06.11.2013 Town Council MinutesOWN OF
RtSPER
Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:01 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro Tern Meigs Miller
Deputy Mayor Pro Tern Kenneth Dugger
Council Member Curry Vogelsang
Council Member Danny Wilson
Council Members Absent:
Council Member Mike Korbuly
Council Member Jason Dixon
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, June 11, 2013
6:00 p.m. Regular Meeting
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Terrence Welch, Town Attorney
Hulon T. Webb, Jr., Executive Director of Development and Community Services
Chris Copple, Director of Development Services
Robert Winningham, Executive Director, Prosper Economic Development Corporation
Matt Furr, Parks & Recreation Superintendent
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor John Fowler of First Presbyterian Church of Prosper led the invocation.
3. Announcements of upcoming events.
Mayor Pro Tem Miller made the following announcements:
The first of three water conservation seminars will be held on Monday, June 17th, from
6:30 p.m. to 8:30 p.m. at the pavilion at Frontier Park. The first seminar, "Sprinkler
System Basics," will teach residents how to properly utilize their sprinkler systems and
make basic repairs and adjustments. A question and answer session will follow the
presentation. All three seminars in this series are free and open to the public. These
seminars are being held as a result of the North Texas Municipal Water District initiation
Stage 3 Water Conservation measures.
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A community informational meeting on West Nile Virus will be held on Monday, June
24th, from 6 p.m. to 7 p.m. in Municipal Chambers. Representatives from Municipal
Mosquito will provide information on how residents can protect themselves against the
virus. Attendees will have the opportunity to ask questions following the presentation.
This meeting is free and open to the public.
TxDOT and Mario Sinacola & Sons have scheduled a three week closure of Frontier
Parkway between Preston Road and Preston Hills Circle. The closure will provide a safe
working environment for construction activities while expediting construction of the
intersection. The new intersection is scheduled to be reopened on July 10, 2013.
The Town Council would like to congratulate the Prosper High School Class of 2013 on
their graduation on Friday, May 31 st. We wish them well in their future endeavors.
Mayor Smith announced that the Collin County Commissioner's Court approved the
County's participation in the Town of Prosper TIRZ #2 Plan.
4. CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered
non -controversial. The Consent Agenda can be acted upon in one motion. A majority
vote of the Council is required to remove any item for discussion and separate action.
Council members may vote nay on any single item without comment and may submit
written comments as part of the official record.)
4a. Consider and act upon minutes from the following Council meetings. (RB)
• Regular Meeting— May 28, 2013
4b. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any site plan or preliminary site plan. (CC)
4c. Consider and act upon the monthly financial reports for April 2013. (H.l)
4d. Consider and act upon Ordinance No. 13-38 approving and adopting rate
schedule "RRM — Rate Review Mechanism" for ATMOS Energy
Corporation, Mid -Tex Division. (HJ)
Council Member Wilson made a motion and Mayor Pro Tern Miller seconded the motion
to approve all items on the Consent Agenda. The motion was approved by a vote of 5-0.
5. CITIZEN COMMENTS:
(The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please complete a
"Public Comments Form" and present it to the Town Secretary prior to the meeting.)
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Bruce Carlin, 921 Grapevine Court, Prosper Texas, spoke regarding the prioritization of
road projects identified as part of the Town's CIP plan due to safety concerns on some of
the Town's major roadways.
There were no other Citizen Comments.
REGULAR AGENDA:
(If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the
meeting. Citizens wishing to address the Council for items listed as public hearings will
be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case -by -case basis, at the discretion of the Mayor and Town
Council.)
DEPARTMENT ITEMS:
6. Consider and act upon recommendation by the Prosper Economic Development
Corporation for adoption of Tax Abatement Policy 2013. (RW)
Prosper Economic Development Corporation (PEDC) Executive Director Robert
Winningham presented the item before Council. The State Comptroller's Office requires
that a city or town offering tax abatement as an incentive for economic development
submit a set of guidelines approved by the city or town's council. The last time tax
abatement guidelines were passed by the Prosper Town Council was in 2005. The PEDC
Executive Director and the Town Manager have developed a set of guidelines for tax
abatement to be offered to existing or new businesses that create new taxable investment.
The PEDC Board recommended approval of the PEDC Tax Abatement Policy 2013 at its
meeting held on May 22, 2013.
After discussion, Council Member Vogelsang made a motion and Council Member
Wilson seconded the motion to approve the Prosper Economic Development Corporation
Tax Abatement Policy 2013. The motion was approved by a vote of 5-0.
7. Discussion on installation of recycling bins at Frontier Park. (MF)
Parks & Recreation Superintendent Matt Furr presented the item before Council. On
May 14, 2013, a local Brownie troop made a presentation to the Town Council on their
recent recycling project at Frontier Park. The troop requested that recycling receptacles
be placed in Frontier Park. Staff was asked to bring back a discussion item to the Town
Council on the installation of recycling bins at Frontier Park. Town staff has researched
this item and is recommending a recycling bin trial program at Frontier Park. IESI will
install ten blue recycle bins next to the standard trash bins at each baseball/softball field.
Mr. Furr further explained the details of this trial program. At the end of the trial
program, staff will coordinate with IESI on the possibility of installing additional
recycling bins at Frontier Park, and expanding the program to include additional areas
within the park. Town staff requested that the Town Council provide direction regarding
this item.
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After discussion, Deputy Mayor Pro Tern Dugger made a motion and Council Member
Wilson seconded the motion to approve the installation of ten blue recycling bins at
Frontier Park as a trial program for the 2013 PYSA Fall baseball/softball season as
depicted on the location map provided by Town staff. The motion was approved by a
vote of 5-0.
8. Consider and act upon Ordinance No. 13-40 amending the Town of Prosper's
Annual Budget for the fiscal year beginning on October 1, 2012, and ending on
September 30, 2013, as adopted by Ordinance No. 12-28 and amended by Ordinance
Nos. 12-39, 13-05, and 13-12, for adjustments to the General Fund and Storm
Drainage Utility Fund. (11.1)
Town Manager Harlan Jefferson presented the item before Council. This item represents
the fourth mid -year budget adjustment for the Fiscal Year 2012-2013 Annual Budget.
Amendments such as these are presented to the Town Council throughout the fiscal year
to resolve variances in the Annual Budget and to reallocate resources to cover
unanticipated expenditures. The proposed budget amendments to the General Fund will
reallocate funds for previously budgeted special events, a vehicle, practice field
improvements, and other parks expenditures. The budget amendment for the Storm
Drainage Utility Fund is for a project in the northeast part of the community. The
proposed amendments will be more than offset by revenues for the current fiscal year,
and will not negatively affect fund balances at year end. Hulon Webb, Executive
Director of Development and Community Services, answered questions regarding
practice field improvements. Town staff recommended approval of this item.
After discussion, Deputy Mayor Pro Tern Dugger made a motion and Mayor Pro Tern
Miller seconded the motion to approve Ordinance No. 13-40 amending the Town of
Prosper's Annual Budget for the fiscal year beginning on October 1, 2012, and ending on
September 30, 2013, as adopted by Ordinance No. 12-28 and amended by Ordinance
Nos. 12-39, 13-05, and 13-12, for adjustments to the General Fund and Storm Drainage
Utility Fund. The motion was approved by a vote of 5-0.
9. EXECUTIVE SESSION:
Mayor Pro Tern Miller made a motion and Council Member Wilson seconded the motion
to recess into Executive Session at 6:55 p.m. The motion was approved by a vote of 5-0.
Recess into Closed Session in compliance with Section 551.001 et. seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
9a. Section 551.087. To discuss and consider economic development incentives.
9b. Section 551.072. To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related
thereto.
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10. To reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Regular Session was reconvened at 7:42 p.m. No action was taken as a result of
Executive Session.
11. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Prosper Frontier Park maintenance structure (Gator Barn).
Hulon Webb, Executive Director of Development and Community Services
reviewed this project with Council. Due to cost concerns, the decision was made
by Town staff to delay this project until the development of Phase II of Frontier
Park.
• Fee structures for local youth sports organizations
This item is scheduled for the July 23, 2013, Town Council meeting.
• Long-term planning for the future locations of fire stations and other Town
facilities.
This item is scheduled for the July 9, 2013, Town Council meeting.
12. Adjourn.
Deputy Mayor Pro Tern Dugger made a motion and Council Member Wilson seconded
the motion to adjourn the meeting at 7:53 p.m., on Tuesday, June 11, 2013. The motion
was approved by a vote of 5-0.
These minutes approved on the 25th day of June, 2013.
ATTE T:
Robyn Bafle, Town Secretary
APPROVED: 1
Ray Smith, ayor
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