04.10.2014 Parks & Rec Minutes1.
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IOSPER WN OF
Prosper is a place where everyone matters.
Call to Order / Roll Call.
Minutes
Regular Meeting of the
Parks and Recreation Board
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Thursday, April 10, 2014, 6:00 p.m.
The meeting was called to order at 6:02 pm by Parks and Recreation Board Chair Chris Sanchez.
Roll call taken by Chris Sanchez, Chair. Board members present included: Chris Sanchez,
Chair, Barbara Cottone, Vice -Chair, Barbara Newell, Drake Dunn, Mandy Goddard, Craig
Andres. Secretary, Tena Worthy was absent.
Staff present included: Hulon Webb, Executive Director of Development and Community
Services; Paul Naughton, Landscape Architect; William Mitchell, Parks and Recreation Manager;
Julie Shivers, Recreation Services Coordinator; Matt Furr, Park Superintendent; Angela Tucker,
Administrative Assistant Development and Community Services.
Consider and act upon approval of the minutes from the March 3, 2014, Parks and
Recreation Board meeting.
Motioned to approve by Newell, seconded by Goddard Approved 6-0.
Comments by the Public.
No comments by the public.
Consider and act upon a Park Facilities Agreement for Parks at Legacy.
Naughton discussed the Park Facilities Agreement.
Motioned to approve by Dunn, seconded by Goddard. Approved 6-0.
Consider and act upon naming of the neighborhood park in Parks at Legacy.
Naughton discussed the park and the themed playground.
Motioned to approve naming the neighborhood park Prairie Park by Sanchez, seconded by
Newell. Approved 6-0.
Discuss and provide direction concerning the terms of proposed Parks Facilities Agreement
for Windsong Ranch, Phases 1-4.
Naughton gave an update on Windsong Ranch Phases 1-4. Naughton presented a trail exhibit
showing proposed trail layouts within phases 1-4. Naughton explained that the trail alignment
shown is still under review, and should be finalized to be approved in May. Naughton explained
the purpose of the meeting was to discuss the use of park improvement fees to give credit for two
items staff did not support. 1) A underground trail crossing at Fishtrap, and 2) a hike and bike
trail along the gas easement east of Windsong Parkway to Teel Road. Staff explained that both
items did not warrant the credit of park improvement fees, and that those fees should be used
towards the improvements of the neighborhood park.
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David Blom with Terra Verde (Developer for Windsong Ranch) presented a summary of the
Windsong Ranch Development. He then explained the benefit of the underground trail crossing
and trail along the gas easement. Naughton then asked for direction from Park Board.
Sanchez asked if the underground crossing had been constructed yet. Naughton explained it had
already been constructed and expressed to Terra Verde early on that for it to receive park
improvement credits it would need to be approved through Park Board, however Terra Verde
constructed it anyway. Sanchez and Park Board discussed further and felt that the park
improvement fees should be used toward other amenities instead of the underground trail
crossing. Sanchez asked why staff did not support the trail along the gas easement. Naughton
explained that there was to be a proposed trail along the creek to the south that would provide the
same west -east connection and a connection is not needed in both locations. Sanchez asked what
would be developed on the south side of the creek. Naughton explained at this time it was zoned
as mixed-use, and currently looked to be primarily commercial development. Sanchez and Park
Board discussed and felt that the trail would be better along the gas easement as it would connect
to the homes better.
7. Discuss and provide direction on proposed conveyance of land for the community park in
Windsong Ranch.
Naughton presented a proposed 50 acre Community Park that is to be dedicated as per the
Preannexation Agreement. The proposed Community Park showed a property on the north side
of Prosper Trail. Naughton explained that the exhibit showed the 50 acres of parkland, however
the parkland was around 21 acres within the floodplain, and 30 acres outside of the floodplain and
did not meet our current parkland ordinance and recommended that the parkland area to be
dedicated should meet the parkland ordinance. Blom explained that the site could meet the
parkland ordinance if the site was graded to be outside of the floodplain which is what the
$100,000 community park grant could be used for. Sanchez asked if the Preannexation
agreement stated that the $100,000 was to used for grading. Naughton explained it was to be
used for the construction for the community park and did not state that it could be used for
grading. Park Board discussed, and stated they would give direction to have a community park
site that met the parkland ordinance without having the grade any of the site.
8. Discuss and provide direction on the signage at Frontier Park.
Kenneth Dugger expressed his concerns for pets within the baseball complex and would like to
have signs prohibiting pets more visible around park areas.
Furr went through the locations of signs and notices in the park. Direction was given to staff to
place signs at the entrances to the baseball/softball complex at the lowest cost to the Town. In
addition a Parks rules sign was requested near Windmill Playground.
9. Consider and act upon the establishment of camps, clinics, and tournament fees for Town
athletic facilities.
Mitchell presented other communities' fees and proposed structure/fees for Prosper.
Sanchez made a motion to accept the fee structure created by staff, seconded by Andres.
Approved 6-0.
10. Discuss and provide direction on possible amendment to Athletic Field User Fees.
Mitchell provided the current user fee and illustrated other community fee structures. Mitchell
illustrated that only co-sponsored youth sport leagues have a per person/season fee in other
communities, and not individual teams since the defined season is for the youth leagues. Some
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cities have a per head fee for youth leagues, some charge hourly and some both. Dunn stated that
a per head fee was easier accounting wise. Cottone stated that having a higher fee for non
residents should be considered. The Town will discuss further with youth leagues, but there was
consensus on per head fees only for the youth leagues being that such for individual teams was
uncustomary. Mitchell stated that the youth leagues will also have a facility use agreement
through the Prosper Youth Sports Commission, and individual teams will not.
11. Informational items.
Naughton gave an update about the Parks, Recreation, and Open Space master plan and recent
tour of metroplex facilities. Shivers gave an update on the Town's Centennial Celebration and
recreation programs.
12. Adjourn.
Motioned by Sanchez, seconded by Cottone to adjourn. Approved 6-0. Meeting was adjourned
at 8:17pm.
Tena Worthy, Secretary Ql�
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