N . T A T U M B O U L E V A R D , S U I T E 1 0 5 1 P H O E N I X , A R I Z O N A 8 5 0 2 8 P H . ( 6 0 2 ) 8 5 0 - 8 1 0 1 C O N T A C T : M I C H A E L S C A R B R O U G H P R E L I M I N A R Y . F O R P L A N N I N G P U R P O S E S O N L Y B E N C H M A R K # 1 : C U T " X " I N C O N C R E T E O N S O U T H E A S T C O R N E R O F C U R B I N L E T A P P R O X I M A T E L Y L O C A T E D 1 8 . 0 ' E A S T O F N O R T H W E S T P R O P E R T Y C O R N E R M A N H O L E O N T H E E L E V = 7 4 4 . 5 8 ' B E N C H M A R K # 2 C U T " X " I N C O N C R E T E O N N O R T H S I D E O F S I D E W A L K 1 3 . 0 ' N O R T H E A S T O F A C U R B I N L E T . A L O N G T H E N O R T H S I D E O F U . S . 3 8 0 . E L E V . = 7 9 4 . 4 4 ' C A S E N O . D 1 8 - 0 0 6 9 S I T E I N F O R M A T I O N L O T A R E A 1 . 3 7 ± A C . / 5 9 , 8 6 2 ± S . F . B U I L D I N G A R E A 5 , 3 8 0 S . F . B U I L D I N G H E I G H T 2 5 ' 4 " ( T O H I G H E S T P O I N T ) , S I N G L E S T O R Y L O T C O V E R A G E ( F L O O R A R E A R A T I O ) 8 . 9 8 % ( B U I L D I N G A R E A / L O T A R E A ) T O T A L I N T E R I O R L A N D S C A P E D A R E A 0 . 3 8 ± A C . / 1 6 , 4 6 1 ± S . F . T O T A L I M P E R V I O U S A R E A 0 . 9 9 ± A C . / 4 3 , 4 0 1 ± S . F . O P E N S P A C E R E Q U I R E D ( N O T T O I N C L U D E A N Y L A N D S C A P E B U F F E R S / E A S E M E N T S / S E T B A C K S O R A N Y R E Q U I R E D L A N D S C A P I N G ) 7 % , 4 , 1 9 1 S . F . O P E N S P A C E P R O V I D E D 5 , 4 2 2 S . F . ( P E R S H E E T C 3 . 1 O P E N S P A C E P L A N ) P A R K I N G R E Q U I R E M E N T S R E Q U I R E D P A R K I N G : C A R W A S H - O N E P A R K I N G S P A C E F O R E V E R Y 5 0 0 S F O F G R O S S F L O O R A R E A . ( 9 ' X 2 0 ' S T D ) . T W O S T A C K I N G S P A C E S P E R D R Y I N G A R E A A N D / O R V A C U U M I S L A N D . - 1 1 S T A N D A R D P A R K I N G S P A C E & 6 S T A C K I N G S P A C E S A C C E S S I B L E S P A C E S : 0 V A N A C C E S S I B L E S P A C E S : 1 P R O V I D E D P A R K I N G : S T A N D A R D : 1 1 ( 9 ' X 2 0 ' ) V A C U U M : 2 6 ( 1 0 . 5 ' X 2 0 ' ) A C C E S S I B L E : 1 ( 1 2 ' X 2 0 ' ) V A N A C C E S S I B L E : 1 ( 1 2 ' 2 0 ' , 7 ' A C C E S S A I S L E ) T O T A L : 3 9 S P A C E S 1 . D u m p s t e r s a n d t r a s h c o m p a c t o r s s h a l l b e s c r e e n e d i n a c c o r d a n c e w i t h t h e Z o n i n g O r d i n a n c e . 2 . O p e n s t o r a g e , w h e r e p e r m i t t e d , s h a l l b e s c r e e n e d i n a c c o r d a n c e w i t h t h e Z o n i n g O r d i n a n c e . 3 . O u t d o o r l i g h t i n g s h a l l c o m p l y w i t h t h e l i g h t i n g a n d g l a r e s t a n d a r d s c o n t a i n e d w i t h i n t h e Z o n i n g O r d i n a n c e a n d S u b d i v i s i o n O r d i n a n c e . 4 . L a n d s c a p i n g s h a l l c o n f o r m t o l a n d s c a p e p l a n s a p p r o v e d b y t h e T o w n . 5 . A l l e l e v a t i o n s s h a l l c o m p l y w i t h t h e s t a n d a r d s c o n t a i n e d w i t h i n t h e Z o n i n g O r d i n a n c e . 6 . B u i l d i n g s o f 5 , 0 0 0 s q u a r e f e e t o r g r e a t e r s h a l l b e 1 0 0 % f i r e s p r i n k l e d . A l t e r n a t i v e f i r e p r o t e c t i o n m e a s u r e s m a y b e a p p r o v e d b y t h e F i r e D e p a r t m e n t . 7 . F i r e l a n e s s h a l l b e d e s i g n e d a n d c o n s t r u c t e d p e r T o w n S t a n d a r d s o r a s d i r e c t e d b y t h e F i r e D e p a r t m e n t . 8 . T w o p o i n t s o f a c c e s s s h a l l b e m a i n t a i n e d f o r t h e p r o p e r t y a t a l l t i m e s . 9 . S p e e d b u m p s / h u m p s a r e n o t p e r m i t t e d w i t h i n a f i r e l a n e . 1 0 . H a n d i c a p p e d p a r k i n g a r e a s a n d b u i l d i n g a c c e s s i b i l i t y s h a l l c o n f o r m t o t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t ( A D A ) a n d w i t h t h e r e q u i r e m e n t s o f t h e c u r r e n t , a d o p t e d B u i l d i n g C o d e . 1 1 . A l l s i g n a g e i s s u b j e c t t o B u i l d i n g O f f i c i a l a p p r o v a l . 1 2 . A l l f e n c e s a n d r e t a i n i n g w a l l s s h a l l b e s h o w n o n t h e S i t e P l a n a n d a r e s u b j e c t t o B u i l d i n g O f f i c i a l a p p r o v a l . 1 3 . A l l e x t e r i o r b u i l d i n g m a t e r i a l s a r e s u b j e c t t o B u i l d i n g O f f i c i a l a p p r o v a l a n d s h a l l c o n f o r m t o t h e a p p r o v e d f a ç a d e p l a n . 1 4 . S i d e w a l k s o f n o t l e s s t h a n s i x ( 6 ) f e e t i n w i d t h a l o n g t h o r o u g h f a r e s a n d c o l l e c t o r s a n d f i v e ( 5 ) f e e t i n w i d t h a l o n g r e s i d e n t i a l s t r e e t s , a n d b a r r i e r f r e e r a m p s a t a l l c u r b c r o s s i n g s s h a l l b e p r o v i d e d p e r T o w n S t a n d a r d s . 1 5 . A p p r o v a l o f t h e S i t e P l a n i s n o t f i n a l u n t i l a l l e n g i n e e r i n g p l a n s a r e a p p r o v e d b y t h e E n g i n e e r i n g D e p a r t m e n t . 1 6 . S i t e P l a n a p p r o v a l i s r e q u i r e d p r i o r t o g r a d i n g r e l e a s e . 1 7 . A l l n e w e l e c t r i c a l l i n e s s h a l l b e i n s t a l l e d a n d / o r r e l o c a t e d u n d e r g r o u n d . 1 8 . A l l m e c h a n i c a l e q u i p m e n t s h a l l b e s c r e e n e d f r o m p u b l i c v i e w i n a c c o r d a n c e w i t h t h e Z o n i n g O r d i n a n c e . A D D I T I O N A L R E Q U E S T E D N O T E S A . A L L D I M E N S I O N S A N D R A D I I A R E T O T H E F A C E O F C U R B U N L E S S O T H E R W I S E N O T E D W A T E R M E T E R S C H E D U L E D O M E S T I C S E R V I C E 3 " I R R I G A T I O N S E R V I C E 1 " F I R E S E R V I C E E M E R G E N C Y O N L Y , N O M E T E R . 6 " F I R E S E R V I C E I t e m 5 i Page 1 of 1 To: Mayor and Town Council From: Alex Glushko, AICP, Planning Manager Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Conduct a Public Hearing, and consider and act upon an ordinance amending Chapter 1, Section 8, of the Zoning Ordinance, Changes and Amendments to all Zoning Ordinances and Districts and Administrative Procedures, regarding Public Hearing and Notice. (Z17-0021). Background and Purpose of the Proposed Amendments: In conjunction with requests for zoning and rezoning, including Specific Use Permit (SUP), requests, typical municipal practice is to require a sign or signs be placed on a subject property along adjacent roadways providing notice of a “Zoning Change.” It is common that regulations for such zoning signs be located in the Zoning Ordinance; however, in the past, Prosper’s zoning sign regulations were located in the Sign Ordinance. On June 26, 2018, Town Council amended the Sign Ordinance, and removed the regulations for zoning signs in the Sign Ordinance. As a result, staff is proposing to establish the zoning sign regulations in the Zoning Ordinance with this amendment. Below is a ‘redline’ of the regulations previously found in the Sign Ordinance, which are now proposed to be incorporated into the Zoning Ordinance: Recommended Amendments: 8.2 PUBLIC HEARING AND NOTICE: … C.Zoning Signs: A zoning sign is a sign erected to publicize the request for zoning or rezoning of a property. Zoning signs are permissible subject to the following conditions: 1.Time – a.The property owner or his/her representative shall erect the sign on the property ten (10) days prior to the first public hearing scheduled to discuss the applicable zoning case. The property owner shall be responsible for maintaining the sign on the property throughout the entire zoning case. b.The property owner or his/her representative must provide verification with a photograph that the zoning sign is in place one week ten (10) days prior to the first public hearing meeting date. c.The property owner or his/her representative must remove the sign within three (3) days after the Town’s approval of the ordinance rezoning the property or after the Town denies the request. Prosper is a place where everyone matters. PLANNING Item 7 Page 2 of 2 2. Place – a. The sign(s) shall be placed in a location visible from all streets adjacent to the property included in the zoning request. If the subject property does not have existing street adjacency, no zoning sign shall be required. b. Signs shall be located no greater than twenty (20) feet from front property line, unless otherwise directed by the Director of Planning Development Services or his/her designee. Zoning signs are not permitted in the Right-of-Way. 3. Manner – a. One (1) zoning sign shall be erected adjacent to each existing street frontage of the property. For properties under three (3) acres and located at the intersection of two (2) streets, one (1) zoning sign may be provided at the intersection. b. The area of a zoning sign shall be a minimum of sixteen (16) square feet. c. The width of a zoning sign shall be a minimum of four (4) feet. d. The sign shall be constructed in accordance with Prosper's design standards for zoning signs, located in the Development Manual. Legal Obligations and Review: Notification was provided in the newspaper in accordance with the Zoning Ordinance and state law. To date, Town staff has not received any correspondence. Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard ordinance as to form and legality. Attached Documents: 1. Ordinance Planning & Zoning Commission Recommendation: At their September 4, 2018 meeting, the Planning & Zoning Commission recommended the Town Council approve the request, by a vote of 6-0. Town Staff Recommendation: Town staff recommends the Town Council approve the ordinance amending Chapter 1, Section 8, of the Zoning Ordinance, Changes and Amendments to all Zoning Ordinances and Districts and Administrative Procedures, regarding Public Hearing and Notice. Proposed Motion: I move to approve an ordinance amending Chapter 1, Section 8, of the Zoning Ordinance, Changes and Amendments to all Zoning Ordinances and Districts and Administrative Procedures, regarding Public Hearing and Notice. Item 7 Ordinance No. 18-__, Page 1 TOWN OF PROSPER, TEXAS ORDINANCE NO. 18-__ AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING SUBSECTION 8.2, “PUBLIC HEARING AND NOTICE,” OF SECTION 8, “CHANGES AND AMENDMENTS TO ALL ZONING ORDINANCES AND DISTRICTS AND ADMINISTRATIVE PROCEDURES,” OF CHAPTER 1, “GENERAL PROVISIONS, ADMINISTRATION,, AND PROCEDURES,” OF THE TOWN’S ZONING ORDINANCE BY PROVIDING PROVISIONS FOR ZONING SIGNS; PROVIDING FOR A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after public notice and public hearing as required by law, the Planning and Zoning Commission of the Town of Prosper, Texas, has recommended amending the Town’s Zoning Ordinance to encompass those amendments as set forth herein; and WHEREAS, after public notice and public hearing as required by law, and upon due deliberation and consideration of the recommendation of said Planning and Zoning Commission and of all testimony and information submitted during said public hearing, the Town Council of the Town of Prosper, Texas, has determined that it is in the public’s best interest and in furtherance of the health, safety, morals, and general welfare of the citizens of the Town to amend the Town’s Zoning Ordinance as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 All of the above premises are hereby found to be true and correct legislative and factual findings of the Town of Prosper, and they are hereby approved and incorporated into the body of this Ordinance as if restated herein in their entirety. SECTION 2 From and after the effective date of this Ordinance, Paragraph C. of existing Subsection 8.2, “Public Hearing and Notice,” of Section 8, “Changes and Amendments to all Zoning Ordinances and Districts and Administrative Procedures,” of Chapter 1, “General Provisions, Administration, And Procedures,” of the Town’s Zoning Ordinance is hereby amended to read as follows: “C. Zoning Signs: A zoning sign is a sign erected to publicize the request for zoning or rezoning of a property. Zoning signs are permissible subject to the following conditions: 1. Time – a. The property owner or his/her representative shall erect the sign on the property ten (10) days prior to the first public hearing scheduled to discuss the applicable zoning case. The property owner shall be responsible for maintaining the sign on the property throughout the entire zoning case. Item 7 Ordinance No. 18-__, Page 2 b. The property owner or his/her representative must provide verification with a photograph that the zoning sign is in place ten (10) days prior to the first public hearing meeting date. c. The property owner or his/her representative must remove the sign within three (3) days after the Town’s approval of the ordinance rezoning the property or after the Town denies the request. 2. Place – a. The sign(s) shall be placed in a location visible from all streets adjacent to the property included in the zoning request. If the subject property does not have existing street adjacency, no zoning sign shall be required. b. Signs shall be located no greater than twenty (20) feet from front property line, unless otherwise directed by the Director of Development Services or his/her designee. Zoning signs are not permitted in the Right of Way. 3. Manner – a. One (1) zoning sign shall be erected adjacent to each existing street frontage of the property. For properties under three (3) acres and located at the intersection of two (2) streets, one (1) zoning sign may be provided at the intersection. b. The area of a zoning sign shall be a minimum of sixteen (16) square feet. c. The width of a zoning sign shall be a minimum of four (4) feet. d. The sign shall be constructed in accordance with Prosper's design standards for zoning signs, located in the Development Manual.” SECTION 3 Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The Town hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 4 All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict, and any remaining portions of said ordinances shall remain in full force and effect. SECTION 5 Any person, firm or corporation violating any of the provisions or terms of this Ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense. Item 7 Ordinance No. 18-__, Page 3 SECTION 6 This Ordinance shall become effective from and after its adoption and publication as required by law; however, the provisions of this Ordinance shall not be applicable to any residential development or tract of land for which one or more final plats has been approved by the Town as of the effective date of this Ordinance. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 25TH DAY OF SEPTEMBER, 2018. APPROVED: _____________________________ Ray Smith, Mayor ATTEST: ___________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: __________________________________ Terrence S. Welch, Town Attorney Item 7 Page 1 of 2 To: Mayor and Town Council From: Chuck Springer, Executive Director of Administrative Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon a resolution finding that financing qualified projects pursuant to the PACE Act is a valid public purpose, and calling a public hearing on October 23, 2018, to consider establishment of a PACE program in the Town of Prosper. Description of Agenda Item: The Texas legislature approved a new law in 2013 establishing the Property Assessed Clean Energy ACT (the “PACE Act”). The law allows local governments to voluntarily establish PACE programs that enable commercial, industrial, agricultural, nonprofit, and multifamily property owners to voluntarily tie the obligation to repay the cost of energy and water efficiency improvements to their property with a property assessment. The PACE property assessment eliminates the current barriers to investment in maintaining property and allows the obligation to stay with the property and transfer to subsequent owners. The PACE program is a voluntary tool that enables owners to lower their operating costs and pay for eligible improvements with the savings generated, taking advantage of affordable, long-term financing provided by private capital providers. The PACE program has currently been adopted by 13 counties and five individual cities in Texas. The DFW area adoptees include the cities of Dallas and Farmers Branch along with Tarrant County. Budget Impact: There is no cost to the Town for this program. