11.04.2008 P&Z Minutes•
11-t
TOWN OF
p rSPER
1. Call to Order / Roll Call.
The meeting was called to order at 6:00 p.m.
Roll call taken by Melanie Videan, Planning Technician.
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MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
605 E. Seventh Street, Prosper, Texas
Prosper ISD Central Administration
Tuesday, November 4, 2008, 6:00 p.m.
Commissioners present included: Chair Mark DeMattia, Vice -Chair George Dupont, Sam Johnson, Reno
Jones, Marcus Ruark, and Jason Dixon.
Commissioners absent included: Secretary Ronni Gallup
Staff present included: Chris Copple, Senior Planner; and Melanie Videan, Planning Technician.
2. Recitation of the Pledge of Allegiance.
CONSENT AGENDA
Ruark pulled item 3a from consent agenda, DeMattia pulled item 3b from consent agenda.
Motioned by Dupont, seconded by Ruark to approve balance of consent agenda subject to staff
recommendations. Motion approved 6-0.
3a. Consider and act upon minutes from the following Planning & Zoning Commission meetings:
• October 21, 2008 Regular Meeting
Commission Discussion
Ruark: In regards to the October 21, 2008 Planning & Zoning Commission meeting minutes, page 2, agenda
item 4, under the first "Commission Discussion" section, under Ruark's comments, asked staff if the
language written was taken directly from the audio recording. Requested the phrasing "...but would not find
doing so offensive." be stricken from the record.
Staff Discussion
Videan: hiformed that language reflected in the October 21, 2008 meeting minutes was taken from the audio
recording, but not transcribed word for word.
Motioned by Ruark, seconded by Dixon to approved the October 21, 2008 Planning & Zoning Commission
meeting minutes subject to the requested revision. Motion passed 6-0.
3b. Consider and act upon a preliminary plat of Mahard Ranch, Phases 1 & 2, being 677 single
family residential lots on 286.8f acres, located on the east side of Gee Road, 2,200± feet north
of U.S. 380. The property is zoned Planned Development-40 (PD-40). (D08-31).
Commission Discussion
DeMattia: Asked applicant the status on scheduling and if any builders have been identified for this project.
Page 1 of 4
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Public Discussion
. David Blom (applicant): Informed of the following: 1) The preliminary plat meets the criteria of the
zoning approved in March of 2008, 2) With current market conditions, the developer is anticipating breaking
ground in the fall of 2009, 3) No other changes with regard to product has been made since last this was
discussed by the Commission, and 4) There are no attempts at this time to sell lots; therefore, no builders
have been identified.
Motioned by DeMattia, seconded by Dupont to approve item subject to staff recommendations. Motion
passed 6-0.
3c. Consider and act upon a site plan of My Batter's Box parking lot on 0.5f acre, located on the
northeast corner of Main Street and Second Street. The property is zoned Commercial (C).
(D08-35).
REGULAR AGENDA
4. Consider and act upon a preliminary site plan of Preston Parkway on 29.1f acres, located on
the southwest corner of Frontier Parkway and Preston Road. The property is zoned Planned
Development-10 (PD-10). (D08-28).
Staff Summary
Copple: Summarized case, noting this type of item is typically on the Consent Agenda; however, because
there is a living screen proposed instead of the required six foot masonry wall, such a circumstance requires
Commission approval per the Zoning Ordinance. Referenced future hike and bike trail, floodplain location,
and living screen location relative to one another. Recommended approval.
• Commission Discussion
Dupont: Asked staff what regulations are in place should a planting die after any length of time.
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Dixon: Asked staff what the height, width, and separation of the vegetation will be and if at the time of
construction, the vegetation will be visible. Asked Commissioner Johnson if the living screen in relation to
the hike and bike trail and floodplain would lend hiding areas for perpetrators, thereby increasing the
opportunity for crime. Asked applicant what the time frame is on breaking ground.
Johnson: Answered that the living screen can offer more places to hide, but considering cities such as Dallas
continue to have living screens, and considering the area, it shouldn't become an issue.
Jones: Asked staff if there are pennitted and non permitted species.
Ruark: Asked applicant if there is any indication what the retail will be.
Staff Discussion
Copple: Informed the following: 1) The developer will be required to maintain the living screen in
accordance with the Zoning Ordinance; otherwise, Code Enforcement will become involved to rectify the
situation, 2) Height, width, and separation depend on the species the developer chooses to plant, of which
will be reviewed by the Parks Senior Planner when a landscape plan is submitted with their final site plan,
but the minimum standard per the ordinance is six feet in height within two growing seasons, and 3) The
Zoning Ordinance has a list of trees and shrubs the developer will choose from which will be determined at
the time of final site plan.
