Loading...
07.14.26 Town Council Meeting PresentationWelcome to the July 14, 2026, Prosper Town Council Meeting Call to Order/Roll Call Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements First Street: Main Street to Church Street Monday July 20 – Monday July 27 NB DNT Service Road Friday July 31 (7:00pm) – Monday August 3 (6:00am) First Street: Mike Howard to Coleman Street TBD: August/Sept (3 days) Presentations. Agenda Item 1. Recognize Ken Myers for his service to the Town . (MC) Consent Agenda Agenda Item 2. Consider and act upon the minutes from the June 23, 2026, Town Council Regular meeting. (MLS) Agenda Item 3. Consider and act upon approval of a three-year contract for digital supplier software through Carahsoft Technology Corp. utilizing NASPO Cooperative Contract AR2472 in the amount of $92,300. (CL) Agenda Item 4. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Service Agreement between Freese and Nichols, Inc., and the Town of Prosper, Texas, related to the design of the Upper Pressure Plane Low Pressure Maintenance PRV project, in the amount of $74,150. (CJ) Agenda Item 5. Consider and act upon an ordinance for a Specific Use Permit for a Full-Service/Extended-Stay Hotel on MSW Prosper 380 Addition, Block A, Lot 1, on 5.9± acres, located on the east side of Mahard Parkway and 480± feet south of Prairie Drive. (ZONE-25-0008) (DH) Agenda Item 6. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Peach Tree Group of Investment Inc. and the Town of Prosper relative to Hilton Garden Inn and Homewood Suites. (DEVAGRE-26-0006) (DH) Agenda Item 7. Consider and act upon an Ordinance to rezone 54.2± acres from Agricultural (A) to Planned Development-139 (PD-139) on Parvin 1385 Addition, Block A, Lot 1 and a portion of Lot 2, located on the south side of Parvin Road and 930± feet east of FM 1385. (ZONE- 26-0003) (DH) Agenda Item 8. Consider and act upon authorizing the Town Manager to execute a Development Agreement between D9 Assets LLC and the Town of Prosper relative to Volleys Village. (DEVAGRE-26-0009) (DH) Citizen Comments Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. Agenda Item 9. Consider all matters incident and related to the issuance and sale of "Town of Prosper, Texas, General Obligation Refunding and Improvement Bonds, Series 2026", including the adoption of an ordinance authorizing the issuance of such bonds and establishing procedures and delegating authority for the sale and delivery of such bonds. (CL) Parameters for Issuance of $41,017,062 of General Obligation Refunding and Improvement Bonds: $31,347,062 (new money) and $9,670,000 (refunding) •Parameters approach allows staff to choose best time to issue which is currently planned for August 10th or later •Key parameters include: •True interest cost of 5.00% or less; •Maximum maturity of 20 years for new money; •Maximum maturity of 10 years for refunding; •Savings of at least 3.00% on refunded obligations; •Debt Service property tax rate will remain approximately the same Prop B Parks and Recreation Projects Amount 2122-PK Frontier Park improvements 1,000,000 Subtotal Parks $ 1,000,000 Prop C Streets and Transportation Projects Amount 1710-ST Coit Road (First – Frontier) - 4 lanes: (Construction)7,797,062 2141-ST Coleman (Gorgeous – Prosper Trail) - 4 lanes: (Construction)15,500,000 2411-ST Coleman (First – Gorgeous): (Land/Esmt)1,000,000 2415-ST Teel Parkway (First - Freeman): (Land/Esmt)500,000 2506-ST Prosper Trail (Legacy - DNT): (Land/Esmt)2,000,000 Legacy Drive (Star Trail - Legacy MS): (Design)800,000 Prosper Trail (Teel - Legacy): (Design)1,000,000 2529-ST Gorgeous (McKinley - Coleman): (Land/Esmt)750,000 Roundabout (La Cima/First Street): (Design)500,000 Roundabout (Richland/Lakewood): (Design)500,000 Subtotal Streets $ 30,347,062 GRAND TOTAL NEW MONEY $31,347,062 New Money: $31,347,062 Series Type Call Date Currently Outstanding 2016 General Obligation 2/15/2025 - Currently Callable 3,060,000 2016 Certificates of Obligation 2/15/2025 - Currently Callable 6,610,000 GRAND TOTAL REFUNDING $9,670,000 Refunding: $9,670,000 Agenda Item 10. Consider all matters incident and related to the issuance and sale of "Town of Prosper, Texas, Waterworks and Sewer System Revenue Bonds, Series 2026", including the adoption of an ordinance authorizing the issuance of such bonds and establishing procedures and delegating authority for the sale and delivery of such bonds. (CL) Parameters for Issuance