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Resolution and Franchise Agreement as to form and legality. Attached Documents: 1. Resolution Town Staff Recommendation: Town staff recommends the Town Council adopt a resolution finding that financing qualified projects pursuant to the PACE Act is a valid public purpose, and calling a public hearing on October 23, 2018, to consider establishment of a PACE program in the Town of Prosper . Prosper is a place where everyone matters. TOWN MANAGER’S OFFICE Item 8 Page 2 of 2 Proposed Motion: I move to adopt a resolution finding that financing qualified projects pursuant to the PACE Act is a valid public purpose, and calling a public hearing on October 23, 2018, to consider establishment of a PACE program in the Town of Prosper. Item 8 TOWN OF PROSPER, TEXAS RESOLUTION NO. 18-__ RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY FINDING THAT FINANCING QUALIFIED PROJECTS PERSUANT TO THE PACE ACT IS A VALID PUBLIC PURPOSE, AND CALLING A PUBLIC HEARING ON OCTOBER 23, 2018, TO CONSIDER ESTABLISHMENT OF A PACE PROGRAM IN THE TOWN OF PROSPER. WHEREAS, the 83rd Regular Session of the Texas Legislature enacted the Property Assessed Clean Energy Act, Texas Local Government Code Chapter 399 (the “PACE Act”), which allows the governing body of a local government, including a Town, to designate an area of the territory of the local government as a region within which an authorized representative of a local government and the record owners of commercial, industrial, and large multifamily residential (5 or more dwelling units) real property may enter into written contracts to impose assessments on the property to repay the financing by the owners of permanent improvements fixed to the property intended to decrease water or energy consumption or demand; and WHEREAS, the installation or modification by property owners of qualified energy or water saving improvements to commercial, industrial, and large multifamily residential real property in the Town of Prosper will further the goals of energy and water conservation without cost to the public; and WHEREAS, the Town Council finds that financing energy and water conserving projects through contractual assessments (“PACE financing”) furthers essential government purposes, including but not limited to, economic development, reducing energy consumption and costs, and conserving water resources; and WHEREAS, the Town Council, subject to the public hearing scheduled as provided below, at which the public may comment on the proposed program and the report issued contemporaneously with this resolution, finds that it is convenient and advantageous to establish a program under the PACE Act and designate the entire geographic area within the Town’s jurisdiction as a region within which a designated Town of Prosper authorized representative and the record owners of qualified real property may enter into PACE financing arrangements: NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 The Recitals to this Resolution are true and correct and are incorporated into this Order for all purposes. SECTION 2 The Town of Prosper hereby adopts this Resolution of Intent and finds that financing qualified projects through contractual assessments pursuant to the PACE Act is a valid public purpose. SECTION 3 The Town of Prosper intends to make contractual assessments to repay PACE financing for qualified energy or water conserving projects available to owners of commercial, industrial, Item 8 Resolution No. 18-__, Page 2 and large multifamily residential real property. The program is to be called the Town of Prosper Property Assessed Clean Energy Program (“Town of Prosper PACE”). SECTION 4 The following types of projects are qualified projects for PACE financing that may be subject to such contractual assessments: Projects that (a) involve the installation or modification of a permanent improvement fixed to privately owned commercial, industrial, or residential real property with five (5) or more dwelling units, and (b) are intended to decrease energy or water consumption or demand, including a product, device, or interacting group of products or devices on the customer’s side of the meter that uses energy technology to generate electricity, provide thermal energy, or regulate temperature. An assessment may not be imposed to repay the financing of facilities for undeveloped lots or lots undergoing development at the time of the assessment or the purchase or installation of products or devices not permanently fixed to real property. SECTION 5 The boundaries of the entire geographic area within the Town’s jurisdiction are the boundaries of the region where PACE financing and assessments can occur. SECTION 6 The Financing for qualified projects under the PACE program will be provided by qualified third-party lenders chosen by the owners. Such lenders will execute written contracts with the Town’s authorized representative to service the assessments, as required by the PACE Act. The contracts will provide for the lenders to determine the financial ability of owners to fulfill the financial obligations to be repaid through assessments, advance the funds to owners on such terms as are agreed between the lenders and the owners for the installation or modification of qualified projects, and service the debt secured by the assessments, directly or through a servicer, by collecting payments from the owners pursuant to contracts executed between the lenders and the owners. The lender contracts will provide that the Town will maintain and continue the assessments for the benefit of such lenders and enforce the assessment lien for the benefit of a lender in the event of a default by an owner. The Town of Prosper will not, at this time, provide financing of any sort for the PACE program. SECTION 7 The Town of Prosper will contract with a qualified non-profit organization to be the independent third-party Authorized Representative. SECTION 8 The Town of Prosper will consult with the County Tax Assessor/Collector for Collin and Denton Counties. SECTION 9 The report on the proposed PACE program prepared as provided by Tex. Local Gov’t Code Sec. 399.009, is available for public inspection on the Internet website of the Town of Prosper and in the office of the Town at 200 South Main Street, Prosper, Texas 75078 and is incorporated in this resolution and made a part hereof for all purposes. Item 8 Resolution No. 18-__, Page 3 SECTION 10 The Town Council will hold a public hearing on the proposed PACE program and report on October 23, 2018 at 6:00 p.m. in the Town Council Chambers at 200 South Main Street, Prosper, Texas 75078. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THIS 25TH DAY OF SEPTEMBER, 2018. _________________________________ Ray Smith, Mayor ATTEST: ___________________________________ Robyn Battle, Town Secretary APPROVED AS TO FORM AND LEGALITY: _________________________________ Terrence S. Welch, Town Attorney Item 8 Page 1 of 2 To: Mayor and Town Council From: Kelly Neal, CGFO, CPM, Finance Director Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon authorizing the Town Manager to execute a Master Equity Lease Agreement between the Town and Enterprise FM Trust, related to a fleet management program; an Amendment to Master Equity Lease Agreement to convert from an operating lease to a capital lease; an Amendment to Master Equity Lease Agreement to address Texas local government codes; an Addendum to Master Equity Lease Agreement to ensure self-insurance; a Maintenance Management and Fleet Rental Agreement, and a Maintenance Agreement related to vehicle repairs and service. Description of Agenda Item: The Town established the Vehicle Equipment and Replacement Fund (VERF), an Internal Service Fund, to accumulate sufficient resources to replace existing vehicles and equipment when they reach or exceed their useful life. The internal program was designed for departments to contribute annual payments to the fund based on the number, type, average life expectancy, and the projected replacement cost of the vehicles/equipment. The intent was for