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03.05.2013 P&Z Minutesr N OF PR-b-OWPER Prosper is a place where everyone matters. 1. Call to Order / Roll Call. The meeting was called to order at 6:01 p.m. Roll call taken by Melanie Videan, Planning Technician. MINUTES Regular Meeting of the Prosper Planning & Zoning Commission 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Tuesday, March 5, 2013, 6:00 p.m. Commissioners present included: Chair Mark DeMattia, Vice Chair McClung, Secretary Chris Keith, Bill Senkel, Craig Moody, and Bruce Carlin. *Commissioner Turner informed of his absence prior to the meeting. Commissioner Moody arrived during item 5. Staff present included: Chris Copple, Planning Director; and Melanie Videan, Planning Technician. 2. Recitation of the Pledge of Allegiance. 3. Consider and act upon minutes from the following Planning & Zoning Commission meetings: • February 19, 2013 Regular Meeting Motioned by Carlin, seconded by McClung to approve item 3. Motion approved 5-0 at 6:02 p.m. REGULAR AGENDA 4. Consider and act upon a request to rezone 0.3t acre, located on the north side of First Street, 1,500t feet east of Legacy Drive from Agricultural (A) to Planned Development - Agricultural (PD-A). (Z12-0004). Summary Copple • Informed of the applicant's request to table the item to the April 2, 2013 Planning & Zoning Commission meeting. Recommended tabling the item to the April 2, 2013 Planning & Zoning Commission meeting. Motioned by Carlin, seconded by Keith to table the request to rezone 0.3f acre, located on the north side of First Street, 1,500f feet east of Legacy Drive, from Agricultural (A) to Planned Development - Agricultural (PD-A), to the April 2, 2013 Planning & Zoning Commission meeting. Motion approved 5-0 at 6:03 p.m. 5. A public hearing to consider and act upon a request to amend Planned Development-8 (PD- 8), Exhibit C (Hike and Bike Trail Exhibit), located at the terminus of Lake Trail Lane, south of Frontier Parkway. The request is for 25.0t acres. (Z13-0004). Summary Copple: Offered information on existing trails in the general area and those currently under construction, trail locations in the Parks Master Plan, and the trail and/or trail portions proposed to be removed from Exhibit C, which includes Trail C, west of Trail B (herein called Trail C-West); Trail A, east of Trail B; Trail E; and Trail C, east of Trail B (herein called the AEC Loop). Noted only Exhibit C in PD-8 is Page 1 of 7 Moody: Did not support removing that which existed at the PDs conception, but noted the AEC Loop does seem redundant. Commented on a trail extension to the second pocket park and that the existing requirement for four foot wide sidewalks. Preferred for Trail C-West to extend to the pond. Senkel: Noted homeowners do not prefer trails in their front yards, as the existing Exhibit C shows. Surmised the residents will accept the removal of the AEC Loop and that there won't be an abundance of trail traffic along a trail with a dead-end (Trail C-West). Noted a four foot sidewalk should be adequate for Trail C-West. Commented that the Parks Board recommended approval for a reason. McClung: Questioned the AEC Loop's purpose. Preferred to defer to the Parks Board recommendation as they are the overseers of the Parks Master Plan. Voiced support for the removal of the AEC Loop and retaining the extension of Trail C-West. Carlin: Voiced support for retaining Trail C-West. Keith: Noted reluctance to support the request given the unknown location of pocket park. Concern the Parks Board is only considering connectivity to Frontier Park and not the needs of the surrounding community. Copple: Informed that park and trail locations are considered at the time of platting. Noted the Parks Board offers recommendations on plats only when the plat includes park dedication or hike and bike trails. Motioned by McClung, seconded by Moody to approve the; request to amend Planned Development-8 (PD-8), Exhibit C (Hike and Bike Trail Exhibit), subject to the portion of Trail C, west of Trail B, being extended westward to the pond, remaining on Exhibit C. Motion approved 5-1 at 7:07 p.m. with Commissioner Keith in opposition to the motion. Commissioner Keith cited uncertainty of the second pocket park location and a lack of 100% support from the Lakes of Prosper residents influencing his opposition. 6. A public hearing to consider and act upon a request to amend Planned Development-2 (PD- 2), Exhibit C, Section 2.06 (Thoroughfare Screening), located adjacent to the western boundary of Willow Ridge, Phases 4A and 413, along future Lovers Lane. The request is for 0.27t acre. (Z13-0005). Summary Copple: Summarized the request to amend Exhibit C, Section 2.06, which would allow for eastern red cedar trees at six feet in height at the time of planning. Noted the Subdivision Ordinance, at the time Willow Ridge was platted, requires a solid row of shrubs and trees every thirty (30) feet. Explained the ten foot buffer was in place before the Town amended the Thoroughfare Standards. Informed notification was given in accordance with state law, and the Planning Division received one public notice reply form, which was not in opposition to the request. Recommended approval. Discussion with Staff McClung: Asked if the landscaping will be maintained by the HOA. Carlin: Asked about Lovers Lane setback. Copple: Confirmed for McClung the landscaping will be owned and maintained by the HOA. Addressing Carlin, informed the road has not been designed, but typically, there will be approximately twenty-two feet from the edge of pavement to the property fence. Motioned by Carlin, seconded by McClung to open the public hearing. Motion passed 6-0 at 7:13 p.m. Page 4 of 7 Public Hearing Discussion Phil Jobe (developer): Informed he sent a letter, calling for a meeting, to residents adjacent to the landscape buffer. Reported he had five attendees with none being in opposition to the amendment. Noted the landscape buffer will be maintained by the HOA. McClung: Asked questions regarding fence construction and if the trees will grow higher than eight feet by the time the road is constructed. Phil Jobe: Noted the fences adjacent to future Lovers Lane are completed in Phase 4B; however, in Phase 4A, the fences were built as the homes were built. Two homes remain to be built in Phase 4A. Confirmed the trees should be a minimum height of eight feet by the time Lovers