06.19.2008 Parks & Rec Minutesp �
0SPER
1.Call to Order/Roll Call
The meeting was called to order at 6:10 p.m.
MINUTES
Meeting of the Town of Prosper
Parks and Recreation Board
605 E. Seventh Street, Prosper, Texas
Prosper Middle School -Library
Thursday, June 19, 2008 at 6:00 p.m.
Members present include: Trent Lewis, Rutledge Gordon, Jan Brown, Loren Moulder,
Tom Blaney, and Charity Gilson
Staff members present include: Wade Harden
2.Consider and act upon approval of the minutes from the May 22, 2008 regular
scheduled meeting.
Charity Gilson moved to approve the minutes, Loren Moulder seconded the motion.
Motion was approved by a vote 6-0.
3.Discuss and consider acting upon a change order for the Folsom Park
improvement project.
Staff provided an update on the progress of improvements to Folsom Park. Park
construction is about 3 days ahead of schedule. Staff recommended a change order to
provide the following:
•A sidewalk from the park loop path to the corner of White River Drive &
Somerville Drive. -$2,600.62
•Replacement of 10 live oaks with 1 O red oaks. -No Charge
•Removal of a 3' gate and replaced with a double fence. -$704.41
Staff also recommended an agreement between the Town of Prosper and the Prosper
Area Soccer Organization (PASO) which would address the following:
(1)The use of field lights Monday through Fridays for practice functions only, that
will take place during the soccer seasons and at no time shall the lights remain
on after 9:00 P.M. under any conditions.
(2)PASO will require all of their users to use the Folsom Park parking facilities or
Folsom Elementary parking facilities, at no point should the streets be used for
parking for games.
(3)Restroom facilities shall be provided on a temporary basis on game days and
removed prior to the end of the weekend. Maintenance of such facilities while on
site will be the responsibility of PASO.
(4)The use of the fields for game play shall cease after two years from the end of
the 2008 Spring Season.
(5)Failure to address these items during game play will result in the forfeiture of the
right to use the Folsom Facility for scheduled game functions
Approximately 20-25 residents from the Lakes of LaCima (LOLC) community were present at
tonight's meetings to voice their opinions and concerns of the development of the Folsom
project. Trent Lewis opened up public discussion on the project and the following notes have
are an effort to capture that dialog.
Captain McHone -Prosper Police Department: provided an update on the parking situation. He
indicated that to create an ordinance for neighborhood parking permits could be considered. He
also stated that speed limits, school functions, and other events may factor in creating and or
modifying such an ordinance.
John Papagolis -Developer of Lakes of La Cima: Provided some background/history of the
park. Mr. Papagolis was approached by the town (approx mid July 2006) about donating land to
the town. He understood the park was to be a passive park with a baseball field, soccer field,
and open space. Had he been aware of the current plan, he indicated that he would not have
provided the land to the town. He is concerned about the high usage that could result from its
current design.
Ethan Benson -1111 Twin Lakes Drive: Concerned about high use. Would like to see a
permanent restroom facility and wants a passive park.
Marcy Couturier -871 White River Drive: Indicated she lives 2 houses away from the Folsom
Park. She recently moved from IN, researched many cities in North Dallas, was told by the
builder that the park would be a passive like Mr. Papagolis had described. Feels that she was
misled based on how the park is now being developed. She does not want to proceed with the
park. She is concerned about predators/sex offenders. Does not want No Parking signs and
would want painted curbs with window passes.
Jason Harber -1000 Chapala Court (HOA Advisory Board): He feels the Park Board changed
the ordinance for the park. Indicated he has a daughter in PASO and commented about the
lack of restroom facilities where they play & practice now. Stated LOLC HOA would spend over
$500,000 to maintain land dedicated to the town because the town is not in a position to
maintain it yet. He would like to see a permanent restroom facility and feels that the park board
should have made the developer aware of the new design.
