07.21.2005 Parks & Rec MinutesMINUTES · Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board p �
0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:04 p.m.
407 E. First Street
Development Services Building
Thursday, July 21, 2005 6:00 p.m.
Members present include: Trent Lewis, Amy Drown, Maureen Patin, and Scott Sigman.
Jan Brown and Diane Stephens were unable to attend.
David Turley, Town Council representative and Mitch Humble, Director of Planning, were also in attendance.
2.Consider and act on approval of minutes from the May 19, 2005 meetings.
Amy Drown motioned to approve the minutes from the May 19, 2005 meeting. Motion seconded by Trent
Lewis. Motion was approved 4-0.
3.Consider and act on a recommendation to the Town Council regarding a proposed de_velopment agreement
for the Collinsbrook subdivision.
Board members reviewed the proposed Collinsbrook subdivision development agreement and discussed the
proposed six foot width of the hike and bike trail. Parks staff proposed the modification to the agreement to
call for asphalt surfacing in the creek area as opposed to concrete. This would possibly provide an allowance
for an eight or ten foot width on the hike and bike trail. The Parks staff will also approach the developer
regarding the installation of a split rail fence between the trail and the street for safety reasons.
Trent Lewis motioned for the approval of the agreement with the exclusion of tables, benches, BBQ grills, and
dock; the replacement of concrete with asphalt on the hike and bike trail in areas not along major
thoroughfares; the increase of the width on the hike and bike trail to eight feet; and the inclusion of a split rail
fence where fencing appropriate. The suggested changes may also reduce the costs associated with grading
improvements and retaining walls denoted in the original development agreement. Amy Drown seconded the
motion. The motion was approved 4-0.
4.Consider and act on a recommendation to the Town Council regarding the contract between the Town and
Halff Associates for the preparation of a Parks Master Plan.
The contract is currently under review by attorneys. Board members reviewed and discussed the contract.
Maureen Patin motioned for the acceptance of the contract with clarification to the language surrounding the
"direct non-labor expenses" referenced in Attachment B of the contract. Scott Sigman seconded the motion.
The motion was approved 4-0.
·5.Discuss Comprehensive Parks Ordinance project.
Board members reviewed the presented Comprehensive Parks Ordinance prepared by J.D. Woody and Mitch
Humble. Board members provided minor suggestions. Each board member will review the ordinance in
preparation for discussion at our next meeting.
6.Update on name change recommendation for the La Cima park property.
Parks staff updated board members that the Town Council had approved the name change proposed.
7.Update on Board terms and reappointments.
Parks staff provided the updates to the board members on the terms and reappointments. The update
included the identification of two openings to be filled and the process and requirements for filling the
openings. New members will be joining the Board in the near future.
8.Discuss past and future parkland dedications, acquisitions, and improvements.
Board members discussed the proposal by the PISD to split the costs associated with the construction of
tennis courts at the current high school. The school district has requested that Parks and Recreation cover
half of the construction costs and then to also cover the costs of lighting. This amount totals $225k. Board
members determined that the allocation of this amount of money for the majority of the construction costs
would limit the future flexibility of the Board to act on opportunities for land acquisition. The Parks staff will
convey the results of this discussion to the appropriate PISD officials.
Board members discussed the completion of construction at Folsom Elementary School and the adjacent
park. In addition to hydro-mulching, the Board suggested the inclusion of benches, trash receptacles,
sidewalks, irrigation, soccer goals, and a backstop. Parks staff will present these requests to PISD officials for
completion.
Board members discussed an initial plan for the proposed Shaddock Estates development. Parks staff will
propose to PISD officials the donation of dedicated 10-acre parkland in Shaddock Estates to the PISD for the
construction of an elementary school in exchange for two 5-acre tracts adjacent to two future school sites for
public parks. This proposal will be presented to PISD officials at the next Town Council meeting.
9.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
Items to be added to the August 181h meeting agenda include plans for the opening ceremony at the Eagles'
Landing Fields and the review of the Comprehensive Parks Ordinance. The next meeting for the Parks &
Recreation Board will be August 18th, 6:00 PM.
10.Adjourn.
Maureen Patin motioned to adjourn. Trent Lewis seconded the motion. The motion was approved 4-0. The
meeting was adjourned at 8:37 p.m.
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