11.27.2018 Town Council MinutesISPER
MINUTES
Meeting of the Prosper Town Council
OWN OF Prosper Town Hall
Council Chambers
200 S. Main Street
Prosper, TX 75078
Prosper is a place where everyone matters. Tuesday, November 27, 2018
AGENDA BRIEFING
1. Call to Order/Roll Call.
The meeting was called to order at 5:50 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Councilmember Mike Korbuly
Councilmember Craig Andres
Councilmember Meigs Miller
Council Members Absent:
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Jeff Hodges
Staff Members Present:
Harlan Jefferson, Town Manager
Terry Welch, Town Attorney
Robyn Battle, Town Secretary/P10
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Planning Manager
Pete Anaya, Deputy Director of Engineering Services
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
Kala Smith, Human Resources Director
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
2. Questions about items listed on the Regular Meeting Agenda.
Town Manager Harlan Jefferson briefed the Council on Items 7 and 8 on the Regular
Agenda. AT&T has approached Prosper ISD about locating a cell tower on school
property. While it is too late in the construction process to locate a tower on the new
football stadium, the school district indicated they would consider a cell tower at the
natatorium site. AT&T has indicated that the process for pursuing a site on school property
could delay construction of the tower for up to a year. The Town Council reiterated the
need for staff to follow the existing cell tower site map as a guide for the placement of
future cell phone towers. The Council directed staff to investigate whether a temporary
tower could be placed in Frontier Park while a permanent tower is constructed at the
natatorium site.
Page 1 of 7
3. Discussion Items:
Doe Branch Phase 2 Expansion. (HJ)
Mr. Jefferson briefed the Council on average daily flow rates to the Upper Trinity
Regional Water District Doe Branch Water Reclamation Plant. He reviewed the
projected average daily flow from 2018-2022.
Y Lower Pressure Plane Projects. (HW)
Mr. Jefferson introduced Jeff Payne with Freese and Nichols, who reviewed the
Town's future water and wastewater projects. Mr. Payne explained the need for the
Town's third elevated storage tank, which Council will consider for approval at the
December 11, 2018, Town Council meeting. Demand for water in the Town's lower
pressure plane on the west side will continue to rise rapidly as development continues
to occur. Additionally, the existing 12" pipeline that currently carries water from the
east side of Prosper to the west side will be unable to keep up with demand without
an additional storage tank.
The Agenda Briefing adjourned at 6:20 p.m.
REGULAR MEETING CONVENES IN COUNCIL CHAMBERS IMMEDIATELY
FOLLOWING AGENDA BRIEFING
1. Call to Order/Roll Call.
The meeting was called to order at 6:22 p.m.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Mayor Smith led the invocation. The Pledge of Allegiance and the Pledge to the Texas
Flag were recited.
3. Announcements of recent and upcoming events.
Councilmember Andres read the following announcements
The public is invited to kick off the Christmas season on Saturday, December 1, at Frontier
Park. The Prosper Rotary and Lions Club Christmas Parade starts at 1:30 p.m. and will
feature community groups, civic organizations, scout troops, and businesses. Proceeds
from the parade will benefit the Cornerstone Christmas Toy Drive.
The Annual Prosper Christmas Festival will begin in Frontier Park immediately following
the parade. From 2:00-6:00 p.m., families can enjoy a traditional hometown celebration
with food trucks, rides, musical performances, Santa's Workshop, and fireworks. Shuttle
service will be provided from the High School to Frontier Park. More information is
available at www.grosperchristmasfestival.orq
On Monday, December 3, the public is invited to a Town Hall Tree Lighting Ceremony at
6pm. Join the Mayor and Town Council members on the grounds of Town Hall for some
Page 2 of 7
Christmas music, a reading of The Night Before Christmas, complimentary hot chocolate,
and the lighting of the Town Christmas Tree by Mayor Smith.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meetings.
(RB)
• Regular Meeting — November 13, 2018
4b. Receive the September Financial Report. (KN)
4c. Receive the Quarterly Investment Report. (KN)
4d. Consider and act upon approving the purchase of a SkyWatchTM Mobile
Surveillance Tower for the Police Department, from FLIR Detection, Inc., a
sole source provider. (DK)
Mayor Pro-Tem Vogelsang made a motion and Councilmember Korbuly seconded
the motion to approve all items on the Consent Agenda. The motion was approved
by a vote of 5-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
James Heath, 840 English Ivy Drive, Prosper, spoke regarding traffic accidents on US
380. He stated that a petition has been circulated on change.org for local officials to take
action to reduce traffic accidents on US 380. Mr. Heath suggested that the Council work
with TxDOT, the Counties, and neighboring cities to reduce the speed limit on US 380 to
60 mph.
