11-042 - RTOWN OF PROSPER, 'TEXAS RESOLUTION NO. 11 -042
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS
APPROVING TIIE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT
BETWEEN TIIE REGION 4 EDUCATION SERVICE CENTER, WHICH SPONSORS
THE COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A
COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES;
DESIGNA'T'ING MATTHEW GARRE'TT, FINANCE DIRECTOR, AS OFFICIAL
REPRESENTATIVE OF THE 'TOWN OF PROSPER RELATING TO THE PROGRAM.
WHEREAS, the Town of Prosper, Texas has been presented a proposed Interlocal
Agreement by and between the Region 4 Education Service Center, which sponsors The
Cooperative Purchasing Network, and the Town of Prosper, Texas and found to be acceptable
and in the best interests of the Town of Prosper, Texas and its citizens, are hereby in all things
approved, and
WHEREAS, the Town of Prosper, Texas, pursuant to the authority granted under
Sections 271.101 to 271.102 of the local Government Code, desires to participate in the
described purchasing program sponsored by the Region 4 Education Service Center which is
known as The Cooperative Purchasing Network, and in the opinion that participation in this
program will be highly beneficial to the taxpayers through the anticipated savings to be realized..
BE I1' RESOLVED BY THE TOWN COUNCIL OF THE' TOWN OF PROSPER,
TEXAS:
Section 1. The Terms and conditions of the agreement having been reviewed by the City
Council of the Town of Prosper, Texas and found to be acceptable and in the best interests of the
Town of Prosper, TX and its citizens are hereby in all things approved.
Section IL The Finance Director Matthew Garrett of the Town of Prosper, Texas under
the direction of the Town Council of the Town of Prosper, Texas is hereby designated to act for
the Network including the designation of specific contracts in which the Town of Prosper, Texas
desires to participate.
Section III. This resolution shall become effective from and after its passage.
DULY PAS ,%WjPD APPROVED by the Town Council of the Town of Prosper, Collin, and
Denton 01 PAS ' as on this the 26`x' day of April, 2011 by vote of 6 -0.
W Ray Smith, Iayor
�•a eP
a•e
Amy Piuk7ilffqlwrvn Secretary
Resolution 11 -042
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INTERLOCAL AGREEMENT
Region 4 Education Service Center
Contracting Parties
Town of Prosper
School District or Public Entity
Region 4 Education Service Center
County- District Number
101 - 950
County- District Number
This agreement is effective April 26, 2011 and shall be automatically renewed unless either
party gives sixty (60) days prior written notice of non - renewal. This agreement may be terminated with
or without cause by either party upon (60) days prior written notice, or may also be terminated for cause
at anytime upon written notice stating the reason for and effective date of such terminations and after
giving the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member School District or Public Entity:
Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and services
list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by
the Purchasing Cooperative.
Accept shipments of products ordered from vendors in accordance with standard purchasing
procedures.
Pay vendors in a timely manner for all goods and services received.
Revised 03/06 (QP134 -MEMI Rev. 1)
R e 6 11- 0'-13-
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Authorization:
Region 4 Education Service Center and The Cooperative Purchasing Network (TCPN) executed a
contract to provide cooperative purchasing opportunities to school districts and public entities.
Please send a signed Interlocal Agreement to Region 4 ESC, Attn: TCPN, 7145 W. Tidwell, Houston, TX
77092 -2096.
School District u c
By '
Ail-thorizeb Signature
Town Manaeer
Title
Date
Matthew B. Garrett
Contact Person
Finance Director
Title of Contact
121 W. Broadway St.
Street Address
Prosper, TX 75078
City, State Zip
_972 -569 -1019
Contact's Telephone Number
matthew arrett@prospertx.g_ov
E -mail Address
Region 4 Education Service Center
Authorized Signature
Deputy Director, Financial Services /CFO
Title
Date
Jason Wickel - Director -TCPN
Contact Person
(713)- 744 -6356
Telephone Number
jwickel ,tcpn.org
E -mail Address
Revised 03/06 (QP134 -MEM1 Rev. 1)