12.03.2025 CEC Minutesp
R-1 S P E R
A Place Where Everyone Matters
1. Call to Order / Roll Call.
The meeting was called to order at 6:03 p.m.
Committee Members Present:
Kimberly Smith, Chair
Soprina Reeves, Vice Chair
Annie Bunger
Sean Boardman
Ella Lee
Jennifer Downs
Jeff Robinson
Andy Franco
Rory Conley
Committee Members Absent:
Kari Willis
Samad Abdur-Razzaaq
Councilmembers Present:
Jeff Hodges
Amy Bartley
Staff Members Present:
Robyn Battle, Executive Director
Kaylynn Stone, Special Events Manager
Todd Rice, Communications Director
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, December 3, 2025
2. Consider and act upon the minutes of the November 5, 2026 Community Engagement
Committee (CEC) meeting.
Kimberly Smith made a motion to approve and Annie Bunger seconded. The minutes were
unanimously approved.
3. Comments from the Public.
There were no comments from the public.
4. Review Scope of Work and Town Obligations for Downtown Block Party and Pride
in the Sky
Representatives from The Tavern on Broadway presented their proposed vision for a
downtown block party. Following the overview of the event concept and objectives, Mr. Rice
presented the proposed scope of services, including responsibilities assigned to The Tavern
on Broadway and the Town of Prosper. Feedback was provided by Councilmember Bartley
and Mrs. Bunger recommending that the 6:00 p.m. concert be limited to individuals 18 years
of age and older. No additional comments were offered, and the committee expressed
consensus in support of advancing the event to the next phase of the approval process.
Mrs. Stone presented the proposed scope of services for the Pride in the Sky event.
Councilmember Amy Bartley requested that the flat fee currently charged by the Town to
Cedarbrook, intended to offset public safety costs, be eliminated. Councilmember Bartley
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further requested that all scope of service expectations be clearly documented within the event
contracts.
5. Brainstorming Ideas for Life in Prosper.
a. Discussion regarding collaborative engagement activities between the
Community Engagement Committee and the Mayor's Youth Advisory Council.
Members of the Community Engagement Committee convened in the Council Chambers to
participate in a meet -and -greet with members of the Mayor's Youth Advisory Council. The
committees engaged in discussion, posed questions, and exchanged ideas related to
collaborative approaches and strategies for enhancing community engagement initiatives.
6. Discussion on Town Events
a. Recent Events
a1: Veterans Day Honor Run & Veterans Memorial Ribbon Cutting
The events were held on November 8 at Frontier Park.
a2: Prosper on Tap: Friendsgiving
The event was held on November 22 and had a turnout of over 200 attendees.
b. Upcoming Events
b1: Prosper Christmas Festival
The event will be held on December 6 at Prosper Town Hall.
7. Discuss and receive updates regarding:
a. Community Engagement Activities
Mr. Rice shared a reminder for the committee to attend the annual boards and commissions
reception to be held at The Gin.
8. Discuss and consider "CEC Top 3" & Save the Date Items.
The Committee recommended the following for the CEC Top 3 this month:
• Christmas Festival
• New Ebike Registration
• Prosper Fishing Derby
9. Requests for future agenda items.
The Committee requested the following for future agenda items
• Discuss a possible marketing material for CEC members to give out during events
10. Adjourn.
The meeting was adjourned at 7:48 p.m. on December 3, 2025.
These minutes were approved on January 7, 2026.
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