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01.13.26 Town Council Meeting PresentationWelcome to the January 13, 2026, Prosper Town Council Meeting Call to Order/Roll Call Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements Presentations. Agenda Item 1. Recognize the 2025 Mayor's Fitness Challenge participants. (TH) Agenda Item 2. Recognize members of Prosper Fire and Rescue Department for the Life Saving efforts. (SB) Agenda Item 3. Recognize the Prosper Police Department for receiving the Law Enforcement Recognition Program re-designation by the Texas Police Chiefs Association (TPCA). (DK) Consent Agenda Agenda Item 4. Consider and act upon the minutes of the December 9, 2025, Town Council Work Session meeting. (MLS) Agenda Item 5. Consider and act upon the minutes of the December 9, 2025, Town Council Regular Meeting. (MLS) Agenda Item 6. Consider acceptance of the November monthly financial report for fiscal year 2026. (CL) Agenda Item 7. Consider and act upon authorizing the Town Manager to execute a Service Agreement between the Town of Prosper and Off Broadway Productions, LLC, for the Downtown Block Party in the amount of $30,000 plus additional in-kind contributions. (TR) Agenda Item 8. Consider and act upon approving Resolutions authorizing matching funds for projects submitted under the State and Local Cybersecurity Grant Program. (LJ) Agenda Item 9. Consider and act upon approving the purchase of the annual software assurance of the Town’s computer aided dispatch and record management systems for Public Safety, from Integrated Computer Systems, Inc., a sole source provider in the amount of $145,049.21. (LJ) Agenda Item 10. Consider and act upon approving the replacement of seventy (70) end-of-life wireless access points with new Wi-Fi 7 wireless access points from REDACTED, including associated installation services, through SHI Inc. in the amount of $98,614. (LJ) Agenda Item 11. Consider and act upon approving the annual purchase of ammunition from GT Distributors, utilizing BuyBoard Contract #698-23 in the amount of $87,691.90. (DK) Agenda Item 12. Consider and act upon the purchase of one (1) ambulance from Professional Ambulance Sales & Service, dba SERVS, through BUYBOARD Contract #745-24, in the amount of $433,105. (SB) Agenda Item 13. Consider and act upon the purchase of one Pierce Velocity Pumper (PUC) Engine and one Pierce Velocity Platform – 100’ Mid-Mount Truck through Siddons-Martin Emergency Group, LLC through the BuyBoard Contract #746-24(Fire), in the amount of $4,038,680. (SB) Agenda Item 14. Consider and act upon the purchase of one Weis Fire & Safety Equipment, LLC. Ford F550 Brush Truck through the HGAC Contract #FS12-23, in the amount of $313,517. (SB) Agenda Item 15. Consider and act upon approving the purchase of mobile and portable radios through the Texas Department of Information Resources (DIR) Contract #39000-DIR-CPO-5433-AGREEMENT: State of Texas for $91,465.13. (SB) Agenda Item 16. Consider and act upon approval of a Buyboard Cooperative Purchase Order from Child’s Play Inc. for installation of a pavilion at Raymond Community Park in the amount of $110 ,962. (DB) Agenda Item 17. Consider and act upon approving an amendment to the Design Agreement with Quorum Architects of the Public Works and Parks Service Center in the amount of $106,900 and authorize the Town Manager to execute documents for the same. (CJ) Agenda Item 18. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Geotex Engineering, LLC, and the Town of Prosper, Texas, related to professional construction materials testing and observation services for the Public Works & Parks Service Center project in the amount of $253,228. (CJ) Agenda Item 19. Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site Plans. (DH) Westside Addition, Block A, Lots 4 and 5 (DEVAPP-24-0177) Information Purpose: •Construct a retail building on Lot 4 and a drive-through restaurant on Lot 5 totaling 13,008 square feet. •Lot 4 – Retail Building (8,208 SF) •Lot 5 – Restaurant with a drive-through (4,800 SF) History: •Planned Development-94 allows for a maximum of three noncontiguous drive-through restaurants along US 380 and a maximum of one drive-through restaurant along FM 1385. The conceptual zoning exhibit identified Lot 5 as one of the three drive-through restaurants along US 380. Citizen Comments Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. Agenda