06-132 - O TOWN OF PROSPER, TEXAS ORDINANCE NO. 06-132
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, ESTABLISHING RULES OF
ORDER AND PROCEDURE; PROVIDING FOR SAVINGS AND SEVERABILITY
CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE.
WHEREAS, the Town of Prosper, Texas (the "Town") desires to adopt the following Rules of
Order and Procedure to promote the effective and efficient management and conduct of public affairs of
the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1. AUTHORITY
1.1 CHARTER
Section 3.12 of the Town Charter provides that the Town Council shall determine, which may be
done by ordinance, resolution or otherwise, its own rules of order and business. These shall be in
effect upon adoption by the Town Council and until such time as amended, suspended or new
rules are adopted in the manner provided.
1.2 APPLICABILITY OF RULES OF ORDER AND PROCEDURE
Unless otherwise provided herein, the Rules of Order and Procedure adopted herein, as amended
from time to time, shall apply to all boards, commissions, and committees of the Town.
1.3 COUNCIL MEMBER APPOINTMENTS AND ASSIGNMENTS
The Mayor and Town Council confirm Council Member appointments to outside agencies,
committees, task forces, boards, and commissions. Council Members provide a link for
representing the values, beliefs, and position of the Town Council to these entities. The
representative will periodically report to the Town Council on the activities of these organizations.
BOARDS AND COMMISSION APPOINTMENTS
In August of each year or as otherwise necessary, the Town Council will commence with a
process to appointment of Boards and Commissions as follows:
a. Notice of board and/or commission positions open for appointment will be advertised in
the local newspaper, emailed to the Town's distribution list, and posted on the Town's
website beginning in August of each year. The application will be available at Town Hall
and shall also be posted on the Town's website. The Town Secretary shall collect the
submitted applications.
b. The Town Council shall meet with potential candidates at the first regular Council meeting
in September. The Town Council will make their selections using a candidate ranking
form. Each Council Member will assign the highest number to their first choice and the
lowest number to their last choice for each board and/or commission. For example, if there
are five (5) candidates for a specific board, each Council Member would rank their first
choice with a five (5) and their second choice with a four (4) until each candidate has been
ranked. At the end of this process, each candidate's points from all Council Members will
be totaled and the candidate(s) with the most points will be appointed to the open
position(s).
C. In the event of a tie, Council Members will discuss the candidate(s) and a motion will be
voted upon to break the tie.
d. The Town Council will act upon the appointments at the second regular Council meeting
in September.
e. The new Board and Commission appointments will become effective October 1St and will
be sworn in by the Town Secretary prior to the appointee's first meeting.
f The Town Council shall appoint from among the Mayor or a Town Council Member one
Council Liaison to each Board and Commission that they deem appropriate at the second
regular Council meeting in September for a term of one year.
1.4 COUNCIL MEMBER PARTICIPATION IN COMMUNITY ACTIVITIES
From time to time, Council Members may choose to participate in community activities,
committees, events, and task forces. When a Council Member participates in these types of
activities, the Council Member is acting as an interested party rather than acting on behalf of the
Town Council. Acting or participating on behalf of the Town Council is limited to those instances
when the Town Council has formally designated the Council Member as its representative for the
matter.
SECTION 2. COUNCIL MEETINGS
2.1 REGULAR MEETINGS
Regular meetings of the Town Council shall be held on the second and fourth Tuesdays of each
month. The meetings will begin at 6:00 p.m., unless the time is otherwise modified by a posted
agenda, and will be held at a location specified on the posted agenda.
2.2 SPECIAL MEETINGS AND EMERGENCY MEETINGS
Special meetings may be called at any time by the Mayor or on the application of four (4) Council
Members. Each member of the governing body, the Town Secretary, and Town Attorney must be
notified of the special meeting. The notice may be given personally or left at the person's usual
place of residence. The Town Secretary shall also post notice thereof as provided by State law.
