07.18.2002 Parks & Rec Minutes'arks and r, rear,° ui i ii i ii dee — Regular Meeting
01 S. Church Street
'rosper First Baptist Church
'hursday, July 18, 2002, 7p.m.
-hose Present: Darin Riggs, Bob Jameson, Steve Witt, Karen Williams, and Julie Larios.
,all to order. Chairman Darin Riggs called the workshop to order at 7:15 p.m.
tview of rpinutes from meeting of 6114/02.
tview of Parks & Rec. budget from 10/1/02 to 9/30 /02. Still confusion concerning total amount of
available funds from % sales tax split with Economic Development Committee, developers, and city
)udget. Darin will talk to Amber concerning P & R budget and being able to get all figures on one
rasy to read spreadsheet. Would also like to know the maintenance cost of existing park i.e.
Jtilities, water. Figures will be forwarded to Vice -Chairman Randy Turner for review.
k review of any ordinance requiring developers to reserve land or provide money for parks should
)e done ASAP. P & R feels the wording may be too vague. Would also like to have joint session
vith Planning and Zoning so that may be aware of our requirements.
Motion to approve minutes and financials by Karen Williams, seconded by Bob Jameson. Motion
tarried.
(aren Williams arranged a presentation by Chuck McKinney of Jones and Boyd, Inc. concerning
)rofessional park design and construction. A presentation of past projects from Piano and Frisco.
4 park design would cost 8-12% of a park's total budget. Five to six months is an average amount
)f time for a park design. Then once sent out for bids, it could take at least another six months for
;onstruction. Mr. McKinney recommended that neighborhood parks should be at least 8 —10 acres
in size and walking/ biking trails should be at least 8 feet wide.
Bob Jameson gave a presentation concerning the correction, redesign and rebuilding of the North
and South Ball Fields at Main Street Park.
1. Remove grass from Backstop to approximately 10 feet into Outfield from Left Field fence to
Right Field fence.
2. Redesign elevation and drainage with additional topsoil to drain water toward backstop.
3. Remove existing drains inlets from inside field at Backstops, re -install drain to outside
Backstops and be into existing drainpipes.
4. Re -sod entire reworked area with Bermuda Tiff419, leaving cutouts only for bases,
" Pitcher's mound, and Home plate area.
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da Install multiple length base anchors.
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S. Adjust all sprinkler heads to accommodate new elevations.
7. Base, Pitcher mound, and Home plate cutouts to be clay, Turface Mixture for quick
drying/easy handling.
8. Re -work grade behind dugouts on West side of fields so to reuse grass removed from
Field areas. (Boy scouts to re -install grass)
9. And sand and soil mixture between fieldlwalkway and sod with new Bermuda Tiff419.
10. Give instructions for proper care and maintenance.
Cost $9250.00 per field ($19,500.00 total). The work should take 2-3 weeks and should be ready
for Soccer and Football usage by mid -September, if started by mid -August. All work to be
completed by Denny Dixon.
P & R would like to add the cost of additional sprinkler system ($3750) and a lightning detection
system ($400.) to make the total improvements cost around $23,000.00
Motioned to approve proposal and present to city council by Steve Witt and seconded by Karen
Williams. Motion carried.
Replacement is still needed for Natalie Hill. All recommendations should be brought to Darin Riggs
ASAP.
Guidelines are needed for future expenditures; city council has given approval for all expenditures
under $500.00.
Meeting adjourned at 9:55 pm.
aria Riggs, Chairman
R
JulieJLados, Sec ry
V