Item 20. Conduct a Public Hearing and consider and act upon a request to amend the development standards, uses and conceptual layout of Planned Development-52, consisting of 10.8± acres on the south side of Prosper Trail and 815± feet east of Mike Howard Lane. (ZONE-25-0012) (DH) Prosper Flex Park (ZONE-25-0012) Proposal •Amend the development standards, uses and conceptual layout of Planned Development-52. •Proposal to construct four buildings for primarily office/warehouse uses. •Eliminate open storage and intense industrial uses that are in the current PD. •Planned Development addresses standards such as uses, landscaping, open space, and architectural standards. History •The Planned Development was approved in 2011 with the primary purpose of being a landscaping business. •The current buildings were to be refinished and allow for open storage. Future Land Use Plan Business Park: •“Located to the west of the BNSF Railroad between Prosper Trial and First Street, will include a variety of potential land uses, including light industrial, commercial warehousing, and commercial uses with outside storage. While outside storage will likely occur and be necessary within this District, significant effort should be placed on the visual integrity of the District, particularly when located in higher visibility areas.” •Open storage is removed from the amended Planned Development. Zoning of Surrounding Area Conceptual Plan District Regulations – Commercial Corridor Setbacks for open storage have been eliminated. Landscaping Landscape Plan Landscape Plan Open Space Amenities •The area north of Building 1 will feature two tables, two benches, two bike racks, and a trash receptacle. Buildings 2, 3 and 4 will each have adjacent open spaces equipped with a table, a bench, a bike rack, and a trash receptacle. •Additionally, the landscaped area surrounding the pond – maintained at a normal pool level – will include two tables and three benches positioned along a walking trail that encircles the pond, offering a scenic and functional outdoor experience. •11 .3% of the property will be allocated to open space. Open Space Plan Open Space Plan •Buildings shall comply with the conceptual renderings. •The front façade facing Prosper Trail and the sides facing the central interior drive shall incorporate a combination of Cultured Natural Shaped Field Stone and concrete tilt wall elements. •The side and rear elevations shall include concrete tilt wall or masonry materials. •Canopies have been provided to meet the architectural articulation requirements. •Architectural articulation of the side and rear facades shall match what is reflected on the renderings. Elevations Existing Building Proposed Buildings Conclusion Notices: •December 5, 2025 - Mail outs for Planning & Zoning Commission Public Hearing •December 26, 2025 – Newspaper notice for Town Council Public Hearing Citizen Response: •None Recommendation: •Staff Recommends Approval •Planning & Zoning Commission Recommends Approval (5-1) with a requirement of 11.3% of open space. Commissioner Furay voted in opposition indicating he would like to see a minimum square footage requirement for tenant spaces. Agenda Item 21. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper for Animal Shelter Services for an initial term of five (5) years, with annual renewal terms of one (1) year, and an initial fee of $116 ,702 for FY 2025-2026. (RB) •Original ILA executed in 2006 •Services Include: •Receiving Stray Animals •Caring for Impounded Animals •Rabies Testing and Vaccination •Microchipping •Foster, Adoption, Reunification •Current ILA Expires in 2028 Interlocal Agreement (ILA) with Collin County for Animal Shelter Services •Same Services Included •5-Year initial term with 1-year renewals •New Cost Structure: •Base Operations Fee: $1,823,976, with 3.5% increase per year •Maintenance and Capital Contribution: •FY 2025-2026: $140,000 •FY 2026-2027: $190,000 •FY 2027-2028: $240,000 •FY 2028-2029: $290,000 •FY 2029-2030: $340,000 Revised ILA with Collin County for Animal Shelter Services •Cost split among participating entities, based on population •Town of Prosper fee for FY 25-26: $116,702 Revised ILA with Collin County for Animal Shelter Services Agenda Item 22. Consider and act upon authorizing the Town Manager to execute Amendment No. 19 to the Interlocal Agreement