10.06.2025 Downtown Advisory Committee Minutes■
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A Place Where Everyone Matters
1. Call to Order / Roll Call.
The meeting was called to order at 5:32 p.m.
MINUTES
Downtown Advisory Committee
Monday, October 6, 2025
Mr. Wardlaw introduced the newly -appointed member of the DTAC, Charles Cotten.
He also presented Ms. Battle with a THRIVES coin for her service to the Committee
and wished her a happy birthday.
Committee Members Present:
Chris Wardlaw, Chair
Melissa Randle, Vice -Chair
Matt Nohr
Don Perry
Mike Pettis
Iris Meneley
Teague Griffin
Gavin Hernandez
Charles Cotten
Councilmembers Present:
Marcus Ray
Cameron Reeves
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Todd Rice, Director of Community Engagement and Experiences
2. Consider and act upon the minutes from the August 4, 2025, Downtown Advisory
Committee meeting. (RIB)
Melissa Randle made a motion and Teague Griffin seconded the motion to approve the
minutes from the August 4, 2025, meeting. The motion was approved unanimously.
3. Comments from the Public.
There were no comments from the public. Committee member Gavin Hernandez shared
his recent experience participating in the National Security Language Initiative study
abroad program in Latvia.
4. 2025 Bond Election Presentation (MC)
Mr. Canizares presented information about the 2025 Bond Election propositions.
Election Day is November 4. The information on the ballot propositions is available one
the Town website. Town representatives are scheduled to give several informational
presentations to civic groups and organizations over the next few weeks. The DTAC
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members agreed that a presentation to the Downtown Business Alliance would be
beneficial. Ms. Battle will ask the EDC staff to schedule a meeting. The Committee
members requested a copy of the PowerPoint presentation via email.
5. Update and discussion on Downtown Improvement Projects.
a. Downtown Plaza (RB)
Ms. Battle informed the Committee construction has resumed on the project while
the owners of the 1902 restaurant await delivery of the grease trap. Construction is
expected to be complete within 4-6 weeks, prior to the Christmas Festival.
b. Additional Parking at EDC, Broadway, McKinley (CE)
Mr. Ewings informed the Committee that the utility poles will need to be relocated
from the north to the south side of the alley. The cost to bury the power lines would
extend the timeline of the project by six months and cost an additional $200,000.
The DTAC agreed with relocating the utility poles. Mr. Ewings confirmed that the
alley will be concrete, and the parking lot behind the EDC building will be asphalt.
Security lighting for the new parking lot may be placed on the new utility poles. He
expects to award the construction bid and start construction by the end of the year.
c. Historical Markers (RB)
Mr. Rice confirmed the markers have been ordered and should be delivered within
3-4 weeks. Installation will be coordinated with each property owner through a
third -party contractor. The Town website will be updated with additional information
about each historical site. A QR code will be affixed to each marker that will be
linked to the additional information. The Committee members suggested sharing
this information with Prosper ISD to be used as an education tool about Prosper's
history. Once the project is completed, Mr. Rice will ask PISD to share the
information via their email, social media and newsletters. He will also inform the
Mayor's Youth Advisory Council of the project.
d. Downtown Monumentation (RB)
Funding for the first part of the project, the four columns at Broadway and Main
Street, has been approved as part of the FY 2025-2026 Budget. Ms. Battle will
begin working on the bidding process.
e. Budget Update (RB)
Ms. Battle updated the Committee on the budget for Downtown Improvements.
$1,936,000 has been either spent or allocated to projects in Downtown. The
remaining projects include completion of the Downtown Plaza, the paved parking
behind the EDC and along McKinley and Broadway, the Historical Markers, and the
first phase of the Downtown Monumentation project.
6. Progress on the Downtown Master Plan Implementation Plan. (RB/MC)
The Committee discussed what other projects or initiatives they could pursue since all of
the existing funds have been allocated. Mr. Ray stated that since the DTAC is an
advisory committee to Council, they can recommend priority projects to pursue once
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funding can be identified.
7. Requests for future agenda items.
The Committee would like to discuss a grant program for Christmas lights in Downtown,
and on the east side of Broadway. This could extend to other holiday decorations
throughout the year. Mr. Pettis suggested an Italian festival. Mr. Ray suggested the
Committee come up with criteria for selecting projects. Ms. Meneley suggested a social
media campaign that highlights the work the DTAC has done and plans for the future.
Mr. Cotten suggested revisiting the idea of valet parking once the 1902 restaurant opens.
Mr. Rice said he would develop a survey for DTAC members to submit their ideas. He
will text a link once the survey is ready.
8. Adjourn.
The meeting was adjourned at 7:25 p.m. on October 6, 2025.
These minutes were approved on November 3, 2025.
Chris Wardlaw, Chair
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