Special meetings may be held at any location in the Town as long as such meetings are conducted
in accordance with State law.
In case of an emergency or urgent public necessity which shall be expressed in the notice of
meeting, an emergency meeting may be called, in accordance with the Texas Government Code,
by the Mayor or four (4) members of Town Council, and it shall be sufficient if the notice is
posted two hours before the meeting is convened. Diligent effort to notify all Council Members
shall be made prior to the emergency meeting.
(Texas Government Code, Section 551.045)
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2.3 EXECUTIVE SESSIONS (CLOSED MEETINGS)
The Town Council may meet in Executive Session during any regular or special meeting, or
anytime otherwise authorized by State law, to consider or hear any matter which is authorized by
State law to be heard or considered in Executive Session.
a. The Town Council may exclude from any such Executive Session any person or persons
which it is authorized by State law to exclude from such sessions.
b. The general subject matter for consideration shall be expressed in an open meeting before
such session is held.
C. Council Members may not reveal the specific nature of discussion from a closed session
unless required by State law.
2.4 NOTICE OF MEETINGS
Notice of meetings and the agenda for all Town Council meetings shall be posted by the Town
Secretary in a public location at Town Hall and on the Town's website pursuant to the
requirements of the Texas Open Meetings Act. (Texas Government Code, Section 55 1)
2.5 QUORUM
Pursuant to Section 3.09 of the Town Charter, four (4) Town Council members shall constitute a
quorum for the purpose of transaction of business. No action of the Town Council shall be valid
or binding unless adopted by the affirmative vote of a majority of the Town Council present,
except as required or authorized by State law. However, at a meeting to consider the imposition of
taxes, four (4) Town Council members constitute a quorum unless otherwise provided by law.
2.6 CHAIR(MAYOR)
The Mayor shall preside over all meetings of the governing body of the municipality. The Mayor
shall participate in the discussion of all matters coming before Town Council and shall vote on all
matters before the Town Council.
The Mayor has been delegated the responsibility to act as the Town Council's ceremonial
representative at public events and functions. In the Mayor's absence, the Mayor Pro-Tem
assumes this responsibility.
The Mayor shall have the authority to preserve order at all Town Council meetings, to enforce the
rules of the Town Council and to determine the order of business under the rules of the Council.
The Mayor shall also have the power to administer oaths.
MAYOR PRO-TEM (PRESIDENT PRO TEMPORE)
a. Absence of the Mayor. The Town Council shall elect from among the Council Members
a Mayor Pro-Tem at the first regular meeting after each election of Council Members
and/or Mayor for a term of one year. The Mayor Pro-Tem shall act as Mayor during the
disability or absence of the Mayor and in this capacity shall have the rights conferred upon
the Mayor.
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b. Absence of Mayor and Mayor Pro-Tem. The Deputy Mayor Pro-Tem shall be a Council
Member elected by the Town Council at the first regular meeting after the election of
Council Members and/or Mayor. The Deputy Mayor Pro-Tem shall act as Mayor during
the disability or absence of the Mayor and Mayor Pro-Tem, and in this capacity shall have
the rights conferred upon the Mayor.
2.7 ATTENDANCE BY THE PUBLIC
All meetings of the Town Council shall be open and public in accordance with the terms of
provisions of the Texas Open Meetings Act except the Executive Session or closed meetings by
State law. (Texas Government Code, Section 551.002)
2.8 MINUTES
Minutes of Town Council meetings will be kept. Minutes will include final motions with votes.
The minutes will also reflect the names of public speakers. (Texas Government Code, Section
551.021)
a. Town Council Approval of Minutes
Minutes of meetings are generally submitted to the Town Council for approval within two
(2) weeks of the subject meeting.
SECTION 3. ORDER OF BUSINESS
3.1 GENERAL ORDER
Town Council meetings will be generally conducted in the following order, unless otherwise
specified. An Executive Session may be held at any time during a meeting consistent with
applicable State law.
