01.29.2014 Town Council Minutes Special'�`� MINUTES
Special Meeting of the
TOWN OF Prosper Town Council
Prosper Municipal Chambers
�'-3 P 108 W. Broadway, Prosper, Texas
Wednesday, January 29, 2014
Prosper is a place where everyoize matters.
1. Call to Order/Roll Call.
The meeting was called to order at 9:00 a.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Curry Vogelsang, Jr.
Councilmember Danny Wilson
Councilmember Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Carol Myers, Executive Assistant/Deputy Town Secretary
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Frank Jaromin, Public Works Director
Baby Raley, Human Resources Director
Kent Austin, Finance Director
Robert Winningham, Executive Director, Prosper Economic Development Corporation
Ronnie Tucker, Fire Chief
Doug Kowalski, Interim Police Chief
Gary McHone, Assistant Police Chief
Facilitator:
Randy Pennington, Pennington Performance Group
2. The Town Council will hold a strategic planning workshop to discuss successes
and accomplishments since the last planning workshop and to prioritize future
strategic goals.
Mr. Pennington reviewed the discussion topics for the day, and the list of
accomplishments from the previous year that Town staff had submitted. He asked the
Town Council to state some of the accomplishments from the previous year that they
were most proud of. Some of the accomplishments included the quality of the staff that
Town Manager Harlan Jefferson has put in place, and the overall quality of Town staff,
improvements to roadways and infrastructure, the formation of the Executive
Development team, and the 380 Forum.
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Areas for continued improvement include bringing additional jobs to the Town, recruiting
a grocery store, managing growth as population increases, and executing the plans that
the Town Council and Town staff have already put in place.
Mr. Pennington reviewed the Town's Vision and Values, and the Town Council
discussed potential long-term changes for future services and programs based on the
current vision for the Town. Other discussion items included a SWOT Analysis
(Strengths, Weaknesses, Opportunities, and Threats) that were identified by Town staff.
Mr. Pennington reviewed the Town's Strategic Goals:
• Recruit Targeted and Maintainable Economic Development: Promote diversity in
economic growth and community development for Prosper's current and future
residents.
• Ensure Quality Residential Development: Ensure quality residential development
and re -development that supports the Town's vision and enhances the quality of life
of Prosper's current and future residents.
• Maintain Safety and Security: Ensure the safety and security of individuals and
property for those who live, work, and play in Prosper.
• Provide First Rate Utilities: Provide high quality water and sewer services to meet
the Town's current and future needs.
• Provide Efficient and Effective Roads and Infrastructure: Provide high
transportation corridors that promote mobility to meet the Town's current and future
needs.
• Maximize Recreation and Leisure Opportunities: Provide citizens and visitors with
opportunities to participate in experiences that meet their recreation and leisure
needs. Promote diversity in leisure services, and experiences for Prosper's current
and future residents.
• Maintain Community Character: Maintain Prosper's unique feel and distinctive look
through extensive use of trees and open space as well as high development
standards that provide vibrant neighborhoods and development.
• Ensure Fiscal Stewardship: Ensure Propser's long-term financial viability and
integrity of the Town's financial controls and processes.
• Maintain A Quality Workforce: Ensure Prosper's long-term success by attracting,
retaining, equipping, and empowering a workforce that delivers excellent service for
an excellent value.
• Improve Town Facilities: Maintain quality public facilities that represent the brand
image of Prosper; meet the needs of the citizens and staff; and promote effective
and efficient Town services.
The Town Council discussed action items associated with each of the above goals and
provided direction to Town staff, as necessary.
The Town Council heard presentations by staff on the following items:
• Facility Update on Fire Station #2 and Town Hall
• Discussion Topics for a possible Joint meeting with Prosper ISD
• Dispatch Equipment & Options
• Evaluation of Police Staffing Levels
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• Deed Restriction on Lights of Frontier Park
• Revenue Enhancements to Address Fire Station #2 O&M Cost
• Prosper's 100-Year Anniversary Celebration
In closing, Mr. Pennington explained that the discussion items and suggestions would be
compiled into a report for the Town Council that would be finalized in approximately two
weeks.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.072. To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and related
thereto.
The Executive Session was not held.
4. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
5. Adjourn.
Deputy Mayor Pro-Tem Dugger made a motion and Mayor Pro -Tern Miller seconded the
motion to adjourn the meeting at 4:16 p.m., on Wednesday, January 29, 2014. The
motion was approved by a vote of 7-0.
These minutes approved on the 11th day of February, 2014.
ATT T:
Robyn Brittle, Town Secretary
APPROVED:
Ray Smith, JMaor
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