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08.14.2014 Parks & Rec Minutes1. 2. 3. 4. 5. ISPER OWN OF Prosper is a place where everyone matters. Call to Order / Roll Call. Minutes Regular Meeting of the Parks and Recreation Board 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Thursday, August 14, 2014, 6:00 p.m. The meeting was called to order at 6:04pm by Parks and Recreation Board Chair, Chris Sanchez. Roll call taken by Chair, Chris Sanchez Vice -Chair. Board members present included: Chair, Chris Sanchez, Vice -Chair, Barbara Cottone, Mandy Goddard, Drake Dunn, Craig Andres. Secretary, Tena Worthy and Barbara Newell were absent. Staff present included: Paul Naughton, Landscape Architect; William Mitchell, Parks and Recreation Manager; Julie Shivers, Recreation Services Coordinator, Matt Furr, Parks Superintendent, Angela Tucker, Administrative Assistant, Development and Community Services. Consider and act upon approval of the minutes from the July 10, 2014, Parks and Recreation Board meeting. Motioned to approve by Cottone, seconded by Dunn. Approved 5 -0 - Comments by the Public. None. Presentation by Michelle Williams regarding Tennis. Williams gave a presentation about the lady's tennis group and high demand for court usage. Williams inquired if the Town could give an allotted time usage. William's stated a men's group was having to play outside of Prosper. Williams is hoping that the tennis court needs are ranked high on the Master Plan. Mitchell explained that tennis was ranked high on the list. Mitchell explained that the Town has an inter -local agreement with the school for public and Town recreation programming use, and the Town pays for lights. Mitchell stated the school has first priority to use courts if need be. Sanchez recommended to have a discussion with PISD regarding court usage. Consider and Act upon the Shawnee Trail Cycling Club donation of bike racks. Mitchell showed the PARB'd what the bike racks would look like and the desire to locate them at Frontier Park to serve a need. Motioned to approve by Andres, seconded by Dunn. Approved 5-0. Page 1 of 3 6. Consider and Act upon the park improvement fee credits and hike and bike trail alignment for Windsong Ranch, Phase IA, 113, 2,3A,3B and 4. Naughton gave a recap on the hike and bike trail system and park improvement fee breakdown on those improvements. Naughton also presented a conceptual neighborhood park plan and the request for improvement fees for the park. Part of the discussion for future use of park improvement fees was the development of a 18 hole Disc golf course that was located adjacent to Windsong Ranch, Phase 3B within the floodplain. Mitchell presented some information regarding the course and the pros of having a Disc golf course. David Blom, Windsong Ranch developer introduced Jim Dart, City of Grand Prairie, PARB'd who assisted with the design of the Disc golf course for Grand Prairie. Dart presented the course layout and the potential regional impact it has for the area. Naughton mentioned that the cost was higher than a normal Disc golf system due to the need for bridges to cross the creek in a number of areas. Naughton showed the PARB'd a temporary parking area that the developer is willing to pay for now however, it may change and the developer may request the Town to credit the permanent parking lot when identified in the future. Sanchez's concern for the Disc golf course was the cost of maintenance and who would be maintaining the area. Sanchez was also concerned with the temporary parking and obligations in the future for permanent parking. Sanchez was in favor of putting in the hike and bike trails. Blom advised the PARB'd and staff that Windsong Ranch has not made a decision if they are going to install the Disc golf course, Blom wanted approval from PARB'd to proceed with research to develop the Disc golf course. Motioned to approve by Sanchez, seconded by Cottone. Approved 5-0. 7. Parks, Recreation & Open Space Master Plan Advisory Committee update. Naughton gave an update on the results from the survey. The survey was sent out to 5,000 households and 632, surveys were received providing a plus or minus 4.1% at a 95% confidence level. All questions were optional to answer, therefore response totals on each question varied and are noted. Naughton gave an update on the what was the Town residents are most interested in, top facilities, amenities, and the importance for needed Athletic facilities. 8. Consider and act on an application to Texas Parks & Wildlife Small Community Park Grant. Naughton discussed the Texas Parks and Wildlife Small Community Park grant. Naughton explained he would focus the grant on funding park improvements at Cockrell Park, specifically the improvements around the playground which include the pavilion, picnic stations, plaza improvements, benches, tables, and drinking fountain. If approved staff will be notified in March of 2015. The Town will have three years to construct improvements after the agreement with the Texas Parks and Wildlife. Motioned to approve by Cottone, seconded by Andres. Approved 5-0. Page 2 of 3 9. Informational items. Naughton advised PARB'd that the Town received three bids for the batting cages project. The construction contract will be on the Town Council agenda for approval at the August 26, 2014, Town Council meeting. Naughton is hopeful that Southwest Corner Lighting budget will be approved in late September with a completion date for spring of 2015. Naughton advised the PARB'd that the Contract with Dunaway for the conceptual design of Frontier Park North and Sexton Park was discussed at the August 12, 2014, Town Council meeting. Council wanted more information from Dunaway. Shivers went over the user fee structure that was presented at Town Council meeting August 12, 2014. Shivers gave PARB'd an update on the registration portal. The Town will also be able to take credit cards through the portal. Shivers also gave an update on the Community Picnic and the Christmas Festival. Shivers gave update on all fall programming including Punt Pass and Kick. Movie at the park will be this Saturday, August 16, 2014. 10. Adjourn. Motioned by Goddard, seconded by Andres to adjourn. Approved 5-0. Meeting was adjourned at 8:06pm. i Tet a Worthy, Secretary Page 3 of 3