funds to be managed to purchase Town vehicles and equipment in a manner that would not create a burden on the Town budget. Currently, the Town has 50 general use vehicles, 10 of which are 10 years old or the mileage is over 100,000, and two vehicles that are underutilized. Staff has been reviewing options for the Town to implement a full spectrum fleet management program consistent with the philosophy of the VERF policy. Enterprise Fleet program is a turn- key, fully designed program for municipalities to finance and manage the replacement of the Town’s fleet. Enterprise has partnered with over 20 different municipalities and/or universities within the State of Texas. This program provides acquisition of all general fleet vehicles that are vetted through the VERF Subcommittee based on Enterprises’ recommendation for replacement. It does not cover replacement of specific public safety vehicles such as fire trucks, ambulances, etc. Enterprise will coordinate aftermarket vehicle customization to provide a full turnkey vehicle to the Town at the beginning of the fiscal year. The vehicles will be titled to the Town, but Enterprise will place a $1 lien on the titles in order to act as an agent for the Town during acquisition, and to maintain the titles and registrations of such vehicles. The program also authorizes the Town to utilize their full maintenance program that will track all repairs and maintenance on the vehicle, roadside assistance, real-time alerts, mileage tracking, and provide access to their broad network of approved service companies. Prosper is a place where everyone matters. FINANCE Item 9 Page 2 of 2 The Enterprise fleet program was introduced to the Finance Subcommittee on April 24, 2018, during the FY 2018-2019 budget cycle. The fleet program was brought back to the Finance Subcommittee on June 26, 2018, to receive feedback on the program as Town staff moved forward with the FY 2018-2019 budget. Budget Impact: Costs associated with this program are built into the approved FY 2018-2019 adopted budget. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the Master Equity Lease Agreement, Amendments to the Lease Agreement, and Maintenance Agreements, as to form and legality. Attached Documents: 1. Master Equity Lease Agreement 2. Amendment to Master Equity Lease Agreement, for Capital Lease 3. Amendment to Master Equity Lease Agreement, for Texas local government codes 4. Addendum to Master Equity Lease Agreement, for Self-Insurance 5. Maintenance Management and Fleet Rental Agreement 6. Maintenance Agreement Town Staff Recommendation: Town staff recommends authorizing the Town Manager to execute a Master Equity Lease Agreement between the Town and Enterprise FM Trust, related to a fleet management program; an Amendment to Master Equity Lease Agreement from an operating lease to a capital lease; an Amendment to Master Equity Lease Agreement to address Texas local government codes; an Addendum to Master Equity Lease Agreement to ensure self-insurance; a Maintenance Management and Fleet Rental Agreement and a Maintenance Agreement, related to vehicle repairs and service. Proposed Motion: I move to authorize the Town Manager to execute a Master Equity Lease Agreement between the Town and Enterprise FM Trust, related to a fleet management program; an Amendment to Master Equity Lease Agreement from an operating lease to a capital lease; an Amendment to Master Equity Lease Agreement to address Texas local government codes; an Addendum to Master Equity Lease Agreement to ensure self-insurance; a Maintenance Management and Fleet Rental Agreement and a Maintenance Agreement, related to vehicle repairs and service. Item 9 Item 9 Item 9 Item 9 Item 9 Item 9 Group: 1J Customer Number: 513639 Memorandum To: Phil Bevel cc: Ken Stein From: Steve Usselmann Date: May 10, 2018 Subject: Conversion of Operating Leases to Capital Leases for FASB Statement Purposes This is to inform you that Group 1J has issued the amendment to paragraph 3(c) of the Master Terms and Conditions to convert the lease between Enterprise FM Trust and Town of Prosper from an operating lease to a capital lease for FASB statement purposes. This amendment applies to any vehicle now leased or to be leased in the future. Thanks, 5/10/2018 X Steve Usselmann Steve Usselmann Senior Vice President Signed by: Linnemann, Mark attachment Item 9 Amendment made as of the 10th day of May, 2018 between Enterprise FM Trust ("Lessor") and Town of Prosper ("Lessee"). 1. In consideration of the continued leasing of vehicles by Lessee from Lessor, Lessor hereby amends the provisions of the Lease(s) in the following respects, for vehicles presently under lease as well as for vehicles to be subsequently leased: Paragraph 3(c) of the Master Equity Lease Agreement is amended by deleting the existing provision in its entirety and replacing it with the following: (c) Lessee agrees to pay Lessor within thirty (30) days after the end of the Term for each Vehicle, additional rent equal to the excess, if any, of (1) the Book Value of such Vehicle over (2) the wholesale value of such Vehicle as determined by Lessor in good faith based on third party sources such as Black Book. If the wholesale value of a Vehicle is greater than the Book Value of such Vehicle, Lessor agrees to pay such excess to Lessee as a terminal rental adjustment within thirty (30) days after the end of the applicable Term. The "Book Value" of a Vehicle means the sum of (i) the "Delivered Price" of the Vehicle as set forth in the applicable Schedule minus (ii) the total Depreciation Reserve paid by the Lessee to Lessor with respect to such Vehicle plus (iii) all accrued and unpaid rent and/or other amounts owed by Lessee with respect to such Vehicle. 2. Except as hereby amended, the Lease shall remain in full force and effect as originally written or heretofore amended. Enterprise FM Trust (Lessor) By: Enterprise Fleet Management, Inc., its attorney in fact 5/10/2018 X Steve Usselmann Steve Usselmann Senior Vice President Signed by: Linnemann, Mark Item 9 AMENDMENT TO MASTER EQUITY LEASE AGREEMENT THIS AMENDMENT (“Amendment”) dated this ____ day of August, 2018 is attached to, and made a part of, the MASTER EQUITY LEASE AGREEMENT entered into on the ____ day of August, 2018 (“Agreement”) by and between Enterprise FM Trust, a Delaware statutory trust (“Lessor”) and Town of Prosper ("Lessee"). This Amendment is made for good and valuable consideration, the receipt of which is hereby acknowledged by the parties. Section 12 of the Master Equity Lease Agreement is amended to read as follows: INDEMNITY: As Lessee is a unit of local government of the State of Texas and is subject to, and comply with, the applicable provisions of the Texas Tort Claims Act, as set out in Civil Practices and Remedies Code, Section 101.001 et. seq. and the remedies authorized therein regarding claims or causes of action that may be asserted by breach of this Agreement. To the extent permitted by Texas law, Lessee agrees to defend and indemnify Lessor, Servicer, any other agent of Lessor and their respective successors and assigns from and against any and all losses, damages, liabilities, suits, claims, demands, costs and expenses (including, without limitation, reasonable attorneys' fees and expenses) which Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns may incur by reason of Lessee’s breach or violation of, or failure to observe or perform, any term, provision or covenant of this Agreement, or as a result of any loss, damage, theft or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle. The provisions of this Section 12 shall survive any expiration or termination of this Agreement. Nothing herein shall be deemed to affect the rights, privileges, and immunities of Lessee and the foregoing indemnity provision is not intended to be a waiver of any sovereign immunity afforded to Lessee pursuant to Texas law. Section 17 of the Master Equity Lease Agreement is amended to read as follows: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of Texas (determined without reference to conflict of law principles). Section 19 of the Master Equity Lease Agreement is amended to read as follows: NON-APPROPRIATION: Lessee’s