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06.16.2015 P&Z MinutesTOWN OF SPE Prosper is a place where everyone matters. 1. Call to Order/ Roll Call. Meeting was called to order at 6:01 p.m. MINUTES Regular Meeting of the Prosper Planning & Zoning Commission 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Tuesday, June 16, 2015, 6:00 p.m. Commissioners present: Craig Moody, Chris Keith, Brian Barnes, David Snyder, John Hema, Brandon Daniel and John Alzner Staff present: John Webb, Director of Development Services; Alex Glushko, Senior Planner; and Pamela Clark, Planning Technician 2. Recitation of Pledge of Allegiance. 3. Consider and act upon the appointment of the Planning & Zoning Commission Chair, Vice Chair, and Secretary. Motioned by Snyder, seconded by Keith, for Craig Moody to be Chair. Motioned approved 7-0. Motioned by Snyder, seconded by Hema, for Chris Keith to be Vice Chair. Motion approved 7- 0. Motioned by Keith, seconded by Barnes, for David Snyder to be Secretary. Motion approved 7- 0. CONSENT AGENDA 4a. Consider and act upon minutes from the June 2, 2015 Regular Planning & Zoning Commission meeting. 4b. Consider and act upon a Final Plat of Windsong Ranch, Phase 3A-2, being 54 single family residential lots, on 20.1± acres, located on the west side of Gee Road, 1,200± feet north of Fishtrap Road. The property is zoned Planned Development -40 (PD -40). (D15-0046). 4c. Consider and act upon a Preliminary Plat for Windsong Ranch, Phase 2E, for 26 single family residential lots, on 7.8± acres, located on the southeast corner of Windsong Parkway and Fishtrap Road. The property is zoned Planned Development -40 (PD -40). (D15-0047). Motioned by Keith, seconded by Snyder, to approve the Consent Agenda subject to staff recommendations. Motion approved 7-0. Page 1 of 5 REGULAR AGENDA 5. Conduct a Public Hearing, and consider and act upon a request to amend the Future Land Use Plan from Medium Density Residential to High Density Residential, located on the southeast corner of First Street and Coit Road. (CAI 5- 0004). [Companion Case to Z15-0006]. 6. Conduct a Public Hearing, and consider and act upon a request to rezone 18.7± acres, from Single Family -15 (SF -15) to Planned Development -Single Family -10 (PD -SF -10), located on the southeast corner of First Street and Coit Road. (Z15- 0006). [Companion Case to CA15-0004] Glushko: Informed Commission that the applicant requested Items 5 and 6 be tabled to the July 21, 2015 Regular Planning & Zoning Commission meeting. Public Hearings opened by Chair Moody. There were no speakers. Motioned by Snyder, seconded by Keith, to table Item 5 and continue the Public Hearing to the July 21, 2015 Regular Planning & Zoning Commission meeting. Motion approved 7-0. Motioned by Snyder, seconded by Keith, to table Item 6 and continue the Public Hearing to the July 21, 2015 Regular Planning & Zoning Commission meeting. Motion approved 7-0. 7. Conduct a Public Hearing, and consider and act upon a request for an amendment to Specific Use Permit -8 (SUP -8) for a Child Day Care Center, on 1.6± acres, located on the north side of Richland Boulevard, 300± feet west of Coit Road. The property is zoned Office (0). (S15-0005). Glushko: Summarized the SUP request and provided information on the surrounding properties. Explained the differences of the previously approved SUP and the proposed changes. Stated the increase in building size necessitates the SUP amendment. Presented information provided on exhibits submitted by the applicant. Presented a side by side comparison of the current and proposed elevations. Informed Commissioners that Town staff has received two Public Hearing Notice Reply Forms; not in opposition to the request. Recommended that the Planning & Zoning Commission approve the request to amend Specific Use Permit -8. Snyder. Asked why parking was not increased with the building size increase. Asked about hours of operation and peak traffic activity throughout the day. Asked about the ages of the children and about the security of the playground and building. Pann Sribhen (Applicant Representative): Stated that the parking requirement is based on the number of teachers and students and that the proposed plan meets the standards. Described the times of day when the majority of parents will be dropping off or picking up students. Described the masonry wall surrounding the playground and wrought iron fencing along the remaining western edge of the property. There being no other speakers, the Public Hearing was closed. Page 2 of 5 Commissioners agreed with staff recommendation; Chair Moody requested to have additional elements from existing elevations included in the proposed elevations. Motioned by Snyder, seconded by Alzner, to approve Item 7 subject to staff recommendations. Motion approved 7-0. 8. Conduct a Public Hearing, and consider and act upon an amendment to Planned Development -38 (PD -38), on 83.6± acres, located on the northeast corner of US 380 and Coit Road. (Z15-0008). Glushko: Summarized the request and provided information on the surrounding properties. Presented information regarding present zoning and proposed amendments to PD -38. Provided information regarding ownership and explained development constraints caused by having multiple owners. Presented a comparison of the existing and proposed elevations for the development. Informed Commissioners that Town staff has received two Public Hearing Notice Reply Forms; not in opposition to the request. Recommended that the Planning & Zoning Commission approve the request to amend PD -38, subject to retaining the elevations, as shown on the existing PD -38, Exhibit F.3. Moody. Asked if the elevations being approved are site specific or if it would it establish the standard for the remainder of the development and asked if retaining the existing elevations would set the