REGULAR MEETING AGENDA
• Call to order and announce a quorum is present (Town staff will announce the reason a
Council Member is not in attendance of a meeting if requested beforehand by the absent
Council Member)
• Invocation and Pledge of Allegiance
• Announcements/Public Recognition
• Presentations
• Consent Agenda/Approval of Minutes
• Citizens' Comments
• Regular Agenda
• Public Hearings
• Department Items
• Executive Session
• Adjournment
3.2 NUMBERING AND INDEXING OF AGENDA ITEMS
All items of any nature shall be numbered consecutively for purposes of consideration on the
agenda. Upon passage, the Town Secretary shall index all ordinances and resolutions.
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3.3 ANNOUNCEMENTS AND PUBLIC RECOGNITION
All special presentations and announcements will be calendared and coordinated through the
Town Secretary. A period of time, generally not to exceed fifteen (15) minutes, will be set aside
for public recognition at each Town Council meeting. Members of the Town Council have the
opportunity to notify others of community events, functions, and other activities.
3.4 CONSENT AGENDA
The Consent Agenda shall contain routine, non-controversial items that require Town Council
action, but generally need little or no Town Council deliberation.
Agenda items removed from the Consent Agenda, by the request of Council Members or staff,
will be considered after approval of the remaining Consent Agenda,
3.5 STANDARD ADJOURNMENT
The Town Council establishes 11:30 p.m. as the hour of adjournment and will not continue
beyond that time without a majority vote of the Town Council. To assist in making the
determination to continue an item under consideration, the Town Council should find that
discussion, deliberation, and action, on the item could be concluded by 12:00 midnight. If agenda
items remain after the 11:30 p.m. adjournment, a special meeting may be scheduled or the items
deferred until the next regular meeting.
SECTION 4. RULES OF CONDUCT
4.1 GENERAL PROCEDURE
State law and any applicable Town ordinance, statute or other legal requirement, shall govern the
proceedings of the Town Council.
4.2 AUTHORITY OF THE CHAIR
Subject to appeal to the full Town Council, the Mayor shall have the authority to prevent the
misuse of motions, the abuse of privilege, or the obstruction of the business of the Town Council
by ruling any such matter out of order. In so ruling, the Mayor shall be courteous and fair and
should presume that the moving party is acting in good faith.
4.3 MAYOR TO FACILITATE COUNCIL MEETINGS
In the role of facilitator, the Mayor will assist the Town Council in focusing agenda discussions
and deliberations.
4.4 COUNCIL DELIBERATION AND SPEAKERS ORDER
The Mayor has been delegated the responsibility to control the debate and speaking order of the
Town Council. Town Council members will generally be called upon by the Mayor in the order
of the request to speak or by seating order. With the concurrence of the Mayor, a Council Member
holding the floor may address a question to another Council Member and that Council Member
may respond while the floor is still held by the Council Member asking the question. A Council
Member may opt not to answer questions while another Council Member has the floor.
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4.5 LIMIT DELIBERATIONS TO ITEM AT HAND
Council members will limit their comments to the subject matter or motion being currently
considered by the Town Council.
4.6 LENGTH OF COUNCIL COMMENTS
Council Members will govern themselves as to the length of their comments or presentation. As a
courtesy, the Mayor will signal by hand to a Council Member who has been speaking for over five
(5) minutes. This procedure is not meant to limit debate or to cut comments short, but rather to
assist Council Members in their efforts to communicate concisely.
4.7 OBTAINING THE FLOOR
Any member of the Town Council wishing to speak must first obtain the floor by being
recognized by the Mayor. The Mayor must recognize any Council Member who seeks the floor
when appropriately entitled to do so.
4.8 MOTIONS
Motions may be made by any member of the Town Council, including the presiding officer,
provided that before the presiding officer offers a motion, the opportunity for making a motion
should be offered to other members of the Town Council. Any member of the Town Council,
other than the person offering the motion, may second a motion.
