02.17.2005 Parks & Rec Minutesp �
0SPER
1.Call to Order/Roll Call.
The meeting was called to order at 6:10 p.m.
MINUTES · Approved
Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 E. First Street
Development Services Building
Thursday February 17, 2005 6:00 p.m.
Members present include: Karen Williams, Trent Lewis, Maureen Patin, Diane Stephens, Amy Drown, and
Scott Sigman. Jan Brown was unable to attend, but provided prior notification.
Mitch Humble, Director of Planning was present.
Town Council representative Mike Wadsworth was also in attendance.
2.Consider and act on approval of minutes from the January 27, 2005 meeting.
Minor omission of seconded motion was noticed in the minutes. Motion for approval of January 27, 2005
meeting minutes with the requested modifications was proposed by Trent Lewis and seconded by Diane
Stephens. Motion approved 6-0.
3.Review of financials.
The financials were unavailable for review. Mitch discussed the minimal recent deposits and withdrawals with
the board.
4.Discuss the progress of the Prosper Elementary School fields.
The spreading of soil is the only task remaining for the completion of the elementary school field construction.
The items presented to the contractor have been addressed. With the completion of the spreading of the soil,
this project will be completed. Amy Drown introduced the possibility of volunteered landscaping material and
labor for the walking trail being donated by the Flan family. Amy was requested by the board to follow up on
the offer to install plant material at quarter or half-mile markers along the trail. Amy was asked to invite Mr.
Flan to our next board meeting to present options for improving the appeal of the walking trail.
5.Discuss the progress of the La Cima parks.
Mitch recently met with the La Cima developer and has scheduled an additional appointment with the
developer to decide on the park bench and table placement in the park area. The selection of the name for
the new elementary school is on the agenda for the next school board meeting to be held Monday, February
21st. Once this name is announced, the board can proceed with the name selection for the adjacent park
area. In addition, Mitch also discussed the style of the park signs and there is a possibility that the developer
may handle the sign construction in exchange for other considerations. These considerations may be the
credit of a tree, park bench, or an item of comparable value.
6.Discuss planning for grand opening ceremonies of Prosper Elementary School fields and La Cima parks.
Prosper Elementary School Fields: Ceremony dates were proposed and the date of the opening game of the
baseball season was decided upon. Maureen Patin took the action item to contact Kelly Tipton, representative
from the PSA Board, to coordinate the use of the elementary softball field 30 minutes prior to the start of the
first game to be played on the field. The board decided on having the seven winning entrants for the name
selection contest being present to throw out the inaugural pitches on the field. Each child pitching will receive
the baseball thrown with the possibility of the baseball being autographed by an attending pro athlete. Mitch
will make efforts to contact parties close to Deion Sanders to gauge his interest in participating in this capacity.
Formal invitations will be extended to the Collin County Commissioner's Office, Collin County Foundation,
Cole Construction, PISD School Board, Prosper Sports Association, Town Council, and Jones & Boyd. A
representative from each of these groups will be asked to speak briefly at the ceremony. A press release will
be created, and additional invitations will be extended to the seven winning elementary school students; the
school principal, Jana Thomson; the superintendent, Drew Watkins; and the pro athlete agreeing to
participate. The festivities are scheduled to include popcorn, balloons, streamers, and various other
decorations. The local firemen and police representatives will also be notified of the selected date and time for
their presence. A rain out date will need to be decided upon in the case of adverse weather. Board
members volunteered for handling needed tasks and will begin the coordination of this activity.
La Cima Parks: Further coordination with the La Cima developer is necessary to determine a possible date for
the opening ceremony for the La Cima parks. An Easter egg hunt was suggested, but it was decided that due
to the hydro-mulching and other park completion tasks, the anticipated timeframe of an opening ceremony is
most likely early to mid summer. The planning of this opening ceremony was tabled for future discussion once
a more certain opening date could be determined.
7.Discuss application for Collin County Open Space Grant.
The application will be available next month and will be sent to the Park and Recreation Board for completion.
Collin County has requested an update to the amount of acreage of park and open space in Prosper. Mitch
will gather this information and get the requested numbers to them. The application may require specifics on
referenced land acquisitions. The Town Council anticipates that possible land prospects will be identified over
the next several weeks.
8.Discuss Comprehensive Parks Ordinance project.
Mitch handed out the Park Naming and Park Usage Fees sections of the ordinances from Frisco, Plano, and
McKinney. The board discussed the park naming sections of the distributed documents. The verbiage to be
used in the Park Naming and Park Usage Fees sections of the Comprehensive Parks Ordinance will be
decided on at the next board meeting. Each board member will bring a written example of each section and
present at the next meeting.
9.Discuss past and future parkland dedications, acquisitions, and improvements.
a.Development Services Building potential neighborhood park.
The board discussed developing a plan to present to Town Council on the future of a neighborhood park
to be located downtown. A plan needs to be presented to the Town Council for budgeting consideration
in the upcoming year. The board will begin planning on this over the next couple of months.
10.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
The next meeting was moved to March 1Qth at 6:30 p.m.
11.Adjourn.
Attest:
Motioned by Amy Drown, seconded by Diane Stephens to adjourn the Park and Recreation Board meeting.
Motion approved 6-0. The meeting was adjourned at 7:40 p.m.
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