11.18.2005 Parks & Rec Minutesp �
0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:07 p.m.
MINUTES · Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 E. First Street
Development Services Building
Thursday, November 18, 2005 6:00 p.m.
Members present include: Trent Lewis, Amy Drown, Maureen Patin, Jan Brown, Jeff Stang, and Scott
Sigman.
Troy Brock was delayed in his arrival and joined the meeting at 6:20 p.m.
David Turley, Town Council representative and Mitch Humble, Director of Planning, were also in attendance.
2.Consider and act on approval of minutes from the September 29, 2005 meetings.
Maureen Patin motioned to approve the minutes from the September 29, 2005 meeting. Motion seconded by
Amy Drown. Motion was approved 6-0.
3.Consider and act on a recommendation to the Council regarding the appointment of a Board Chairperson and
Vice-Chairperson.
Jeff Stang and Troy Brock were introduced as new members to the board. Amy Drown nominated Trent Lewis
to hold the position of Board Chairperson. This nomination was seconded by Jan Brown. No other
nominations were offered for Chairperson. Trent Lewis was approved as the Board Chairperson 6-0.
Amy Drown was nominated by Trent Lewis for the position of Vice-Chairperson and seconded by Jan Brown.
Voting results were 1-5. Scott Sigman was nominated by Jeff Stang for Vice-Chairperson and seconded by
Jan Brown. Voting results were 1-5. Maureen Patin was nominated by Amy Drown for Vice-Chairperson and
seconded by Jeff Stang. Maureen Patin was approved as the Vice-Chairperson 6-0.
4.Consider and act on a recommendation to the Town Council for the adoption of a Comprehensive Parks
Ordinance project.
Board reviewed the revised park ordinance and Jan Brown motioned to recommend the ordinance with minor
modifications. This motion was seconded by Troy Brock. Motion was approved 7-0. The ordinance will be
presented to Town Council at the scheduled December 13th meeting. In addition, fees were discussed. Board
decided to review the suggested fee schedule and suggested modifications to structure and/or fees will be
presented by Board members for discussion at the next scheduled board meeting.
5.Consider and act on the appointment of a Board member to act as an adult sports representative.
Trent Lewis motioned to nominate Jan Brown as the Parks Board liaison for adult sports in Prosper. Jeff
Stang agreed to assist Jan Brown as needed.
6.Discuss the progress of the Parks Master Plan project.
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Phone surveys were conducted and completed during the week of 11 /7. Jan Brown and Maureen Patin
attended a conference for urban planning with representatives from Halff Associates. Maureen Patin
presented the basis of the conference presentation which stressed the preservation of natural resources and
use ol open space. Board discussed supporting the preservation of resources and use of open space and
building this philosophy into the Parks Master Plan. Staff will invite Halff Associates representatives to speak
more on strategies to promote this philosophy at a future Board meeting.
7.Discuss Council actions on the request from the PISD for assistance with the tennis court and second
playground at Folsom Elementary School projects.
8.
9.
The Council approved $113,000 to be spent on the tennis courts, subject to three conditions: 1) that the
courts are lighted, 2) that the courts are located between the baseball fields and Coleman St, and 3) that the
Town and the PISD execute a joint use and cost sharing agreement. The Council also agreed to apy the
electric bills associated with the use of the lights. Park staff and PISD staff representatives have worked out
the details of the joint use agreement. The joint use agreement is being considered by the School Board at
the 11/14 meeting and will be presented to Council for consideration at the 11/29 Town Council meeting.
The Council has also approved $30,000 for the joint construction of a school playground at Folsom
Elementary School. The approval was subject to two conditions: 1) the Town and the PISD execute a joint
use and cost sharing agreement, and 2) Parks staff's approval of the playground location.
Consider and act on the prioritization of upcoming parks development projects.
Board discussed the priority of future park expenditures. The preservation of funds for future land acquisitions
was agreed upon by the Board to be the primary goal. The Board came up with the following priority list: 1)
Land acquisition for community/regional parks, 2) development of Downtown park, 3) development of park
adjacent to Folsom Elementary, 4) development of Town Lake Park. Numbers 2-4 on the priority list consist of
the short-term priorities for development. Trent Lewis motioned to present this list of priorities to Town
Council. Jeff Stang seconded this motion. Motion approved 7-0.
Discuss past and future parkland dedications, acquisitions, and improvements.
Board discussed the preliminary development agreements concerning the Shaddock development and
including the agreement with the PISD. Drafts of these agreements will be scheduled for review at a future
meeting for adoption prior to forwarding to Council.
10.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
Board discussed and decided on canceling the scheduled December meeting due to holiday schedules. The
next meeting for the Parks & Recreation Board will be January 19th at 6:00 PM.
11.Adjourn.
Attest:
Trent Lewis motioned to adjourn. Jan Brown seconded the motion. The motion was approved 7-0. The
meeting was adjourned at 8:35 p.m.
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