between Collin County and the Town of Prosper for Animal Control Services in the amount of $171,374. (RB) Collin County Animal Control Provides: •Reduction of the stray animal population •Restraint of dangerous animals •Prevention of inhumane treatment of animals •Abatement of animal nuisances •Removal of animal carcasses •24/7 on-call service for emergencies •Original ILA executed in 2006 •1-Year Annual Renewals •Town of Prosper fee for FY 2025-2026: $171,374 Renewal of Existing ILA with Collin County for Animal Control Services Agenda Item 23. Consider and act upon a Park Improvement Fee Agreement between the Town of Prosper and Shaddock-Creekside Prosper, LLC, for the Creekside development. (DB) Park Improvement Agreement Creekside Development Park Improvement Fees •221 lots @ $1,500 each = $331,500 Parkland Dedication •1 acre per 35 units = 6.31 acres •Donating 7.034 acres Future site of Creekside Park NORTH •Creekside is a proposed residential community of 221 lots, proposed park adjacent to an Elementary School • Park improvement fees due - $331,500 (221 lots x $1,500 per lot). •Developer shall construct hike and bike trail along the east side of Legacy Drive per Town’s Trails Masterplan •Credit against park improvement fees due for the oversizing sidewalk along Legacy up to hike and bike trail standard – estimated to be ~$45k •Develop the Neighborhood Park (trail along perimeter, full irrigation system, full sod, signage, and trees – estimated to be ~$710k) goal - usable by time school starts fall 2026 utilizing combination of funding sources: •Remaining park improvement fees due from the community after the trail oversizing credit is deducted – estimated to be ~$286,500 •Developer to donate $250,000 (park naming rights) - Shaddock Park •Town participation for the remaining cost – estimated to be ~$173,500 •Developer manages park development (design, bidding, construction)concurrently with Creekside community and is reimbursed by Town upon completion. No requirement to place funds in escrow. •Park Naming – Ordinance Requirements •If a name is applied to park facilities in honor of an individual or group when total contributions of 50 percent or more of the total cost of acquisition (excluding required park dedication) and development of facilities are donated to the town. •Currently, the developer has offered $250k which is 35% of the $710k 'acquisition' cost. 50% of acquisition cost would be $355k. •Parks & Recreation Board approved the Park Improvement Fee Agreement on January 8, 2026, but not the naming. They requested the ordinance be applied. Approve naming if developer meets ordinance requirements. Agenda Item 24. Consider and act upon authorizing the Town Manager to execute a Construction Agreement with Homerun Construction, LLC for Parvin Park in the amount of $532,145.32. (DB) Parvin Park Development Construction Contract •Project bids opened November 2025 •Construction scope includes an 8’ wide, concrete loop trail around the park, a small playground, a small pavilion, 3 parking spaces, sod grass, and tree plantings. •12 bids were received ranging from $532,145.32 (the winning bid) to $1,108,240. The current available budget for the project is $988,240. •Construction schedule is for 145 days. Anticipated completion – Summer 2026. Parvin Park Site Plan Loop Trail 3 Parallel Parking Spaces Playground Small Pavilion and Picnic Tables NORTH Existing Pond Agenda Item 25. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Executive Session •Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. •Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. •Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. •Section 551.089 – To deliberate security information collected, assembled, or maintained by or for a governmental entity to prevent, detect, or investigate criminal activity, pursuant to Section 2059.055 of the Texas Government Code, and all matters incident and related thereto. •Section 551.074 - To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, Planning & Zoning Commission, Community Engagement Committee, and the Downtown Advisory Committee, and all matters incident and related thereto. •Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with any work session or regular agenda item. The Town Council will reconvene after Executive Session. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Adjourn.