4.9 PRODECURES FOR MOTIONS
The following is the general procedure for making motions:
a. Before a motion can be considered or debated it must be seconded.
b. A Council Member who wishes to make a motion should do so through a verbal request to
the Mayor.
C. A Council Member who wishes to second a motion should do so through a verbal request
to the Mayor.
d. Once the motion has been properly made and seconded, the Mayor shall open the matter
for discussion offering the first opportunity to the moving party and, thereafter, to any
Council Member properly recognized by the Mayor.
e. Once the matter has been fully discussed and the Mayor calls for a vote, no other
discussion will be allowed, provided, however, Council Members may be allowed to
explain their votes.
MOTION TO CONTINUE
A motion to continue will leave the motion in its present condition for consideration on a date and
time certain.
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MOTION TO REMOVE
A motion to remove will take the matter off the agenda and will not be considered by the Council
for a period of time to be specified in the motion.
MOTION TO TABLE
A motion to table will delay consideration of the item being discussed by the Town Council.
MOTION TO TABLE (public hearing)
Before a motion to table a public hearing may be made, a motion to open the public hearing must
be made and seconded. Once the public hearing is open, a motion to table and continue the public
hearing to the next regular Town Council meeting may be made and seconded.
MOTION TO POSTPONE
A motion to postpone will kill or reject the item under consideration for a period of 180 days.
MOTION TO REFER
A motion to refer forwards the item under consideration to the named group, committee, or board
for further study.
MOTION TO LAY ON THE TABLE
A motion to lay on the table allows the item to be temporarily set aside under discussion.
MOTION TO TAKE FROM THE TABLE
A motion to take from the table allows the matter to be discussed again and would only be used in
conjunction with a motion to lay on the table at the same meeting.
WITHDRAWL OF MOTION
A withdrawal of motion indicates a motion may be withdrawn or modified by the Council
Member who originally made the motion at any time prior to its passage. If the motion is
modified, the Council Member who seconded the motion may withdraw his/her second.
MOTION FOR RECONSIDERATION
A motion for reconsideration may be made at the same meeting (or at the next succeeding meeting
following a Town Council action) as long as the reconsideration request complies with the
requirements of the Texas Open Meetings Act.
A motion for reconsideration may only be made by a Council Member who voted with the
majority of the Town Council on the action proposed to be reconsidered by the Town Council.
Any member of the Town Council may second a motion for reconsideration.
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4.10 VOTING
a. If any voting member of the Town Council abstains because of a legal conflict, he/she is
not counted as present for quorum purposes and is not deemed to be "voting" for purposes
of determining whether there has been a"majority vote of those voting and present".
b. When a voting member of the Town Council abstains or excuses himself/herself from a
portion of a Council meeting because of a legal conflict of interest, the member must
briefly state, on the record, the nature of the conflict and comply with any other State law
requirements.
C. Should any voting member of the Town Council choose to abstain (including any member
momentarily or temporarily excusing themselves from any portion of the meeting without
a formal recess) from voting on any question before the Town Council where no conflict of
interest exists, the member's vote shall be recorded as a negative vote in the official
minutes of the meeting.
Tie Votes
A tie vote results in a lost motion. In such an instance, any member of the Town Council may
offer a motion for further action. If there is not an affirmative vote, the result is no action. If the
matter involves an appeal and an affirmative vote does not occur, the decision appealed stands as
decided by the decision making person or body form which the appeal was taken.
Statute VotinLy Requirements
Some actions taken by the Town Council require more than a simple majority vote of approval as
required by State statutes.
a. Protested Changes in Zoning Ordinance—Three-fourths Vote
If a proposed change to a zoning regulation or boundary is protested by owners of twenty
percent or more of the area of the lots or land included in such proposed change, or of the
area of lots of land immediately adjoining the area covered by the proposed change and
extending 200 feet therefrom, the affirmative vote of at least three-fourths of the full voting
Town Council is required for the proposed change to take effect.
