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02.19.2002 P&Z MinutesRegular Planning & Zoning Commission Meeting Prosper First Baptist Church Youth Bldg. Tuesday, February 19`h 2002, 7:00 pm. Those Present: Michael Parkinson, Michael Wadsworth, Steve Coffman, Ane Casady and Erica Kruckenburg. Janet Phillips was in attendance representing the Prosper City Council. 1. Call To Order: Chairman Michael Parkinson called the meeting to order. 2. Consent Items: Mr. Parkinson added one comment to the minutes of the meeting from January 151h. There was a motion by Mr. Wadsworth to approve the minutes as modified. Mrs. Casady seconded the motion -approved 5-0. 3. Lonnie Teel — Discussion on possible materials to be used on new First Baptist Church Buildinz located at 601 South Church Street. Mr. Teel is the contractor who is building the additional buildings on FBC's campus. He provided the commission with a site plan and renderings of the project, but no current action is required from the Commission on those matters. Mr. Teel also supplied a sample of the material he would like to use for a portion of the exterior of the new buildings. The material is made of twenty-six gauge steel insulated with a stucco -type finish. The material is FDA approved and would cover the upper parts of the building in order to reduce costs. Mr. Teel would then blend rock and stone at the lower level. The material for the upper portion of the building does not comply with the current city ordinance for masonry and would require a variance. The roof would be flat. Mr. Wadsworth asked if building three would be the same height as the other buildings and Mr. Teel replied that it would be a little higher. The main concern of Mr. Teel is to get all four sides of the church to match. Mr. Wadsworth then asked if the design was complete in terms of stone and steel types and Mr. Teel replied that the design was still in progress. Mr. Wadsworth asked if Mr. Teel was formally requesting a variance and Mr. Teel replied that this was a preliminary presentation to the board to obtain their opinions about the non -complying materials. Mr. Wadsworth asked Building Inspector Bill Little for his opinions and Mr. Little commented that the quality of the product seemed good. Mr. Teel said the product has a twenty-five year warranty. Mr. Coffman and Mr. Wadsworth both commented that they had concerns regarding the precedent of using this product in Prosper, particularly since it is relatively new and has a limited track record for durability. On a project -specific basis, Mr. Wadsworth expressed concern about the visibility of the upper portions of the church from Craig Street and SH 289. No action was taken at this time. Mr. Teel will return before the Commission if the church chooses to proceed with the variance process. 4. Carol Tune and Barry KniEht — Discussion on the possible annexation and, rezoning of 41.176 acres of land located at the northeast corner of SH380 and, CR73. Mr. Knight is an attorney with Winstead Sechrest & Minick who has represented the property owner since her purchase of the property in 1986. Mrs. Tung lives out of the country, but recently contacted Mr. Knight to explore annexing and zoning the property. Mr. Knight believes that Mrs. Tung will be applying for commercial zoning, but he has not begun the formal annexation or zoning process. Mr. Wadsworth asked about the surrounding ownership and the Commissioners concluded that the property is immediately south of Willow Ridge and immediately west of La Cima. Mr. Coffman expressed support of commercial zoning on the tract, but wants to be sure that there will be no misunderstanding with the surrounding residential developments. Mr. Parkinson and Mr. Wadsworth concurred. Mr. Wadsworth asked Mr. Little if there were any additional road maintenance issues that the City should be concerned about, since the annexation of this tract would mean that the City now encompasses all of the property on both sides of CR 73 and Mr. Little indicated that he was unaware of any. The Commissioners instructed Mr. Knight that he will need to apply for annexation and zoning before the City Council who has the responsibility of accepting or rejecting such applications and that the first public hearing would be held with the Commission once the applications were accepted and a schedule set by the City Staff. Mr. Wadsworth and Mr. Coffman told Mr. Knight that the Commissioners would like to work through any specific use issues on the land prior to the application process starting and both Commissioners expressed concern about granting commercial zoning without a specific development plan for the property. No action was taken by the Commission at this time. 5. Prosper Town Center — Discussion on the possible rezoning of property located at the Northeast corner of SH289 and CR78 The applicant requested that this item be moved to the end of the evening's agenda and the Commissioners concurred with the request. 6. Willow Ridge, Phase Two — Action on the acceptance of the preltminary plat. The applicant was en route from another meeting and his engineer requested that the item be moved back in the agenda until the applicant arrived. The Commissioners concurred with the request. 7. Richard Vlad, The Villas of Prosper — Discussion regarding a possible development located on the north side of CR78, west of Steeplechase. Mr. Vlad is a single-family developer who has developed projects in Allen and elsewhere in the Metroplex. He has contracted to purchase 42.435 acres of land on the north side of CR 78 immediately west of the Steeplechase subdivision and is requesting approval to develop 83 lots. Mr. Vlad presented a lot layout sketch and written information to the Commission along with a portfolio of other communities he has developed. His site plan has been reviewed by Travis Roberts and Travis delivered a comments letter to the City on February 5th which the Commissioners had in their packets. He is proposing lot minimums of 13,000 square feet with minimum widths of 80 feet on non -cul-de-sac lots and 9-foot side yard setbacks. Mr. Coffman asked about drainage and Mr. Vlad indicated that there was an agreement in place between the existing landowner, the Steeplechase developer and the landowner to the west and that he was comfortable with that agreement. Mr. Coffinan indicated that the City would need to be a party to that agreement as