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07.23.2013 Town Council Minutes-A TOWN OF Prosper is a place where everyone matters. 1. Call to Order/Roll Call. The meeting was called to order at 6:01 p.m. Council Members Present: Mayor Ray Smith Mayor Pro Tern Meigs Miller Deputy Mayor Pro Tern Kenneth Dugger Council Member Danny Wilson Council Member Jason Dixon Council Members Absent: Council Member Michael Korbuly Council Member Curry Vogelsang MINUTES Meeting of the Prosper Town Council Prosper Municipal Chambers 108 W. Broadway, Prosper, Texas Tuesday, July 23, 2013 6:00 p.m. Regular Meeting Staff Members Present: Harlan Jefferson, Town Manager Robyn Battle, Town Secretary Terrence Welch, Town Attorney Hulon T. Webb, Jr., Executive Director of Development and Community Services Chris Copple, Director of Development Services Paul Naughton, Landscape Architect Ronnie Tucker, Fire Chief 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Pastor David Vestal from Lighthouse Christian Fellowship led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were recited. Council Member Vogelsang took his place at the Council bench at 6:03 p.m. 3. Announcements of upcoming events. Deputy Mayor Pro Tern Dugger made the following announcements: "Friday at the Park" will take place once again on Friday, August 2, at Frontier Park Pavilion. This event features an outdoor movie, music, food and entertainment. Activities start at 6:30 p.m., and the movie "Madagascar 3: Europe's Most Wanted" will start at dusk. Applications for the Town's Boards and Commissions will be accepted through August 2. Applications are available at Town Hall, the EDC Office, and the Town's website. Descriptions of the various town Boards are available on the Town website or by contacting Robyn Battle, the Town Secretary. Page 1 of 4 On Monday, August 5, the Town will present the third seminar in a series of water conservation -related seminars presented in partnership with Agri -Life of Texas A&M. This seminar on Rainwater Harvesting and Rain Barrel Construction will take place at the Prosper Community Library on the campus of Reynolds Middle School from 6:30- 8:30 p.m. Town Librarian Linda Shaw provided information on the Library's Summer Reading Program, 4. CONSENT AGENDA (items placed on the Consent Agenda are considered routine in nature and non- controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff.) 4a. Consider and act upon minutes from the following Town Council meeting. (RB) • Regular Meeting — July 9, 2013 4b. Consider and act upon the monthly financial reports for May 2013. (HJ) Mayor Pro Tern Miller made a motion and Deputy Mayor Pro Tern Dugger seconded the motion to approve all items on the Consent Agenda. The motion was approved by a vote of 6-0. 5. CITIZEN COMMENTS: (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Speaker Request Form" and present it to the Town Secretary prior to the meeting.) There were no Citizen Comments. REGULAR AGENDA: (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the Mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case -by -case basis, at the discretion of the Mayor and Town Council.) DEPARTMENT ITEMS: 6. Discussion on design of Cockrell Park. (PN) Paul Naughton, Landscape Architect, presented this item before Council. The contract for the design of Cockrell Park was awarded to Freese & Nichols at the May 28, 2013, Town Council meeting. Options for the base bid design as well as additional alternate items such as athletic field lighting, plaza area improvements, a pavilion, trail markers and landscaping were presented to Council. The Town has applied for grant funding from Collin County to help fund this project. Areas of concern included irrigation, the utility easement, and overhead power lines. Page 2 of 4 Mayor Smith recognized the following citizens who requested to speak on this item: Winston Stallings, 4231 Wilson Creek Trail, Prosper, Texas, had no comments, but was attending the meeting to learn more about the project. Richard Dotter, 16250 Knoll Trail, Dallas, Texas, works for Clark Partners, who conveyed the land to the Town last year. Mr. Dotter reviewed the stipulations in the land dedication documents, as well as the Town's 2007 Parks, Recreation and Open Space Master Plan regarding the criteria for neighborhood parks. Hulon Webb, Executive Director of Development and Community Services, responded by stating that although neighborhood parks do not typically have athletic field lighting, it is not prohibited. Mr. Dotter expressed his company's opposition to athletic field lighting in Cockrell Park. Nicholas Nordman, 4221 Bellingrath, Prosper, Texas, spoke in opposition to athletic field lighting in Cockrell Park. Ryan Townsend, 4211 Pine Needle Court, Prosper, Texas, spoke in opposition to athletic field lighting in Cockrell Park, noting that there are already lights at the nearby elementary school. James Martin, 4280 Wilson Creek Trail, Prosper, Texas, spoke in opposition to athletic field lighting in Cockrell Park, stipulating that if lighting were to be allowed, that time limits be implemented. Mayor Smith and the Town Council thanked the citizens for their comments and feedback. Council directed staff to continue research on irrigation, lighting options, and the size of the usable area of the park. After discussion, Mr. Webb, explained that the Parks and Recreation Board has recommended including all of the alternate bid items in the final project. The final cost of the project, and the determination of which alternate items to include, may be discussed and determined by the Town Council at a future meeting depending on whether the Town receives grant funding from Collin County. Mayor Smith recognized Ann Lieber, who spoke in opposition to Council members having side conversations during the discussion of this item. Mayor Smith recognized Nicholas Nordman, who questioned whether the intent of the park was to be a neighborhood park or a practice field. Mayor Smith responded that due to the demand for additional practice fields, Cockrell Park may be utilized temporarily as a practice field until some of the Town's other facilities are completed. 7. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 7a. Section 551.087. To discuss and consider economic development incentives. Page 3 of 4 LJ 7b. Section 551.072. To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. The Town Council recessed into Executive Session at 6:57 p.m. 8. To reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Regular Session was reconvened at 8:15 p.m. No action was taken as a result of Executive Session. 9. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. 10. Adjourn. Deputy Mayor Pro Tern Dugger made a motion and Council Member Wilson seconded the motion to adjourn the meeting at 8:16 p.m., on Tuesday, July 23, 2013. The motion was approved by a vote of 6-0. These minutes approved on the 13th day of August, 2013. le, Town Secretary APPROVED: Ray Smith, ayor Page 4 of 4