An affirmative vote of at least three-fourths of the full voting Town Council is required to
overrule a recommendation of the Planning and Zoning Commission that a proposed
change to a zoning regulation be denied.
4.11 NON-OBERVANCE OF RULES
Rules adopted to expedite and facilitate the transaction of the business of the Town Council in an
orderly fashion shall be deemed to be procedural only, and the failure to strictly observe any such
rules shall not affect the jurisdiction of, or invalidate any action take by the Town Council.
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SECTION 5. PUBLIC HEARINGS
5.1 GENERAL PROCEDURE
The Town Council for the conduct of Public Hearings is generally as follows:
a. Town staff presents its reports.
b. Council Members may ask questions of staff.
C. The applicant or appellant will then be provided the opportunity to present comments,
testimony, or arguments. In the case of an appeal when the appellant is different from the
applicant, the appellant should be called upon first to provide comments or testimony. The
applicant or appellant shall have a total of fifteen (15) minutes for a presentation when
recognized by the Mayor or presiding officer. The initial comments or presentation shall
be limited to ten (10) minutes and their rebuttal or concluding comments shall be limited to
five minutes unless extended by a majority vote of the Town Council.
d. Council Members may ask questions of the applicant and/or appellant.
e. Upon a favorable motion of the Town Council, the Mayor opens the Public Hearing.
(See Section 5.3)
f Members of the public are provided with the opportunity for rebuttal or concluding
comments. In the case of an appeal when the appellant is different from the applicant, both
are given the opportunity for closing comments.
g. Upon a favorable motion of the Town Council, the Public Hearing will be closed.
h. The Town Council deliberates on the issue.
i. If the Town Council raises new issues through deliberation and seeks to take additional
public testimony, the Public Hearing must be reopened. At the conclusion of the public
testimony, the Public Hearing must be closed.
j. The Town Council deliberates, makes motions, if any, and takes action.
k. The Mayor announces the final decision of the Town Council.
5.2 CONTINUANCE OF HEARINGS
Any Public Hearing being held, noticed or ordered to be held by the Town Council may, by order,
notice or motion, be continued to any subsequent meeting.
5.3 PUBLIC DISCUSSION AT HEARINGS
When a matter for Public Hearing comes before the Town Council, the Mayor will open the Public
Hearing after a favorable motion of the Town Council. Upon opening the Public Hearing and
before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire
if there is anyone present who desires to speak on the matter which is to be heard or to present
evidence regarding the matter.
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a. Public Member Request to Speak
Any person wishing to speak at a Public Hearing scheduled on the agenda shall complete a
Public Meeting Appearance Card prior to the matter being reached, and present it to the
Town Secretary. Upon being recognized by the Mayor, the person may speak or present
evidence relevant to the matter being heard. No person may speak without first being
recognized by the Mayor. All persons wishing to speak on the matter shall be limited to
five (5) minutes each, and there shall be a cumulative limit of sixty (60) minutes for all
those speaking in favor of an item and a like limit for those speaking in opposition. The
time limit may be extended by a majority vote of the Town Council.
b. Time Limits
The Mayor, with approval of a majority of the Town Council, may alter any of the
enumerated time allocations based on the complexity of the item and the number of
persons wishing to speak on the item.
C. Questions of Speakers
Members of the Town Council who wish to ask questions of the speakers or each other
during the Public Hearing portion may do so, but only after first being recognized by the
Mayor. Interaction with the speaker shall be limited to a question or questions, rather than
an ongoing dialog.
d. Materials for Public Record
All persons interested in the matter being heard by the Town Council shall be entitled to
submit written evidence or remarks, as well as other graphic evidence. All such evidence
presented will be retained by the Town Secretary's Office as part of the record of the
hearing, in accordance with the requirements of State law.
e. Germane Comments
During the Public Hearing, no person will be permitted to speak about matters or present
evidence which is not germane to the matter being considered. A determination of
relevance shall be made by the Mayor, but may be appealed to the full Town Council.
