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11.20.2001 P&Z MinutesRegular Planning & Zoning Commission Meeting Town Hall-109 South Main Street, Prosper, TX Tuesday, November 20, 2001, 7:00 pm Those Present: Larry Tracey, Ane Casady, Michael Parkinson, AIA, Michael Wadsworth, Janet Phillips (City Council representative) -Steve Coffman was absent Call to Order: Larry Tracey called the meeting to order. Adiourn into executive session in comoiiance with Section 551.001, Texas Government Code Reconvene into Regular Session: The Planning and Zoning Commission reconvened into Regular Session. Consent Items: Mr. Parkinson presented minutes from the October 16, 2001 meeting. Mr. Wadsworth asked if the council's direction regarding residential green space being maintained by homeowner's association was correct and Mrs. Phillips indicated it was. There was discussion on this issue with Mr. Phil Jobe as well. Ms. Casady noted that Mr. John Christie was not present at the October 16`h meeting. With that modification to the minutes, Mr. Wadsworth moved for approval, Mr. Parkinson seconded and the minutes were approved by a 4-0 vote. Discussion on Commercial Development along SH 289: Mr. Dan Christie made a presentation as a follow up to the discussion at the October 16"' meeting. He gave the P&Z commission a revised site plan of his property on the west side of SH 289 along with an undated, unsigned checklist with the heading "Prosper City Council". Mr. Christie and the Commission were in possession of a letter from Travis Roberts of Hunter Associates Texas, Ltd. to Jennifer Finley dated November 20, 2001. This letter outlined Mr. Roberts' comments to the site and landscape plan. Mr. Christie addressed the items in the letter indicating that his engineers were making the revisions requested in item nos. 1, 2, 3, 4, 6 and 8 in the Action Items section of his letter. Mr. Roberts' letter also indicated further comments were needed from the Fire Department and Public Works staff and that Mr. Roberts reserved the right for further review when the revised plans were submitted. Mr. Wadsworth asked how long it would take Mr. Christie's engineers to make these corrections and resubmit plans. Mr. Christie thought it would be done in the next few weeks and asked to be passed on to the City Council by P&Z. Mr. Wadsworth indicated that the revised plans would need to come back to P&Z in December before going to City Council and the balance of the commission concurred. David Vestal, pastor of Lighthouse Christian Church (who will lease the southernmost building in Mr. Christie development) made a presentation which included collateral material on the church and a rendering of the building. The church is currently meeting on Saturday nights in McKinney and is anxious to get moved into Prosper. Mr. Christie felt that it would take 90 days from the date of groundbreaking to get a certificate of occupancy the church building. Mr. Vestal and Mr. Christie engaged in a dialogue with the Commission of which the following items are noted: -The City Council is considering a revision to the ordinance which would eliminate hardiboard as an acceptable type of masonry. After much discussion, Mr. Christie agreed to not use hardiboard on the church's building or the two buildings which front SH 289, but will use a brick veneer on all three buildings. On the balance of the buildings, he will use brick veneer on the lower portion and hardiboard on the upper part of each building. -Mr. Christie's proposed uses for the non -church buildings included general office and an electrical supply company. Mr. Tracey expressed concern about truck access in and out of the property. -Mr. Christie agreed to install a berm and landscaping (in lieu of a privacy fence) as a buffer to the adjacent residential on the west side of his property. Sufficiency of the berm and landscaping remains an open item pending review of a landscape plan. -Mr. Christie plans to use metal roofs on the building which appears to be allowed in the ordinance. -Mr. Tracey is to follow up with the City Administrator to ascertain the status of Pacewark Circle and Mrs. Phillips is to follow up with the City's attorney to confirm that non-residential developers must submit an ADA compliance certificate as part of the process of getting a building permit. Workshop with Phil Jobe re: 5 acres commercial Qronerty adiacent to Stone Creek: Prior to commencing with the Stone Creek presentation, Mr. Jobe and Mrs. Phillips continued the dialogue re: city parks vs. private parks maintained by homeowner associations. Mr. Jobe asked Mrs. Phillips if such private parks would count toward the city's 5% green space requirement and she acknowledged that it would. Mr. Jobe also indicated that he is working with the developers of La Cima regarding an east -west connector street that would pass through both developments and expressed some concern that the lake on the southeast corner of Willow Ridge would be bounded on the west by a private HOA park in Willow Ridge and on the east by a city park in La Cima. Mrs. Phillips agreed to review the La Cima plan with more focus on that issue. Mr. Jobe presented the P&Z commission with a site plan for the 5-acre commercial tract in Stone Creek which has SH 289 frontage and is bounded on the north and west by residences in Stone Creek. His plan is to develop 5-6 "residential style" (i.e. brick or stone buildings with residential roofs compatible with those in Stone Creek) office buildings of approximately 6,300 square feet each. Mr. Jobe would office in the first of these buildings and develop the property from the east to the west. Mr. Jobe engaged in a dialogue with the Commission of which the following items are noted: -Mr. Jobe will leave a stub road to the tract south of this development which may one day tie into Broadway. The Commission agreed with this idea. -Mr. Jobe would prefer to naturally landscape the western portion of the development instead of putting up a wall. He indicated (and Mr. Wadsworth concurred) that would be acceptable to most of the homeowners in that part of Stone Creek. The Commission was favorably inclined to this matter pending input from the homeowners at the time of development. -Mr. Jobe has had offers for a retail convenience store and a temporary building to be used by a residential realtor. The Commission indicated that they would not want to see either of those projects along SH 289. No further action was needed by the Commission at this time. Workshop with Steve Goodman and Bill Anderson re: Prosper Lakes; Mr. Anderson, a planner with Dowdey Anderson & Associates made a presentation as a follow- up to last month's discussion. Prosper Lakes is a proposed residential development of 591 lots situated on 183 acres on the north side of CR 4 just west of the railroad tracks. The proposal 1,.+ 7 nnn ,.F o nnn F -A 0 nnn AF 1-+., A4, 0......A7 ,.,,...a .a Ik4_ 1 1 Goodman of the discussion last month whereby the City Council had instructed Planning & Zoning Commissioners that their wish was for no lots smaller than 10,000 square feet. Mr. Goodman thanked the P&Z Commissioners for their time, but indicated he could not move forward on this project at those lot sizes. No further action was needed by the Commission at this time. Other Items: -Mrs. Phillips indicated that the contract was being let with a planner for the Master Plan and the Commissioners discussed how they would be involved in that process moving forward. -The Commissioners scheduled an administrative meeting to discuss packages to be submitted by developers and time schedules for cutoff. Mr. Tracey was to have the City Office post the meeting for either Wednesday, November 28ffi or Thursday, November 29`h and a final meeting date would be set after he spoke with Mr. Coffman. -The next regular meeting of the Planning & Zoning Commission is scheduled for Tuesday, December 18t', 2001 at 7 pm at the Town Hall Adiourn: The meeting adjourned at 10:15 pm. Respectfully submitted, Michael D. Wadsworth November 25, 2001 Approved: