03.04.2025 Library Board Minutes Special Meeting16.-A
VV
TOWN OF
R('11(SPER
A Place Where Everyone Matters
MINUTES
Library Board Special Meeting
Prosper Community Library, Program Room
200 S. Main Street, Prosper, TX
Tuesday, March 4, 2025
5:30 PM
Call to Order / Roll Call.
a. Meeting was called to order at 5:33pm by Philipson.
b. Board members present: Andrew Cartwright, Lenorah Johnson, Jennifer Lawler,
Mary Beth Randecker, Jennifer Wattenbarger
c. Board members absent: Katie Williams
d. Staff members present:
i. Gary Landeck (Library Director)
ii. Robyn Battle (Executive Director, Town of Prosper)
iii. Mario Canizares (Town Manager)
2. Consider and act upon the minutes of the February 20, 2025, Library Board Special
Meeting.
a. Comma after Randecker (1 b)
b. Remove 4a from official minutes
c. 5 edit to Philipson recommended to table further discussion until the next meeting.
d. Johnson motioned to approve the minutes as corrected; Randecker seconded;
motion carried unanimously.
3. Comments by the public.
a. none
4. Discuss and consider formal approval of the Library Master Plan, including any stated
conditions.
a. Johnson presented background on the history of, and the Board's interactions
with the development of, the Library Master Plan and a summary of the Board's
previous discussions
b. Landeck presented annotation of Library Master Plan edits to date
c. Landeck emphasized that Master Plan does not mean final plan; will serve as a
guide
i. Goal is to make a case that we need a new facility and bring proposal
forward to Bond Committee
d. Canizares committed to work with Landeck, Battle, and Library staff to gain
additional information and data that have been requested by the Board but were
not within the scope of the current Library Master Plan.
e. Johnson opened the floor for further discussion
f. Wattenbarger motioned to accept the Library Master Plan prepared by Library 720
Design and endorses a minimum of option 2 (49,000 sqft). Randecker seconds.
Discussion around motion and further recommendations ensued.
i. Wattenbarger amended motion to: Board accepts the Library Master Plan
as prepared by the Library and 720 Design and further
1. Endorses a minimum of option 2
a. 49,000 sqft ($49.9M with $2.3M for additional expansion of
collections) to be considered as part of the upcoming Bond
process.
b. This minimum will support accreditation requirements, best
practice standards, meet the goals and criteria for success by
targeting an enhanced level of 0.8 sqft per capita to align with
Texas Library Association standards.
2. In addition, the Board makes the following recommendations:
a. An enhanced level for physical and digital collections as
defined by the Texas Library Association (70% physical, 30%
digital, 1.95 items per capita with increase to 2.04 per capita
when Prosper population reaches 50k).
b. That the Town Council moves forward with a feasibility study
for a Foundation to support the Library.
c. That a robust, data -driven analysis be undertaken before
making specific recommendations for programming, budget,
staffing, facility and collection design. Analysis should identify
gaps and opportunities.
d. That work be undertaken to refine the Long Range Plan and
include the 720 Design Master Plan Report as an input
source to that exercise.
e. That library leadership engage stakeholders to envision the
library of the future.
ii. Randecker seconded.
iii. Motion carried unanimously.
5. Provide feedback on the Library Director's presentation for the March 11 Town Council
meeting.
a. Landeck overviewed draft presentation and Board provided comments.
b. Suggestion to have Library Board present the Board's recommendation to the
Town Council. Philipson & Wattenbarger to represent the Board in their roles as
Chair and Vice -Chair.
c. Direct invitation to attend the Town Council Meeting on March 11 at 6:15pm.
6. Future agenda items (carried over from previous meetings)
a. Question from Johnson- is it time to revisit going back to a monthly board meeting
or more frequent meeting schedule?
b. Request to revisit materials selection policy
c. Revisit library renewals and ILL proposed policy changes
d. Revisit option of live streaming board meetings
e. Discuss amending bylaws to have secretary and chair sign minutes
f. Next scheduled meeting May 15, 2025.
7. Adjournment
a. Johnson motioned to adjourn; Cartwright seconded. Motion carried unanimously-
b. Meeting adjourned by Philipson at 7:32pm.
.a.0
Danielle Philipson (Chair) Date