5.4 COMMUNICATIONS AND PETITIONS
Written communications and petitions concerning the subject matter of the hearing will be noted,
read aloud, or summarized by the Mayor. A reading in full shall take place if requested by any
member of the Town Council.
SECTION 6. ADDRESSING THE TOWN COUNCIL
6.1 STAFF PRESENTATIONS
Staff presentations will be concise and will provide factual background information on the item as
well as a recommendation for the Town Council.
6.2 ORAL PRESENTATIONS BY MEMBER OF THE PUBLIC
The following procedures will guide oral presentations by members of the public at Town Council
meetings:
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a. Prior to the meeting or during the meeting prior to a matter being reached, persons wishing
to address the Town Council shall complete a Public Meeting Appearance Card and
present it to the Town Secretary.
b. When called upon, the person should come to the podium state his/her name and address
for the record, and, if speaking for an organization or other group, identify the group
represented.
C. All remarks should be addressed to the Town Council as a whole, not to individual
members.
d. Questions, if any, should be directed to the presiding officer who will determine whether,
or in what manner, a response or answer will be provided.
6.3 CITIZENS' COMMENTS
This portion of the Town Council meeting is set aside for members of the public to address the
Town Council on any item of business that is not formally scheduled on the agenda or scheduled
as a Public Hearing. Members of the public shall complete a Public Meeting Appearance Card
prior to the item being heard and present it to the Town Secretary.
a. Timing
Citizens' Comments are generally permitted at the beginning of the regular Town Council
meeting, as specified on the agenda. Presentations shall be limited to three (3) minutes
each, but may be extended for an additional two (2) minutes with approval of a majority of
the Town Council. Citizens' Comments shall be limited to a cumulative total not to
exceed fifteen (15) minutes for all speakers unless extended by a majority vote of Council.
b. No Council Deliberations
In compliance with the Texas Open Meetings Act, the Town Council may not deliberate or
vote on any matter raised in Citizens' Comments, except for the purpose of determining
whether such matter should be placed on a future Town Council agenda. The Mayor,
however, may request the Town Manager to provide additional information on a matter of
general interest to the full Town Council, the public at large, and to the citizen making the
comment.
6.4 POWERPOINT PRESENTATIONS
a. Members of the public may present a PowerPoint software presentation to the Town
Council utilizing the Town's audio/visual equipment or their own equipment.
b. All PowerPoint presentations must be submitted to the Town Secretary, or appropriate
staff, on a staff approved format not later than noon of the day prior to the Town Council
meeting to allow for virus checks and confirm compatibility with Town equipment.
C. Any CDs submitted believed to contain viruses or are unable to be scanned for viruses by
Town equipment will not be permitted to be used on Town equipment.
d. If compatibility or viruses is at issue, a member of the public may provide a printed hard
copy of the PowerPoint presentation to the Town Council and staff or run the PowerPoint
presentation on their own equipment.
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6.5 PUBLIC MEETING APPEARANCE CARDS
Public Meeting Appearance Cards may be used by members of the public who are present, but do
not wish to or cannot verbally address the Town Council during a meeting. A person may indicate
his/her comments and support or opposition for an agenda item on a Public Meeting Appearance
Card. During the public testimony regarding the item, the Mayor will indicate that the Town
Council has received written comments from (name of persons) in support of the project or issue
and from (name of persons) in opposition. The minutes will reflect the Town Council's receipt of
written comments in support or opposition of the project or issue.
