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07.22.25 Town Council Meeting PresentationWelcome to the July 22, 2025, Prosper Town Council Meeting Call to Order/Roll Call Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements Presentations Agenda Item 1. Recognition of participants in the Mayor's Fitness Challenge. (TH) Agenda Item 2. Proclamation declaring the month of August 2025 as Gun Safety Awareness Month. (MLS) Consent Agenda Agenda Item 3. Consider and act upon the minutes of the June 24, 2025, Town Council Work Session meeting. (MLS) Agenda Item 4. Consider and act upon the minutes of the June 24, 2025, Town Council Regular meeting. (MLS) Agenda Item 5. Consider acceptance of the June monthly financial report for fiscal year 2025. (CL) Agenda Item 6. Receive the Quarterly Investment Reports for the First Two Quarters. (CL) Agenda Item 7. Consider and act upon a resolution approving the Town of Prosper Investment Policy and Investment Strategy and approving the list of qualified brokers/dealers and financial institutions that are authorized to engage in investment transactions with the Town of Prosper. (CL) Agenda Item 8. Consider and act upon a resolution designating various individuals as authorized representatives for the Town’s banking accounts. (CL) Agenda Item 9. Consider and act upon approving the expenditure for the annual software assurance of the Town’s computer-aided dispatch and record management systems for Public Safety, from Integrated Computer Systems, Inc., a sole source provider for $126,215. (LJ) Agenda Item 10. Consider and act upon a resolution suspending the July 31, 2025, effective date of Oncor Electric Delivery Company’s requested rated change to permit the Town time to study the request and to establish reasonable rates; approving Cooperation with the Steering Committee of Cities Served by Oncor to hire legal and consulting services and to negotiate with the company and direct any necessary litigation and appeals; finding that the meeting at which this resolution is passed is open to the public as required by law; and requiring notice of this resolution to the company and legal counsel for the Steering Committee. (TW) Agenda Item 11. Consider and act upon an ordinance amending the Code of Ordinances by adding a definition of “Electric Bicycle” to Section 1.09.001, “Definitions”; amending Section 1.09.008, “Bicycle Riding and Skating in Parks and on Bike Trails” and Subsection (5) of Section 1.09.023, “Outdoor Areas and Facilities;” all contained in Article 1.09, “Parks and Recreation,” of Chapter 1, “General Provisions,” to include the operation of electric bicycles. (TW) Agenda Item 12. Consider and act upon a Professional Services Agreement between Axene Continuing Education and the Town of Prosper for Medical Control and Continuing Education Services in an amount not to exceed $99,340. (SB) Agenda Item 13. Consider and act upon an ordinance amending Article 4.05, “Alarm Systems”, of Chapter 4, “Business Regulations”, of the Town’s Code of Ordinances and amending fees contained in Section XVI, “Alarm Systems” of Appendix A, “Fee Schedule”. (DK) Agenda Item 14. Consider and act upon an ordinance amending Section 12.09.004 "School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by modifying the limits and hours of operation of such zones. (HW) Agenda Item 15. Consider and act upon a Joint Resolution with Aubrey, Celina, Pilot Point, Providence Village and Prosper urging the Texas Department of Transportation to expedite funding for critical infrastructure projects. (CE) Citizen Comments Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. Agenda Item 16. Receive and discuss the Bond Committee recommendation for a November 4, 2025, Bond Election. (RBS) Bond Committee Process ❑On September 24, 2024, Town Council appointed a bond committee of ten citizens and three council liaisons ❑The committee was given the following charges: ❑Present a recommendation for a “No Tax Rate Increase” Bond Election ❑Capacity was determined to be $165 million (later revised to $184 million ❑Projects initially considered included infrastructure, parks, library, police expansion ❑Projects reflective of the Town’s Strategic Vision and community values ❑As a starting point capacity was split 55%/45% Infrastructure to all other projects