11.05.2012 P&Z Minutesi
TOWN OF
PR6- S PER
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
The meeting was called to order at 6:06 p.m.
Roll call taken by Melanie Videan, Planning Technician.
MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Monday, November 5, 2012, 6:00 p.m.
Commissioners present included: Chair Mark DeMattia, Vice Chair Mike McClung, Secretary Chris
Keith, Bruce Carlin, Rick Turner, and Craig Moody.
*Bill Senkel informed of his absence prior to the meeting.
Staff present included: Chris Copple, Planning Director; and Melanie Videan, Planning Technician.
2. Recitation of the Pledge of Allegiance.
CONSENT AGENDA
3a. Consider and act upon minutes from the following Planning & Zoning Commission
meetings:
• October 2, 2012 Regular Meeting
3b. Consider and act upon a preliminary plat of Windsong Ranch, Phase 1, being 274 single
family residential lots on 114.9f acres, located on the southeast corner of Gee Road and
Fishtrap Road. The property is zoned Planned Development-40 (PD-40). (D12-0038).
3c. A request to call a public hearing to amend Chapter 3, Sections 1 and 2 of the Town's
Zoning Ordinance regarding certain definitions and conditional development standards
relating to the sale of alcoholic beverages. (Z12-0009).
Motioned by McClung, seconded by Turner to approve the consent agenda subject to staff's
recommendations. Motion approved 6-0 at 6:08 p.m.
REGULAR AGENDA
4. Consider and act upon a preliminary site plan for Prosper Trail Office Center, Block A,
Lots 1-4 on 4.2f acres, located on the southwest corner of Coit Road and Prosper Trail. The
property is zoned Office (0). (D12-0036).
Discussions for item 4 ran concurrently with item 5.
5. Consider and act upon a site plan and final plat of Prosper Trail Office Center, Block A,
Lots 1 and 2 on 2.1f acres, located on the south side of Prosper Trail, 600f feet west of Coit
Road. The property is zoned Office (0). (D12-0037).
Pagel of 3
Discussion
DeMattia: Confirmed with staff that both items 4 and 5 are not public hearings. Inquired if the applicant
had discussed their plans with the Deer Run and Quail Lakes Homeowner's Association (herein called
HOA). Asked if the retaining wall was in place when the previous site plan was approved.
McClung: Asked if the proposed site plan is identical to the previously approved site plan.
Copple: Answering DeMattia, informed items 4 and 5 are not public hearings, that he is unaware of any
dialogue between the property owner and the Deer Run and Quail Lake HOAs, and that the developer for
the subdivisions constructed the retaining wall. Informed the living screen is to replace the requirement
for a masonry wall, which would be constructed against the existing retaining wall and will therefore not
be seen. Noted the residents of the neighboring subdivision will see the tree canopies, not the shrubs.
John Spiars (applicant's representative): Commented on the revisions to the preliminary site plan and
site plan and explained the topography of the property relative to the residences. Informed he is unaware
to whom the property owner has contacted in Deer Run and Quail Lake; however, he is aware that
dialogue has indeed been exchanged, and no negative responses have been communicated.
DeMattia: Asked Mr. Spiars about the construction timeline and potential tenants.
John Spiars: Informed the property owner would like to begin construction soon after the Commission's
approval and marketing for tenants is currently underway.
Motioned by McClung to approve items 4 and 5. Motion failed due to a lack for a second.
Further discussion commenced between the Commission, staff, and Mr. Spiars regarding the aesthetics of
the residential privacy fences and the height of the living screen at maturity.
Motioned by McClung, seconded by Carlin to approve items 4 and 5 subject to staff s recommendations.
Motion approved 6-0 at 6:25 p.m.
Carlin excused himself from the meeting at 6:26 p.m.
6. Discuss the Town's Planned Development districts.
Discussion
McClung: Briefed on the discussion held during executive session at the October 2, 2012 Planning &
Zoning Commission meeting. Asked whether planned developments have an expiration date. Inquired
about the process Town Council would need to execute in order to initiate rezoning.
Copple: Informed that planned developments do not expire, explained the process of Town -initiated
rezoning, and noted who is permitted to initiate rezoning according to the Zoning Ordinance.
DeMattia: Commented there may be little value to the Town in initiating rezoning.
McClung: Noted the decision to initiate rezoning should probably rest with the Council.
Copple: Informed he will discuss implementation of the Comprehensive Plan and obtaining Council's
direction on the matter with the Town Manager.
Page 2 of 3
7. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
There was no discussion on this item.
8. Adjourn
Motioned by Moody, seconded by Keith to adjourn. Motion approved 5-0.
Meeting was adjourned at 6:35 p.m.
Melanie f ean—,Planning Technician
L .4,
Chris Keith, Secretary
Page 3 of 3