08.27.2013 Town Council MinutesMINUTES
Meeting of the Prosper Town Council
TOWN OF Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, August 27, 2013
6:00 p.m. Regular Meeting
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro Tern Meigs Miller
Deputy Mayor Pro Tern Kenneth Dugger
Council Member Michael Korbuly
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Member Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Will Mitchell, Parks and Recreation Manager
Michael Bulla, CIP Project Manager
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Reverend Michael Gilton of St. Paul's Episcopal Church led the invocation. The Pledge
of Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Mayor Pro Tem Miller made the following announcements:
The second annual Community Picnic will take place on Saturday, September 7 at
Frontier Park from 5-8.pm. The event includes free hot dogs and soft drinks until 6:00
p.m., bounce houses, games, music, and lots of fun activities for kids and families. An
outdoor movie will begin at dusk. More information is available on the Town's website.
Prosper's Parks and Recreation Department has opened registration for the Town's first
adult softball league. Registration is open until Friday, August 30, and league play
begins on September 9. Contact Will Mitchell, Parks and Recreation Manager for more
information.
Serve Prosper is a community cleanup event scheduled for Saturday, September 14.
Projects will include painting, light repairs and trash and debris removal at four homes in
Prosper. Volunteers will meet at the downtown basket ball court at 8:00 a.m.
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The Town Council would like to commend CIP Project Manager Michael Bulla and the
Town staff for their efforts in completing several critical road projects over the summer,
and for their additional assistance this past Saturday during the repairs of the gas leak
near Preston Road and Prosper Trail.
Council Member Dixon made the following announcement:
Prosper High School will have its first football game against Keller High School on
Thursday night.
4. Presentations.
• Presentation of a Proclamation to representatives from the 2013 Clothe a Child
program proclaiming September 2013, as Clothe a Child Month.
A video presentation was shown, and members of the Clothe a Child organization
were present to receive the Proclamation.
• Presentation by a member of the Prosper Community Library Ad Hoc
Committee.
Sherilyn Bird, a member of the Community Library Board, showed a video
presentation and presented a report from the Library Ad Hoc Committee, which is
requesting that the Council pursue the construction of a new community library.
Mayor Smith recognized the following citizens who requested to speak:
Sharon Alderton, 1460 Silent Brook Drive, Prosper, spoke in favor of a new
community library.
Chris Blair, 841 Sybil Lane, Prosper, spoke on behalf of the Library Ad Hoc
Committee in support of a new community library.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting — August 13, 2013
5b. Consider and act upon Resolution No. 13-46 authorizing the Town Manager
to execute the Town of Prosper and Town of Little Elm Interlocal
Agreement for the Reduction and Release of Designated Portions of the
Extraterritorial Jurisdiction of the Town of Prosper's Extraterritorial
Jurisdiction, and the Town Council's consent to same. (HW)
Deputy Mayor Pro Tem Dugger made a motion and Mayor Pro Tern Miller seconded the
motion to approve all items on the Consent Agenda. The motion was approved by a
vote of 7-0.
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6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a "Speaker Request Form" and present it to the Town Secretary prior to the meeting.)
There were no Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Speaker Request Form" and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing
related item will be recognized on a case -by -case basis, at the discretion of the Mayor
and Town Council.)
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon a request to rezone 0.5±
acres, located on the north side of First Street, 200± feet west of Craig Road (705
E. First Street) from Single Family-15 (SF-15) to Downtown Office (DTO). (Z13-
0012). (CC)
Chris Copple, Development Services Director, presented this item before the Council.
The zoning request conforms to the Future Land Use Plan. Town staff received three
public hearing notice reply forms, and none were in opposition to the request. Town
staff recommends approval of this item.
Mayor Pro Tern Miller made a motion and Council Member Vogelsang seconded the
motion to open the Public Hearing. The motion was approved by a vote of 7-0.
With no one speaking, Council Member Wilson made a motion and Council Member
Dixon seconded the motion to close the Public Hearing. The motion was approved by a
vote of 7-0.
Council Member Wilson made a motion and Council Member Vogelsang seconded the
motion to approve a request to rezone 0.5± acres, located on the north side of First
Street, 200± feet west of Craig Road (705 E. First Street) from Single Family-15 (SF-15)
to Downtown Office (DTO). (Z13-0012). The motion was approved by a vote of 7-0.
DEPARTMENT ITEMS:
8. Discussion on the Town Council strategic goal: Develop a plan to accommodate
growth in youth sports and Town recreation programs. (WM)
Will Mitchell, Parks and Recreation Manager, presented this item before Council. During
the Town Council Strategic Planning meeting on March 27, 2013, the Town Council
identified a strategic goal to develop a plan to accommodate growth in youth sports.
Since that meeting, Town staff met with representatives of surrounding cities, as well as
representatives from the Town's youth sports leagues to identify past, present and future
concerns. Mr. Mitchell reviewed current concerns as well as those that may occur as the
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Town continues to grow. As a result of these discussions, Town staff and
representatives of the youth sports programs proposed that centralized oversight for
youth sports programs, to be known as the Prosper Youth Sports Commission, would be
beneficial in order to increase efficiency of facility usage, operations, communication and
accountability.
Council Member Michael Korbuly left the Council bench at 6:58 p.m. Mr. Korbuly serves
as President of the Prosper Area Soccer Association (PASO). He participated in the
discussion on behalf of PASO and answered questions from the Town Council.
After discussion, Town staff was directed to bring the item back before Council at a
future meeting with the organizational structures and bylaws of the existing youth sports
organizations, as well as a proposed organizational structure for the Prosper Youth
Sports Commission utilizing the Board of Directors model.
Council Member Korbuly took his place at the Council bench at 7:40 p.m.
9. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
9a. Section 551.087. To discuss and consider economic development
incentives.
9b. Section 551.072. To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
9c. Section 551.074. To discuss appointments to the Planning & Zoning
Commission, Parks & Recreation Board, Prosper Economic Development
Corporation Board, Board of Adjustment, and Construction Board of
Appeals.
The Town Council recessed into Executive Session at 7:45 p.m.
10. To reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Regular Session was reconvened at 8:21 p.m.
No action was taken as a result of Executive Session.
11. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
12. Adjourn.
Deputy Mayor Pro Tern Dugger made a motion and Council Member Wilson seconded
the motion to adjourn the meeting at 8:22 p.m., on Tuesday, August 27, 2013. The
motion was approved by a vote of 7-0.
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These minutes approved on the 10th day of September, 2013.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Bad fe, Town ecretary
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