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12-68 - RTOWN OF PROSPER, TEXAS RESOLUTION NO. 12 -68 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, HEREBY AUTHORIZING THE TOWN MANAGER OF THE TOWN OF PROSPER, TEXAS, TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE TOWN OF PROSPER, TEXAS AND THE CITY OF FRISCO, TEXAS REGARDING THE PROVISION OF GEOGRAPHIC INFORMATION SYSTEMS SERVICES FOR THE TOWN. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS: SECTION 1: The Town Manager of the Town of Prosper, Texas, is hereby authorized to execute, on behalf of the Town Council of the Town of Prosper, Texas, an Interlocal Agreement between the Town of Prosper, Texas, and The City of Frisco, Texas regarding the provision of Geographic Information Systems (GIS) Services for the Town in the amount of $45,000.00. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 251h day of September, 2012. Ray Smith, Mayor ATTEST TO: Amy Piukana, Town Secretary INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF FRISCO, TEXAS AND THE TOWN OF PROSPER, TEXAS (Geographic Information Systems Services) PHIS AGREEMENT (the "Agreement "), made and entered into this day of by and between the CITY OF FRISCO, TEXAS ( "Frisco'), a municipal corporation, and the TOWN OF PROSPER ( "Prosper "), a municipal corporation. WHEREAS, Frisco has investigated and determined that it would be advantageous and beneficial to Frisco and its citizens to provide Geographic Information System ( "GIS ") services to Prosper; and WHEREAS, Prosper has investigated and determined that it would be beneficial to Prosper and its citizens to employ Frisco for the purpose of providing GIS services for Prosper; and WHEREAS, Prosper has investigated and determined that GIS services will be used to develop and maintain a database and materials that will be beneficial in attracting future economic development to Prosper; and WHEREAS, Prosper has investigated and determined that Frisco has adequate personnel and equipment to provide the necessary GIS services; and WHEREAS, Prosper has investigated and determined that obtaining GIS services from Frisco, as set forth below, will be the most efficient use of funds for GIS services; and WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code (the "Act "), provides the authority to political subdivisions for contracts by and between each other to facilitate the governmental functions and services of said political subdivisions under the terms of the Act. NOW, THEREFORE, in consideration of the covenants and conditions contained in this Agreement, Frisco and Prosper agree as follows: 1. Obligations of Prosper. Prosper will provide to. Frisco the materials included in the Statement of Work, attached hereto as Exhibit "A" and incorporated herein for all purposes, in accordance with the project schedule included in Exhibit "A ". 2. Obligations of Frisco. A. Frisco will provide the GIS services outlined in Exhibit "A" in accordance with the project schedule included in Exhibit "A ". \ \frisco2 \susan \budget \FY13 \Prosper \Interlocal Agreement (GIS Services) FY13 B. The electronic data created by Frisco as outlined in Exhibit "A" will be the property of Prosper and Frisco and shall be provided to Prosper periodically upon written request and /or upon termination of this agreement. 3. Compensation. Prosper shall pay to Frisco $45,000.00 as compensation for the GIS services provided to Prosper in accordance with this Agreement. The compensation shall be divided into four (4) quarterly equal payments. 4. Term/Termination. The term of this Agreement shall commence on the date established above and shall continue in effect until September 30, 2013. It is the intent of both parties to extend this agreement through the 2013 -2014 fiscal year. At the time of execution of this agreement, the statement of work for Fiscal Year 2013 -2014 had not been determined, nor had the compensation for such work been calculated. Prior to the termination of this agreement, the parties shall complete the determination of the Fiscal Year 2013 -2014 statement of work and the compensation calculations for such work and negotiate an extension to this agreement to September 30, 2014. Similar extensions shall be negotiated near the termination of each fiscal year until such time as either party desires to terminate the agreement. 5. Notice. Any notice required or permitted to be delivered hereunder shall be deemed to be delivered, whether or not actually received, when deposited in the United States Mail, postage pre -paid, certified mail, return receipt requested, addressed to either party, as the case may be, at the addresses contained below: City: City of Frisco Attn: City Manager 6101 Frisco Square Blvd Frisco, Texas 75034 Town: Town of Prosper Attn: Town Manager P.O. Box 307 Prosper, TX 75078 6. Miscellaneous. A. Assignment. This Agreement is not assignable without the prior written consent of the Parties. B. Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modified or terminated except upon the provisions hereof or by the mutual written agreement of the parties hereto. \ \frisco2 \susan \budget \FY13 \Prosper \Interlocal Agreement (GIS Services) FY13 C. Venue. This Agreement shall be construed in accordance with the laws of the State of Texas and shall be performable in Collin County, Texas. D. Consideration. This Agreement is executed by the parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is forever confessed. E. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. F. Authority to Execute. The individuals executing this Agreement on behalf of the respective parties below represent to each other and to others that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date hereof. G. Savings/Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 1-1. Representations. Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that such party has had an opportunity to confer with its counsel. Miscellaneous Draftine Provisions. This Agreement shall be deemed drafted equally by all parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. Headings in this Agreement are for the convenience of the parties and are not intended to be used in construing this document. J. Pursuit of a Governmental Function. Both Frisco and Prosper have determined by their execution of this Agreement that this Agreement and the obligations of the parties contained herein are in discharge of a governmental function as set forth in the Interlocal Cooperation, Chapter 791, Texas Government Code, and the participation by either party in the terms of this Agreement shall not make such party an agent or representative of the other party. K. Sovereign Immunity. The parties agree that neither Frisco nor Prosper has waived its sovereign immunity by entering into and performing their respective obligations under this Agreement. \\frisco2\stisan\budget\FY13\Prosper\lnterlocaI Agreement (GIS Services) FY13 L. Bindinjj Agreement. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. No third party shall have any rights herein. IN WITNESS WHEREOF, the parties have executed this Agreement and caused this Agreement to be effective on the latest date as reflected by the signatures below. THE CITY OF FRISCO, TEXAS By: Date: Name: �xo r Title: G ► V tna txa- THE TOWN OF By: _ Name: ��I1��RIY6�l� Title:- or 9� �` � ` ��'• eha4 ♦a �y s • ' a a � s' a ©W s �.�' �" "^Tetuan••"••• ��O \ \frisco2 \susan \budget \FY13 \Prosper \Interlocal Agreement (GIS Services) FV13 Date: STATE OF TEXAS § COUNTY OF COLLIN § BEFORE ME, the undersigned authority, on this day personally appeared — known to me to be one of the persons whose names are subscribe o the foregoing instrument; he/she acknowledged to me he/she is the duly authorized representative for the TOWN OF PROSPER, TEXAS, and he/she executed said instrument for the purposes and consideration therein expressed. 2012. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day AMY MELINDA pjUKANA MY COMMISSION EXPIRES JWWWY 8, 2013 STATE OF TEXAS § COUNTY OF COLLIN § IK Notary Public/.%'46 and for the State of Texas My Commission Expires: 11L11-3 BEFORE ME, the undersigned authority, on this day personally appeared , known to me to be one of the persons whose names are subscribed to the foregoing instrument; he/she acknowledged to me he/she is the duly authorized representative for the CITY OF FRISCO, TEXAS, and he/she executed said instrument for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this rt-day of OJUQnw& 2012. Notary Public in and for the State of Texas My Commission Expires: \\frisco2\susan\budget\FY13\Prosper\lnterlocaI Agreement (GIS Services) FY13 EXHIBIT A Statement of Work GIS Services for Town of Prosper City of Frisco, GIS FY13 Introduction This Statement of Work (SOW) sets forth requirements of Town of Prosper for implementation of work, including the maintenance of GIS Base Layers, maintenance of end user GIS software, Mapping Services. Maintain GIS Base Layers Prosper has requested the following data layers be maintained: I. Parcel 2. TaxRoll 3. Water 4. Sewer 5. Storm 6. Roads 7. Zoning 8. Addresses 9. Annexation 10. Subdivision 11. Hunting Layer Maintain End User GIS Software 12. Town Limits 13. ETJ 14. Public facilities 15. Parks 16. Schools 17. Final Plats 18. Sex Offender Locations 19. Sex Offender Free Zones 20. Developer Agreements 21. Trash Days Prosper has requested the maintenance of the ArcReader or online solution. Mapping Services Prosper has requested "on demand" as well as ongoing mapping services. Work To Be Performed Maintain GIS Base Layers Prosper will provide Frisco Final Plats, in both PDF and AutoCAD formats. Frisco will enter these Final Plats into the GIS base layer. Frisco will engage RAMTeCH Corporation for a continuation of the current data conversion contract. Prosper will provide Frisco AsBuilts, in both PDF and AutoCAD formats, along with any GPS data collected, to be converted by RAMTeCH within 2 weeks of receipt by Prosper. To maintain efficiencies, Frisco will be sending '0 these plans to Ramtech in bulk deliveries upon receipt of at least 6 plans or every 3 months whichever occurs first. Prosper will provide Frisco with an average of 3 Zoning changes and/or new ordinances per month for input into the GIS. Prosper will provide Frisco with an average of 2 Annexation changes and /or new ordinances per month for input into the GIS. Prosper will provide Frisco with legal descriptions of all Zoning and Annexation cases for verification prior to Town Council approval. Maintain End User GIS Software Frisco will provide support for the online mapping application for internal use only. Mapping Services Prosper has requested the following maps be made available on an ongoing basis. In addition, Prosper has requested these maps in digital (PDF) format. Prosper has requested "on demand" mapping services to be provided as needed. The mapping services will not exceed and average of 8 hours per month. Quantity Frequency Zoning Maps 7 Quarterly Street /Subdivision Maps 20 Quarterly Annexation Maps 7 Quarterly Wet Dry Maps 5 2 x per year Fire Map Book (PDF) 0 6 -8 x per year Sex Offender Maps 3 1 -2 x per year Developer Agreement Maps 3 1 -2 x per year Prosper has requested "on demand" mapping services to be provided as needed. The mapping services will not exceed and average of 8 hours per month.