of $17,311,950 of Waterworks and Sewer System Revenue Bonds •Parameters approach allows staff to choose best time to issue which is currently planned for August 10th or later •Key parameters include: •Amount not to exceed $17,775,000; •True interest cost of 5.00% or less; •Maximum maturity of 20 years. Wastewater Wastewater Projects Amount 2322-WW Doe Branch Expansion, Phase 3 WWTP 16,571,950 Subtotal Wastewater $ 16,571,950 Water Water Projects Amount 2520-WA Craig Street 2 MG Elevated Storage Tank Rehabilitation: (Construction)740,000 Subtotal Water $ 740,000 GRAND TOTAL,REVENUE BONDS $17,311,950 Waterworks and Sewer System Revenue Bonds: $17,311,950 Agenda Item 11. Consider and act upon authorizing the Town Manager to execute Change Order #1 to Byrne Construction for the construction of a shop facility for the Public Works and Parks Service Center, in the amount of $3,596,690. (CJ) Mater Plan was completed by Freese and Nichols. Presented to Town Council in July 2023. Public Works/Parks Service Center Master Plan The contract for design of the Public Works/Parks Service Center was awarded to Quorum Architects in May 2024 for a total of $1,780,000. Design Contract Awarded The CMAR was awarded to Byrne Construction in December 2024 for a total service fee of $1,204,968. CMAR Award The Guaranteed Maximum Price was set in December 2025 for $22,998,613. This was for site utilities and administration building only. No GMP alternates were selected. GMP Awarded Staff was directed to value engineer the shop from a CMU facility to a Pre-Engineered Metal Building to help reduce costs in January 2026. Shop Redesign The original shop estimate was $7,850,058. After the re-design and additional value engineering a savings of $4,253,368 was identified. The proposed change order totals $3,596,690. Change Order #1 Change Order #1 Options Shop Building $3,596,690 Alternate #1 – Canopies $137,260 Alternate #2 – Mezzanines $409,670 Alternate #3 – Residential appliances $42,666 Alternate #4 – Shop Equipment $64,382 Alternate #5 – Wash Bay $36,709 Staff recommends approval of the Shop Building only for a total of $3,596,690. Total GMP with Change Order #1 $26,595,303.00 Capital Dedicated $16,838,802.55 Interest $5,403,367 Water/WW Fund $1,094,713.98 Grant Funding (Savings) $420,550.42 Revenue Bonds (Issued prior to 2025 Bond Election) $2,646,633.00 Project Savings $2,611,297.32 Agenda Item 12. Receive an update on the transition to the Tyler Utility Customer Service billing system. (MW) Utility Customer Service – New Billing Platform Launch Go Live: July 20 Utility Customer Service is excited to launch our new utility billing platform from Tyler Technologies! The new system will provide an enhanced customer experience through: • Modern utility billing features and improved account management • Streamlined work order management • Enhanced online customer tools and self-service options • Improved efficiency for both customers and staff We're excited to bring these new tools and services to our community! Implementation Schedule •July 14: The legacy online payment portal will be disabled at 5:00 p.m. •July 15: Final utility billing will be processed in the legacy software. The Town will accept and post the final customer payments in the legacy system, and the final data extracted and required reports will be submitted to Tyler Technologies. •July 17: The final "go-live" data conversion package will be delivered to the Town. •July 20: Tyler Technologies Implementation Consultant Becca Benge will conduct the on-site go-live review. All Tyler ERP users must be logged out of the system by approximately 5:00 p.m. to allow the final data conversion to be loaded into the production environment. •July 21: Utility Customer Service will begin operations in the Tyler system. Resident Access, including the online payment portal and Interactive Voice Response (IVR) payment system, will become operational. Public Works will also begin processing work orders through Tyler Workforce Mobile. What We Need from Our Customers •Create a Resident Access account to: •Make online payments •Enroll in AutoPay (credit card, debit card, or bank draft) •Sign up for paperless billing (eBill) •Monitor water usage through Tyler Smart Meter •Update your contact information •Verify your email address and mobile phone number with Utility Customer Service. •This ensures you receive important account notifications through Tyler Notify. •Contact