07.22.25 Town Council Meeting Presentation Work SessionWelcome to the July 22, 2025,
Prosper Town Council
Work Session
Call to Order/Roll Call
Agenda Item 1.
Receive an update regarding the Matrix review of Development
Services processes. (CE)
Areas Reviewed In January
•Previous Recommendations – 35 total
•22 Implemented
•5 Partially implemented
•2 Ongoing
•4 Not Yet Implemented
•2 Not going to be implemented
•Technology Recommendations
•Process Improvements
•Staffing Recommendations
Technology Recommendations
•Develop standardized workload and performance reports
•Reports developed using Executive Insights
•Implement EP&L generated reports in Fall for monthly report
•Enhance permitting software data capturing
•Added additional timestamps for supervisor review
•Tweak permitting software workflows, terminology, and
customer portal
•Energov updating user interface and appearance; update in the Fall
with implementation after the new year
Process Improvements
•Pre-Application
•Providing written feedback after pre-application meetings
•Case Manager
•Planner assigned as case manager for site plans/platting
•Completeness Check
•Fall upgrade includes DigEplan with AI review function
•DRC Process
•Added two days to allow time for quality review
•Director review after third submittal – new comments/meet with applicant
•Civil Plan Review
•Increased review time to 15 days for new submittals; 10 days for resubmittals
•Final Plat Process
•Planning will manage the final plat process
Staffing Recommendations
•Add fire plan reviewer/inspector – complete
•Add one development review engineer
•Recommending senior engineering technician for FY26
•All other staffing adequate
Agenda Item 2.
Discussion regarding drone delivery location requirements. (DH)
2
3
4
5
6
7
10
11
Executive Session
•Section 551.087 – To discuss and consider economic development incentives and all matters
incident and related thereto.
•Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real
property for municipal purposes and all matters incident and related thereto.
•Section 551.074 – To discuss and consider personnel matters and all matters incident and
related thereto.
•Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with
any agenda item.
•Section 551.071 - To consult with the Town Attorney regarding legal matters associated with
amendments to the Town's Code of Ordinances regarding recent legislation, and all matters
incident and related thereto.
•Section 551.071 - To consult with the Town Attorney regarding legal matters associated with
amendments to Article 1.02 of Chapter 1 of the Town's Code of Ordinances, and all matters
incident and related thereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Work Session
Adjourn