Bond Committee Process ❑The committee met seven times to: ❑Hear presentations from Town staff and consultants ❑Tour current Town facilities ❑Tour similar facilities in nearby communities ❑Prioritize and reprioritize projects to stay within budget and best balance needs and community values Bond Committee Members •Committee Members •Council Liaisons •Mayor Pro-Tem Bartley •Deputy Mayor Pro-Tem Kern •Councilmember Reeves •Kevin Greene, Chair •Brett Butler •Shane Funk •Yvette Leslie •Rory Conley •Thomas Crystal •Jason Browning •Valerie Rodriguez •Leigh Gressett •Bob Benson Town Council Strategic Visioning Priorities ACCELERATION OF INFRASTRUCTURE •Work with the Capital improvement Subcommittee to identify gaps in the Town’s infrastructure and ensure that it meets the demands of a growing community •Utilize all available financial methods (Bonds, Certificates of Obligation, Capital Dedicated Fund, Grants, etc.) to fund projects. •Work with the Capital Improvement Subcommittee to plan for a future bond program and/or pay-as-you-go program. DEVELOPMENT OF DOWNTOWN PROSPER AS A DESTINATION •Collaborate with the Downtown Business Alliance, Community Engagement Committee, Downtown Committee, and Prosper EDC to implement the Downtown Master Plan. •Pursue a mix of public and private developments as catalysts for office, retail, restaurants, entertainment, housing, and outdoor events. ENSURE THE TOWN’S COMMERCIAL CORRIDORS ARE READY FOR DEVELOPMENT •Ensure US 380 and Dallas North Tollway are primed and ready for development. •Develop long-term strategies for land use, landscaping, lighting, and traffic. •Leverage partnerships with TxDOT, NTTA and private development. CONTINUE TO PROVIDE EXCELLENT MUNICIPAL SERVICES •Strive to be a high-performing organization focused on continuous improvement, best practices, and benchmarking. •Develop a culture of excellence and provide the financial resources necessary to support these goals. •Provide a welcoming and respectful environment for residents, visitors, and Town employees. WORK TOWARDS A GROWING AND DIVERSIFIED TAX BASE •Collaborate with Prosper EDC and be adaptable to changing market conditions. •Place an emphasis on corporate, medical, and life-sciences sectors. •Utilize metrics to create resiliency strategies against market changes. Committee Recommendation •Ultimately the Committee decided on a 46/54% split between Infrastructure and Other Needs with the recommending: •Streets $ 84,300,000 •Police Building Expansion 29,000,000 •Library 34,200,000 •Parks and Recreation 24,000,000 •Public Works/Parks Service Center 10,000,000 •Historic Silo Renovation 2,300,000 •Total $183,800,000 Streets and Infrastructure Hulon Webb, Director of Engineering Police Building Expansion Doug Kowalski, Police Chief Town of Prosper Police Station Expansion Study Existing Facility Designed in 2018 Building Total: 22,895 sf Parking Public: 22 Secure: 96 spaces --- 2018 Town Population ~ 19,000 2018 PD Size 45 Total Staff 2025 Town Population ~ 46,400 2025 PD Size 92 Total Staff EXISTING MASSING – AERIAL VIEW FROM NORTHEAST CENTRAL FIRE STATION POLICE DEPARTMENT Police Station Ribbon Cutting in 2020 Police Staffing Projections Over Time Program Summary Existing Facility Designed in 2018 Building Total: 22,895 sf Parking Public: 22 Secure: 96 spaces --- 2018 Town Population ~ 19,000 2018 PD Size 45 Total Staff 2025 Town Population ~ 46,400 2025 PD Size 92 Total Staff EXISTING MASSING – AERIAL VIEW FROM NORTHEAST CENTRAL FIRE STATION POLICE DEPARTMENT Proposed Expansion Building Existing: 22,895 sf Renovation: 8,000 sf New Addition: 31,000 sf Total: 53,895 sf Notes: Design provides for all personnel spaces in accordance with staffing projections through 2035 Level 2 (~15,000 sf) will be constructed as shell space Parking Addition (net) 55 spaces Total: 173 spaces --- Estimated Project Cost $29,000,000 Estimated Completion 2029 CONCEPTUAL MASSING – AERIAL VIEW FROM NORTHEAST RELOCATE ENTRY DRIVE EXPAND SECURE SURFACE PARKING ADD PUBLIC PARKING NEW 2-STORY EXPANSION NEW PUBLIC PLAZA Proposed Expansion Building Existing: 22,895 sf Renovation: 8,000 sf New Addition: 31,000 sf Total: 53,895 sf Notes: Design provides for all personnel spaces in accordance with staffing projections through 2035 Level 2 (~15,000 sf) will be constructed as shell space