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08.19.2008 P&Z Minutespil, MINUTES IR Regular Meeting of the Prosper Planning & Zoning Commission OWN OF 605 E. Seventh Street, Prosper, Texas SPEProsper ISD Central Administration Tuesday, August 19, 2008, 6:00 p.m. 1. Call to Order / Roll Call. The meeting was called to order at 6:03 p.m. Roll call taken by Melanie Videan, Planning Technician. Commissioners present included: Chair Mark DeMattia, Vice -Chair George Dupont, Secretary Ronni Gallup, Sam Johnson, Reno Jones. Commissioners absent: Jason Dixon and Marcus Ruark. Staff present included: Chris Copple, Senior Planner; and Melanie Videan, Planning Technician. 2a. Consider and act upon minutes from the following Planning & Zoning Commission meetings: • August 5, 2008 Regular Meeting Motioned by Dupont, seconded by Johnson to approve item. Motion approved 5-0. 2b. Consider and act upon a request for a preliminary plat extension for Greenspoint, Phase 2, • being 92 single family residential lots, on 54.4t acres, located on the east side of Coit Road, 1,300t feet north of First Street. The property is zoned Planned Development-18. (D06-19). Dupont pulled item from Consent Agenda Commission Discussion Dupont: Asked staff the following: 1) Why applicant is requesting an extension, 2) What the procedure would be should the development not transpire within the extension's six month time frame, and 3) What phase Lots 20, 21, and 22, Block I, are part of and whether they are included in the extension request. DeMattia: Asked for confirmation that the extension request includes 92 lots. Staff Discussion Copple: Informed Commission of the following: 1) The extension request is due to the slow down in new home construction, which is occurring throughout the DFW region, 2) Should a final plat not be approved within six months of the Commission's approval, the applicant would need to submit a new preliminary plat, and 3) A few lots on the preliminary plat have been final platted as Greenspoint, Phases 2A and 2B. Motioned by Dupont, seconded by Jones to approve item. Motion approved 5-0. 2c. Consider and act upon a revised preliminary site plan and revised conveyance plat for Prosper Plaza, Block A, Lots 1-4 and 7, on 28.8f acres, located on the northwest corner of U.S. 380 and Custer Road. The property is zoned Commercial and Planned Development-25. (D08-21). Dupont pulled item from Consent Agenda. • Page 1 of 3 Commission Discussion . Dupont: Commented on which lots were included in the final plat and what the total acreage of all lots equaled. Motioned by Dupont, seconded by Gallup to approve item. Motion approved 5-0. REGULAR AGENDA 3. A public hearing to consider and act upon a request to amend Section 2.05, of Planned Development-9 (PD-9) regarding the requirements for emergency access, containing 339.7f acres, located on the west side of Custer Road, 100t feet north of First Street. (Z08-14). Staff Summary Copple: Summarized history of Planned Development-9, noting the Fire Department will have the ability to provide service to the lots located on the cul-de-sac, through the use of said cul-de-sac, and the second point of access previously shown on the preliminary plat from Custer Road will no longer be necessary. Explained the preliminary plat must be revised to remove the access from Custer Road to the cul-de-sac. However, to revise the plat, the language in PD-9 must be removed before the revised plat is approved. Informed Commission the Fire Department supports the proposed amendment. Informed notification was given in accordance with state law, and no reply forms in opposition were received by the Planning Department. Recommended approval. Commission Discussion DeMattia: Asked if a single point of access is sufficient for the lots located on the cul-de-sac, and whether it is typical or unusual for the fire department to use a cul-de-sac for emergency access. Johnson: Asked if it would be a violation of protocol on the Commission's part to require a written statement from the Fire Department be included in the planned development amendment stating access removal from Custer Road is acceptable. Concerned that should approval from the Fire Department not be documented, and an unfortunate event occurred in the future, a future fire chief would not recognize the removal of the access easement. Noted the Fire Department/Fire Chief approval documentation would also need to reiterate compliance from the developer with regards to all emergency vehicle needs. Staff Discussion Copple: Recited the subdivision ordinance stating the maximum length of a cul-de-sac is typically 600 feet. Noted the street is single loaded, houses are not directly across the street, and the total number of lots are not high. Reported the previously proposed access point just north of Custer Road and First Street isn't necessarily a safe access point given its location approximately 100 feet from an intersection of two thoroughfares. Conveyed that all these factors played a role in Fire's decision to allow only one point of access with a turn around. Informed Commission that documented approval from the Fire Department could be included in the amendment by the time the item goes to Town Council for action. Motioned by Dupont, seconded by Gallup to open the public hearing. Motion passed 5-0. Public Discussion Dale Clark: Directed Commission to note #6 on the preliminary plat which basically addresses Fire Department approval. Also, recited select sections of the amendment, and noted the staff report could be relied upon in the future, should need arise. Briefed that the Fire Marshal had requested a larger radius, and • upon such condition, the access off of Custer Road would not be necessary. Motioned by Gallup, seconded by Johnson to close the public hearing. Motion passed 5-0. Page 2 of 3 Commission Discussion • Johnson: Stated the letter/memo from the Fire Department is strictly for legal purposes and could potentially protect the developer as well as the Town. Voiced strong support for written confirmation of approval for access removal from the Fire Department be included in the amendment. Motioned by Dupont, seconded by Johnson to approve item subject to a letter from the Fire Department stating the second point of access is not required, be included in the Planned Development-9 amendment. Motion passed 5-0. 4. Discuss current status of analysis of Town's Non -Residential Development Standards, being performed by Freese and Nichols. Discussion Copple: Noted items given to Commission. Dupont: Summarized report to Commission on the types of developments studied and how Prosper faired in comparison to neighboring municipalities. Noted the study results showed the cost of proposed industrial developments in Prosper are higher than those in the cities of Frisco and McKinney, which is likely the result of higher masonry standards in Prosper for the front facades. DeMattia: Commented the difference between the Town's existing and proposed developments looks to be no more than a two percent difference. Confirmed development figures and meeting dates with Commissioner Dupont. Requested a copy of the study once it has been approved. Asked staff to place this item on the September 16, 2008 P & Z Agenda. 5. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. • Discussion Dupont: Commented on the Mahard Ranch Charrette to be held on August 21, 2008, and recited some questions posed by the Marhard committee. DeMattia: Asked for the topic to tentatively be placed on next P & Z Agenda pending the outcome of the August 21, 2008 Mahard meeting. 6. Adjourn. Motioned by Dupont, seconded by Jones to adjourn. Motion approved 5-0. Meeting was adjourned at 6:26 p.m. Melanie Y. Vi ean, fanning Technician • i Ranni Gallup, Secretary Page 3 of 3