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10.21.2008 P&Z Minutes• i TOWN OF PR S P E Call to Order / Roll Call. The meeting was called to order at 6:04 p.m. Roll call taken by Melanie Videan, Planning Technician. MINUTES Regular Meeting of the Prosper Planning & Zoning Commission 605 E. Seventh Street, Prosper, Texas Prosper ISD Central Administration Tuesday, October 21, 2008, 6:00 p.m. Commissioners present included: Chair Mark DeMattia, Vice -Chair George Dupont, Secretary Ronni Gallup, Sam Johnson, Reno Jones, Marcus Ruark, and Jason Dixon. Staff present included: Chris Copple, Senior Planner; and Melanie Videan, Planning Technician. 2. Consider and act upon minutes from the following Planning & Zoning Commission meetings: • October 7, 2008 Regular Meeting Motioned by Dupont, seconded by Dixon to approve the October 7, 2008 Planning & Zoning Commission meeting minutes. Motion passed 6-1. Ruark abstained due to absence from October 7, 2008 meeting. REGULAR AGENDA A public hearing to consider and act upon a request to rezone 0.5f acre, located on the south side of First Street, 300f feet west of Craig Street, from Single Family-15 (SF-15) to Downtown Office (DTO). (Z08-18). Staff Summary Copple: Summarized request to rezone and the functions for downtown office uses. Summarized the Old Town Core District Plan, noting the request does conform to the Future Land Use Plan. Informed notification was given in accordance with state law, and two public hearing notice reply forms were received by the Planning Department, with neither reply being in opposition to the request. Recommended approval. Motion by Ruark, seconded by Gallup to open the public hearing. Motion passed 7-0. Public Discussion Sean Stansell (area resident): Affirmed he is not in opposition to the request to rezone. Questioned whether the subject property was considered part of the downtown district. Inquired about the widening of First Street and asked what consequences it may have on downtown homeowners. Commission Discussion DeMattia: Informed Mr. Stansell the Town conducted multiple public hearings to amend the downtown zoning districts to benefit the Town, and showed the subject property's location on the Old Town Core District Map. Dupont: Reported that over a two year period, the Town worked on the amendment to the downtown Future Land Use Plan, and suggested he obtain a copy of the downtown architectural standards from staff, noting one goal of the amendment was to retain the architectural style of the buildings. Staff Discussion Copple: Explained that First Street, from Custer Road to FM 1385 on the Thoroughfare Plan, is planned as a four lane divided roadway; however, due to established structures along the road and because staff has not Pagel of 3 attempted to gain right-of-way, it is unclear at this time what type of roadway is appropriate for First Street, between Coleinan Street and Craig Road. Suggested to Mr. Stansell to contact the Town Engineer, Hulon Webb. Motion by Dixon, seconded by Ruark to close the public hearing. Motion passed 7-0. Motioned by Gallup, seconded by Johnson to approve item subject to staff recommendations. Motion passed 7-0. 4. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Comnussion Discussion Dixon: Asked why the Comnussion does not perform an invocation and the Pledge of Allegiance before meetings. DeMattia: Commented he has wondered the same, and would support opening Commission meetings with both. Asked for this topic to be placed on the next agenda for discussion. Ruark: Stated a liking of the informality of Commission meetings. Johnson: Expressed his preference to the informality of Commission meetings, asking if an invocation is a necessity. Gallup: Commented she is indifferent to the actions in question. Commission Discussion Ruark: Inquired on the October 14, 2008 Town Council discussion regarding the non-residential standards study. Stated the Prosper Developer's Council (herein called the PDC) provided Town Council a list of requested changes, and asked if the Commission should provide Council with the motivations behind their • [the Commission's] requested changes. Questioned whether the Commission would have sufficient time to gather a consensus as a body; therefore, comments to the Council as individuals may be more feasible, but did request the topic be placed on the November 4, 2008 Planning & Zoning Agenda in case, as a body, the Comnnssion would like to briefly discuss the item and/or take action. Requested the item language refer to comments by the PDC. Gallup: Asked staff to report on item discussion at the October 14, 2008 Town Council meeting. Agreed with recommendation to place item on the November 4, 2008 Planning & Zoning Agenda. DeMattia: Noted he asked staff if this topic was worthy of discussion, and asked Commission if they would like to see it on the November 4, 2008 Planning & Zoning Agenda, noting their meeting materials will be delivered on October 31, 2008, which allows four days to formulate recommendations to send to the November 11, 2008 Town Council meeting. Suggested this topic be placed on the November 4, 2008 meeting as an action item. Dupont: Mentioned he spoke with five council members regarding PDC requests which are new items that have not been reviewed by the Commission. Informed most Council members didn't have issues with the study. Dixon: Recommended placing topic on November 4, 2008 Planning & Zoning Agenda. Staff Discussion Copple: Reported four Commission members and some PDC members attended and made comments, Town Council discussed the item, and voted to table it so Council members could give their comments to staff, noting the item will be discussed again at the November 11, 2008 Town Council meeting. Stated that as a body, the Commission had already sent its recominendations to the Council and should any Commission . member wish to send additional recommendations to the Council, they could do so emailing council members. Explained the difference between a discussion item and an action item on agendas, asking the Page 2 of 3 Commission which type of item they would like this to be on the November 4, 2008 Planning & Zoning Agenda. 5. Adjourn. Motioned by Dupont, seconded by Jones to adjourn. Motion approved 7-0. Meeting was adjourned at 6:24 p.m. Melame Y. Vid , Planning Technician E • Ronni Gallu���ecretary E r' Page 3 of 3