11.20.2025 Library Board MinutesRti
OWN OF
P E R
A Place Where Everyone Matters
MINUTES
Library Board Meeting
Prosper Community Library, Program Room
200 S. Main Street, Prosper, TX
Thursday, November 20, 2025
6:15 PM
Call to Order / Roll Call.
a. Meeting was called to order at 6:16pm by Wattenberger.
b. Board members present: Danielle Philipson, Jennifer Lawler, Lenorah Johnson,
Holly Dee, Mary Beth Randecker, Jennifer Wattenbarger, Andrew Cartwright
i. Quorum confirmed
c. Board members absent: Bryan Pasteryk, Katie Williams
d. Staff members present:
i. Gary Landeck (Library Director)
ii. Wally DesChamps (Library Assistant Supervisor)
iii. Julie Huffman (Library Clerk)
2. Consider and act upon the minutes of the October 23, 2025, Library Board Meeting.
i. Johnson motioned to accept with correction. Philipson seconded. Motion
carried unanimously.
3. Citizen Comments. (none)
4. Staff Report
a. Wally DesChamps and Julie Huffman discussed monthly collection and
development statistics
i. Shared circulation statistics, monthly library statistics, and PCL Monthly
Report
b. Factors beyond circulation rates influence investment in collection
i. Length of time to read and enjoy a book / size of book
1. Children's books are fast reads; children tend to checkout more
books at a time compared to adults
ii. Wear and tear on books
iii. Cost of items (adult books more expensive than picture books, non-fiction
more expensive than fiction)
c. PCL Monthly Report goes to the Town
5. Director's report. (Landeck)
a. Rachel Reese promoted to full-time Circulation Supervisor
i. Supervising library clerks and assistants
b. Full-time Librarian interviews
i. Interviewed 4 candidates; close to making a decision
c. Part-time Circulation Clerk position
i. Back -fill for Rachel Reese
d. Other part-time clerk positions to post in 2026 and will allow for extension of
Library hours of operation
6. Director Recommendations for Library Policy Updates
a. Discussion and initial feedback on document shared separately
i. Ask for Board to review Materials Selection and Reconsideration and
Programs, Events, and Displays (new, modeled after the McKinney Public
Library) policies
ii. Provide high-level feedback (from a citizen lens) directly to Landeck within
the next month (before next Board meeting)
7. Demographics and Usage Subgroup
a. Discussion and recommendations for the subgroup in advance of the December
presentation to the Board.
b. Build Community Dashboard- Market Intelligence Dashboard for internal use
i. More meaningful inputs to inform library staff and Board decisions
c. Any input from Board to go to Working Croup
8. Post -Election Discussion and Next Steps
a. Board member asked if should highlight PCL Monthly Report publicly
b. Debrief on Bond election with Town Council & Board; tentatively planning for
January 15
i. Board question: will the discussion focus on Library specifically or Bond
process more generally? (Landeck to follow-up with clarification)
c. Board comment: there were issues within the Town, including Master Plan
process, from which we should take learnings. Suggest Parking Lot item of
interactions with the Town (including Long Range Plan)
d. Board question: what is the near -term impact of the Bond not passing? How long
will we have physical space and be able to keep up to accreditation standards?
i. Board question: there might not be real estate for a library if we're looking
out too far. Can we clarify with the Town what the process will be?
Landeck- next steps discussed with Mario; near -term solutions
recommended:
1. Implement self -check (unburdens staff)
2. Roaming staff model (will remove large, central circulation desk and
open up floor space)
3. Hire interior architect to re-evaluate the space
a. Maximize flexibility
b. Increase space for circulation materials (attempt to meet
ongoing accreditation requirements)
c. Potential to move shelving to have pop-up event space
d. Town Council will need to use the Program Room for
r elections (will need alternative space for programming)
9. Parking Lot Items
a. For Parking Lot:
i. Real estate process
ii. Board interactions with the Town
10. New Business.
a. No December meeting; Next meeting January 15 with Town Council
b. Demographics and Usage Subgroup (February)
c. Civic Partnerships Group presents outreach and collaboration recommendations
(March)
d. Library of the Future Group presents outreach and collaboration
recommendations (April)
e. Board and Commission Appreciation Reception (Dec 11 @ 5PM); Cartwright and
Johnson to speak if needed
11. Adjourn.
a. Philipson motioned to adjourn; Randecker seconded. Motion carried unanimously.
b. Meeting adjourned by Wattenbarger at 7:45pm.
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Katie Williams (Secretary) Date`