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08.20.2002 P&Z Minutes0 [1 Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. Those in attendance: Commission members - Ane Casady; Steve Coffinan; Erica Kruckenberg; Mike Wadsworth Absent - Mike Parkinson Planning Director - Ed McRoy City Council Liaison - Larry Tracey CALL TO ORDER — Vice Chairman Wadsworth called the meeting to order. Public Hearines 1. Consider Item - (Town Center - Preston) Conduct a Public Hearing and consider a request for Zoning of an approximate 44.163 acres of land under consideration for voluntary annexation and located within the Collin County School Land Survey, Abstract No. 147, Collin County, Texas. Said property more generally described as being located at the northeast corner of US Highway 289 (Preston Road) and CR 78. The requested zoning is (PD) Planned Development District for retail, commercial and related uses. The subject property is currently located in the extraterritorial jurisdiction (ETJ) of Prosper. 1.1 Vice Chair Wadsworth opened the Public Hearing and invited all interested persons to speak on the pending matter. 1.2 The following individuals spoke on the item Name Address Mr. Bill Haney 861 Willow Gate Dr. Prosper TX 75078 Ms. Shawn Holliday 900 Willow Mist Prosper TX 75078 Mr. Rick Cowens 635 Creekview Dr. Prosper, TX 75078 1.3 Mr. John Harris and Mr. Charles Hodges spoke on behalf of the project as the applicants. 1.4 Vice Chair Wadsworth Closed the Public Hearing 1.5 The Commission and City Staff discussed the proposal with the applicant. A list of topics discussed includes but is not limited to the following Authorized Uses Adjacent and Nearby Property Owner Notification Prohibited Uses Conformance With and Impact on Master Plan Setbacks Relationship of Zoning and Annexation Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. 1.6 Commissioner Coffman motioned to forward the request to City Council without recommendation. The motion failed for the lack of a second. Action or Recommendation: Motion: Table to a special called meeting on 09/03/02 at 7:00 P.M. City Staff, is directed to meet with applicant (and City Attorney if necessary) to make any necessary revisions to the PD language and the PD language draft is to be delivered to the Commissioners by no later than Friday August 301h - Vice Chair Wadsworth Second: - Ane Casady Statements for the Record: It is my goal to call for a vote on this matter at the 9/3 meeting so that the applicant may proceed to the September 10`h public hearing before the Town Council with some type of recommendation in hand. Vice Chair Wadsworth Result: 3-1 — Motion Successful — Item Tabled Opposed — Steve Coffrnan- 2. Consider Item - (Sign Regulations) Conduct a Public Hearing and consider an amendment to Section 13 of Ord. No. 84-16, The Zoning Ordinance of the Town of Prosper. The proposed action is to delete regulations for the control of signs from the Zoning Ordinance and to replace said regulations with a separate ordinance not a part of the Zoning Ordinance. 2.1 2.2 2.3 2.4 Vice Chair Wadsworth opened the Public Hearing and invited all interested parties to speak on the pending matter. The following individuals spoke on the item Name Mr. Paul Browning Address 10696 C.R. 3 Prosper, TX 75078 Vice Chair Wadsworth closed the Public Hearing. The Commission and City Staff discussed the proposal. A list of topics discussed includes but is not limited to the following: Enforcement & Fines Staff Resources Variance Provisions Impacts in the ETJ Real Estate and Off - Site Signs 1 Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. Action or Recommendation: Motion: Approve - Steve Coffman Second - Erica Krukenberg Result: 4-0 — Motion Successful - Item Approved 3. Consider Item — (PISD High School) Conduct a Public Hearing, reconsider and make a recommendation to the City Council regarding Reconsideration of a request from the Prosper Independent School Districts (PISD) for a variance from Ordinance No. 84-16, The Zoning Ordinance of the Town of Prosper, Section 3A Subsection 1.9.1 (Exterior Walls) authorizing the use of walls partially composed of metal materials for a new field house and practice facility. The Subject property is located east of Business 289 on the current site of the Prosper High School in Prosper Texas. 3.1 Vice Chair Wadsworth opened the Public Hearing and invited all interested parties to speak on the pending matter. 3.2 The following individuals spoke on the item Name Address Mr. Mark Cross 1303 Stone Hollow Ct. Prosper, TX 75078 3.3 Director McRoy informed the Commission that the applicant had phoned him earlier that afternoon requesting the item be tabled to allow additional time to prepare a presentation. A representative for the applicant was not present at the meeting. 3.4 Vice Chair Wadsworth closed the Public Hearing. 3.5 The Commission and City Staff discussed the proposal. A list of topics discussed includes but is not limited to the following: Corridor Overlay Requirements Action or Recommendation: City Council Action of 08/13/02 Motion: Deny - Ane Casady Second - Erica Krukenberg Result: 4-0 — Motion Successful — Item Denied Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. Rep-ular Ap-enda 4. Discussion Item (First State Bank) Preliminary Conference for a possible rezoning, subdivision and development of approximately 4 acres of land located in the John R. Tunney Survey, Abstract No. 916. Subject property is more generally located adjacent to the intersection of State Hwy. 289 (Preston Road) and Hayes Rd. 4.1 Mr. Bob McKnight (7939 C.R. 101, Celina TX 75009) spoke on behalf of the potential applicant. Mr. McKnight indicated his intent was to develop the site as a single lot for a branch of the 1St State Bank of Celina. He stated that the size and shape of the property did not yield a large amount of buildable area. He provided the Commission with plans for four (4) possible development scenarios. He indicated his preferred scenario was a single building located at the southern portion of the property. Mr. McKnight stated that his request for zoning will be the "O" Office district and that the bank will want to use a temporary building prior to the final construction. 