09.29.2005 Parks & Rec Minutesp �
0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:03 p.m.
MINUTES · Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 E. First Street
Development Services Building
Thursday, September 29, 2005 6:00 p.m.
Members present include: Trent Lewis, Amy Drown, Maureen Patin, Jan Brown, and Scott Sigman.
Scott Sigman was unable to arrive until 7:00 p.m.
David Turley, Town Council representative and Mitch Humble, Director of Planning, were also in attendance.
2.Consider and act on approval of minutes from the August 18, 2005 meetings.
Trent Lewis motioned to approve the minutes from the August 18, 2005 meeting. Motion seconded by Amy
Drown. Motion was approved 4-0.
3.Review the Parks & recreation 2005-2006 Budget.
Staff reviewed 2005-2006 budget with the Board.
4.Discuss and provide direction to staff regarding a presentation by the Police Department about participation in
the Town's Safety Fair and a plan to acquire special needs playground equipment.
Staff shared information provided by Prosper Police Department. A Health and Safety Fair is planned for
October 15th. Money raised will go toward purchasing playground equipment for special needs children. The
Board will have an opportunity to provide input on location.
5.Discuss and provide direction to staff and the Prosper Sports Association regarding a request to establish a
Prosper Adult Sports League.
Jeff Stang, secretary of Prosper Sports Association, presented information regarding interest in gaining Board
involvement and possible sponsorship in organized adult sports in Prosper.
6.Review and discuss the desires/priorities of the Prosper Sports Association.
Kelly Tipton, vice-president of Prosper Sports Association, presented the top ten priority items for the PSA.
He also shared information on the condition of the irrigation system at the Main Street fields.
7.Consider and act on a request from the Prosper Sports Association to help fund the installation of an outfield
fence at the Eagles' Landing T-Ball field.
Kelly Tipton shared more information on this request. He has obtained three bids for this effort. M & M
Fencing bid $2,250, using existing materials. Jan Brown motioned to move forward with spending $2,250 for
the fencing project out of the Improvement Fund, unless that is not possible, then money from the
Maintenance Fund would be used. This motion was seconded by Trent Lewis. The motion was approved 5-0.
8.Consider and act upon a request by the Prosper Independent School District to complete a joint playground
project at the Folsom Elementary School and Park location.
PISD representatives proposed the joint effort between the PISD and Parks & Recreation to install a
playground on the school property adjacent to the park location. A bid a $60k was received for the installation
of the playground equipment. The PISD is requesting that Parks & Recreation share this cost with them.
Trent Lewis motioned not to participate in the installation proposal presented. Maureen Patin seconded the
motion. Motion was approved 5 -0. Instead, the board has directed the Parks Staff to propose to the PISD
that they share in the development of the park location adjacent to Folsom Elementary at the price of $30k.
This proposal would call for the PISD to take part in the decisions and general park design. The Board
members discussed this proposal thoroughly and feel that this is a better overall solution to the existing issues
of minimal playground equipment at Folsom Elementary and the undeveloped adjacent parkland.
9.Discuss the progress of the Parks Master Plan project and select Board members to act as contacts for that
process.
Parks Staff suggested appointing multiple points of contact to assist with any needs that the team from Halff
Associates has during their development of the Parks Master Plan. Trent Lewis, Jan Brown, and Amy Drown
were selected to fill this role and serve as additional points of contact.
10.Discuss Comprehensive Parks Ordinance project.
The Board reviewed the current version of the Comprehensive Parks Ordinance. Staff is to prepare the
ordinance for adoption by the Town Council. This ordinance will be presented at the next Board meeting for
approval.
11.Discuss past and future parkland dedications, acquisitions, and improvements.
No information on future parkland dedications or acquisitions was available for discussion at this meeting.
12.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
No preliminary Items were presented for addition to the October 20th meeting agenda. The next meeting for
the Parks & Recreation Board will be October 201h , 7:00 PM.
13.Adjourn.
Amy Drown motioned to adjourn. Jan Brown seconded the motion. The motion was approved 5-0. The
meeting was adjourned at 8:20 p.m.
2