08.18.2005 Parks & Rec Minutesp �
0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:04 p.m.
MINUTES · Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 E. First Street
Development Services Building
Thursday, August 18, 2005 6:00 p.m.
Members present include: Trent Lewis, Amy Drown, Maureen Patin, Jan Brown and Diane Stephens.
Scott Sigman was unable to attend.
David Turley, Town Council representative and Mitch Humble, Director of Planning, were also in attendance.
2.Consider and act on approval of minutes from the July 21, 2005 meeting.
Amy Drown motioned to approve the minutes from the July 21, 2005 meeting. Motion seconded by Jan
Brown. Motion was approved 5-0.
3.Consider and act on a request from the Prosper Sports Association to help fund the installation of an outfield
fence at the Eagle's Landing T-Ball field.
Kelly Tipton, Vice President of the Prosper Sports Association (PSA), provided information regarding the need
for the outfield fence. He cited the growth of the PSA and the current limitations on use of the field created by
the lack of the fence. Kelly indicated that the PSA has received the necessary materials to construct the fence
through donations. He is requesting town funding to have the fence erected. The low bid for the completion of
this work is approximately $2,250. He offered that PSA is willing to provide project supervision.
Board members expressed an interest in using funds which are believed to be owed to the Town by the old
Prosper Soccer Association, from an agreement regarding soccer goals which were purchased by the Town.
Further research is required to determine if those funds can be collected. In the case those funds are not
collectable, options regarding various sources of volunteer labor were also discussed. Amy Drown motioned
that the decision be tabled, pending determination on collecting the funds related to the soccer goal purchase.
Diane Stephens seconded the motion. The motion was approved 5-0.
4.Consider and act on a recommendation to the Town Council regarding the installation of irrigation and
improvements at the Folsom Elementary School park site.
Park staff reported that the school district has not budgeted for additional improvements at the park site,
beyond the application of hydro-mulch and a temporary irrigation system. Further information was provided
that the developer of La Cima is planning to provide Park staff with an estimate for installing a permanent
irrigation system for the park site. Discussion took place related to the community need for this park site to, at
a minimum, have established grass. No action was taken by the Board.
5.Consider and act on a request from the Prosper Independent School District to help fund a tennis court project
located at the Prosper High School/Middle School site.
The Board discussed various options of how the town might partner with the school district on this project.
P.srk staff provided information on the estimated project costs. Jan Brown motioned to recommend to the
Town Council that the town pay for the cost of the lights (up to a maximum of $78,000) and the incremental
cost associated with locating the courts at the location alternative which is situated on Coleman Road (up to a
maximum of $35,000). Diane Stephens seconded the motion. The motion was approved 5-0.
6.Discuss the project of the Parks Master Plan project.
Park staff reported that the contract with Halff Associates was approved by Town Council. Final signatures
are being obtained. Meetings will be scheduled in the near future for Board members to begin work with Halff
Associates.
7.Discuss Comprehensive Parks Ordinance Project.
Board members discussed the current draft of the Comprehensive Parks Ordinance. Park staff explained
options related to the inclusion or exclusion of park assessment fees in this ordinance. Amy Drown agreed to
consolidate feedback from the other Board members on the draft document. Trent Lewis agreed to create a
draft of a park fees chart. Board members agreed to provide their feedback prior to September 8.
8.Discuss and plan opening ceremony for Pecan Grove Park.
Park staff indicated that the developer of La Cima is planning an opening ceremony for the Pecan Grove Park.
Discussion was held regarding the possibility of also conducting an opening ceremony at the new sports fields,
Eagle's Landing (located at Rucker Elementary). Trent Lewis motioned for the Board to support the plans of
the La Cima developer to provide an opening ceremony for Pecan Grove Park and that the Town not conduct
additional opening ceremonies at that site or at the Eagle's Landing site. The Board would instead issue
certificates to the seven children who submitted the park name which was selected for the sports fields.
9.Discuss past and future parkland dedications, acquisitions, and improvements.
Park staff provided update that favorable progress had been achieved on the planning for a proposed park to
be located in the Shaddock development, phase three.
10.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
Board members requested an agenda item for the September meeting to review the town budget allocated to
Parks and Recreation for the fiscal year beginning in October 2005.
11.Adjourn.
Diane Stephens motioned to adjourn. Trent Lewis seconded the motion. The motion was approved 5-0. The
meeting was adjourned at 7:47 p.m.
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