funding of this Agreement shall be on a Fiscal Year basis and is subject to annual appropriations. Lessor acknowledges that Lessee is a municipal Corporation, and being a unit of government, is precluded by the Texas State Constitution and other laws from entering into obligations that financially bind future governing bodies, and that, therefore, nothing in this Agreement shall constitute an obligation of future legislative bodies of the County or State to appropriate funds for purposes of this Agreement. Accordingly, the parties agree that the lease terms within this Agreement or any Schedules relating hereto are contingent upon appropriation of funds by the County or State. The parties further agree that should the County or State fail to appropriate such funds, the Lessor shall be paid all rentals due and owing hereunder up until the actual day of termination. In addition, the parties agree that Lessor may recover the losses incurred by the Lessor for having to sell the vehicles on the open used car market prior to the end of the scheduled term (as determined in Section 3 and Section 14 of this Agreement). Additional Section 20 is added to the Master Equity Lease Agreement and reads as follows: No Boycotting Israel. As required by Chapter 2270, Texas Government Code, Lessor hereby verifies that it does not boycott Israel and will not boycott Israel through the term of this Agreement. For purposes of this verification, “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. All references in the Agreement and in the various Schedules and addenda to the Agreement and any other references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby ratified and confirmed. IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment to Master Equity Lease Agreement as of the day of August, 2018. Item 9 Town of Prosper (Lessee) Enterprise FM Trust (Lessor) By: Enterprise Fleet Management, Inc., its attorney in fact By By Title: Title: Item 9 Initials: EFM________ Cust________ Page 1 SELF -INSURANCE ADDENDUM TO MASTER EQUITY LEASE AGREEMENT (Physical Damage and Liability) This Addendum is made to the Master Equity Lease Agreement dated the first day of January, 2018, as amended (the "Agreement"), by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name is set forth on the signature line below ("Lessee"). This Addendum is attached to and made a part of the Agreement (including each Schedule to the Agreement). All capitalized terms used and not otherwise defined herein shall have the respective meanings ascribed to them in the Agreement. Notwithstanding the provisions of Section 11 of the Agreement, Lessee shall be permitted to assume and self-insure the risks set forth in Section 11 of the Agreement and shall not be required to purchase or maintain any insurance policy of any kind with respect to any Vehicle; provided, however, that if any Federal, state, local or other law, statute, rule, regulation or ordinance requires Lessee to maintain any amount of insurance with respect to any Vehicle, Lessee shall purchase and maintain such amount of Insurance in the form of an insurance policy which complies in all respects, other than the amount of insurance required, with Section 11 of the Agreement. Notwithstanding the foregoing, if (1) Lessor, at any time in its good faith judgment, is not satisfied with the condition, prospects or performances, financial or otherwise, of Lessee or (2) any default or event of default occurs under the Agreement, than Lessor may, at its option, revoke this Addendum and terminate Lessee's right to self-insure by providing Lessee with at least thirty (30) days prior written notice thereof. Upon the termination of Lessee's right to self- insure, Lessee shall comply in all respects with Section 11 of the Agreement. Except as amended hereby, all the terms and provisions of the Agreement shall remain in full force and effect. In the event of any conflict between this Addendum and the Agreement or any of the Schedules, the terms and provisions of this Addendum will govern and control. LESSEE: ________________________________ LESSOR: Enterprise FM Trust By: Enterprise Fleet Management, Inc., its attorney in fact _________________________________ _________________________________ By: _________________________________ By: ___________________________ Title: __________________________ Title: _______________________ Date Signed:_______________________, _______ Date Signed:________________________, _______ Item 9 MAINTENANCE MANAGEMENT AND FLEET RENTAL AGREEMENT This Agreement is entered into as of the ______ day of _______, by and between Enterprise Fleet Management, Inc., a Missouri corporation, doing business as “Enterprise Fleet Management” (“EFM”), and __________________ (the “Company”). WITNESSETH: 1. ENTERPRISE CARDS: Upon request from the Company, EFM will provide a driver information packet outlining its vehicle maintenance program (the “Program”) and a card (“Card”) for each Company vehicle included in the Company’s request. All drivers of vehicles subject to this Agreement must be a representative of the Company, its subsidiaries or affiliates. All Cards issued by EFM upon request of the Company shall be subject to the terms of this Agreement and the responsibility of the Company. All Cards shall bear an expiration date. Cards issued to the Company shall be used by the Company in accordance with this Agreement and limited solely to purchases of certain products and services for Company vehicles, which are included in the Program. The Program is subject to all other EFM instructions, rules and regulations which may be revised from time to time by EFM. Cards shall remain the property of EFM and returned to EFM upon expiration or cancellation. 2. VEHICLE REPAIRS AND SERVICE: EFM will provide purchase order control by phone or in writing authorizing charges for repairs and service over $75, or such other amount as may be established by EFM from time to time under the Program. All charges for repairs and services will be invoiced to EFM. Invoices will be reviewed by EFM for accuracy, proper application of potential manufacturer’s warranties, application of potential discounts and unnecessary, unauthorized repairs. Notwithstanding the above, in the event the repairs and service are the result of damage from an accident or other non-maintenance related cause (including glass claims), these matters will be referred to the Company’s Fleet Manager. If the Company prefers that EFM handle the damage repair, the Company agrees to assign the administration of the matter to EFM. EFM will administer such claims in its discretion. The fees for this service will be up to $125.00 per claim and the Company agrees to reimburse for repairs as outlined in this agreement. If the Company desires the assistance of EFM in recovering damage amounts from at fault third parties, a Vehicle Risk Management Agreement must be on file for the Company. 3. BILLING AND PAYMENT: All audited invoices paid by EFM on behalf of the Company will be consolidated and submitted to the Company on a single monthly invoice for the entire Company fleet covered under this Agreement. The Company is liable for, and will pay EFM within ten (10) days after receipt of an invoice or statement for, all purchases invoiced to the Company by EFM, which were paid by EFM for or on behalf of the Company. EFM will be entitled to retain for its own account, and treat as being paid by EFM for purposes of this Agreement, any discounts it receives from a supplier with respect to such purchases which are based on the overall volume of business EFM provides to such supplier and not solely the Company’s business. EFM will exercise due care to prevent additional charges from being incurred once the Company has notified EFM of its desire to cancel any outstanding Card under this Agreement. The Company will use its best efforts to obtain and return any such cancelled Card. 4. RENTAL VEHICLES: The Card will authorize the Company’s representative to arrange for rental vehicles with a subsidiary of Enterprise Rent-A-Car Company for a maximum of two (2) days without prior authorization. Extensions beyond two (2) days must be granted by an EFM representative. The Company assumes all responsibility for all rental agreements arranged by EFM with a subsidiary of Enterprise Rent-A-Car Company through an EFM representative or through the use of the Card. All drivers must be at least 21 years of age, hold a valid driver’s license, be an employee of the Company or authorized by the Company through established reservation procedures and meet other applicable requirements of the applicable subsidiary of Enterprise Rent-A-Car Company. 