10.08.2002 Town Council Minutes Work SessionMINUTES APPROVED 11112102 ( � !�
Work Session of the Prosper Town Council
601 S. Church Street
Prosper First Baptist Church Youth Building
Tuesday, October 8, 2002, 6:30pm
1. Call to rder/Roll Call. Mayor Pro—Tem Jeff Walker called the meeting to order. Council Members Present: Mayor
Pro -Tem Jeff Walker, Larry Tracey and Russell Kaker. Michael Perry and Charles Niswanger arrived at the meeting at
approximately 6:50pm. Mayor Jim Dunmire was absent. Also Present: Town Administrator Jennifer Finley and Town
Secretary Amber Phillips.
2. Discussion regarding changing the hours of operation for the Town Administrative Offices. Council discussed
changing the hours of operation from 8:00am to 5:ti0pm to 9:00am to 5:00pm for the Administrative Offices. Staff will
continue working from 8:00am to 5:00pm, but doors will not open until 9:00am, giving the Staff uninterrupted time between
8:00am and 9:00am to take care of various administrative issues, staff meetings, etc. Council agreed that affording the
Staff an hour at the beginning of each day with the doors locked would be productive and would not hinder their ability to
provide adequate customer service to residents. Amber Phillips explained that Mayor Dunmire previously advised that
this item did no require a vote because office hours were never adopted in the form of an ordinance or resolution.
3. Review and possible discussion regarding items o sted on October 8_2002, Regular Council Agenda Mayor
Pro -Tem Walker asked Council's opinion regarding Consent Agenda Item 3.g., adopting ordinance No. 02-33,
establishing a comprehensive fee schedule and providing for water and sewer rates. He recommended Council consider
adopting the Ordinance effective immediately with the exception of making Section 11, regarding an increase in water and
sewer rates, effective January 1, 2003, to provide Council additional time to consider the proposed increase.
Town Administrator Jennifer Finley addressed Council regarding Consent Agenda Item 3.h., awarding the bid for a 12"
water line along CR77 and a 12" water line along SH289 and Craig Rd. The bid was originally tabled at Council's Regular
August Meeting and is good for 90 -days, expiring November 12, 2002. The bid is divided into three parts, and Council is
not required to award the bid for all three portions but can award the bid for any or all of the portions they so choose.
Mayor 'Pro -Tem Walker recommended tabling the item until such time an agreement can be made with the School to fund
a portion of the line running to the 'Elementary School. Charles Niswanger agreed but advised that the line will have to be
replaced at some point in time. It is not a matter of having it replaced but rather a matter of when it will be replaced.
Michael Perry asked for clarification of why Council would table the item if it is something that is needed. Mayor Pro -Tem
Walker explained that he would feel more comfortable tabling until an agreement can be made with the School regarding
their portion of the project. He asked Council to consider awarding 2 portions of the bid, tabling the portion related to the
line running to the Elementary School.
Michael Perry asked Council to consider tabling Consent Agenda Item 3.e., authorizing the Town Administrator to sign a
contract by and between the Town and Southwest General :cervices for ambulance billing and collection. He felt the
contract should reference "Town" rather than "City" and also questioned whether the "Terms of the Contract" were for 1 -
year or 3 -years as the contract was not clear.
4. Review and possible discussion regarding, the following desartmentallcommittee reports: Council had no
questions regarding the monthly departmental/committee reports.
a. Police Department
b. Fire Department
c. Prosper E.D.C. Report
d. Parks & Recreation Report
5. Adlurn. Mayor Pro -Tem Walker adjourned the meeting at 7:03.
Mayor m Dunmire
own Secretary Amber Phillip