Parking Addition (net) 55 spaces Total: 173 spaces --- Estimated Project Cost $29,000,000 Estimated Completion 2029 CONCEPTUAL SITE PLAN – NOTING PROPOSED CONSTRUCTION N.T.S. Proposed Expansion Building Existing: 22,895 sf Renovation: 8,000 sf New Addition: 31,000 sf Total: 53,895 sf Notes: Design provides for all personnel spaces in accordance with staffing projections through 2035 Level 2 (~15,000 sf) will be constructed as shell space Parking Addition (net) 55 spaces Total: 173 spaces --- Estimated Project Cost $29,000,000 Estimated Completion 2029 CONCEPTUAL DEPARTMENT PLAN N.T.S. Library Gary Landeck, Library Director Current Growth and Popularity •New members and borrowing = 5-10% increase year over year •Number of programs and attendance = 40% increase (2024) •Programs at capacity—residents sometimes turned away •Neighboring cities (McKinney, Celina, Anna, Frisco) are investing in new libraries •Town Hall needs the space Ready for the Future •600+ residents shaped Master Plan (2024) •Top Priorities for a $34.2M facility •Children’s and Teen Areas •Study and Meeting Rooms •Innovation Labs and Spaces •Outdoor and Quiet Areas •Flexible, phased design = expand later •Future-ready infrastructure = prepared for AI and emerging technologies •Downtown destination adaptable for Town events and functions •Open seven days per week Scalable Community Investment •Initial Startup = ~$1M •Opening Day Collection •Tech upgrades (self-checkout, online room reservation, book lockers, point-of-sale system) •Net Annual Operating Cost = ~$200K •Staffing, programs, collection upkeep •Partially offset by: •Membership growth and book resale •Potential room rental •Exceeds accreditation levels while delivering lasting civic, economic, educational return Service Center and Silos Chuck Ewings, Assistant Town Manager or Carrie Jones, Director of Public Works Master Plan Cost Estimates •Construction - $19,152,775 •40% Contingency - $7,661,110 •Mob, OH&P, Escalation - $9,232,422 •Total - $36,046,307 Budget Estimate •Administration Building (24K sq ft) - $7,336,500 •Shop Building (6,500 sq ft) - $1,956,000 •Site Work - $3,000,000 •25% Contingency - $3,073,125 •Total - $15,365,625 •$15,000,000 available for Phase 1 Changes •Original plan did not program space for all positions •Projected 192 positions for build-out •73 positions provided 0 sq ft •Not all vehicles planned for proposed shop •Current design addresses all future positions and operations Current Estimate •Administration Building - $14,678,278 •Parks Admin Finish-Out - $943,017 •Shop Building - $8,109,160 •PW Covered Storage - $1,531,984 •Parks Covered Storage - $1,298,866 •Site Work - $6,575,632 •Total - $33,175,243 (includes 11% contingency) •Total available if GO approved - $25,000,000 Downtown Silo Improvements Prosper Bond Proposal Downtown Silos •Acquired by the Town to maintain as landmark •Falling into disrepair •Significant improvements •New roofs •Removal of elevator/conveyors •Lighting •Secure from access Roof Panels Missing Removal of Elevator/Conveyors Silo Wash Lighting •Places wash lighting on the West sides of the silos and roofs •Lights would be installed around the base of the silos •Requires installation of new electrical service and panel •Estimated total cost - $896,265 •Ground lights/controls - $604,898 •Silo roof lighting - $291,367 Estimates for Improvements •Demolition of Elevator - $187,000 •Remove Conveyor/Replace Roofs - $468,000 •Coating - $255,000 •Wash Lighting - $900,000 •Wrought Iron Fencing - $30,000 •Total - $1,840,000 •Total w/ 25% contingency - $2,300,000 Parks & Recreation Kurt Beilharz, Assistant Director Parks & Recreation Project Selection / Prioritization – PROSMP & Bond Committee Future Community Park Activation (Phase 1) •$15,000,000 •Activation of future community park (Windsong Community Park or the Doe Branch Property) •Includes Design •May include Athletic Fields with Synthetic Turf, Parking, Playground, and Restrooms Doe Branch Property Trail / Bridge Connections •$2,700,000 •Design and construction •Replace wooden bridges at the Doe Branch property ($1,500,000) •Addition of trails to complete needed trail connections ($1,200,000) Bridge Replacement Example Existing Bridge Playground Development and Replacement •$2,500,000 •Frontier Park Soccer Playground Replacement