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12.16.2003 Town Council MinutesX Prosper 1. Call to Order I Roll Call. Roll call was taken by the Town Secretary Minutes (approved) Planning and Development Meeting of the Prosper Town Council 601 South Church Street Prosper First Baptist Church Children's Building (S. Wing) Tuesday, December 16, 2003 7:00 p.m. Town Council present: Mayor Charles Niswanger, Mayor Pro Tem Michael Perry, Ane Casady, Lisa Dritschler, Karie Dalton, Russell Kaker. Town Staff present: Town Administrator, Doug Mousel; Director of Planning, Mitch Humble; Police Chief, Kirk McFarlin; Fire Chief, Ronnie Tucker; Town Secretary, Shanae Jennings. Meeting was called to order at 7:03 p.m. Mayor Niswanger addressed citizens talking from the audience, and requested that they come to the front of the room, give their name and address and fill out an appearance form so that they become part of the permanent record if they would like to speak. AGREEMENTS 2. Consider and act upon a Regional Wastewater System Contract and an Interceptor System Contract between the Town and the North Texas Municipal Water District (NTMWD) regarding the provision of regional wastewater services to the Town, and to authorize the Mayor to execute the same. The Town Attorney reviewed the contract and it is a standard agreement they have no problems with. The sewer system is consistent with what the Engineer sees fit for this town. It is recommended that this contract be approved, subject to approval of the bonds for other Town projects. Motioned by Mayor Pro Tem Michael Perry, seconded by Russell Kaker subject to Council approval of bonds for other Town projects listed in agenda item #4, to include the Fire Station, Gentle Creek Lift Station and Force Main to WWTP, CR 80 Lift Station and Force Main to CR 122, Danville/Prosper Water Improvements, Water for West Prosper, Sewer for West Prosper, Water Storage Tanks and Pump Station at US 380 between Independence Parkway and Custer Road, Elevated Water Storage Tank, Town Facilities, and Land Acquisition. Motion approved 5-0. DEPARTMENT ITEMS 3. Consider and possibly act on a resolution expressing the official intent of the Town to reimburse costs of the fire station project from proceeds of tax-exempt obligations and authorize the Mayor to execute the same, or possibly direct staff to pursue a bank loan to pursue funding for the cost of the fire station project. Mayor Charles Niswanger stated that the fire station would cost more money than we originally thought it would. He said the Town could borrow money from itself, and when the bond goes through the Town can pay itself back. In the event that the bond does not pass, the Town will have to do a revenue bond and pay the money back. The money would be borrowed from the general fund and the water department. If the council takes this route, this will be a no interest loan. Motioned by Mayor Pro Tem Michael Perry, seconded by Russell Kaker to approve the reimbursement resolution to secure the remaining $330,000 funding necessary for the construction of the fire station in accordance with the GMP base bids and the alternate bids. Motion approved 5-0. Jeff Kirk, Pogue Construction, 108 Kelly Lane, Van Alsten, Texas spoke. He said that he reached his numbers based on the anticipation thaf there might potentially be a catastrophic situation that occur. He also stated that he can show them how they report their money and account for it along the way. Page 1 of 4 4. Discuss and possibly direct staff to initiate the p .ess to issue bonds to finance such items as, but not limited to, the construction of Town facilities, water and sewer : rastr ucture, and the purchase of land for public purposes. (Tables` - 1218) Mayor Charles iviswanger recommended that the coup, Jo with a CO (Certificate of Obligation) as opposed to a GO (General Obligation Bonds). He feels that a CO is more mobile, ; if the Town projects either high or low on any issue the money can be moved around to adjust accordingly. If Council goes with GO the money will be held to what it is allocated for, and non mobile. Mayor Pro -Tem Michael Perry stated that he believes tl^. iaff has laid out what the Town is going to need, and that the Town has immediate needs. There is a need for sewage to the eas" due to contract obligations and water to the east to facilitate residential and commercial growth. There is a need for water and sewag,- to the west as well for residential and commercial growth. There are needs for town facilities for meetings, offices, and the fire and p . :ce departments. Additionally, this will provide for future land acquisition for parks. A CO provides the town with the ability to shift wi:, . "he needs of the town. He believes that a 20 -year bond is the most prudent way to finance the future of Prosper. He supports the iss _ ance of 10 million dollars of COs. Charles Niswanger spoke to the audience and wanted tl 4;m to know that when bonds are issued they must be guaranteed by taxes. The taxes would go up by approximately $.12 for one ye b;.°t with each additional house that Is built and within the next few years the taxes will eventually go back down to where they are now. T�:x rates in the Town of Prosper are the second lowest in Collin County. Lisa Dritschler spoke and said that the projects being opcsed are basic needs to any City and that some of the items need to be increased to ensure that there is adequate funding to b€-, a v.