06.25.2013 Town Council MinutesTOWN OF
Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Deputy Mayor Pro Tern Kenneth Dugger
Council Member Mike Korbuly
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Member Jason Dixon
Council Members Absent:
Mayor Pro Tem Meigs Miller
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, June 25, 2013
6:00 p.m. Regular Meeting
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Kirk McFarlin, Police Chief
Gary McHone, Assistant Police Chief
Baby Raley, Director of Human Resources
Ronnie Tucker, Fire Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Robin Bolden of Lonestar Christian Fellowship led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
3. Announcements of upcoming events.
Deputy Mayor Pro Tern Dugger made the following announcements:
On the west side of Preston, First Street will be closing on June 26 for the removal of old
asphalt. Excavation will begin the following day, and the stabilizing of the subgrade
should begin the following week. The intersection at Craig should be reopened in five
weeks.
Motorists may also see brief delays at the Coit and First intersection over the next
couple days as Tiseo's crews begin liming the intersection.
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Sinacola has begun work on the east side of Frontier at Preston. Residents on the north
side of Town are reminded to use Prosper Trail over the next few weeks while Frontier is
closed.
"Friday at the Park" will take place once again on Friday, July 5th, at Frontier Park
Pavilion. This event features an outdoor movie, music, food and entertainment.
Activities start at 6:30 p.m., and the movie "The Lorax" will start at dusk.
4. Presentations.
4a. Presentation of a meritorious service medal to a Town of Prosper police
officer. (GM)
Mayor Smith, Police Chief McFarlin and Assistant Police Chief McHone presented a
meritorious service award and certificate to Officer Scott Marshall for his quick and
responsive action in preventing the serious injury or death of a citizen.
5. CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are
considered non -controversial. The Consent Agenda can be acted upon in one motion.
A majority vote of the Council is required to remove any item for discussion and separate
action. Council members may vote nay on any single item without comment and may
submit written comments as part of the official record.)
Council Member Korbuly removed Item 5b from the Consent Agenda.
5a. Consider and act upon minutes from the following Council meeting. (RB)
• Regular Meeting — June 11, 2013
5c. Consider and act upon an Assignment of Development Agreement by and
among PDC 380 Prosper, Ltd., John E. Papagolos, and Barry T. Milton; and
adopting Resolution No. 13-41 authorizing the Town Manager to
acknowledge same. (HW)
Deputy Mayor Pro Tern Dugger made a motion and Council Member Korbuly seconded
the motion to approve Items 5a and 5c on the Consent Agenda. The motion was
approved by a vote of 6-0.
5b. Consider and act upon authorizing the Town Manager to execute the
amended Memorandum of Understanding (MOU) by and between the Town
of Prosper, Texas, Police Department and the Prosper Independent School
District Police Department. (GM)
Assistant Police Chief Gary McHone answered questions regarding the proposed
Memorandum of Understanding with Prosper Independent School District.
Council Member Korbuly made a motion and Council Member Wilson seconded the
motion to approve Item 5b on the Consent Agenda. The motion was approved by a vote
of 6-0.
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6. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete
a "Public Comments Form" and present it to the Town Secretary prior to the meeting.)
Bruce Carlin, 921 Grapevine Court, Prosper Texas, spoke regarding the prioritization of
road projects identified as part of the Town's CIP plan due to safety concerns on some
of the Town's major roadways.
Shelly Van Blarcum, 820 Bridgeport, Prosper, Texas, offered Council a statement of
thanks to everyone involved in the development of the park at Preston Lakes.
Phil Jones, 720 Whitney Court, Prosper, Texas, thanked the Council for the Town's work
on the Preston Lakes park area and looks forward to the project's completion.
There were no other Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Speaker Request Form" and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing
related item will be recognized on a case -by -case basis, at the discretion of the Mayor
and Town Council.)
DEPARTMENT ITEMS:
Item 7 and Item 8 were presented concurrently.
7. Consider and act upon all matters incident and related to the issuance and sale of
the Town of Prosper, Texas, General Obligation Refunding Bonds, Series 2013,
including the adoption of Ordinance No. 13-42 authorizing the issuance of such
Bonds, approving an Official Statement, a Bond Purchase Agreement, a Paying
Agent/Registrar Agreement, and an engagement letter of Bond Counsel. (HJ)
8. Consider and act upon all matters incident and related to the issuance and sale of
the Town of Prosper, Texas, Combination Tax and Surplus Revenue Certificates of
Obligation, Series 2013, including the adoption of Ordinance No. 13-43 authorizing
the issuance of such Certificates, approving an Official Statement, a Bond
Purchase Agreement, a Paying Agent/Registrar Agreement, and an engagement
letter of Bond Counsel. (HJ)
Jason Hughes, the Town's financial advisor from First Southwest, presented this item
before Council. The purpose of this refunding is to refinance debt from 2004 and 2012
issuances. Mr. Hughes reviewed a historical comparison of bond prices and yields, and
explained the prior debt structure as well as the updated structure that will be achieved
by the approval of the Series 2013 General Obligation Refunding Bonds and Certificates
of Obligation. The approval of the refunding will reduce the interest cost on the 2004
debt and restructure the timeframe in which the 2012 debt will be repaid.