well. Mr. Wadsworth asked Mr. Vlad if he had submitted a zoning application to the City and Mr. Vlad responded that he had done so two weeks ago (the application was not in the Commissioners' packages). Mr. Coffman indicated that the Commission would want this project developed as a PD. Mr. Wadsworth asked if the main street would be gated at CR 78 and Mr. Vlad responded that he had not yet made that decision. Mr. Vlad indicated that this would be a single-phase development and that he is trying to maximize the number of cul-de-sacs while saving the existing trees on the north end of the property as an amenity to the neighborhood. Mrs. Casady asked Mr. Vlad if his builders and partners were in place and he indicated that he is working with a number of people but would not firm up a builder list until he had closed on the property. Mr. Parkinson is to follow up with the City Staff to ascertain the status and timeline of any paperwork accepted to date. Mr. Wadsworth and Mr. Coffinan strongly urged Mr. Vlad to prepare a draft PD document and bring it back to the Commission next month. No action was taken by the Commission at this time. 8. Teague Griffin. Collin Countv Land Companv — Discussion and possible action regarding the subdividing and re -platting of 3.0 acres located between. SH289 and CR77 Mr. Griffin represents the landowner who controls almost 4 acres on the east side of SH 289 and the west side of CR 77. Mr. Griffin delivered a blueprint of the existing property boundaries to the Commission. The northern portion of the property (+-1 acres) is not in the City and Mr. Griffin was uncertain of the zoning on the property that is in the City. The landowner would like to subdivide the property into 1-acre lots and sell them to commercial users. Mr. Griffin was accompanied by a prospective buyer who is interested in buying the southern- most acre for a car wash/oil change type of use. Mr. Coffman commented that the property is shown as special -use on the current City master plan and that the City will have very specific ideas and restrictions about this property due to its visibility in the 289 corridor. Mrs. Casady feels that the Commission needs more information on the landowner's plans for the property and Mr. Parkinson concurred. Mr. Coffman indicated that Mr. Griffin should find out what the existing zoning is on the portion of the property in the City and should come back before the Commission for further discussion, but that his opinion is that the City will not be supportive of the automotive use nor of general commercial development without an SUP. No action was taken by the Commission at this time. 5. Prosper Town Center 1 — discussion on the possible rezoning of property located at the Northeast corner of SH289 and CR78 Tom Clark and John Harris (applicant) and Charles Hodges (architect) presented a revised site plan of the Town Center reflecting changes made after the workshop in November of 2001. The retail portion at the southern end of the project had been reoriented and the public area in the northern end had been modified to allow for larger public gatherings. The first stage of the projects will be the development of a grocery story with adjoining retail (including pads) and a multi- purpose building than can be used as a temporary community center until the other municipal buildings are developed. The bank site on the northwest corner may also occur in the early stages. Mr. Wadsworth expressed concern about parking and about the office showroom development on the east side of the project. Mrs. Casady asked the applicant who would be paying for this and would the city be funding a portion of the development. Mr. Parkinson asked Mrs. Phillips if the city council had seen this plan and she replied that they have not seen the most recent plan. Mr. Coffman mentioned that Council should approve this concept before we get too far down the road. Mr. Parkinson is concerned about keeping the image of the city unique from the surrounding cities. Mrs. Casady is concerned on the lighting and exterior materials and would like to see examples of what they will use. Mr. Coffman asked the opinion of Mrs. Phillips' opinion of the plan and her response was that she likes the city hall being the focal point but she does agree with Mr. Parkinson about the concerns of having retail surrounding the city hall. Mr. Wadsworth asked the applicant to prepare a PD document and deliver it to us as soon as possible so that we can begin working on getting this deal documented. No other action was taken by the Commission at this time. 6. Willow Ridge, Phase Two — Action on the acceptance of the preliminary plat. Phil Jobe (applicant) presented a lot layout to the Commission which showed the second phase of the La Cima project. Mr. Jobe plans to have a park and pool in this phase of the project. Mrs. Phillips asked if the applicant was paying park fee and Mr. Jobe responded that he intended for the common areas to satisfy this requirement. If he has to pay a park fee, then the City can have the common areas. Mrs. Casady asked who would pay to maintain these areas and Mr. Jobe responded that the homeowners association would if they were private, but that, if the city required public access, then the City would have to pay for the maintenance. Mr. Jobe indicated that he would be glad to discuss the fee issue with the city council. Mr. Parkinson was concerned with drainage issues and specifically asked if there would be an agreement with La Cima regarding drainage on the pond at the south end of Willow Ridge (not included in this Phase II plat). Mr. Jobe indicated that he is working that out with La Cima and Travis Roberts. Mr. Wadsworth asked how many lots in Phase Two and Mr. Jobe indicated that there would be approximately 200 lots in Phases One and Two combined. Mr. Jobe mentioned that the preliminary plat was submitted to the City in mid December 2001 and that it took 60 days to get on the P&Z agenda. Mr. Coffinan indicated his approval of the plat and Mrs. Phillips said that she did not see anything major the city would oppose. Mr. Coffman made a motion to approve the preliminary plat and Mrs. Casady seconded the motion. Mr. Wadsworth recused himself from the vote because of a prior business arrangement with Mr. Jobe and the motion carried 4-0. The meeti MICHA COMMI031viv t�AN, PLANNING & ZONING Minutes prepared by Allie Diggs and modified by Mike Wadsworth u