5. NO WARRANTY: EFM MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO PRODUCTS, REPAIRS OR SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY, COMPLIANCE WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE, QUALITY OR FITNESS FOR USE. Any defect in the performance of any product, repair or service will not relieve the Company from its obligations under this Agreement, including without limitation the payment to EFM of monthly invoices. 6. CANCELLATION: Either party may cancel any Card under this Agreement or this Agreement in its entirety at any time by giving written notice to the other party. The cancellation of any Card or termination of this Agreement will not affect any rights or obligations under this Agreement, which shall have previously accrued or shall thereafter arise with respect to any occurrence prior to such cancellation or termination. A Card shall be immediately returned to EFM upon cancellation to: Enterprise Fleet Management, 600 Corporate Park Drive, St. Louis, MO 63105, Attention: Enterprise Card Department. Notice to EFM regarding the cancellation of any Card shall specify the Card number and identify the Company’s representative. In the case of a terminated representative, such notice shall include a brief description of the efforts made to reclaim the Card. 7. NOTICES: All notices of cancellation or termination under this Agreement shall be mailed postage prepaid by registered or certified mail, or sent by express overnight delivery service, to the other party at its address set forth on the signature page of this Agreement or at such other address as such party may provide in writing from time to time. Any such notice sent by mail will be effective three (3) days after deposit in the United States mail, duly addressed, with registered or certified mail postage prepaid. Any such notice sent by express overnight delivery service will be effective one (1) day after deposit with such delivery service, duly addressed, with delivery fees prepaid. The Company will promptly notify EFM of any change in the Company’s address. Initials: EFM________ Customer________ Item 9 8. FEES: EFM will charge the Company for the service under this Agreement $______ per month per Card, plus a one time set-up fee of $_______. 9. MISCELLANEOUS: This Agreement may be amended only by an agreement in writing signed by EFM and the Company. This Agreement is governed by the substantive laws of the State of Missouri (determined without reference to conflict of law principles). IN WITNESS WHEREOF, EFM and the Company have executed this Maintenance Management and Fleet Rental Agreement as of the day and year first above written. Company: ______________________________________ By: ______________________________________ Title: ______________________________________ Address: ______________________________________ ______________________________________ ______________________________________ Date Signed: _______________________, ___________ EFM: Enterprise Fleet Management, Inc. By: ______________________________________ Title: ______________________________________ Address: ______________________________________ ______________________________________ ______________________________________ Date Signed: _______________________, ___________ © 2017 Enterprise Fleet Management, Inc. H02213_MaintManagement Initials: EFM________ Customer________ Item 9 MAINTENANCE AGREEMENT This Maintenance Agreement (this “Agreement”) is made and entered into this ______ day of ____________, by Enterprise Fleet Management, Inc., a Missouri corporation (“EFM”), and ______________ (“Lessee”). WITNESSETH 1. LEASE. Reference is hereby made to that certain Master Lease Agreement dated as of the ______ day of ____________, by and between Enterprise FM Trust, a Delaware statutory trust, as lessor (“Lessor”), and Lessee, as lessee (as the same may from time to time be amended, modified, extended, renewed, supplemented or restated, the “Lease”). All capitalized terms used and not otherwise defined in this Agreement shall have the respective meanings ascribed to them in the Lease. 2. COVERED VEHICLES. This Agreement shall only apply to those vehicles leased by Lessor to Lessee pursuant to the Lease to the extent Section 4 of the Schedule for such vehicle includes a charge for maintenance (the “Covered Vehicle(s)”). 3. TERM AND TERMINATION. The term of this Agreement (“Term”) for each Covered Vehicle shall begin on the Delivery Date of such Covered Vehicle and shall continue until the last day of the “Term” (as defined in the Lease) for such Covered Vehicle unless earlier terminated as set forth below. Each of EFM and Lessee shall each have the right to terminate this Agreement effective as of the last day of any calendar month with respect to any or all of the Covered Vehicles upon not less than sixty (60) days prior written notice to the other party. The termination of this Agreement with respect to any or all of the Covered Vehicles shall not affect any rights or obligations under this Agreement which shall have previously accrued or shall thereafter arise with respect to any occurrence prior to termination, and such rights and obligations shall continue to be governed by the terms of this Agreement. 4. VEHICLE REPAIRS AND SERVICE. EFM agrees that, during the Term for the applicable Covered Vehicle and subject to the terms and conditions of this Agreement, it will pay for, or reimburse Lessee for its payment of, all costs and expenses incurred in connection with the maintenance or repair of a Covered Vehicle. This Agreement does not cover, and Lessee will remain responsible for and pay for, (a) fuel, (b) oil and other fluids between changes, (c) tire repair and replacement, (d) washing, (e) repair of damage due to lack of maintenance by Lessee between scheduled services (including, without limitation, failure to maintain fluid levels), (f) maintenance or repair of any alterations to a Covered Vehicle or of any after-market components (this Agreement covers maintenance and repair only of the Covered Vehicles themselves and any factory-installed components and does not cover maintenance or repair of chassis alterations, add-on bodies (including, without limitation, step vans) or other equipment (including, without limitation, lift gates and PTO controls) which is installed or modified by a dealer, body shop, upfitter or anyone else other than the manufacturer of the Covered Vehicle, (g) any service and/or damage resulting from, related to or arising out of an accident, a collision, theft, fire, freezing, vandalism, riot, explosion, other Acts of God, an object striking the Covered Vehicle, improper use of the Covered Vehicle (including, without limitation, driving over curbs, overloading, racing or other competition) or Lessee’s failure to maintain the Covered Vehicle as required by the Lease, (h) roadside assistance or towing for vehicle maintenance purposes, (i) mobile services, (j) the cost of loaner or rental vehicles or (k) if the Covered Vehicle is a truck, (i) manual transmission clutch adjustment or replacement, (ii) brake adjustment or replacement or (iii) front axle alignment. Whenever it is necessary to have a Covered Vehicle serviced, Lessee agrees to have the necessary work performed by an authorized dealer of such Covered Vehicle or by a service facility acceptable to EFM. In every case, if the cost of such service will exceed $50.00, Lessee must notify EFM and obtain EFM’s authorization for such service and EFM’s instructions as to where such service shall be made and the extent of service to be obtained. Lessee agrees to furnish an invoice for all service to a Covered Vehicle, accompanied by a copy of the shop or service order (odometer mileage must be shown on each shop or service order). EFM will not be obligated to pay for any unauthorized charges or those exceeding $50.00 for one service on any Covered Vehicle unless Lessee has complied with the above terms and conditions. EFM will not have any responsibility to pay for any services in excess of the services recommended by the manufacturer, unless otherwise agreed to by EFM. Notwithstanding any other provision of this Agreement to the contrary, (a) all service performed within one hundred twenty (120) days prior to the last day of the scheduled “Term” (as defined in the Lease) for the applicable Covered Vehicle must be authorized by and have the prior consent and approval of EFM and any service not so authorized will be the responsibility of and be paid for by Lessee and (b) EFM is not required to provide or pay for any service to any Covered Vehicle after 100,000 miles. 