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03.19.2002 P&Z MinutesRegular Planning & Zoning Commission Meeting Prosper First Baptist Church Youth Building 601 South Church Street Tuesday, March 19, 2002, 6:30 pm. Those Present: Michael Parkinson, Michael Wadsworth, Steve Coffinan and Ane Casady. Erica Kruckenburg was not present for the meeting. Janet Phillips attended on behalf of the City Council and Mayor Jim Dunmire arrived for the last part of the meeting. 1. Call to order: Chairman Michael Parkinson called the meeting to order and noted that Mrs. Kruckenburg was excused with a medical absence. 2. Workshop with Bill Little and Jennifer Finlev regarding development issues with property located at CR48 and SH289 Mr. Little indicated that Mr. Shanahan is the owner of the property on the NWC of CR 48 and SH 289. The property has not been annexed in the City. Bill Little has been discussing the possibility of running a sanitary sewer line from east to west down the southern edge of his property. The line would be large enough to handle the sewage from Deion Sanders' house as well as providing additional capacity that will be needed later. Currently, the City has having to pay to haul sewage from Mr. Sanders' house twice a week. Mr. Little asked if the P&Z Commission would be willing to work out annexation and zoning on a very fast -track basis with Mr. Shanahan who wants zoning set prior to granting the easement. Mr. Wadsworth indicated strong concern that zoning at that intersection was an issue that would require a lot of time. from the Commission and he would prefer that zoning wait until after the master plan is updated. Mr. Coffman asked Mr. Little what the alternative was for handling Mr. Sanders' sewage if something couldn't be worked out with Mr. Shanahan and Mr. Little responded that the City would try and work a smaller "piggyback" arrangement on the existing water easement in the subdivision that is across SH 289 and located southwest of Mr. Sanders' property. Mr. Wadsworth instructed Mr. Little that the Commission will be glad to work with Mr. Shanahan on annexation and zoning of his property on a regular timeline, but that there were no guarantees as to the final result and that Mr. Little should go back to Mr. Shanahan and try and get the easement worked out independent of such negotiations. Mr. Parkinson and Mrs. Casady concurred. No other action was taken by the Commission. 3. Consent Items: Mr. Wadsworth asked that the Commission table the approval of the minutes from the January 29th and February 19th meetings until the April Commission meeting. The Commissioners consented by a 4-0 vote. 4. Prosper Town Center — Workshop on the proposed Commercial/Retail Development located at the Northeast corner of SH289 and CR78. The applicant was not present. The Commissioners reviewed the timetable given to them by City Staff and noted that the City Council had accepted the applicant's annexation and zoning applications and had already held the first of the two required public hearings for annexation. The second hearing is scheduled for the April 2nd City Council agenda. The first of the two public hearings for zoning has been scheduled with the P&Z Commission on April 16`h and the second public hearing is scheduled with the City Council for early May. The 90-day clock on annexation runs out May 13`h. Mr. Wadsworth indicated that his opinion was that there was no way to meet this timetable and reminded the Commissioners that the processes laid out at our January 29`h meeting were based on the assumption that annexation and zoning would run concurrently, but that the formal process would not begin until the Commission had worked out all major issues with an applicant. This property will be governed by a Planned District document which is in the very early stages. The applicant had previously submitted draft development standards to the City, but Mr. Wadsworth was the only Commissioner who had a copy. Mr. Parkinson took the standards and was going to make copies to distribute to the Commissioners. The package for tonight's meeting included a draft of a Declaration of CC&R's which has also not been reviewed by the Commissioners. Mr. Wadsworth asked if the Commissioners would be willing to schedule a workshop with the applicant in early April, but Mr. Coffman and Mrs. Casady indicated that they did not want to hold any meetings outside the regular schedule of once a month. The Commissioners decided that they would review both drafts (development standards and CC&R's) and would give their comments to Mr. Wadsworth by the week of April I". Mr. Wadsworth will accumulate the comments and will attempt to deliver some or all of them to the applicant by April 12`h so that the applicant may be better prepared for dialogue at the April 16`h P&Z Commission meeting. Mr. Parkinson will contact the applicant to express the timetable concerns and will encourage the applicant to consider pulling his applications until the Commissioners can work through all of the issues surrounding the project. Mr. Wadsworth estimated that process would take several months at best and that the Commission needed to coordinate its work on this project with the update of the master plan. No other action was taken by the Commission. 