us at ucs@prospertx.gov or by phone. •Current Credit & Debit AutoPay Customers •If you are currently enrolled in automatic credit or debit card payments, you must re- enter your payment information in Resident Access by August 7. •This will ensure your August 10 utility payment is processed automatically. Customer Experience Features The new utility system provides modern, convenient self-service tools, including: •Online Customer Portal – View and print utility bills, make payments, manage accounts, and enroll in paperless billing. Offering multiple convenient payment options. •Tyler Smart Meter – Track water usage, receive leak notifications, and gain greater visibility into consumption through the online portal. •Interactive Voice Response (IVR) – Secure 24/7 payments by credit card, debit card, or e-check by calling 972-798-8280. •Tyler Notify – Email and text notifications for billing, service updates, and customer communications, improving customer awareness and engagement. Employee Experience & Operational Efficiency Key Feature Enhancements •Impersonation Management – Securely view and guide customers through Resident Access to quickly resolve questions and troubleshoot issues. •Enhanced Billing – Improved billing workflows with customizable bill formats and expanded reporting capabilities. •Cash Management – Streamlined cash handling and reconciliation processes for greater accuracy and efficiency. •Work Order Management – Enhanced work order tracking and management to improve operational workflows. New Utility Bill Look & Feel •Customized bill format with a modern, easy-to-read layout. •Visual usage graph to help residents quickly understand consumption trends. •Detailed line-item charges showing base rate, consumption charges, and usage by rate tier. •Tiered usage display provides greater transparency and encourages water conservation by illustrating consumption throughout the rate structure. Enhanced Cashiering & Payment Processing •Improved cashiering protocols to strengthen cash management accuracy and accountability •Expanded payment options with support for Visa, Mastercard, Discover, and American Express •Enhanced customer receipts displaying check images for improved transaction verification •Accurate reporting for both customers and staff through detailed payment records Mobile Work Order Management •Tyler Workforce Mobile will become the primary work order management application for Public Works Meter Services. Paperless workflow streamlines work order processing and improves operational efficiency. •Real-time work order notifications for leaks, service connections, disconnections, and meter installations. •Integrated mapping enables field personnel to quickly identify service locations and routes. •Automated payment integration cancels pending disconnect work orders when payment is received. •Automatic reconnection work orders are generated when customers pay in person, online, or through the IVR system. •Faster service restoration reduces manual effort, eliminates missed reconnections, and improves customer service. In Closing •Thank you for the opportunity to share this exciting software update with you. •Our team is enthusiastic about the new features and improved processes this system will bring. As we transition to the new platform, we appreciate your patience and understanding. •First billing cycle in the new system: Mid-August, there may be a slight delay in the mailing of billing statements during the initial transition. Our team is working diligently to minimize any impact on our customers and ensure a smooth transition. •Thank you for your patience and support as we implement these improvements. If you would like a more in-depth demonstration of the new software, please stop by my office. I would be happy to show you the system in action and answer any questions you may have. Agenda Item 13. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Executive Session •Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. •Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. •Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. •Section 551.071 - Consultation with the Town Attorney regarding pending or anticipated litigation. •Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with any Work Session or Council Meeting agenda item. The Town Council will reconvene after Executive Session. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Adjourn.