5. ENTERPRISE CARDS: EFM may, at its option, provide Lessee with an authorization card (the “EFM Card”) for use in authorizing the payment of charges incurred in connection with the maintenance of the Covered Vehicles. Lessee agrees to be liable to EFM for, and upon receipt of a monthly or other statement from EFM, Lessee agrees to promptly pay to EFM, all charges made by or for the account of Lessee with the EFM Card (other than any charges which are the responsibility of EFM under the terms of this Agreement). EFM reserves the right to change the terms and conditions for the use of the EFM Card at any time. The EFM Card remains the property of EFM and EFM may revoke Lessee’s right to possess or use the EFM Card at any time. Upon the termination of this Agreement or upon the demand of EFM, Lessee must return the EFM Card to EFM. The EFM Card is non-transferable. 6. PAYMENT TERMS. The amount of the monthly maintenance fee will be listed on the applicable Schedule and will be due and payable in advance on the first day of each month. If the first day of the Term for a Covered Vehicle is other than the first day of a calendar month, Lessee will pay EFM, on the first day of the Term for such Covered Vehicle, a pro-rated maintenance fee for the number of days that the Delivery Date precedes the first monthly maintenance fee payment date. Any monthly maintenance fee or other amount owed by Lessee to EFM under this Agreement which is not paid within twenty (20) days after its due date will accrue interest, payable upon demand of EFM, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate allowed by applicable law. The monthly maintenance fee set forth on each applicable Schedule allows the number of miles per month as set forth Initials: EFM________ Customer________ Item 9 in such Schedule. Lessee agrees to pay EFM at the end of the applicable Term (whether by reason of termination of this Agreement or otherwise) an overmileage maintenance fee for any miles in excess of this average amount per month at the rate set forth in the applicable Schedule. EFM may, at its option, permit Lessor, as an agent for EFM, to bill and collect amounts due to EFM under this Agreement from Lessee on behalf of EFM. 7. NO WARRANTIES. Lessee acknowledges that EFM does not perform maintenance or repair services on the Covered Vehicles but rather EFM arranges for maintenance and/or repair services on the Covered Vehicles to be performed by third parties. EFM MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY PRODUCTS, REPAIRS OR SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COMPLIANCE WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE OR QUALITY. ANY DEFECT IN THE PERFORMANCE OF ANY PRODUCT, REPAIR OR SERVICE WILL NOT RELIEVE LESSEE OF ITS OBLIGATIONS UNDER THIS AGREEMENT, INCLUDING THE PAYMENT TO EFM OF THE MONTHLY MAINTENANCE FEES AND OTHER CHARGES DUE UNDER THIS AGREEMENT. 8. LESSOR NOT A PARTY. Lessor is not a party to, and shall have no rights, obligations or duties under or in respect of, this Agreement. 9. NOTICES. Any notice or other communication under this Agreement shall be in writing and delivered in person or sent by facsimile, recognized overnight courier or registered or certified mail, return receipt requested and postage prepaid, to the applicable party at its address or facsimile number set forth on the signature page of this Agreement, or at such other address or facsimile number as any party hereto may designate as its address or facsimile number for communications under this Agreement by notice so given. Such notices shall be deemed effective on the day on which delivered or sent if delivered in person or sent by facsimile, on the first (1st) business day after the day on which sent, if sent by recognized overnight courier or on the third (3rd) business day after the day on which mailed, if sent by registered or certified mail. 10. MISCELLANEOUS. This Agreement embodies the entire Agreement between the parties relating to the subject matter hereof. This Agreement may be amended only by an agreement in writing signed by EFM and Lessee. Any provision of this Agreement which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement or affecting the validity or enforceability of such provisions in any other jurisdiction. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, except that Lessee may not assign, transfer or delegate any of its rights or obligations under this Agreement without the prior written consent of EFM. This Agreement shall be governed by and construed in accordance with the substantive laws of the State of Missouri (without reference to conflict of law principles). IN WITNESS WHEREOF, EFM and Lessee have executed this Maintenance Agreement as of the day and year first above written. LESSEE: ______________________________________ By: ______________________________________ Title: ______________________________________ Address: ______________________________________ ______________________________________ ______________________________________ Attention: ______________________________________ Fax #: ______________________________________ Date Signed: _______________________, ___________ EFM: Enterprise Fleet Management, Inc. By: ______________________________________ Title: ______________________________________ Address: ______________________________________ ______________________________________ ______________________________________ Attention: ______________________________________ Fax #: ______________________________________ Date Signed: _______________________, ___________ © 2017 Enterprise Fleet Management, Inc. H02213_MaintAgree Equity Initials: EFM________ Customer________ Item 9 Page 1 of 2 Prosper is a place where everyone matters. To: Mayor and Town Council From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community Services Through: Harlan Jefferson, Town Manager Re: Town Council Meeting – September 25, 2018 Agenda Item: Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper concerning the construction of the First Street (DNT Intersection Improvements) project. Description of Agenda Item: Collin County is currently constructing the Southbound DNT Frontage Road project that includes improvements at the intersection of First Street and the DNT. The Town is currently under design for the ultimate intersection improvements at First Street and the DNT. To avoid any additional costs to the Town for reconstructing improvements that Collin County is currently planned to construct with the Southbound DNT Frontage Road project, and to expedite the construction of the Town’s project, it is mutually beneficial to incorporate the construction of the First Street (DNT Intersection Improvements) project into the County’s project. Collin County is agreeable to managing the construction change order with the contractor (Mario Sinacola and Sons, Inc.), and material testing with the contractor (Alliance), to facilitate the Town’s project with commitment from the Town to pay for the increase in construction costs associated with the change order. The current estimated cost for the construction change order and material testing is around $1,000,000. Budget Impact: As outlined in the Interlocal Agreement, the Town of Prosper will provide the necessary funding to Collin County to facilitate the