Lane is constructed. Motioned by Carlin, seconded by Keith to close the public hearing. Motion passed 6-0 at 7:16 p.m. Motioned by Carlin, seconded by Senkel to approve a request to amend Planned Development-2 (PD-2), Exhibit C, Section 2.06 (Thoroughfare Screening), located adjacent to the western boundary of Willow Ridge, Phases 4A and 4B, along future Lovers Lane. Motion approved 6-0 at 7:16 p.m. 7. A public hearing to consider and act upon a request to rezone 1.5t acres, located on the southeast corner of Preston Road and Hays Road, from Office (0) to Planned Development - Office (PD-O). (Z13-0002). Summary Copple: Summarized the request to rezone, the zoning of surrounding properties, and the purpose of the request. Cited development challenges specific to the property, which include maximum floor area for non-residential structures within 200 feet of a residential use or zone, landscape setbacks, amount of required trees and shrubs, open space requirements, and building and architectural standards. Noted the Future Land Use Plan recommends retail and neighborhood services for the property and that the request complies. Informed notification was given in accordance with state law, and the Planning Division received four public hearing notice reply forms, none being in opposition to the request. Recommended approval. Discussion Moody: Asked what landscaping standards would have been required with straight office zoning. Copple: Relayed the required number of trees under office zoning is twenty-one (21) three inch caliper trees, and the request is for fifteen (15) four inch caliper trees along Preston Road. Motioned by Moody, seconded by Carlin to open the public hearing. Motion passed 6-0 at 7:24 p.m. Public Hearin¢ Discussion Stephen Hundley (applicant): Conveyed the challenges when attempting to design the site and building according to the current zoning of Office. Noted the building will house a maximum of five tenants and be predominately office. Explained the zero landscape setback and lack of landscaping along the southern property boundary adjacent to Independent Bank is to create openness between the two uses. Also explained the purpose for grouping trees at the northern and southern ends of the building rather than lining them along Preston Road. Noted the detention pond has been landscaped to create a decorative feature on north side of the property, which is elevated ten feet above Preston Road. Detailed the architectural features and materials of the building and lighting and screening strategies to protect residences. Carlin: Asked for the elevation differences. Page 5 of 7 Margorie Gentry (adjacent property owner): Gave a presentation of the view westward from her house. Concerned her view of thirty-three years will cease and that construction equipment and associated materials may be stored on the property north of her property. Most concerned with possible crime issues during and after construction. DeMattia: Asked Ms. Gentry for suggestions on how to help her feel safe. Stephen Hundley: Speaking to Ms. Gentry, clarified how the site design was made with elevation, sunlight, and view in mind. Noted the shade trees lining Hays Road will block her view of the building and with the lack of trees along the southern property line, it will afford her the westward view she desires since her house lines up with that property line. Confirmed that lighting will be on low bollards, eliminating light pollution, and construction equipment will not be placed on the property abutting her to the north. Offered for her to contact staff should she notice any activity on said northern property. Jo DiDonato (PISD employee): Voiced support for the request, noting the Town's need for tax base increase. Motioned by Keith, seconded by Carlin to close the public hearing. Motion passed 6-0 at 7:55 p.m. Discussion Carlin, Keith, McClung, Senkel, and Moody: Voiced support for the request. DeMattia: Asked the applicant the purpose for using the EIFS material. Stephen Hundley: Explained the durability properties of E1FS on the parapet versus other more common materials. DeMattia: Voiced support for the building and land use, but noted his concern about individual tenant signage on the building. Asked the applicant if he'd be willing to construct a universal monument sign. Stephen Hundley: Noted that not allowing signage on the building would deny the property owner the right that every other developer in town has. Assured the signs will not be neon, but instead fashioned conservatively. Conveyed that tenants will expect individual signage for their business. Motioned by Carlin, seconded by Senkel to approve a request to rezone 1.5± acres, located on the southeast corner of Preston Road and Hays Road, from Office (0) to Planned Development -Office (PD- 0). Motion approved 5-1 at 8:09 p.m. with DeMattia in opposition to the motion. Commissioner DeMattia cited his opposition is due to the signage proposed to be affixed to the building, not the proposed land use, which he supports. 8. Consider and act upon a concrete screening wall along the southern property line for Crestview at Prosper. (D13-0007). Summary Copple: Summarized the request, which is for an eight foot concrete panel wall in place of the required six foot masonry wall per the PD. Briefed on the history of the property's screening, required in the PD ordinance, and the provision in the Zoning Ordinance allowing for the Commission's approval. Noted the letter of support from Prosper ISD. Recommended the Commission consider and act upon the request. Steve Lenart (developer/applicant): Described the layout of subdivision, and provided the reason for the request. Carlin: Asked questions about fencing, gates, and drainage issues. Page 6 of 7 Steve Lenart: Addressed Carlin's concerns regarding drainage issues. Informed a gate will be installed per the request of the residents to provide student access to the middle school. Noted some re -engineering was required in Phase 2 to address drainage issues. Motioned by Carlin, seconded by McClung to approve item 8. Motion approved 6-0 at 8:19 p.m. 9. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Copple handed out the latest draft of the Development Services 2013 goals. 10. Adjourn Motioned by Senkel, seconded by Moody to adjourn. Motion approved 6-0. Meeting was adjourned at 8:24 p.m. "Melanie Vt ,Planning Technician Chris Keith, Secretary Page 7 of 7