08.06.2002 Town Council Minutes SpecialU G 6 6 8 MINUTES
S ecial Called Meeting of the Pros er
Town Council
Finzf Ranficf /"Mirth Yniith Riiilslinn
6015. Church St., Prosper, TX
Tuesday, August 6, 2002, 7.•00pm to 8.,00pm
11. Call.tg order. Mayor Dunmire called the meeting to order. Council Members present: Mayor Jim Dunmire,
Mayor Pro -Tem Jeff Walker, Charles Niswanger, Michael Perry and Larry Tracey. Russell Kaker was not present.
Also present: Town Administrator Jennifer Finley, Town Secretary Amber Phillips and Town Planner Ed McRoy.
2. Public H adnra r -o rding amendineol to Pro rid.' s Qoml2rehgnsive Zoning Ordinance No. 84-16.
soggifically relating to the section regulating sigma Due to the nature of the proposed amendment, the
Planning & Zoning Commission must hold a public hearing prior to the public hearing before the Council. The
P&Z was unable to hold the first public hearing; therefore, the Council tabled the public hearing scheduled for this
meeting. No action taken.
5. Publif, Heiaring regarding the l2ossiblp, i1nag2jation of apULgx.jm&lX 44.25 af,[ga of land. mo[g or less,
located in Prosuer. Texas. in the Cglion County School _Ljjnd Survey No. 147. and being agnumlly
described s bounded by SH289. CR78 and CR77. Mayor Dunmire opened the public hearing at 7:05pm. He
ex0ainpd that it is trar_.t of lanci that has been advertised as "Prosper Town Center". He invited members of the
audience to speak on behalf of and/or against the annexation.
Lloyd Rucker, a Prosper resident, asked what the applicant was proposing for the land's use. Mayor Dunmire
explained that the applicant is currently working with the Planning & Zoning Commission to zone the property as
Planned Development (PD) which will encompass retail/commercial uses and a potential grocery store. Mr.
Rucker asked why the Council had not put this development on hold until the completion of the Master Plan.
Mayor Dunmire advised that issue had been discussed at the July 30"' Meeting, and the Council decided to
proceed. Mr. Rucker felt that Council should regularly attend the Master Plan Meetings. Mayor Dunmire agreed.
Mayor Dunmire closed the public hearing at 7:09pm.
4. PLblic Hearing to consider and agt uogn the adoption of an Ordinance abandoning the alley located in
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twenty 120) feet by_jhr h "ndr d (30 0) feet. mare or less in -Prosper. Te4as. Mayor Dunmire opened the
public hearing at 7:09pm. He invited the audience to speak on behalf of and/or against the proposed
abandonment of the alley.
Lloyd Rucker stated that someone was supposed to be present to speak on behalf of the abandonment, but to his
knowledge they were not. He asked for confirmation regarding the direction in which the alley runs, east/west or
north/south. Jennifer Finley advised that the alley runs east/west.
Jill Jackson -Sears, Pastor of the Prosper United Methodist Church, explained that the request had been made by
the church for the abandonment of the alley. The church is in need of expansion and would like to stay "in the
heart of Prosper". The current construction plans for expansion will require the church to build part of their new
facilities on a portion of the alley.
Ed McRoy recommended that the Council require the property be re -platted. Furthermore, he suggested they
require the franchise utilities in the area to sign off that they do not have any utilities within that easement, nor do
they foresee needing the easement for future utilities. Ed advised this would provide a much "cleaner" paper trail.
Lloyd Rucker explained that the easement and all of the church property were surveyed last week by Mr. Geer.
Mayor Dunmire stated that Mr. Greer should be able to provide a new plat at a nominal fee if he had recently
performed a survey. Mr. Rucker advised that to his knowledge, no utilities are in that easement.
Mayor Dunmire closed the public hearing at 7:17pm.
0-
5. Aption-on awarding the bid fgr the a ,r trace an for leasg of new police vehicles. Chief McFarlin ' "f
presented Council regarding the bid results for the ,purchase and/or -lease of new police vehicles. Two bids were
received. The bid for Crown Victorias came in at $24,977/each, and the bid for the Expeditions came in at
$28,077/each. The interest rate with Ford Motor Credit was 4.9% at the time that bids were received, but it
fluctuates on a daily basis and will not be determined until the time of application. Chief McFarlin also presented
Council information regarding extended warranty service plans.
Chief McFarlin recommended the Expedition rather than the Crown Victoria for several reasons: it is built up
higher, Ford is currently in the middle of lawsuits for defects on Crown Victorias, Expeditions hold up like trucks
and generally last longer. Council agreed with his recommendation for the Expedition.
Chief McFarlin foresees that the Police Department will get approximately 4 -years of service out of the Expedition.
Mayor Dunmire explained that at the end of the 4 -years, the Staff could possibly use the vehicles for inspections,
public works, etc.
Council discussed various options: leasing or buying, extended warranty, and the number of years to spread the
payments across. Jeff Walker recommended leasing. Charles Niswanger suggested that they not purchase the
extended warranty because the police take excellent care of their vehicles. Michael Perry recommended
spreading the payments over 4 -years since that is the proposed service life that the Police plan to get out of the
vehicle.
Motioned by Charles Niswanger and seconded by Larry Tracey to authorize Chief Kirk McFarlin to lease two (2)
Ford Expeditions through Ford Motor Credit with an annual payment of $19,0001year over 4 -years, and a $1 (one -
dollar) purchase option at the end of 4 -years. The extended warranty will not be purchased. Motion carried.
Vote 4 to 0.
u.,. sibi.. action �" n the adoption of an Ord'nanra abandoning tt.he alley located in
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and P ruin Street Constc#ink of aonroximatelX
ten X,120) feet by threg hundred (380) feet, more or less in Frosner Texas. Motioned by Michael Perry and
seconded by Charles Niswanger to adopt the Ordinance abandoning the alley located in Block 22 of Bryant's First
Addition between Church Street and Parvin Street, consisting of approximately twenty (20) feet by three hundred
(300) feet, more or less in Prosper, Texas; motion subject to re -platting of the property and the acquisition of
releases signed by franchise utilities as previously recommended by Ed McRoy. Motion carried. Vote 4 to 0.
As a matter of record, Mayor Dunmire stated that prior to the public hearing and vote for the abandonment of the
alley, the Town of Prosper obtained signed Petitions to Abandon a Portion of the Alley and signed Releases of
Claims from adjacent property owners, Charles Webb and the Prosper United Methodist Church.
7. Action on autborizatiOI3 to nave Ihe laark'ng lot of thil Fire Stidlom Charles Niswanger presented fellow
Council Members with a bid for the paving of the Fire Department parking lot. He explained that the Fire
Department has been asking for the work to be done for quite some time. Charles obtained a bid from Wopac
Construction in the amount of $4,233.53. The money will come from the General Fund Capital Account under the
Streets Department. Wopac has agreed to pave the parking lot at the same time that they perform the street
improvements approved at a previous meeting. Charles explained that Wopac will be doing the job at their cost.
Mayor Dunmire advised that he is in favor of paving the parking lot. Motioned by Charles Niswanger and
seconded by Larry Tracey to award the bid to Wopac Construction, in the amount of $4,233.53, for the paving of
the Fire Station parking lot. Motion carried. Vote 4 to 0.
8• Adjourn, Mayor Dunmire adjourned the meeting at 7:50pm.
May r Jim Dunmire
M
Town Secretary Amber Philli s