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05.19.2005 Parks & Rec Minutesp � 0SPER 1.Call to Order/Roll Call. The meeting was called to order at 6:04 p.m. MINUTES -Approved Regular Meeting of the Town of Prosper Parks and Recreation Board 407 E. First Street Development Services Building Thursday, May 19, 2005 6:00 p.m. Members present include: Karen Williams, Jan Brown, Trent Lewis, Amy Drown, Diane Stephens, and Scott Sigman. Maureen Patin was unable to attend. Diane Stephens had to leave during the discussion of Item 10. Mitch Humble, Director of Planning was present. 2.Consider and a.ct on approval of minutes from the March 10 and April 12, 2005 meetings. Motion for approval of March 10 and April 12, 2005 meeting minutes was proposed by Trent Lewis and seconded by Amy Drown. Motion approved 6-0. 3.Discuss Comprehensive Parks Ordinance project. Mitch and JD Woody have met and begun preparing a proposed Parks Ordinance. Mitch and JD will present the proposed ordinance for the Board's review and possible approval at the next meeting in June. 4.Discuss application for Collin County Open Space Grant. The original property being targeted is currently under contract for purchase by another buyer. Due to the need for funds to be designated by the Town Council for the acquisition of land, it appears that we will be unable to meet the deadline for application for this grant this year. There would need to be proof in the minutes of the Town Council meeting that a commitment of funds toward the purchase of land has been made. The deadline for the application will probably pass before another property is identified. 5.Discuss and possibly act on a name change recommendation for the La Cima park property. The developer of La Cima and others have complained about the original name selection for the La Cima park property. They do not care for the name "Prospering Park". Since a grand opening ceremony has not occurred, there is still time to consider a name change for the La Cima park property. Several suggested names were presented and other possibilities were considered. The Board decided to recommend to the Town Council that the name of the La Cima park property be changed to Pecan Grove Park and the trail through La Cima be named Pecan Trail. These name change recommendations will be presented to the Town Council at their next meeting. 6.Presentation by Carter Burgess regarding the Parks Master Plan consultant selection (6:15). Representatives from Carter Burgess presented their qualifications for Parks Master Plan development to board members. 7.Presentation by Halff Associates regarding the Parks Master Plan consultant selection (6:45). Representatives from Halff Associates presented their qualifications for Parks Master Plan development to board members. 8.Presentation by Jones & Boyd, Inc. regarding the Parks Master Plan consultant selection (7:15). Representatives from Jones & Boyd, Inc. presented their qualifications for Parks Master Plan development to board members. 9.Presentation by Shrickel, Rollins and Associates, Inc. regarding the Parks Master Plan consultant selection (7:45). Representatives from Shrickel, Rollins and Associates, Inc. presented their qualifications for Parks Master Plan development to board members. 10.Select primary and secondary Parks Master Plan consultant recommendations to Council (8:15). Each board member presented their rankings of the consultants. The board members unanimously ranked Shrickel, Rollins and Associates, Inc. and Halff Associates as the top two candidates for recommendation. The board members and staff then discussed the two candidates in greater detail. Trent Lewis motioned for recommending Halff Associates. This was seconded by Karen Williams. The selection of Halff Associates as the recommendation to Town Council was approved 3-2. Jan Brown motioned for recommending Shrickel, Rollins and Associates, Inc. as the backup consultant. Amy Drown seconded this motion. The selection of Shrickel, Rollins and Associates, Inc. as a recommended backup to Town Council was approved 5-0. 11.Discuss past and future parkland dedications, acquisitions, and improvements. Mitch received a call to propose an Eagle Scout project to construct picnic tables at the downtown baseball fields and hat and bat holders for the dugouts. The Board reviewed the specifications proposed for this project and had concerns regarding the treated lumber to be used in the construction of the tables. Due to safety concerns and maintenance, the Board proposed the use of a composite material for approval of this project. Mitch will provide this condition of approval based on material selection to the individual that proposed the project. 12.Discuss and possibly act on placing items on and setting alternate dates for future meetings. The next meeting is scheduled for June 161h at 6:00 p.m. Initial items for discussion include: the presentation of a proposed Parks Ordinance for review. 13.Adjourn. Attest: Motioned by Jan Brown, seconded by Amy Drown to adjourn the Park and Recreation Board meeting. Motion approved 5-0. The meeting was adjourned at 9:10 p.m.