Page 2 of 4
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Public Discussion
7erry Lowrev (applicant): Informed there are no retailers in mind, but the square footage from the new
prototype super Kroger was used, and it is hoped the preliminary site plan will attract attention for marketing
purposes. Answered there is no ground breaking time frame.
Motioned by Ruark, seconded by Jones to approved item subject to staff recommendations. Motion passed
6-0.
5. A public hearing to consider and act upon a final plat of Whispering Farms, Phase 2, Block G,
Lots 1R-4R and IR-X, being a replat of Whispering Farms, Phase 2, Block G, Lots 1-4 and 1-X
on 8.3f acres, located on the southeast corner of Whispering Way and Brook Hollow Court.
The property is zoned Planned Development-5 (PD-5). (D08-33).
Staff Summary
Copple: Summarized case and purpose of replat showing the location of the fifteen foot sanitary sewer
easement addition. Noted the replat was noticed in accordance with state law, and two public hearing reply
forms had been received by the Planning Department, but neither was in opposition. Recommended
approval subject to additions and/or alterations to the engineering plans by the Town Engineer.
Commission Discussion
Dupont: Asked staff the location of Lot 1 R-X.
Staff Discussion
Copple: Noted the location of Lot 1 R-X.
• Motion by Dupont, seconded by Ruark to open the public hearing. Motion passed 6-0.
Motion by Dixon, seconded by Johnson to close the public hearing. Motion passed 6-0.
Motion by Dixon, seconded by Jones to approve item subject to staff recommendations. Motion passed 6-0.
6. Discuss the Town's Non-residential Design and Development Standards and possibly consider
and act on a letter which includes comments and/or recommendations to the Town Council in
reference to the Town's Non-residential Design and Development Standards and/or a letter
dated October 8, 2008 from the Prosper Developers Council.
Staff & Commission Discussion
Copple: Explained the language in the agenda item description is written to allow for a range of discussion
and/or action. Noted Commission members are welcome to fill out a speaker card at the November 11, 2008
Town Council meeting should they wish to address the issue with Council members. Upon council with the
Town Attorney regarding emails to all Commissioners on agenda topics, advised Commission to refrain from
sending the letter via email as it would be approving a document in a closed setting. Informed that should a
letter be generated by the Commission to the Mayor and Town Council, he will attach the letter to his
Council report.
DeMattia: Asked staff when this item will be heard by Town Council. Informed he has drafted an email,
but has not had the opportunity to send it.
. Ruark: Asked Commission if they, as individuals, had sent an email(s) to Council members, and should no
action be taken by the Commission this meeting, if any anticipated sending correspondence to Council
members. Informed he will not be available to attend the November 11, 2008 Town Council Meeting.
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Dupont: Noted he spoke to some Council members regarding stucco and parking issues.
Johnson: Suggested the Commission generate a one or two paragraph letter to the Town Council, not
addressing any one particular item, but basically stating the Comnssion has reviewed the concerns of the
Prosper Developers Council and does support the non-residential design and development standard
document.
Dixon: Noted he had spoke at the October 14, 2008 Town Council. Agreed on the generation of a letter to
the Council from the Commission as Johnson suggested.
Commission discussed and generated a letter to the Mayor and Town Council.
Motioned by Dixon, seconded by Johnson to approve letter addressed to the Mayor and Town Council.
Motion passed 6-0.
7. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
No discussion on this item.
8. Adjourn.
Motioned by Dupont, seconded by Jones to adjourn. Motion approved 6-0.
Meeting was adjourned at 6:52 p.m.
Melanie Y. Videan, Piing Technician
Ronnl.Gallup; ecretary
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It
op,8SWN
ER
November 4, 2008
Honorable Mayor and Town Council:
The Planning & Zoning Commission reiterates its recommendation to approve the amendment to
the non-residential design and development standards that is on your agenda next Tuesday,
November 11, 2008. During the course of our work over the past thirteen months, we have
conversed with the Prosper Developers Council, Town citizens, and held a joint work session with
the Town Council. In that regard we do not believe there was new information provided in the
letter from the Prosper Developers Council dated October 8, 2008, or the Freese and Nichols study,
that warrants any substantive changes to our recommendation.
• The Planning & Zoning Commission respectfully requests your favorable consideration of this
agenda item.
Respectfully,
Town of Prosper Planning & Zoning Commission
As approved by a vote of 6-0 at the Planning & Zoning Commission meeting, Tuesday, November
04, 2008
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