6.6 REPETITIOUS COMMENTS PROHIBITED
a. A speaker shall not present the same or substantially the same items or arguments to the
Council repeatedly or be repetitious in presenting their oral comments. Nothing in the
foregoing precludes submission of comments to the Town Council in writing, for such
action or non-action as the Council, in its discretion, may deem appropriate.
b. In order to expedite matters and avoid repetitious presentations, the designation of a
spokesperson is encouraged. Whenever any group of individuals wishes to address the
Council on the same subject matter, those individuals are encouraged to designate a
spokesperson to address the Town Council. With the consent of the Town Council, the
Mayor may extend the time allocation for a designated spokesperson.
6.7 WAIVER OF RULES
Any of the foregoing rules may be waived or suspended by a majority vote of the Council
Members present when it is deemed that there is good cause to do so, based upon the particular
facts and circumstances involved.
6.8 NON-EXCLUSIVE RULES
The rules set forth are not exclusive and do not limit the inherent power and general legal
authority of the Town Council, or of its presiding officer, to govern the conduct of Town Council
meetings as may be considered appropriate from time to time, or in particular circumstances, for
purposes of orderly and effective conduct of the affairs of the Town.
SECTION 7. COUNCIL MEMBER ADMINISTRATIVE REPORT
7.1 MAIL
All general mail addressed to the Town Council and received at Town Hall will be date stamped
and distributed to individual Council Members to which the mail is addressed.
7.2 TOWN COUNCIL CORRESPONDENCE
All Council Member correspondence prepared with Town resources (letterhead, typing, staff
support, postage, etc.) will reflect the position of the full Town Council, not individual Council
Member's positions.
Town Council Members will be provided business cards to use reflecting their position as a
Council Member.
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7.3 MASTER CALENDAR
A master calendar of Town Council events, functions or meetings will be maintained by the Town
Secretary's Office and provided to the Town Council.
Functions, events or meetings to be attended by individual Council Members will only be included
on the master calendar at the request of individual Council Members.
7.4 REQUESTS FOR RESEARCH OR INFORMATION
Council Members may request information or research from staff on a given topic through the
Town Manager. Requests for policy direction will be brought to the full Town Council at a
regular meeting for consideration. All written products will be copied to the full Town Council.
The Town Manager will determine if extensive staff time and resources are required to accomplish
the request. If so, at his/her discretion, the Town Manager may present that request to the full
Town Council prior to proceeding.
7.5 ACTIVITY REPORTS
The Town Manager shall provide activity reports to the Town Council on a monthly basis to
inform the Town Council about department occurrences, project updates, personnel changes, etc.
7.6 TOWN COUNCIL NOTIFICATION OF SIGNIFICANT INCIDENTS
In conjunction with the Town's public safety departments, the Town Manager's Office will
coordinate the notification to the Town Council of major crime, fire or other disasters or incidents.
SECTION 8. PROCEDURES ADMINSTRATION
8.1 BIENNIAL REVIEW OF TOWN COUNCIL PROCEDURES
The Town Council will review and revise the Town Council Rules of Order and Procedure as
needed, and at a minimum, every two years.
8.2 ADHERENCE TO PROCEDURES
During Town Council discussions, deliberations, and proceedings, the Mayor has the primary
responsibility to ensure that the Town Council, staff, and members of the public adhere to the
Council's adopted procedures.
8.3 TOWN ATTORNEY AS PRODECURE ADVISOR
The Town Attorney assists the Mayor and Town Council as a resource and as an advisor for
interpreting the Town Council's adopted rules and procedures.
SECTION 9. SEVERABILITY
If any provision of this Ordinance is found by a court of competent jurisdiction to be invalid or
unconstitutional, or if the application of this Ordinance to any person or circumstances is found to be
invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the other provisions or
applications of this Ordinance which can be given effect without the invalid or unconstitutional provision
or application.
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SECTION 10. EFFECTIVE DATE
This Ordinance shall become effective immediately upon its passage.
PASSED AND APROVED by the Town of Prosper, Texas on this the 12"' day of December,
2006.
H GER, Mayor
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