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10.07.2008 P&Z MinutesMINUTES • • TOWN OF PRI.- S P E 1. Call to Order / Roll Call. The meeting was called to order at 6:03 p.m. Roll call taken by Melanie Videan, Planning Technician. Regular Meeting of the Prosper Planning & Zoning Commission 605 E. Seventh Street, Prosper, Texas Prosper ISD Central Administration Tuesday, October 7, 2008, 6:00 p.m. Commissioners present included: Chair Mark DeMattia, Vice -Chair George Dupont, Sam Johnson, Reno Jones, and Jason Dixon. Commissioners absent included: Secretary Ronni Gallup and Marcus Ruark. Staff present included: Chris Copple, Senior Planner; and Melanie Videan, Planning Technician. CONSENT AGENDA Dixon pulled item 2b from consent agenda, Dupont pulled item 2d from consent agenda. Motioned by Johnson, seconded by Dupont to approve balance of consent agenda subject to staff recommendations. Motion annroved 5-0. 2a. Consider and act upon minutes from the following Planning & Zoning Commission meetings: • September 16, 2008 Regular Meeting 2b. Consider and act upon a site plan and final plat of Whispering Farms Commercial Center, Block A, Lot 5R-C, on 4.3f acres, located on the east side of Coit Road, 500f feet south of Prosper Trail. The property is zoned Planned Development-5 (PD-5). (D08-25). Commission Discussion Dixon: Asked staff the following: 1) What the structure on the northeast corner of the property is, 2) If the intention is to have bushes across the eastern boundary of the property, 3) If the church will have a steeple, 4) If it will have a steeple, will it be lit?, and 5) Whether the church would be required to adhere to the Town's lighting and noise regulations. Dupont: Cormnented the Town's code enforcement officer would ensure the foot candle would conform to Town regulations. DeMattia: Asked staff what the changes are from the approved preliminary site plan. Staff Discussion Copple: Answered Commission questions with the following: 1) The building on the northeast confer of the property is where a satellite antenna will be located. The antenna will be screened, 2) The bushes are an extension of the existing living screen which will extend to the floodplain, 3) The church will have a steeple with a height of 38 feet, I 1 inches, 4) Should the steeple have lighting, such information will be provided on the lighting and building plans submitted to the Building Inspections Department, and 5) No significant changes are shown on the final site plan from the approved preliminary site plan. Page I of 3 Motioned by Dixon, seconded by Dupont to approve item subject to staff recommendations. Motion approved 5-0. • 2c. Consider and act upon a final plat of the Pasewark Addition, Block A, Lots 1 and 2, on 5.0± acres, located on the north side of Pasewark Circle, 800f feet west of Preston Road. The property is located in the Extra Territorial Jurisdiction (ETJ). (D08-29). 2d. Consider and act upon a revised site plan of Preston 48 Addition, Block A, Lot 3, on 1.5f acres, located on the southwest corner of Preston Road and Prosper Trail. The property is zoned Commercial (C). (D08-30). Comnussion Discussion Dupont: Concerned with placing a lube/inspection facility on a four acre site, citing possible dimension outcomes inside the building and between the proposed facility and the convenience store. Also concerned with potential traffic flow problems and with the dumpster being approximately 200 feet from the auto servicing building, citing the potential for waste to be disposed of in places other than in the dumpster. Suggested an agreement between the property owner and the Town regarding aesthetic upkeep and maintenance of the property. Expressed other concerns regarding the fagade, signs, lighting, and "bleed over parking". Asked applicant if the service center will have above ground lifts or service pits. DeMattia: Asked Mr. Baca if the tenant has a brand or flag they operate under and if any such items will be displayed. Jones: Asked Mr. Baca what volume of service he anticipates, and if the dumpster is currently adequate for the usage anticipated. Dixon: Asked Mr. Baca his intentions towards the air and water pumps. Inquired as to whether the space on the west side of the building is striped parking or extra space. Asked staff if a drive through behind the car wash, extending the drive to allow vehicles an exit onto Preston Road from the Royal Car Wash egress point, would be a viable alternative. Public Discussion Ken Baca (applicant): Summarized events that led to plans to convert the Tiger Mart car wash into an auto service center. Assured that proper disposal of trash and cleanliness of the facility will be a priority. Explained the dumpster is located to accommodate parking, the drive aisles will be signed and striped to direct traffic one way, the fagade will match the Exxon fagade, and signage will conform to Town code. Stated the service center will be an independent operation with no comnutment to brand or franchise. Notified that pits would not be constructed [due to costly excavation], and will instead, utilize lifts. Reported two bays will be for quick lube service while the third bay will be for state inspections, but could not project the volume of services to be rendered. Conveyed they could look for a new location for the air and water pumps, but would have to stay out of the fire lanes, mentioning a possible relocation of those items to the Royal Car Wash (abutting property to south). Informed the area west of the building is not striped parking, and the dumpster was moved back to accommodate for parking. Notified a contract for the safe removal of hazardous material will have to be made, and currently, trash is removed from site twice per week. Staff Discussion Copple: Explained the reasoning for angled parking and at its most narrow point of the drive, dimensions still exceed minimum requirements by two feet. Informed conformity with the landscape ordinance will be met. Also, noted the dumpster could not open towards a thoroughfare due to the zoning ordinance. • Motioned by Dupont, seconded by Johnson to approve item subject to staff recommendations. Motion approved 5-0. Page 2 of 3 REGULAR AGENDA Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Commission Discussion Dupont: Discussed proposal of batch plant and will meet Friday with Rodman in Pottsboro to tour a plant. Extended invitations for two additional P & Z members to attend the tour. Commission Discussion DeMattia: Asked staff about status of the non-residential study, and encouraged Commission members to attend the Town Council meeting at which the study will be discussed. Noted the preliminary study reflected the Comnussion's thoughts on the matter, and the changes represented only a two percent increase in costs. Dixon: Asked staff to email a copy of motions and reports for the non-residential study to all Commission members. Dupont: Mentioned the industrial standards in comparison to the City of Frisco and the City of McKinney were the only measurable cost increase; however, due to the limited amount of industrial zoning districts in Town, the impact will be negligible. Copple: Informed the study will be presented at the October 14, 2008 Town Council meeting along with Planning & Zoning's recommendations on an amendment to the non-residential standards. Commission Discussion Dupont: Asked staff for clarification on the Bears Brook meeting. • Copple: Informed Commission the meeting is for the Jack Nicholas golf course and the developers would like to know how many Planning & Zoning Commission members would be available to meet regarding the project. • 4. Adjourn. Motioned by Jones, seconded by Dixon to adjourn. Motion approved 5-0. Meeting was adjourned at 6:31 p.m. Melanie Y. Videari,A�anning Technician Ro Page 3 of 3