utilizing existing infrastructure ($600,000) •Frontier Park Windmill Playground Replacement utilizing existing infrastructure ($1,300,000) •Etheridge Park Accessible Playground (new) requires new infrastructure ($600,000) •Projects listed include the addition of Shade Structures and Poured In Place surfacing Conceptual Rendering Pickleball / Tennis Courts •$3,800,000 •Addition of Pickleball and Tennis Courts in Pecan Grove Park, Prairie Park, and Tanner’s Mill Park •Estimated costs include misc. site work and required state accessibility upgrades 2025 Parks & Recreation Bond Proposal Future Community Park Activation (Phase 1)$ 15,000,000 Trail / Bridge Connections $ 2,700,000 Playground Development and Replacement $ 2,500,000 Pickleball / Tennis Courts $ 3,800,000 Total:$ 24,000,000 Future Action Based on Council Feedback, this item with the related ordinance calling the election will be brought back to the council at the August 12, 2025 Town Council meeting for approval. Agenda Item 17. Consider and act upon authorizing the Town Manager to execute a Construction Agreement awarding Competitive Sealed Bid No. 2025-13-B to DDM Construction Corporation, related to construction services for the Coit Road (First-Prosper Trail) Paving and Drainage Improvements project in the amount of $10,377,272 and authorize $500,000 for construction phase contingencies. The total purchase order amount is $10,877,272. (LH) Bids Received: Eight (8) – June 12, 2025 CSP Percentages: •Cost Proposal =65% •Project Timeline =25% •Qualifications/Exp =10% Range of Proposals (Cost): $10,377,271.50 - $14,055,384.39 Engineers Estimate: $10,684,645 Budget: $24,000,000 Range of Proposals (Time): 240 days - 645 days Recommendation: DDM Construction Corporation $10,877,271.50 (Includes $500,000 contingency) 360 days Agenda Item 18. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Geotex Engineering, LLC, and the Town of Prosper, Texas, related to professional construction materials testing and observation services for the Coit Road (First - Prosper Trail) Paving and Drainage Improvements project for $239,028. (LH) Agenda Item 19. Consider and act upon authorizing the Town Manager to execute an agreement with the Prosper Area Soccer Organization regarding their donation of $950,000 to supplement the costs to install athletic field lighting for the Raymond Community Park multipurpose fields. (DB) PASO Donation •PASO Funding Opportunity •PASO has proposed a $950,000 donation to supplement cost •No special accommodations will be granted to PASO in exchange for the donation. •Lighting will allow use of the fields once it becomes dark during typical field use times. •Total cost is $1,932,621 (includes contingency) •Town to fund the balance ($982,621) with other project savings, Gbond interest, park improvement fees, project contingency dollars, and the PASO donation if approved. •Approved by the CIP Subcommittee (May 6) and the Parks and Recreation Board (June 12) Agenda Item 20. Consider and act upon authorizing the Town Manager to execute Change Order No. 3 to Dean Construction to include field lighting for the multipurpose fields and all required appurtenances, new electrical service, labor, and materials required to construct and install the multipurpose lighting at Raymond Community Park in the amount of $1,932,621. (DB) Change Order #3 - Multipurpose Field Lighting at Raymond Community Park •Change Order request is $1,932,621 •Includes materials, labor, and contingency •PASO Funding Confirmed - $950,000 •PASO Agreement Request on July 22 Council Agenda. If approved… •Remaining balance of $982,621 •Funds available through other project savings, GO Bond interest, park improvement fees, project contingency dollars, and the PASO donation if approved. Agenda Item 21. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Executive Session Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal matters associated with amendments to the Town's Code of Ordinances regarding recent legislation, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal matters associated with amendments to Article 1.02 of Chapter 1 of the Town's Code of Ordinances, and all matters incident and related thereto. The Town Council will reconvene after Executive Session. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Adjourn.