Mcclung -1400 Cedar Springs Drive (HOA Advisory Board): Stated that LOLC currently
has 283 homeowners and that they would be going up to 587 homeowners, this represents a
significant percentage of the population of the town.
Bill Morton -1501 Stillhouse Hollow Drive: Heard what Mr. Papagolis said what the park was
intended to be and would like to see the park developed that way.
Woody Adams -1331 Amistad Drive: Wants to know where the portable restrooms would be
located and he does not feel that this is a neighborhood park based on its current design.
(Board indicated no decision yet to even recommend portable restrooms)
Cindy Jones -1211 Cedar Lake Drive: Expected a passive use park and said this situation is
much larger than just port-a-potties.
Rudy Guerrero -Registrar & Board member of PASO: Indicated that PASO was not around
when the initial passive park was considered. Last year 500-600 children participated in PASO.
He expects around 700 children this coming year. Most of the teams play their games in Frisco.
Only children from Celina and Prosper play in the town (in house) league. He feels that PASO
is an asset to the town and has received calls from parents considering moving to Prosper and
want to make sure the town has a youth league. The seasons are for a 10 week period twice a
year. PASO is actively working to be off the fields within 2 years.
Peggy Ann Trenham -1001 Twin Oaks Drive: Her main concern was "Prospers word" the town
gave to the developer (Mr. Papagolis) and that he was betrayed by the town. She feels if the
park board does not honor Mr. Papagolis' idea, then his land should be given back to him.
There were no other residents that indicated a desire to speak on the project. Trent Lewis
closed the public discussion on the Folsom Park project.
Charity Gilson asked for clarification on how the park was originally proposed. Mr. Papagolis
indicated that he was told it would be for baseball fields, soccer fields, open space and passive
use. He believed there had been some drawings submitted to the town that indicated that
2
(
�/
design, but was unable to produce any at this time. He did not have anything in writing, but
hadn't felt it was necessary in dealing with the town. Staff also could not find any drawings
submitted to the town with that type of design on them.
Loern Moulder asked Mr. Papagolis if the land was part of his original dedication requirements
for the development. Mr. Papagolis stated it was part of the original dedication.
Trent Lewis asked for comments and opinions from the Park Board members. He also asked
that they give their feelings on the proposed sports agreement and the restroom situation
(portable, permanent, either)
Charity Gilson indicated how the city has changed since the development of the passive park
was first discussed. She explained that decisions involving the park were based on current
needs of the town. Feels the parking is sufficient for the use and that the town should work with
the LOLC residents to ease their concerns. She understood that the lights in the fields may still
need to be adjusted if necessary. She does not support either permanent or portable restrooms
for the park.
Jan Brown stated that numerous residents have requested the need for athletic fields in the
town. She does not support either permanent or portable restrooms for the park.
Trent Lewis commented that the Rucker field recently had portable toilets in place and now they
are being asked to be removed.
Charity Gilson gave the audience some history of the need for athletic fields by the community.
Mr. Papagolis made the following proposal to the Town of Prosper: If the Town of Prosper
sticks to the proposed 2 year time period and removes the field lights. He would be willing to
build a backstop, at his expense, to help turn Folsom back into a neighborhood park. He also
agreed to provide staff with a letter stating his intentions in writing. The board said it would have
to table this proposal until the receipt of the letter and also get a legal opinion concerning
removing/relocating the lights since the project is partially being funded by a grant.
Trent Lewis feels PASO helps control the usage of the park. If the usage is not organized it
would be in more disarray. There would be a potential for more teams to show up on one night
than another, overcrowding the fields, and possibly add to the potential of street parking. He
also emphasized the lights would be turned off at 9:00 P.M. He does not support either
permanent or portable restrooms for the park.
Staff used a diagram of the park to describe how the fields would be set up under the current
design.
Rutledge Gordon indicated he has family in the Sewanee Trail area of Frisco in this exact
situation. In that location his family has experienced most of their parking issues with school
functions versus sporting functions. He does not support either permanent or portable
restrooms for the park.