Canon Cook, a local boy scout, addressed the Council with concerns about the train
blocking intersections, especially during the hours before and after school.
Carter Lloyd, a local boy scout, addressed the Council and requested a Taco Bell at the
Gates of Prosper.
There were no other Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
Page 3 of 7
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
ITEMS FOR INDIVIDUAL CONSIDERATION:
6. Conduct a Public Hearing, and consider and act upon an ordinance for an extension
of a Specific Use Permit (SUP) for a Concrete Batching Plant on 5.0± acres, located
on the west side of Dallas Parkway, south of First Street. The property is zoned
Planned Development-19-Commercial Corridor (PD-19-CC) and Specific Use
Permit-6 (S-6). (S18-0009). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The current
SUP for the concrete batching plant expires on January 14, 2019, and requires a renewal
for the batch plant to continue to operate. The applicant is requesting the SUP to be
extended for another two years. Tony Strickland with Nelson Brothers Ready Mix, the
applicant, addressed the Council, and expressed the company's desire to stay in its
current location for as long as possible.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
After discussion, Councilmember Korbuly made a motion and Councilmember Miller
seconded the motion to approve Ordinance No. 18-97 for an extension of a Specific Use
Permit (SUP) for a Concrete Batching Plant on 5.0± acres, located on the west side of
Dallas Parkway, south of First Street, subject to:
1. The SUP expires January 14, 2021, two (2) years after the expiration of the existing
ordinance. The applicant may seek a renewal term to the SUP in order to continue
the Concrete Batching Plant use.
2. An on -site billing office is required to continue the Concrete Batching Plant use. All
concrete deliveries from the physical Prosper location shall be billed as taxable to the
Town of Prosper.
3. The Town of Prosper reserves the right to audit books to ensure that Prosper is the
primary HUB for tax revenue and upon inspections, if there are any failures to correct
errors; Town of Prosper reserves the right to revoke the SUP.
The motion was approved by a vote of 5-0.
7. Conduct a Public Hearing, and consider and act upon a request for a Specific Use
Permit for a Wireless Communication and Support Structure, on 0.5± acre, located
in Frontier Park, on the south side of Frontier Parkway, south and west of Stadium
Drive. (S18-0007). (AG)
8. Consider and act upon authorizing the Town Manager to execute a Tower Site Lease
Agreement by and between the Town of Prosper, Texas, and New Cingular Wireless
PCS, LLC, for the lease of Town property, generally located at 1551 Frontier
Parkway in Frontier Park, for a cell tower. (CS)
Mayor Smith opened Items 7 and 8 concurrently.
Page 4 of 7
Mayor Pro-Tem Vogelsang made a motion and Councilmember Miller seconded the
motion to table Items 7 and 8 to the February 12, 2019, Town Council meeting. The motion
was approved by a vote of 5-0.
9. Conduct a Public Hearing, and consider and act upon a request to rezone a portion
of Planned Development-17 (PD-17) to Planned Development-Office/Retail (PD-O/R)
and to rezone Single Family-15 (SF-15) to Planned Development -Office (PD-O), on
15.2± acres, located on the southwest corner of Broadway Street and Preston Road.
(Z18-0007). (AG)
Mayor Pro-Tem Vogelsang made a motion and Councilmember Miller seconded the
motion to table Item 9 to the February 12, 2019, Town Council meeting. The motion was
approved by a vote of 5-0.
10. Conduct a Public Hearing, and consider and act upon a request to rezone 48.1±
acres of Agriculture (A), and 16.4± acres of Single Family-15 (SF-15), to Planned
Development -Mixed Use (PD-MU) to facilitate a mixed -use development (WestSide),
consisting of Multifamily, Indoor Commercial Amusement, Hotel, Restaurant, Retail,
Convenience Store with Gas Pumps, Open Space and related uses, located on the
northeast corner of FM 1385 and US 380 (Z18-0012). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. The
purpose of the request is to rezone property from Agricultural and Single Family-15 to
Mixed Use to allow for the development of WestSide. WestSide is a proposed mixed use
development consisting of multifamily residential units, indoor commercial amusement,
limited service hotel, restaurant, retail, convenience store with gas pumps, and open
space. Mike Fannin, the applicant, addressed the Council and provided additional
information about the details of the development, which will be constructed in two phases.
