01.27.2005 Parks & Rec MinutesMINUTES · Approved
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0SPER Regular Meeting of the Town of Prosper
Parks and Recreation Board
407 E. First St p Development Services Building
Wednesday January 27, 2005 6:00 p.m.
1.Call to Order/Roll Call.
The meeting was called to order at 6:12 p.m.
Members present include: Karen Williams, Jan Brown, Trent Lewis, Maureen Patin, Diane Stephens, and
Scott Sigman. Amy Drown was unable to attend, but provided prior notification.
Mitch Humble, Director of Planning was present.
Town Council representative Mike Wadsworth was also in attendance.
2.Consider and act on approval of minutes from the November 18, 2004 meeting.
Minor modification to minutes requested by Karen Williams. Motion for approval of November 18, 2004
meeting minutes with the requested modifications was proposed by Maureen Patin and seconded by Jan
Brown. Motion approved 6-0.
3.Review of financials.
Board reviewed the financial reports presented. Mike Wadsworth presented Prosper's plans to hire a
business manager. The search has been narrowed to two candidates. This position is expected to be filled
within the next few weeks. Motion to approve the financials by Trent Lewis, seconded by Maureen Patin.
Motion approved 6-0.
4.Consider and act on a request from the Prosper Sports Association for funding to help remove the infield grass
on one of the Main Street Park fields.
At a previous meeting, the PSA proposed the conversion of one of the downtown baseball fields to a multi
purpose field. This conversion would entail the removal of the grass in the infield and the removal of the
pitcher's mound. The result would be a field that could accommodate all practices and games for baseball
teams under 10 years and all softball teams. The board was compliant with this request.
The PSA is now requesting the Town's assistance in funding this conversion. The PSA has entered into a
girls' softball league with seven other neighboring cities. The conversion of the north downtown field into a
softball field is needed for hosting games and participating in this league. The PSA proposed the donation of
two commercial ice machines and two upright coolers in exchange for the Town to fund $3,000 of the
conversion costs. The depletion of maintenance funds for funding this project was discussed and alternative
options were weighed. Maureen Patin motioned, and Trent Lewis seconded for the board to approve the
funding of $3,000 for this project. The motion was approved 5-1.
5.Discuss Parks Master Plan project and possibly direct staff on how to proceed.
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The park fee payment from the Chapel Hill development will soon be received. This money is expected to
fund the development of the Master Parks Plan. Mitch proposed seeking RFQs for the Parks Master Plan.
The board agreed that this process should be started in order to proceed with the Parks Master Plan in a
timely manner. The board directed Mitch to proceed with seeking RFQs.
6.Review and rank top three submitted names for each of the parks and fields for the naming contests.
7.
The decision was made to propose the name Eagles' Landing #1, #2, and #3 for fields behind the elementary
school. Seven students submitted this suggestion. These seven students will be invited to participate in the
opening ceremonies for the fields. The board also decided to propose Town Lake Park for the name of the
park at the Whispering Farms development and Prospering Parks for the two adjacent parks within the
LaCima development. The submitters of these suggestions will be invited to participate in the opening
ceremonies for each of these parks. The proposed name of the future park at the elementary school in the
LaCima development will be decided upon at a later date.
Discuss the Comprehensive Parks Ordinance project.
The demands of the planning workload have prevented much progress on the Comprehensive Parks
Ordinance. Karen suggested that J.D. Woody prepare a compilation of the parks ordinances from each of the
four examples discussed at previous board meetings. The board would then address one or two sections of
the ordinance during our monthly meetings and aim toward the completion of the project over the next four
sessions. The park naming and usage fee sections will be the first to be addressed. These sections will be
added to the agenda for the February meeting. Mitch will meet with J.D. next week to provide him the
direction to meet the board's request.
8.Discuss past and future parkland dedications, acquisitions, and improvements.
a.Whitley Place potential neighborhood park. See attached documents. Let's discuss.
The board discussed the status of the Whitley Place development and its recent presentation to the Town
Council. The Council has requested that the developers coordinate the parkland dedication with the Parks
and Recreation Board. The board discussed possible issues and concerns in anticipation of the future
presentation of the plans for this development.
b.Development Services Building potential neighborhood park.
The board discussed the need for a park located in the downtown vicinity. The location of the Development
Services Building was discussed and agreed upon as a potential park site.
c.Other items discussed.
Maureen Patin and Diane Stephens presented their findings on the sign research. Maureen and Diane
presented sign options and examples. Sample costs for signs were also presented.
Mitch is currently working with the vendors for completing the bids for the maintenance contract. Mitch will
work toward finalizing the agreement with the vendor that most appropriately meets the maintenance
requirements and the budget allotment.
9.Discuss and possibly act on placing items on and setting alternate dates for future meetings.
The next meeting is scheduled for February 1 ?tri at 6:00 p.m. Initial items for discussion include: the park
naming and usage fee sections of the Comprehensive Parks Ordinance.
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10.Adjourn.
Attest:
Motioned by Jan Brown, seconded by Trent Lewis to adjourn the Park and Recreation Board meeting. Motion
approved 6-0. The meeting was adjourned at 8:10 p.m.
Park and Recreation Jifoard Secretary
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