incorporation of the Town’s First Street (DNT Intersection Improvements) project into the County’s Southbound DNT Frontage Road project. In the FY 2018-2019 Approved Budget, the Town allocated $1,250,000 from the General Fund for the construction of the First Street (DNT Intersection Improvements) project (1820-ST). Legal Obligations and Review: Terrance Welch of Brown & Hofmeister, L.L.P., has reviewed the Interlocal Agreement as to form and legality. Attached Documents: 1.Interlocal Agreement ENGINEERING Item 10 Page 2 of 2 Town Staff Recommendation: Town staff recommends that the Town Council authorize the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper concerning the construction of the First Street (DNT Intersection Improvements) project. Proposed Motion: I move to authorize the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper concerning the construction of the First Street (DNT Intersection Improvements) project. Item 10 INTERLOCAL AGREEMENT BETWEEN COLLIN COUNTY AND THE TOWN OF PROSPER CONCERNING THE CONSTRUCTION OF THE FIRST STREET (DNT INTERSECTION IMPROVEMENTS) PROJECT WHEREAS, the County of Collin, Texas (the “County”), and the Town of Prosper, Texas (“Prosper”), desire to enter into this agreement concerning the construction of the First Street (DNT Intersection Improvements) project (the “Project”) in the Town of Prosper, Texas; and WHEREAS, the Interlocal Cooperation Act (Texas Government Code Chapter 791) authorizes any local government to contract with one or more local governments to perform governmental functions and services under the terms of the Act; and WHEREAS, the County and Prosper have determined that the improvements related to the Project may be most economically by implementing this Interlocal Agreement (ILA); and WHEREAS, this ILA shall provide the terms and conditions of the administration and funding participation of the parties relative to the Project; and WHEREAS, the parties hereto have investigated and determined that is in the best interest of each of their respective jurisdictions to enter into this ILA. NOW, THEREFORE, this ILA is made and entered into by and between the County and Prosper upon and for the mutual consideration stated herein, the receipt and sufficiency of which is hereby acknowledged: WITNESSETH: ARTICLE I. The County has approved a construction agreement with Mario Sinacola and Sons, Inc. (“Sinacola”), for the construction of the Southbound DNT Frontage Road project from U.S. Highway 380 to FM 428. Prosper wishes to partner with the County on a change order to obtain pricing for the construction of the First Street (DNT Intersection Improvements) project and it is the purpose of this ILA to address each party’s respective obligations hereunder. Item 10 ARTICLE II. Prosper hereby requests that the County obtain from Sinacola the pricing of a change order to the County’s existing construction agreement with Sinacola, which change order will address the costs for the construction of the Project. In conjunction therewith, Prosper hereby agrees as follows: • Prosper shall provide to the County and to Sinacola the design plans for the Project, as submitted to Prosper by Halff & Associates, Inc., which design plans provide detailed information relative to the Project. Prosper shall pay for any design plans prepared for Prosper by Halff & Associates, Inc. • The County and Sinacola shall review the design plans submitted by Prosper and timely provide Prosper with a cost estimate for the construction of the Project. • If the cost estimates are acceptable to Prosper, Prosper shall so notify the County and the County agrees to add the Project costs as a change order to the County’s existing construction agreement with Sinacola. • Prosper thereafter shall promptly submit to the County the funds necessary for the construction of the Project. • The County shall administer the Project and Prosper shall provide any assistance requested by the County relative to the Project. ARTICLE III. Prosper hereby requests that the County obtain from Alliance a separate cost for the additional services related to the material testing to be performed as part of the construction of the Project. In conjunction therewith, Prosper hereby agrees as follows: • The County will provide to Prosper the cost estimate for the additional services related to the material testing being performed as part of the Project. • If the cost estimates are acceptable to Prosper, Prosper shall so notify the County and the County agrees to set up a separate PO for the additional services with Alliance. • Prosper thereafter shall promptly submit to the County the funds necessary for the additional services related to the construction of the Project. • The County shall administer the Project and Prosper shall provide any assistance requested by the County relative to the Project. Item 10 ARTICLE IV. INDEMNIFICATION. TO THE EXTENT ALLOWED BY LAW, EACH PARTY AGREES TO RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS THE OTHER (AND ITS OFFICERS, AGENTS, AND EMPLOYEES) FROM AND AGAINST ALL CLAIMS OR CAUSES OF ACTION FOR INJURIES (INCLUDING DEATH), PROPERTY DAMAGES (INCLUDING LOSS OF USE), AND ANY OTHER LOSSES, DEMANDS, SUITS, JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEYS’ FEES AND EXPENSES, IN ANY WAY ARISING OUT OF, RELATED TO, OR RESULTING FROM ITS PERFORMANCE UNDER THIS ILA, OR CAUSED BY ITS NEGLIGENT ACTS OR OMISSIONS (OR THOSE OF ITS RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, OR ANY OTHER THIRD PARTIES FOR WHOM IT IS LEGALLY RESPONSIBLE) IN CONNECTION WITH PERFORMING THIS ILA. ARTICLE V. VENUE. The laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this ILA. The parties agree that this ILA is performable in Collin County, Texas, and that exclusive venue shall lie in Collin County, Texas. ARTICLE VI. SEVERABILITY. The provisions of this ILA are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this ILA is for any reason held by a court of competent jurisdiction to be contrary to law or contrary to any rule or regulation having the force and effect of the law, the remaining portions of the ILA shall be enforced as if the invalid provision had never been included. ARTICLE VII. ENTIRE AGREEMENT. This ILA embodies the entire agreement between the parties and may only be modified in a writing executed by all parties. ARTICLE VIII. SUCCESSORS AND ASSIGNS. This ILA shall be binding upon the parties hereto, their successors, heirs, personal representatives and assigns. No party shall assign or transfer an interest in this ILA without the written consent of the other party. ARTICLE IX. IMMUNITY. It is expressly understood and agreed that, in the execution of this ILA, none of the parties waive, nor shall be deemed hereby to have waived any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this ILA, the parties do not create any obligations, express or implied, other than those set forth herein, and this ILA shall not create any rights in parties not signatories hereto. Item 10 ARTICLE X. TERM. This ILA shall be effective upon execution by all parties and shall continue in effect annually until final written acceptance of the Project by the parties. This ILA shall automatically renew annually during this period. APPROVED AS TO FORM: COUNTY OF COLLIN, TEXAS By: ________________________________By: ______________________________________ Name: ______________________________Name: Keith Self Title: _______________________________Title: County Judge Date: _______________________________Date: _____________________________________ Executed on this the ____day of_______________, 2018, by the County of Collin, pursuant to Commissioners’ Court Order No. ___ . ATTEST: TOWN OF PROSPER, TEXAS By: ______________________________ By: ____________________________________ Name: Robyn Battle Name: Harlan Jefferson Title: Town Secretary Title: Town Manager Date: _______________________________Date: ______________________________________ Executed on behalf of the Town of Prosper pursuant to Town Council Resolution No. ___ APPROVED AS TO FORM: By: ______________________________________ Name: Terrence S Welch Title: Town Attorney Date: _____________________________________ Item 10