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09.09.1997 Town Council MinutesREGUALR CITY COUNCIL MEETING TUESDAY SEPTEMBER 9, 1997 CITY HALL - 109 SOUTH MAIN STREET 7:15 P.M_ THOSE PRESENT: MAYOR COFFMAN: COUNCILMEMBERS: BILL NISWANGER, JIM DUNMIRE, RALPH BOYER, LARRY TRACEY AND GRADY SMOTHERMON. CALL TO ORDER. MAYOR COFFMAN CALLED THE MEETING TO ORDER. COMMENTS FROM CITIZENS LIMIT TO 3 MINUTES): FORREST BENTLEY FROM NORTHCHASE ESTATES ASK ABOUT THE ALLEYWAY IN NORTHCHASE AGAIN. STILL WANTS IT CLEANED OUT, GENE MULLENDORE ASK ABOUT DRAINAGE ALONG HER DIRVEWAY ON EAST SEVENTH, WATER RUNS DOWN HER DRIVE FROM THE STREET. JIM DUNMIRE TOLD GENE HER PROBLEM WAS NOT THE CITY'S RESPONSIBILITY, IT WAS THE DESIGN OF THE DRIVEWAY. APPROVAL OF CONSENT ITEMS MINUTES FINANCIAL REPORT & BILLS MOTION BY RALPH BOYER AND SECONDED BY BILL NISWANGER TO APPROVE CONSENT ITEMS. MOTION CARRIED. ACTION ON APPROVAL OF ORDINANCE ADOPTING THE CITY BUDGET FOR 97-98: MOTION BY GRADY SMOTHERMON AND SECONDED BY BILL NISWANGER TO APPROVE ORDINANCE NUMBER 97-15 ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER I, 1997 AND ENDING SEPTEMBER 30, 1998. MOTION CARRIED. RADE AN HERRON. TAX A/C - REPORI : RADEAN WAS PRESENT FOR THE MEETING AND GAVE HER REPORT IN PERSON. A. ACTION ON APPROVAL, OF APPRAISAL ROLL: MOTION BY RALPH BOYER AND SECONDED BY GRADY SMOTHERMON TO APPROVE THE TAX REPORT AND APPRAISAL ROLL. MOTION CARRIED. B. ACTION ON APPROVAL OF ORDINANCE NUMBER 97-12 SETTING THE TAX RATE FOR 97 TAXES. MOTION BY GRADY SMOTHERMON AND SECONDED BY LARRY TRACEY TO SET THE M&O RATE AT, 163782. MOTION CARRIED. MOTION BY RALPH BOYER AND SECONDED BY BILL NISWANGER TO SET THE 1&S RATE AT .191218. MOTION CARRIED. TOTAL TAX RATE FOR 1997 IS .355 ACTION ON APPROVAL OF ORDINANCE AMENDING FEE SCHEDULE ORDINANCE: MOTION BY JIM DUNMIRE AND SECONDED BY LARRY TRACEY TO APPROVE ORDINANCE 97-11 AMENDING OUR FEE SCHEDULE ORDINANCE NUMBER 86-25. MOTION CARRIED. ACTION ON APPROVAL OF ORDINANCE AMENDING ZONING ORDINANCE #86-16• MOTION BY RALPH BOYER AND SECONDED BY BILL NISWANGER TO APPROVE ORDINANCE NUMBER 97-14 AMENDING OUR ZONING ORDINANCE NUMBER 86-16. MOTION CARRIED. AC_I°ION ON APPROVAL. OF ORDINANCE AMENDING SUILDING_AND FIRE CODES; MOTION BY BILL NISWANGER AND SECONDED BY JIM DUNMIRE TO APPROVE ORDINANCE a NUMBER 97-10 AMENDING OUR BUILDING AND FIRE CODE ORDINANCES NUMBERS 89-03 & 96-10. MOTION CARRIED. ACTION ON APPROVAL OF ORDINANCE ON WASTE TREATMENT MANAGEMENT PLAN: MOTION BY BILL NISWANGER AND SECONDED BY RALPH BOYER TO APPROVE ORDINANCE NUMBER 97-13. MOTION CARRIED. CLIFF MOORS WITH ANIMAL SERVICES OF TEXAS: CLIFF MOORE WITH ANIMAL SERVICES OF TEXAS MET WITH THE COUNCIL ON ANIMAL CONTROL IN THE CITY. OUR CONTRACT WITH THE SPCA EXPIRED ON THE 318"' DAY OF AUGUST, 1997 AND THE CITY WAS NOT CONTACTED CONCERNING RENEWAL OF THE CONTRACT. MR. MOORE EXPLAINED THEY WERE HOME BASED IN VAN ALSTYNE, TEXAS AND SERVED NUMEROUR CI'T'IES 1N THE NORTH TEXAS AREA PLUS TEXAS PARKS & WILDLIFE AND THE DEPARTMENT OF HEALTH. THEY ARE PROPOSING TO SERVICE PROSPER AND A PER CALL BASIS AT A RATE OF $37.50 PER HOUR. MOTION BY RALPH BOYER AND SECONDED BY GRADY SMOTHERMON TO ENTER INTO A CONTRACT WITH ANIMAL SERVICES OF TEXAS. MOTION CARRIED. GEORGE DUDLEY -RE UEST FOR A VARIANCE ON FIRE HYDRANTS: GEORGE ASK FOR A VARIANCE ON FIFE HYDRANTS FROM UNIFORM FIRE CODE ALONG AREAS WHERE NO HOUSES OR BUSINESSES EXIST. THE UNIFORM CODE CALLS FOR FIRE HYDRANTS EVERY 1000 FEET IN THESE AREAS TO PROVIDE FOR TRANSPORTATION HAZARDS. TFIFY 1TE_M WAC 7;A BLED L!