-Jat the Town needs correctly. She believes the total bond project should be increased to $10,397,000, or approximately $10.5 mil -)n. Motioned by Mayor Pro -Tem Michael Perry, seconded i - Li •a Dritschler to increase the amount of bonds being proposed by $70,000 for the fire station, $500,000 for town facilities, and $ :13,00'0 for land acquisition, in addition to what has already been proposed, bringing the total bond proposal to $10.5 million. Motion approved 5-0. 5. Discuss and act upon any matters Palating to the :o. 9truction of anew fire station. (Tabled 11111,11118 and 1218) Mayor Charles Niswanger said he would a to find way: to -,gild the fire station cheaper, but would like to go forward at this point with the beginning stages. Ane Casady statA she feels m:_ -•^h ;.etter because she met with Pogue and she believes they will squeeze subcontractors for better prices. Motioned by Mayor Pro -Tem Michael Pc .y, seconded ,y s jssell Kaker to accept staff recommendations for construction of the fire station subject to approval of financing. Motion approved 5-0. Jeff Kirk from Pogue thanked them for approval. He alsf-• n,,ed if the Council would begin to think about a ground breaking date. The Mayor asked him to get with Ronnie, Doug and Shanae fir information as to when this should be planned and how to advertise it. 6. Discuss the establishment of a ne- sign ordinap,-e. ;Tabled 12/8) Mitch asked for input from the Council s .d asked them t3 Fwiew the draft he has proposed to them. Lisa Dritschler stated that she thought this sign ordinance looked very similar to Frisco. She has concerns about the neon signs, excessively large signs, menu boards, and banner signs. Mayor Niswanger called a 3-4 minute rec ss at 8:OOp.m. Mayor Niswanger reconvened from the recess at 8:09 p.: Page 2 of 4 Doug suggested that we put this in Ordinance form and place it on the next agenda to consider and act upon so that the Council could motion on something, subject to whatever needs to be changed. 7. Consider and act on a final plat of the Womack Addition, being one single-family lot on 0.3 + acres at the southwest corner of Broadway Street and Field Street. Mitch recommended to accept applicant's waiver for 30 additional days. Motioned by Mayor Pro -Tem Michael Perry, seconded by Ane Casady to accept applicant's waiver of this plat and continue to make changes to the plat. Motion approved 5-0. 8. Discuss and provide direction to staff regarding the establishment of non-residential development standards to create a "Prosper Look." Mitch stated that he has been gathering information and input on a "Prosper Look" for the past month of so by meeting with other metropolitan area leaders and taking pictures of other metropolitan areas. He asked for feedback on the pictures that he showed to Council. La Hacienda in Frisco - Council did not like this option, they thought it looked ancient. Vet Clinic in Frisco - Council liked the metal roof and the stone. Most of Council liked this entire look. Cedar paneling with the stone and stuck -o were preferable as well. There was a suggestion for cast stone inserts for addresses as opposed to stickers on the buildings. Messy mortar is preferred to clean mortar. Power lines underground were preferable. Council stated they did not want a western salon looking theme. Jim Dunmire, 1909 Crown Coney, Prosper, Tx. asked if the Council envisions a different standard for the overlay district for the Tollway? He also complimented the Council, saying they were doing an excellent job and that by reviewing the agendas he has seen a great deal of progress. Mitch also asked the Council what they thought about uses, and there being different standards for different use types. Mayor Pro -Tem Michael Perry stated that is fine as long as those standards are high, and they convey the look and feel that is wanted in Prosper. A Native theme appeared preferable for the landscaping. Council discussed a few options for how to pursue the Prosper look they are wanting. One option was that staff could get a consultant, and then bring suggestions and updates back to Council. A second option was to form a zoning committee and recommendations could be brought back from it. Mitch recommends staff making and bringing suggestions back to Council. Mayor Pro -Tem Michael Perry suggested talking to some architects to get some suggestions or recommendations. Mitch suggested that it would lengthen the process, but might give a better end product. Council suggested Mitch and Doug talk to some consultants and bring back some ideas and costs of what it would take to get them to work with the Town. Mitch asked about Priorities at this point. Would they like him to pay attention to this, and do the zoning ordinance later, or work on all of them together? Council stated working on the Zoning ordinance as the priority. Page 3 of 4 9. Discuss and possibly direct Town Staff to place items on future agendas. Underground utilities. 10. Adjourn. Motioned by -Russell Kaker, seconded Mayor Pro -Tem Michael Perry to adjourn the Town Council Meeting. Motion approved 5-0. The meeting was adjourned at 9:09 p.m. Attest: 4hanaeJenogs, Town Secr ry Page 4 of 4 ares N' ger, yor