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08.12.1997 Town Council MinutesREGULAR CITY COUNCIL MEETING TUESDAY AUGUST 12, 1997 CITY HALL - 109 SOUTH MAIN STREET 7:00 P.M. THOSE PRESENT: MAYOR COFFMAN; COUNCILMEMBERS: RALPH BOYER, LARRY TRACEY, JIM DUNMIRE AND BILL NISWANGER. GRADY SMOTHERMON WAS ABSENT. CALL TO ORDER: MAYOR COFFMAN CALLED THE MEETING TO ORDER. COMMENTS FROM CITIZENS: 1. JOE JANES, COUNTY COMMISSIONER, REPORTED THE COUNTY BUDGET IS COMPLETE AND THEY WILL PAVE MORE ROADS IN OUR AREA AND UPGRADE SEVERAL. 2. PAT CANGELOSI, FROM OXFORD FARMS IN CELINA'S E.T.J. BROUGHT A PETITION SIGNED BY 100% OF THE HOME OWNERS IN THE ADDITION ASKING TO BE ANNEXED BY THE CITY OF PROSPER SINCE THE SCHOOL DISTRICT BOUNDRIES INCLUDE THEM. 3. FORREST BENTLEY, NORTHCHASE ESTATES: ASK ABOUT THE CLEANING OF THE ALLEYWAY IN NORTHCHASE ESTATES. 4. JEAN MULLENDORE, SEVENTH STREET: COMMENDED COUNCIL ON A GREAT JOB. HAS A DRAINAGE PROBLEM, WATER RUNS DOWN HER DRIVEWAY AND ENTRY HAS A HOLE. SHE HAS CONTACTED SEVERAL PEOPLE ON THIS PROBLEM AND HAS GOT NOTING DONE. MAYOR WILL HAVE ENGINEER LOOK AT HER PROBLEM. 5. RICHARD ROZIER, WITH TEXAS WASTE MANAGEMENT: ASK THE COUNCIL TO CONSIDER PUTTING THE GARBAGE CONTRACT OUT FOR BIDS WHEN OUR CONTRACT WITH B.F.I. EXPIRES IN DECEMBER OF 1997. APPROVAL OF CONSENT ITEMS: MOTION BY RALPH BOYER AND SECONDED BY BILL NISWANGER TO APPROVE THE CONSENT ITEMS. MOTION CARRIED. RADEAN HERRON, TAX A1C-REPORT:RADEAN WAS ABSENT BUT SUBMITTED HER REPORT IN WRITTEN FORM. A. ACTION ON APPOINTMENT OF RADEAN TO PREPARE AND PUBLISH THE EFFECTIVE TAX RATE: MOTION BY RALPH BOYER AND SECONDED BY BILL NISWANGER TO APPROVE. MOTION CARRIED. B. ACTION ON CER'T'IFICATION OF EXCESS COLLECTIONS & ANTICIPATED COLLECTION RATE: MOTION BY JIM DUNMIRE AND SECONDED BY BILL NISWANGER TO APPROVE. MOTION CARRIED. PRESENTATION OF PROPOSED 1997-1995 CITY OPERATING BUDGET: COUNCILMEMBERS, JIM DUNMIRE AND LARRY TRACEY WERE THE BUDGET COMMITTEE WHO PREPARED THE PROPOSED FIGURES. JIM DUNMIRE GAVE A RUNDOWN OF WHAT HE AND LARRY CAME UP WITH. SOME ITEMS WERE KEPT ABOUT THE SAME WHILE OTHER AREAS OF THE BUDGET HAD TO BE RAISED. THE COUNCIL WILL HAVE UNTIL THE SEPTEMBER BUDGET HEARING TO LOOK OVER AND NOTE ANY CHANGES THAT MAY NEED TO BE MADE. JANET PHILLIPS -REPORT FROM ADVISORY COMMITTEE: JANET PHILLIPS REPORTED THE COMMITTEE HAS MET ONCE, THEY ARE LOOKING AT IMPLEMENTING IMPACT FEES FOR ROADS AND STREETS. THIS