Loren Moulder does not support either permanent or portable restrooms for the park.
Tom Blaney felt the soccer field design was the best solution to deal with the towns current
needs until the proposed community park could be completed. The infrastructure involved in
adding the soccer fields was the easiest to remove and convert back to a more passive use
park. There wouldn't be lots of concrete to bust up if additional basketball courts or tennis
courts were planned. There wouldn't be lots of fencing to pull out and a concession stand to
demolish if a baseball complex were planned. The drainage has been handled, the irrigation is
in place, a pedestrian path has been included, and landscaping is being added. All of which will
be in place after the demand decreases. A backstop can be easily added at a later date along
with other features to be determined. The lights were determined because of the daylight hours
available during the sports seasons. He does not support either permanent or portable
restrooms for the park.
After hearing all of the opinions of the park board members and residents in attendance, the
following modified sports agreement was drafted:
(1)The use of field lights Monday through Fridays for practice functions only, that
will take place during the athletic seasons and at no time shall the lights remain
3
on after 9:00 P.M. under any conditions.
(February -April & September -November were given for soccer)
(2)PASO, PYSA, and any other Prosper sports organization will require all of their
users to use the Folsom Park parking facilities or Folsom Elementary parking
facilities, at no point should the streets be used for parking for games.
(3)The use of the fields for game play shall cease December 1, 201 O with no
opportunity for renewal.
(4)Failure to address these items during game play will result in the forfeiture of the
right to use the Folsom Facility for scheduled game functions
Trent Lewis motioned to recommend the Town Council approve the modified sports agreement
with all Prosper sports organizations, Rutledge Gordon seconded the motion. Motion was
approved by a 6-0 vote.
Jan Brown motioned to recommend the Town Council approve the requested change order
covering the sidewalk, trees, and gate removal as presented by staff, Loren Moulder seconded
the motion. Motion was approved by a 6-0 vote.
Trent Lewis recommended the meeting take a 10 minute restroom/stretch break at 8:50 P.M.
and the board agreed.
The meeting reconvened at 9:05 P.M.
4.Update from PBK concerning the 57 Acre Park site Master Plan
PBK representatives presented a conceptual drawing of the 57 acre park. PBK and staff are
looking for direction on how to proceed and what are the needs. The priorities the Park
Board determined are as follows:
( 1)Baseball - 2 larger fields ( 13-18 age) 3 small fields (7-12 age)
(2)Softball/T-Ball - 3 fields
(3)Soccer-5 or as many as possible full size fields (U16 & U19-Football)
5.A Public Hearing to discuss and receive input on the TPWD Grant Application.
Trent Lewis opened the meeting to public hearing for the TPWD grant application. There
was no public input. The public hearing was closed by Trent Lewis. Charity Gilson
motioned for the Town Council to approve the TPWD Grant Application as written, Rutledge
Gordon seconded the motion. Motion was approved by a 6-0 vote.
6.A Public Hearing to discuss and receive input on the Collin County Parks & Open
Space Grant Application.
Trent Lewis opened the meeting to public hearing for the Collin County Parks & Open Space
grant application. There was no public input. The public hearing was closed by Trent
Lewis. Charity Gilson motioned for the Town Council to approve the Collin County Parks &
Open Space Grant Application as written, Jan Brown seconded the motion. Motion was
approved by a 6-0 vote.
7. Discuss and consider action upon the adoption of an Athletic Field User Permit and
Athletic League Service Agreement.
Loren Moulder motioned to table the discussion of this item, Rutledge Gordon seconded the
motion. Motion was approved by a 6-0 vote.
4
('
r-
r-
8.Information items.
Staff reported there was 3 weeks until the completion of the improvements at the Main
Street Park with the covers over the bleachers.
9.Adjourn.
Trent Lewis motioned to adjourn the meeting, Charity Gilson seconded the motion. Motion
was approved by a 6-0 vote. The meeting was adjourned at 9:55 P.M.
Attest:
5