5. Richard Vlad, The Villas of Prosper — Discussion rep-ardinp- a possible. development located on the north side of CR78. West of Steeplechase. Mr. Vlad presented draft copies of a PD based on the Commission's direction from the February 19`h meeting. The Commissioners had received a draft of this document in their packages, but Mr. Vlad's handout superseded the previous draft. Mr. Coffman reiterated his concern about the gating of the entrance and Mr. Vlad indicated that he had not yet decided on this. There was a discussion about the size of lots as the PD draft indicated a minimum of 12,500 sf, but Mr. Vlad's presentation in February included 13,000 sf minimums. Mr. Vlad will designate 3 or 4 specific lots as 12,500 sf minimums and change the PD so that the other lots are 13,000 sf minimums. Mr. Vlad is targeting a sales price range between $300,000 and $500,000. Mr. Wadsworth gave Mr. Vlad a number of detailed comments to the draft and he indicated that he would make those changes. Mrs. Casady expressed concern about the proximity of the entrances to this subdivision and Steeplechase and Mr. Parkinson expressed concern about the idea of porte-cocheres in this subdivision. Mr. Coffinan asked for more details about the joint drainage agreement between the adjacent landowners and instructed Mr. Vlad that the City would need to be a party to that agreement. Mr. Vlad was instructed to make the changes discussed and come back before the Commission next month. No other action was taken by the Commission. 6. Teague Griffin, Collin Countv Land Comvanv — Discussion and possible action regarding the subdividing and re-Dlatting of 3.0 acres located between SH289 and CR77. Mr. Griffin returned before the Commission with a request to subdivide this property into 1-acre lots. Mr. Coffinan asked Mr. Griffin if he had determined what the existing zoning was on the property and Mr. Griffin indicated that he had not. The project is shown as special -use on the existing master plan and both Mr. Coffman and Mr. Wadsworth expressed strong negative reactions to the concept of platting these properties prior to resolving the existing zoning. Mr. Coffinan suggested to Mr. Griffin that his best course of action would be to ask the commission to rezone the property to agricultural with subdivision to follow thereafter. That way, the landowner could target buyers who would then come in and work on specific zoning and planning. Mr. Wadsworth concurred and indicated that he would not support a subdivision of this property until the ambiguities of the zoning were satisfied. Mrs. Casady suggested that Mr. Griffin should check with the County and with the taxing authorities to try and find some additional information. No other action was taken by the Commission. 7. Discussion on administrative issues Ms. Phillips presented a 7-page packet that the City Staff could give to potential applicants. This would be a stopgap measure until the City Staff could complete the more formal packages discussed at the January 291h workshop. The Commissioners made some minor comments to the package and Mr. Parkinson asked Mrs. Casady to review it more thoroughly and follow back up with Mrs. Phillips in the next week. Mr. Parkinson asked that at least one P&Z Commissioner attend each City Council meeting to report back on their discussions to the Commission and to answer any questions that Council members might have of the Commission. The Commission requested of Mrs. Phillips and Mr. Dunmire that the City Administrator, Jennifer Finley attend all future P&Z Commission meetings until such time as a City Planner is hired. Mrs. Finley would take minutes of the meetings, as Allie Diggs will no longer be available to the Commission. Mr. Dunmire agreed to that request. The Commissioners thanked Ms. Diggs for her service. The Commissioners also requested that Mr. Dunmire authorize Travis Roberts to attend all future P&Z Commission meetings until such time as a City Planner is hired. Mr. Dunmire agreed and will communicate such to Mr. Roberts. The next regularly scheduled meeting of the Planning & Zoning Commission is scheduled for Tuesday, April 16, 2002 at 7 pm at the First Baptist Church of Prosper. Meeting waa6h, aaling&-Z'oti%g-Commission Michael IIaa Minutes taken by Allie Diggs and modified by Mike Wadsworth 1