MONEY CAN ONLY BE USED INSIDE THE CITY LIMITS SO SOME ROADS MAY HAVE TO BE ANNEXED IN ORDER TO IMPROVE THEM WITH IMPACT FEE MONEY. OPENING OF BIDS ON CITY PROPERTY LOCATED AT 113 WEST BROADWAY, ONE (1) BID WAS RECEIVED FROM GLEN POLK, AMOUNT OF BID WAS $25,250.00. MOTION BY BILL NISWANGER AND SECONDED BY JIM DUNMIRE TO ACCEPT BID. MOTION CARRIED. DAVID BLUMHARDT-FURTHER DISCUSSION ON WATER SERVICE TO LAND LOCATED JUST OFF CR 80: DAVID CAME BY THE CITY HALL AND SAID HE DID NOT NEED TO TALK TO THE COUNCIL. DISCUSSION AND POSSIBLE ACTION ON ANNEXATION OF NEW TOWER SITE AND DODSON WELL SITE: MOTION BY RALPH BOYER AND SECONDED BY LARRY TRACEY TO ANNEX BOTH TOWER AND DODSON WELL SITE. MOTION CARRIED. DISCUSSION ON BIDS FOR WATER SYSTEM IMPROVEMENTS -,TIM MORRIS, CITY ENGINEER EXPLAINED HOW THE WHOLE PACKAGE WAS BID; NEW CHLORINATION SYSTEM FOR THE FIRST STREET WELL, NEW ELECTRICAL FOR BOTH WELL SITES AND NEW BOOSTER PUMPS FOR DODSON WELL. TOTAL WATER PROJECT FOR TANK, LINES, WELL, PUMP, CHLORINATION SYSTEM, BOOSTER PUMPS AND ELECTRICAL, SURVEYING, TESTING AND INSPECTIONS, INSURANCE AND ENGINEERING IS A TOTAL OF $998,939,00. THE BUDGET COMMITTEE WILL ANALYZE AND REPORT BACK TO THE COUNCIL AT THE SEPTEMBER MEETING. THE BIDS ARE GOOD r OR SIX T H (60) DAYS. ACTION ON SOUTHWESTERN BELL FRANCHISE: MOTION BY BILL NISWANGER AND SECONDED BY LARRY TRACEY TO APPROVE ORDINANCE NO. 97-09 AMENDING THE CITY'S FRANCHISE WITH SOUTHWESTERN BELL TELEPHONE COMPANY. MOTION CARRIED. BRENDA SAVOY -REQUEST FOR APPROVAL TO BUILD WAREHOUSE ON PROPERTY LOCATED ACROSS FROM CO-OP GIN ON WEST FIFTH STREET; THIS ITEM WAS TABLED. ACTION ON CONTRACT WITH B.F.I.: B.F.I. REQUESTED TO TRANSFER THE CITY'S CONTRACT TO BFI WASTE SYSTEMS OF NORTH AMERICA. ALL EXISTING OBLIGATIONS UNDER THE PRESENT CONTRACT REMAIN THE SAME. MOTION BY RALPH BOYER AND SECONDED BY JIM DUNMIRE TO SIGN THE AGREEMENT. MOTION CARRIED. DISCUSSION AND POSSIBLE ACTION ON ANIMAL CONTROL CONTRACT WITH S.P.C.A.- EXPIRES ON AUGUST 31, 1997. NO ACTION WAS TAKEN ON THE S.P.C.A. CONTRACT. THE COUNCIL ASK THE CITY SECRETARY TO CONTACT ANIMAL SERVICES OF TEXAS IN VAN ALSTYNE, TEXAS TO MAKE A PRESENTATION TO THE COUNCIL AT THE SEPTEMBER, 97 MEETING. RONNIE TUCKER, FIRE CHIEF: RONNIE REPORTED TO THE COUNCIL HE WILL BE ATTENDING SEMINARS ON VOLUNTEERING IN THE NEXT FEW WEEKS. RONNIE ALSO ASK THE COUNCIL TO TAKE OVER THE FIRE DEPARTMENT AS A LEGAL DEPARTMENT OF THE CITY. COUNCIL