4.2 The Commission, City Staff and the applicant discussed the proposal. A list of topics discussed includes but is not limited to the following: Corridor Overlay Intersection of CR 77 Chandler Drive Requirements _ & SH 289 ICompatibility with Building Expansion Driveways and Drive - Adjacent Land Uses and Future Office Uses � Thru Aisles Statements for the Record: All four commissioners expressed support of this proposal pending the applicant and the City Staff reaching agreement on the masonry exterior and ordinances relating to a temporary building. — Vice Chair Wadsworth Action or Recommendation — No Formal Action Taken 5. Discussion Item (Stone Creek Commercial) Preliminary Conference for the possible subdivision and development of 8 commercial lots on approximately 4.977 acres of land more generally located along the West side of U.S. 289 Between Broadway St. and Stone Creek Drive. and adjacent to the Stone Creek Addn. in the Town of Prosper, Texas. 5.1 Mr. Danial Heischman (5225 Village Creek XXXXXX, TX 75093) spoke on the item representing the applicant. He stated that the proposed plan was to provide a looped drive with a large central lot and a series of smaller lots along the outside of the loop. He stated the central lot provided sufficient size and parking for a possible restaurant site among other possible uses. Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. 5.2 The Commission, City Staff and the applicant discussed the proposal. A list of topics discussed includes but is not limited to the following: Driveways and Access to Screening Landscaping SH 289 Adjacent and Nearby Property Owner Notification Adjacency Impacts Action or Recommendation — No Formal Action Taken 6. Consider Item (Secure RV) Consider an application submitted to the Planning Department for a water well to be located and service property addressed as 1480 West Highway 380 in the extra territorial jurisdiction of Prosper, Texas The subject property is more generally described as being located along the north side of U.S. Highway 380 west of Preston Road in Denton County, Texas. 6.1 A representative for the owner/developer was not present. 6.2 Director McRoy referred the Commission to his Staff Memo on the request in which he discussed the various issues related to the specific request and to broader development issues related to requests of this type. Action or Recommendation: Motion: To Deny - Steve Coffinan Second — Ane Casady Result: 3-1 — Motion Successful — Item Denied Opposed — Vice Chair Wadsworth 7. Discussion Item — (Staff Reports) Announcements, Staff reports, and a discussion of possible development initiatives, or legislative initiatives. 7.1 Director McRoy announced that he had completed the first draft of converting the Subdivision and Zoning Ordinances into a digital format. He stated the document still needed to be QC'ed before it could be made available to the public and he requested volunteers to assist him in that regard. 7.2 Director McRoy announced that he had begun a comprehensive update of the Subdivision Ordinance and that he estimates he has completed approximately 5% of the work at this time. Vice Chair Wadsworth suggested that Director McRoy seek input from the P&Z and City Council on their major areas of concern to expedite the process. Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. 7.3 Director McRoy announced that The City Engineer had completed the first Draft of an updated Land Use Assumptions and Capitol Improvements Plan for Updating the Town's Impact Fees. Director McRoy requested guidance from the Commission on when they would like to consider this acting as the Impact Fee Advisory Committee. 7.3.1 The Commission by consensus indicated that they wished to first consider the matter in at a workshop at 6:00 P.M. on 09/24/02. They also indicated that they hold public hearings on the proposal after the workshop. Consent Agenda 8. Consider Item Consider approval of Minutes of the 07/16/02 Planning and Zoning Commission Meeting. Action or Recommendation: Motion: To Table - Mike Wadsworth Second — Ane Casady Result: 4-0 — Motion Successful — Item Tabled 9. Consider Item Consider approval of Minutes of the 06/25/02 Planning and Zoning Meeting Action or Recommendation: Motion: To Approve - Steve Coffman Second — Ane Casady Result: 4-0 — Motion Successful — Item Approved 10. Consider Item Consider approval of Minutes of the 05/21/02 Planning and Zoning Commission Meeting. Action or Recommendation: Motion: To Approve - Mike Wadsworth Second — Erika Kruckenberg Result: 3-0-1 — Motion Successful — Item Approved Abstain — Steve Coffman 11. ADJOURNMENT Regular Meeting of the Planning and Zoning Commission Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, August 20, 2002, 7:00 p.m. Action or Recommendation The Commission voted unanimously to adjourn (4-0) at 9:29 P.M. These minutes where accepted as true and accurate by a vote of _ in favor, opposed, and in abstention by the Planning and Zoning Commission on this the day of 2002. Signed /i _ Attest:_ Mike Park son, Chair