standards for the remaining tracts of land. Snyder. Requested clarification on if the Planned Development standards would apply to all the tracts of land being zoned. Asked if a uniform facade plan would be required for all four tracts of land. Webb: Explained that Town staff cannot guarantee that all developments will be uniform, but that all concept plans and elevations will be presented to the Planning & Zoning Commission and Town Council for approval. Glushko: Explained the other property owners would be required to present conceptual elevations at the time of development to be approved by the Planning & Zoning Commission and Town Council. Public Hearing opened by Chair Moody. Barry Knight (Orange Development Representative): Explained that they have worked with Town staff to have enhanced architectural features and enhanced landscape features. Stated they are open to implementing the existing architectural standards of PD -38, Exhibit F.3 as long as the building can remain functional as a CVS Pharmacy. Stated the design for the building is the same as other locations, but that the materials being used are unique due to the masonry requirements in Prosper. Doug Mousel (LandPlan Development): Expressed support of the development as long as the landscape standards and architectural standards are not compromised. Knight: Presented an exhibit that showed the conceptual landscaping for the entire development. There being no other speakers, the Public Hearing was closed. Page 3 of 5 Commissioners supported staff recommendations and expressed the desire to retain the existing architectural standards as shown in existing PD -38, Exhibit F.3. Motioned by Snyder, seconded by Alzner, to approve Item 8 subject to staff recommendations and retaining the integrity of the architectural and landscape standards of existing PD -38. Motion approved 7-0. 9. Conduct a Public Hearing, and consider and act upon a request to rezone 12.3± acres, from Commercial (C) to Planned Development -Retail (PD -R), located on the west side of Custer Road, 200± feet north of US 380. (Z15-0009). Glushko: Summarized the requested zoning change and provided information on the surrounding properties. Presented information provided on exhibits submitted by the applicant. Explained the reason for the rezoning request. Described proposed outdoor sales, storage, and display areas on the property and the proposed landscaping and easements along Custer Road. Described staff's recommendations. Informed Commissioners that Town staff has received one Public Hearing Notice Reply Form; not in opposition to the request. Recommended that the Planning & Zoning Commission approve the request subject to staff recommendations. Hema: Inquired if living screening would be installed to screen the back of the property and what type of screening would be planted along Custer Road to screen the storage area. Alzner. Asked if there would be a height limit for the open storage and the type of screening around the pallets and staging areas. Snyder. Requested information about the dumpster facing the right-of-way on Tract B. Keith: Asked about why the applicant has expressed concern about the tree planting next to the foundation. Public Hearing opened by Chair Moody Bill Hanks (Developer): Addressed the concern regarding the dumpster location on Tract B. Expressed concern regarding the foundation tree plantings and the effect they would have on the foundation. Described the existing conditions on the northern edge of the property. Matthew Minton (Lowes Representative): Described the operational need for the outside display, sales, and storage areas. Stated that some of the pallets could be stacked eight to ten feet high. Described the proposed garden center area, consisting of a hardi board header and iron fencing backed in mesh material. Discussed the concern with planting in the easements and informed that the utility providers would be required to replace the plantings if removed. Expressed that the foundation plantings are a maintenance issue. Stated the moisture sensitive soils are also a deciding facture as to whether or not foundation planting should be done. Stated they can look into above ground planters. Expressed that they will have to scale back on the plantings along Custer Road to cover the cost of the recommended planting in other areas. Webb: Stated that staff requested the enhanced screening as a result of the applicant's request for outside display, sales, and storage. Stated that the property to the north has not been developed and the screening along the northern edge of the property is not permanent. Page 4 of 5 Darrel Kotzur (Crosspoint Engineering): Described the existing retaining wall and the existing trees on the property. Described what they have done to accommodate staff requests and requirements. Stated existing parking on the east side of the property is going to be eliminated. Described the proposed three-foot berm along Custer Road, as shown on Exhibit G, and expressed concern regarding landscape expenses. Described the proposed cart corrals which are required to be ornamental, per the proposed PD. Doug Mousel (LandPlan Development): Expressed concerns with scaling back on elevations and landscaping on the north side of the property. There being no other speakers, the Public Hearing was closed. Commissioners agreed with staff recommendations. Motioned by Snyder, seconded by Hema, to approve Item 9 subject to staff recommendations. Motion approved 7-0. 10. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Webb: Provided an update on the residential development standards being presented to Council. Stated that the Subdivision Ordinance update should be presented during the summer. 11. Adjourn. Motioned by Snyder, seconded by Daniel, to adjourn. Motion approved 7-0 at 8:08 p.m. Pamela Clark, Planning Technician Page 5 of 5