Brian Moore with GFF Architects and Planners responded to questions about the
proposed sintered stone exterior material for the proposed hotel. Mr. Glushko confirmed
the development will have rooftop screening of mechanical equipment, and that the
buildings will adhere to development regulations regarding tilt wall construction and
exterior materials. The Council requested the addition of berming behind the
entertainment facility. Mr. Fannin pointed out that he will be providing a significant number
of trees to screen the development from the adjacent neighborhood.
Mayor Smith opened the Public Hearing.
Donny Crawford, 951 English Ivy Drive, Prosper, spoke in favor of the project, noting that
the developer has made extensive efforts to address the concerns of the adjacent
neighborhood.
James Heath, 840 English Ivy Drive, Prosper, spoke in favor of the project, stating that
Mr. Fannin has promised to provide trees in the adjacent neighborhood, in addition to the
property under development. He noted the importance of walkability between the
development and the neighborhood.
Mike Hogan, a resident from the adjacent neighborhood, spoke in opposition to the project,
noting the negative impacts that the additional traffic, light, and noise will have on the
neighborhood.
With no one else speaking, Mayor Smith closed the Public Hearing.
Page 5 of 7
After discussion, Councilmember Miller made a motion and Councilmember Andres
seconded the motion to approve a request to rezone 48.1± acres of Agriculture (A), and
16.4± acres of Single Family-15 (SF-15), to Planned Development -Mixed Use (PD-MU) to
facilitate a mixed -use development (WestSide), located on the northeast corner of FM
1385 and US 380, subject to:
1. Revising the Development Standards (Exhibit C), regarding the architectural
requirements for the indoor commercial amusement building, to allow for a maximum
of 80% tilt wall, a maximum of 10% secondary material, and minimum of 10% stone,
per elevation.
2. Berming shall be required behind the Entertainment/Indoor Commercial Amusement
structure located in Phase 2A as reflected on the Phasing Diagram.
The motion was approved by a vote of 5-0.
11. Consider and act upon awarding RFP No. 2019-07-B for Lean (Continuous Process
Improvement) Training to QPIC, LLC; and authoring the Town Manager to execute
all documents for the same. (CS)
Chuck Springer, Executive Director of Administrative Services, presented this item before
the Town Council. The FY 2018-19 adopted budget included a one-time supplemental
package to give Town staff formalized training and ongoing tools to implement a formal
program for continuous process improvement. The goal of this program is to educate and
involve Town staff in continuous improvement methods to improve customer service,
eliminate waste and reduce costs. The Town requested proposals from qualified firms to
train and assist in the implementation of a Lean or Continuous Process Improvement
initiative in the Town of Prosper.
After discussion, Councilmember Andres made a motion and Councilmember Korbuly
seconded the motion to award RFP No. 2019-07-B for Lean (Continuous Process
Improvement) Training to QPIC, LLC; and authorize the Town Manager to execute all
documents for the same. The motion was approved by a vote of 5-0.
12. Discussion on adopting the 2015 International Code Council (ICC) Series with local
amendments and the 2017 National Electrical Code (NEC) with local amendments.
(JW)
Development Services Director John Webb presented this item before the Town Council.
The Town currently operates under the 2012 Series of Codes which were adopted in July,
2014. Migrating to the 2015 series of the ICC and the 2017 NEC provides consistency
with the adopted codes of the area municipalities. Local amendments are based on the
North Texas Council of Governments (NCTCOG) recommended amendments to ensure
there is continuity between the surrounding cities as well as carrying over the
administrative amendments from the 2012 series of Codes. Mr. Webb reviewed some of
the details of the proposed changes. Proposed ordinances to adopt the various codes will
be brought forward for Council consideration at the December 11, 2018, Town Council
meeting. No further action was taken.
Page 6 of 7
13. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
13a. Section 551.087 — To discuss and consider economic development
incentives.
13b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Town Council recessed into Executive Session at 7:53 p.m.
14. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:21 p.m. No action was taken as
a result of Executive Session.
15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
No action was taken on this item.
16. Adjourn.
The meeting was adjourned at 8:22 p.m., on Tuesday, November 27, 2018.
These minutes approved on the 11th day of December 2018.
'���li�l�ltllp6/
P
2dop
e �
Sme
I • :
ATTEST: I. e
8
Robyn attle, Town Secretary
APPROVED:
Ray Smith Mayor
Page 7 of 7