�1TIL "..iE nC.'rJBLc.R, 1997 iviEETiivG SO RONIviE TUCKER, FIRE CHIEF AND FIRE MARSHALL COULD ATTEND. ROBERT MEDIGOVICH WITH COMMUNITY WASTE DISPOSAL: MR. MEDIGOVICH MET WITH THE COUNCIL ASKING FOR THE CONTRACT TO BE PUT OUT FOR BIDS. THE CITY CONTRACT WITH BFI WILL BE OUT IN DECEMBER OF 1997. COMMUNITY WASTE DISPOSAL WOULD LIKE TO HAVE THE CONTRACT. NO ACTION TAKEN. ]ZANMSMIT'li WITH B.F.I. ON WASTE DISPQSAI, CONTRACT- RANDI SMITH MET WITH THE COUNCIL ASKING FOR A RENEWAL OF THEIR CONTRACT WITH THE CITY. BFI HAS NOT ASK FOR A RATE INCREASE IN THE PAST 2 YEARS, WITH THE RENEWAL OF THERA RAT CONTRACT THEY ARE ASKING FOR AN INCREASE OF $1.06, FROM TI --7.E PRESENT T E OF $7.40 TO $8.46. TH1S 1S DUE TO A RATE INCREASE IN LANDFILL PRICES. THE CITY ASK FOR 3 CURBSIDE PICKUPS PER YEAR INSTEAD OF THE PRESENT 2 IF THE CONTRACT IS RENEWED, RANDI SAID THIS WAS NOT A PROBLEM. NO ACTION WAS TAKEN. ACTION ON APPROVAL OF CITY ,AUDIT FOR 1917 BY TOM PINGLETON_ CPA: MOTION BY GRADY SMD'I'HERMON AND SECONDED BY BILL NISWANGER TO APPROVE TOM PINGLETON TO AUDIT THE CITY BOOKS FOR THE YEAR 1997 AT A COST OF $3,475.00. MOTION CARRIED. RE UEST FROM GOFF HOMES FOR A VARIANCE FROM 100% OF MAINTENANCE BOND NEIL HECKEL WITH GOFF HOMES. BY LETTER TO COUNCIL, REQUESTED A VARIANCE FROM THE 100% MAINTENANCE BOND OUR ORDINANCE REQUIRES TO A 25% BOND. THE COUNCIL GAVE JIM DUNMIRE THE AUTHORITY TO NEGOTIATE WITH MR HECKEL ON THIS MATTER. JIM WILL CONTACT GOFF HOMES ON WEDNESDAY SEPTEMBER 10, 1997. ACTION 0 4 AWARDING OF BIDS ON WA'I`El� IMPROVEMEN'T'S -TIM MORJUS CITY ENGINEER: TIM EXPLAINED TO THE COUNCIL THE IMPROVEMENTS INVOLVED, THEY ARE: SMITH PUMP - 2 PUMPING PLANTS $41.594.00 METRO -QUIP -CHLORINATION SYSTEM 26,906.00 GENE SANFORD-ELEC. & CONTROLS 23,620.00 RICHARDSON BROS.-FENCING & IMPROV 17,886.00 MOTION BY RALPH BOYER AND SECONDED BY GRADY SMOTHERMON TO AWARD ABOVE BIDS AND AWARD INSTALLATION OF WATER WORKS TO TELCOM OF TEXAS. MOTION CARRIED. STREETS: GLEN POLK, CONTRACTOR DOING THE STREET CONSTRUCTION ON WEST BROADWAY STREET HAS ADDITIONAL COST OF APPROXIMATELY $14,000.00 INVOLVING CONCRETE VALLEY GUTTERS ALONG BOTH SIDES OF BROADWAY AT MAIN. MOTION BY RALPH BOYER AND SECONDED BY GRADY SMOTHERMON TO HAVE TIM MORRIS, CITY ENGINEER, TALK WITH GLEN ABOUT THE ADDITION COST. ADJOURNMENT,. MOTION BY RALPH BOYER AND SECONDED BY JIM DUNMIRE TO ADJOURN. MOTION CARRIED. MAYOR CITY SECRETARY BUDGET HEARING TUESDAY SEPTEMBER 9, 1997 CITY HALL - 109 SOUTH MAIN STREET 7:05 P.M. THOSE PRESENT: MAYOR COFFMAN, COUNCILMEMBERS: BILL NISWANGER, JIM DUNMIRE, RALPH BOYER, LARRY TRACEY AND GRADY SMOTHERMON, THE CITY COUNCIL HELD A PUBLIC HEARING ON THE PROPOSED CITY BUDGET FOR THE FISCAL YEAR 1997-1998. AFTER OPENING THE HEARING, COPIES OF THE PROPOSED BUDGET WAS PASSED OUT TO THE PUBLIC IPJ ATTENDANCE AND THE MAYOR EXPLAINED THE BUDGETED ITEMS AND GAVE THE NAMES OF COUNCILMEMBERS JIM DUNMIRE AND LARRY TRACEY WHO WERE RESPONSIBLE FOR PREPARING THE BUDGET. WE WOULD LIKE TO THANK BOTH OF THESE MEN FOR AN EXCELLENT JOB AND LET THEM KNOW HOW MUCH WE APPRECIATED ALL OF THE TIME THEY PUT INTO THIS PROJECT. SEVEREAL CITIZENS ASK VERY GOOD QUESTIONS ABOUT DIFFERENT PHASES OF THE BUDGET, INCLUDING, CAPITAL IMPROVEMENTS, ROADS AND BOND PAYMENTS. MAYOR CLOSED THE BUDGET HEARING WITH NO CHANGES MADE AT 7:15 P.M. 4`fir.© �- ,SI-11EY JAC N. Cl SECRETARY