13-52 - RTOWN OF PROSPER, TEXAS
RESOLUTION NO. 13-52
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, APPROVING RULES FOR THE ELECTRONIC RECEIPT OF BIDS OR
PROPOSALS; MAKING FINDINGS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Town of Prosper is a home -rule municipal corporation duly organized
under the laws of the State of Texas; and
WHEREAS, Section 252.0415 of the Texas Local Government Code, as amended,
provides, in part, that "[a] municipality may receive bids or proposals under this chapter through
electronic transmission if the governing body of the municipality adopts rules to ensure the
identification, security, and confidentiality of electronic bids or proposals and to ensure that the
electronic bids or proposals remain effectively unopened until the proper time"; and
WHEREAS, the attached rules ensure the identification, security and confidentiality of
electronic bids or proposals and that the electronic bids or proposals remain effectively
unopened until the proper time.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
All of the above premises are found to be true and correct and are incorporated into the
body of this Resolution, as if copied in their entirety.
SECTION 2
The Town of Prosper, Texas, hereby adopts the Rules for the Electronic Receipt of Bids
or Proposals, attached hereto as Exhibit A and incorporated herein for all purposes.
SECTION 3
This Resolution is effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THIS 24TH DAY OF SEPTEMBER, 2013.
Ray Smith, Mayor
n
ATTEST:
Robyn Bgktle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
1 X 1 I��
Terrence S. Welch, Town Attorney
1
1
Resolution No. 13-52, Page 2
EXHIBIT A
Rules for the Electronic Receipt of Bids or Proposals
Pursuant to Section 252.0415 of the Texas Local Government Code, as amended, the
Town of Prosper adopts the following rules to ensure the identification, security, and
confidentiality of electronic bids or proposals, and to ensure that the electronic bids or
proposals remain effectively unopened until the proper time:
1.
Users of the system shall be assigned unique user names and passwords.
2.
Access to the system by authorized users shall be logged and tracked in order to record
pages and certain data accessed.
3.
Transmittal of data through the Internet shall be encrypted using SSL technology. All
sensitive data within the system shall also be encrypted utilizing an updated encryption
type that appropriately maintains the integrity of the data.
4.
All data related to sealed bids and proposals shall be encrypted using a time -sensitive
mechanism that allows the data to be decrypted only after the due date and time.
5.
The system shall be synchronized to a nuclear time server to ensure exact recording of
the due date and time, and the receipt date and time of each submission.
6.
The contents of a sealed bid or proposal will not be accessible until the due date and
time, and can only be decrypted by an authorized user.
7.
The Town will maintain control of releasing appropriate information for public disclosure,
pursuant to Texas law.
8.
The Purchasing Agent will serve as the Town's e-bidding system administrator.
The
Town's Purchasing Agent is responsible for ensuring that any system used for the
electronic
receipt of bids or proposals with an estimated value of more than $50,000, or
the
competitive bid limit as defined by current State law, complies with the
aforementioned rules.
1
Resolution No. 13-52, Page 3