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After discussion, Council Member Vogelsang made a motion and Deputy Mayor Pro
Tern Dugger seconded the motion to approve all matters incident and related to the
issuance and sale of the Town of Prosper, Texas, General Obligation Refunding Bonds,
Series 2013, including the adoption of Ordinance No. 13-42 authorizing the issuance of
such Bonds, approving an Official Statement, a Bond Purchase Agreement, a Paying
Agent/Registrar Agreement, and an engagement letter of Bond Counsel. The motion
was approved by a vote of 6-0.
Council Member Vogelsang made a motion and Deputy Mayor Pro Tern Dugger
seconded the motion to approve all matters incident and related to the issuance and sale
of the Town of Prosper, Texas, Combination Tax and Surplus Revenue Certificates of
Obligation, Series 2013, including the adoption of Ordinance No. 13-43 authorizing the
issuance of such Certificates, approving an Official Statement, a Bond Purchase
Agreement, a Paying Agent/Registrar Agreement, and an engagement letter of Bond
Counsel. The motion was approved by a vote of 6-0.
9. Consider and act upon authorizing the Town Manager to accept in writing an
Agreement by Independent Bank to be bound by the terms and conditions of the
Town's Bank Depository Services Request for Proposal. (HJ)
Town Manager Harlan Jefferson presented the item before Council. The Town's five-
year bank depository relationship with Independent Bank will expire on June 30, 2013.
The Town of Prosper solicited sealed proposals for bank depository services from
financial institutions within the Town limits, and staff has completed the review of
responses. Independent Bank met the ten criteria outlined in the Request for Proposal
(RFP), and proposed a fee schedule mirroring the fee schedule in place with the existing
arrangement. The proposed term for the depository services is a two-year period
beginning on July 1, 2013, and ending on June 30, 2015. Town staff recommended
approval of this item.
After discussion, Council Member Wilson made a motion and Council Member Korbuly
seconded the motion to authorize the Town Manager to accept in writing an agreement
by Independent Bank to be bound by the terms and conditions of the Town's Bank
Depository Services Request for Proposal. The motion was approved by a vote of 6-0.
10. Consider and act upon authorizing the Town Manager to enter into contracts for
employee benefits with United Healthcare for medical and dental group insurance
and Alliance Work Partners to include WellCoach resources and services. (BR)
Baby Raley, Human Resources Director, introduced this item to Council. The Town has
historically provided a competitive and innovative benefits package to employees,
including basic life insurance, accidental death and dismemberment insurance, short -
and long-term disability insurance, major medical (cost shared with employees) and
health savings accounts (HSA). Town Staff solicited Requests for Proposals for medical
and dental group insurance in order to seek cost-effective insurance benefits for the
Town. Brent Weegar from IPS Advisors continued the presentation. Mr. Weegar
reviewed claims and premium data from the previous year, and explained the proposed
changes to the employee insurance benefits for 2013-2014. Upon request from Council,
two staff members presented their views of the proposed benefit plan.
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After discussion, Council Member Wilson made a motion and Council Member Dixon
seconded the motion to authorize the Town Manager to enter into contracts for
employee benefits with United Healthcare for medical and dental group insurance and
Alliance Work Partners to include WellCoach resources and services. The motion was
approved by a vote of 5-1.
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et. seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
1 Ia. Section 551.087. To discuss and consider economic development
incentives.
11b. Section 551.072. To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Town Council recessed into Executive Session at 7:51 p.m.
12. To reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Regular Session was reconvened at 8:56 p.m. No action was taken as a result of
Executive Session.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
14. Adjourn.
Deputy Mayor Pro Tern Dugger made a motion and Council Member Korbuly seconded
the motion to adjourn the meeting at 8:57 p.m., on Tuesday, June 25, 2013. The motion
was approved by a vote of 6-0.
These minutes approved on the 9th day of July, 2013.
ATTEST:
Robyn 'Brittle, Town Secretary
APPROVED:
RayL'L I
ith Mayor
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