01.21.2014 P&Z Minutesr `
P11SPER
OWN OF
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
The meeting was called to order at 6:00 p.m.
Roll call taken by Melanie Videan, Planning Technician.
MINUTES
Regular Meeting of the
Prosper Planning & Zoning Commission
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Tuesday, January 21, 2014, 6:00 p.m.
Commissioners present included: Chair Mark DeMattia, Vice Chair Mike McClung, Secretary Rick
Turner, Bruce Carlin, Craig Moody, and Bill Senkel.
*Commissioner Keith informed of his absence prior to the meeting.
Staff present included: Chris Copple, Director of Development Services; Alex Glushko, Senior Planner;
and Melanie Videan, Planning Technician.
2. Recitation of the Pledge of Allegiance.
CONSENT -AGENDA
3a. Consider and act upon minutes from the following Planning & Zoning Commission
meeting:
• January 7, 2014 Regular Meeting
3b. Consider and act upon a site plan for Prosper Trail Estates Amenity Center, on 3.7f acres,
located 1,600f feet north of Prosper Trail and 2,500f feet west of Dallas Parkway. The
property is zoned Planned Development-36 (PD-36). (D13-0035).
3c. Consider and act upon a preliminary plat of Brookhollow, being 277 single family
residential lots on 158.5± acres, located on the north side of First Street, 1,600f feet east of
Coit Road. The property is zoned Planned Development-39 (PD-39). (D12-0013).
Motioned by Moody, seconded by McClung to approve the consent agenda subject to staffs
recommendations. Motion approved 6-0 at 6:01 p.m.
REGULAR AGENDA
4. Conduct a Public Hearing, and consider and act upon a request to amend 6.6f acres of
Planned Development-57-Office (PD-57-0), located on the north side of Prosper Trail, 500f
feet west of Custer Road. (Z13-0019).
Summary
Glushko: Summarized the request to amend Planned Development-57 (herein called the PD), which
includes two temporary buildings as a permitted use. Noted the locations of the utility easements and the
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detention pond. Informed notification was given in accordance with state law, and the Planning Division
received three public hearing notice reply forms with one being in opposition. Recommended approval.
Discussion with Staff
McClung: Asked for confirmation regarding the PD's time limit for temporary buildings, an extension on
that time limit, and if that regulation is in the PD.
Carlin: Inquired about the size and exterior material of the buildings.
Glushko: Answering McClung, informed the PD allows temporary buildings for three years with a one
year extension option. Addressing Carlin, noted the size of the buildings. Deferred to the applicant
regarding exterior materials.
Motioned by Carlin, seconded by McClung to open the public hearing. Motion passed 6-0 at 6:06 p.m.
Public Hearing Discussion
Ron Underwood (Rhea Mills resident): Appreciated Grace Academy's attempts to accommodate Rhea
Mills' residents. Asked staff to ensure the buildings will be temporary. Noted he would not be opposed to
the rezoning request if the temporary buildings were removed should Grace Academy vacate the property
and the maximum time limit for the buildings be three years without a one year extension option.
Commissioners and staff discussed the PD regulations regarding the time limit for temporary buildings,
the one year extension option, and regulations in the Zoning Ordinance regarding such.
Scott Crysel (Grace Academy representative): Informed Grace Academy is searching for a property to
purchase and build on, but in the meantime, their student growth rate exceeds their available space.
Carlin: Inquired with Mr. Crysel about the following: 1) student body growth within the last year, 2)
whether the temporary buildings will provide adequate space, and 3) if the buildings will not provide
adequate space, why they're requesting the temporary buildings. Asked staff if the temporary buildings
meet fire code.
DeMattia: Asked Mr. Crysel when Grace Academy plans to vacate the property.
McClung: Asked Mr. Crysel if he would consider landscaping the temporary buildings.
Scott Crysel: Answering Carlin, informed of the following: 1) the academy began with 52 students and
now has approximately 145 students, 2) the academy will have no choice but to not accept students
beyond the temporary buildings' capacity, and 3) (also answering DeMattia) they are in discussions with
Lighthouse Church about purchasing the property. If they do purchase the property, they will likely
expand the existing structure, as they would like to increase the grades they offer and offer more classes.
To McClung, did not oppose to adding landscaping language in the PD.
Glushko: Indicated to Carlin the temporary buildings will conform to fire code.
Motioned by Carlin, seconded by Moody to close the public hearing. Motion passed 6-0 at 6:16 p.m.
Discussion
McClung: Voiced support for the PD as submitted.
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Carlin: Preferred a landscaping requirement be included in the PD. Inquired if tabling the item for
revisions would be necessary or if the Commission could conditionally approve the request.
Turner: Questioned if sidewalks, detention pond re -configuration, or ADA compliant features are
required. Asked if there will be adequate space for the temporary buildings should utility easements be
needed.
Moody: Preferred a landscaping requirement be added to the PD, but voiced overall support for the
rezoning request.
DeMattia: Addressing Carlin, informed tabling the item is not needed. Noted the precedent set by other
temporary buildings currently in use at other churches in town.
Copple: Responding to Turner, noted ADA compliant features will be required for site plan approval.
Bill Haney (Grace Academy representative): Informed all ADA requirements have been accounted for in
the site plan.
Glushko: Addressing Turner, explained the detention pond will be reviewed by Engineering during the
site plan process.
Motioned by Carlin, seconded by Senkel to approve a request to amend 6.6± acres of Planned
Development-57-Office (PD-57-0), located on the north side of Prosper Trail, 500f feet west of Custer
Road subject to landscaping being planted between the temporary buildings and the Rhea Mills
subdivision. Motion approved 6-0 at 6:22 p.m.
5. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
There was no discussion on this item.
Adjourn
Motioned by Carlin, seconded by Moody to adjourn. Motion approved 6-0.
Meeting was adjourned at 6:23 p.m.
Melanie an, Planning Technician =Rick urneWrS e cretar
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