ASK CITY SECRETARY TO CONTACT THE CITY ATTORNEY TO DRAW UP THE ORDINANCE TO GET THIS DONE. RONNIE ALSO PRESENTED A DONATION LETTER TO THE COUNCIL THAT WILL BE GOING OUT SOON TO ALL OF THE FIRE DISTRICT. MOTION BY BILL NISWANGER AND SECONDED BY RALPH BOYER TO APPROVE. MOTION CARRIED. DON WILLEY-BUILDING INSPECTOR: DON ASK FOR THE INSPECTION FEES ON A RESIDENTIAL HOME TCI BE INCREASED FROM $160.00 TO $200.00 AND INSPECTION FEES ON SWIMMING POOLS 7'0 BE INCREASED FROM $90.00 TO $100,00. MOTION BY BILL NISWANGER AND SECONDED BY JIM DUNMIRE TO APPROVE. MOTION CARRIED. DISCUSSION ON CLARIFICATION OF MINIMUMS DARE FOOTAGE ON DWELLING UNITS: THE COUNCIL WANTS THE CLASSIFICATION OF "SF -3" A MINIMUM OF 1200 SQ.FT. "SF -2" A MINIMUM OF 1400 SQ. FT., "SF -3" A MINIMUM OF 1600 SQ. FT., "SF -E" A MINIMUM OF 1800 SQ FT. AND ADD "SF -E(1)" A MINIMUM OF 2000 SQ. FT., "SF -E(2)" A MINIMUM OF 2200 SQ. FT., "SF -E(3) A MINIMUM OF 2400 SQ. FT., "SF -E(4) A MINIMUM OF 260Q SQ. FT. AND "SF -E(5)" A MINIMUM OF 2800 SQ. FT. CITY SECRETARY IS TO CONTRACT ATTORNEY SO THE ORDINANCE CAN READ AS ABOVE. ACTION ON AMENDMENT OF FEE SCHEDULE ORDINANCE TO INCLUDE BUILDING INSPECTION FEES: THIS ORDINANCE WAS NOT PASSED AT THE AUGUST MEETING BECAUSE OF THE INCREASE OF FEES, THEY WILL NEED TO BE CHANGED IN THE ORDINANCE AND IT WILL BE ON THE SEPTEMBER, 1997 AGENDA. DISCUSSION AND POSSIBLE ACTION -CURB ON WEST BROADWAY STREET: COUNCIL INFORMED THE CITY SECRETARY TO LET THE STREET CONTRACTOR KNOW THEY DO WANT THE CURB REPLACED AND EAST SIXTH STREET DONE ALSO. PARK AREA FOR COLLIN GREEN ESTATES: CITY SECRETARY WAS INFORMED TO REFER THE PROPERTY OWNERS IN COLLIN GREEN THEY NEED TO CONTACT THE E.D.C. ON THIS MATTER. EXECUTIVE SESSION: COUNCIL WENT INTO EXECUTIVE SESSION AT APPROXIMATELY 9:00 P.M. TO DISCUSS EMPLOYEES. COUNCIL CAME OUT OF EXECUTIVE SESSION AT APPROXIMATELY 9.30 P.M. MOTION BY RALPH BOYER AND SECONDED BY JIM DUNMIRE TO GIVE NARCISO ORTEGA A $100.00 PER MONTH RAISE AND PUT ON THIRTY (30) DAY PROBATION AND TO GIVE ROBERT SHACKELFORD A $120.00 PER MONTH RAISE. MOTION CARRIED. MOTION BY BILL NISWANGER AND SECONDED BY LARRY TO GIVE MICHAEL CLARK $150.00 PER MONTH TRUCK ALLOWANCE FOR SIX (6) MONTHS WHILE THE COUNCIL LOOKS AT THE EMPLOYEE SITUATION. MICHAEL IS USING HIS PERSONAL VEHICLE FOR CITY WORK. MOTION CARRIED. ADJOURNMENT: MOTION BY RALPH BOYER AND SECONDED BY JIM DUNMIRE TO ADJOURN. MOTION CARRIED. 0 IF, F4A. �Mdl C SSEC