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08.19.2003 Town Council MinutesrrW „rte. 'a+ Minutes (approved 91912003) ?« 4I Regular Meeting of the Prosper Town Council Planning, Zoning & Development Issues 609 South Church Street Prosper First Baptist Church Children's Building (South Wing) Tuesday, August 99, 2003, 7:00pm 1. Call to Order/ Roll Call. Mayor Niswanger called the meeting to order at 7:10 p.m. Mayor Charles Niswanger and Council Members Ane Casady, Karie Dalton, Russell Kaker, Lisa Dritschler, and Michael Perry were present. The following Town staff was also present: Doug Mousel - Director of Planning/EDC, Interim Town Secretary, and Town Administrator; Travis Roberts - Town Engineer; and Bill Little - Director of Public Works/Building Inspections. CONSENT AGENDA 2. Approval of Consent Agenda. Motioned by Lisa Dritschler and seconded by Russell Kaker to approve the consent agenda subject to staff recommendations. Motion carried. Vote 5 to 0. a. Consider and act to accept a Petition presented by Glenn D. Jones, PHHHGP, Inc., and to set dates for 2 public hearings and call for a service plan for the voluntary annexation of a tract of land conveyed to FF 14th Fairway Limited Partnership, situated in the J. Horn Survey, Abstract No. 41, Prosper, Collin County, Texas, containing 65.593+1- acres, at the northwest corner of Custer Road (FM2478) and US380. The annexation petition was accepted by the Council. Public hearings will be advertised for September 9 and September 16 and a Service Plan for the property will be prepared by the Town. b. Consider and act to accept a Petition presented by L. Bradley Camp, Frisco Tollway Partners, Ltd., and to set dates for 2 public hearings and call for a service plan for the voluntary annexation of a tract of land situated in the Spencer Rice Survey, Abstract No. 787, Collin County, Texas, containing 19.439+1- acres, at the southwest corner of SH Spur 439 (Formerly SH 289) and SH289. The annexation petition was accepted by the Council. Public hearings will be advertised for September 9 and September 16 and a Service Plan for the property will be prepared by the Town. c. Consider and act upon a preliminary plat of Gentle Creek Estates — Phase Four, being 82 single-family lots and three common area lots on 25.9+_ acres on the north side of C.R. 122 (future Prosper Trail), 300+ feet east of C.R. 80 (future Coit Road). The preliminary plat was approved as submitted. d. Consider and act upon a final plat of Gentle Creek Estates — Phase Four, being 82 single-family lots and three common area lots on 25.9+ acres on the north side of C.R. 122 (future Prosper Trail), 300+ feet east of C.R. 80 (future Coit Road). The final plat was approved subject to: 1) Modification of the final plat and engineering plans as required by the Town's consulting engineer. 2) Provision and staff approval of landscape, thoroughfare screening, irrigation, traffic signage, and street lighting plans. e. Consider and act upon a final plat of Gentle Creek Golf Club, Block A, Lot 1 and Block B, Lots 1, 2, and 3, being an existing golf course, clubhouse, and maintenance facility on 236.6+ acres on the north side of C.R. 122 (future Prosper Trail), 2,250+ feet east of C.R. 80 (future Coit Road). The final plat was approved as submitted. f. Consider and act upon a preliminary plat of Prosper Town Center, Block A, Lot 1 (Sonic Drive -In), being a drive- r. restaurant or. one lot on 1.1+ acres on the east side of S.H. 289 (Preston Road), 400± feet north of F.M. 1193 (East Broadway Street). The preliminary plat was approved subject to: 1. Modification of the location and size of utility lines as directed by the Town's consulting engineer. 2. Provision of detention off-site in conjunction with the remainder of the Prosper Town Center development as required by the Town's consulting engineer. g. Consider and act upon a final plat of The Village of Prosper, being five single-family lots on 1.3± acres on the southwest corner of Craig Street and East First Street. The final plat was approved subject to the applicant addressing the following conditions prior to the construction of any utilities and prior to the issuance of a building permit: 1) Provision of grading, drainage, utility, and erosion control / SWPPP plans to the Town's consulting engineer. 2) Modification of the grading, drainage, utility, and erosion control plans as required by the Town's consulting engineer. 3) Removal of the topography lines from the final plat. 4) Provision of an exhibit to show the location of the centerline of Craig Street in relation to the proposed right-of-way dedication and the proposed lot lines and possible modification of the final plat upon staff review of the exhibit. h. Consider and act upon a final plat of La Cima Boulevard, being right-of-way dedication on 2.2± acres on the north side of U.S. 380, 2,875+ feet east of C.R. 73 (Lovers Lane) and on 2.7+ acres on the south side of C.R. 78 (East First Street), 1,220+ feet east of Hidden Lake Drive. The final plat was approved with the following conditions: 1) Modification of the final plat and engineering plans as required by the Town's consulting engineer. 2) Provision and staff approval of traffic signage and street lighting plans. 3) Staff approval of landscape plans. Consider and act upon a final plat of Villages of La Cima — Phase One, being 139 single-family lots on 52.8± acres 1,050± feet north of U.S. 380, 2,300# feet east of C.R. 73 (Lovers Lane). The final plat was approved with the following conditions: 1) Approval of the final plat and final acceptance of the Villages of La Cima- Phase One is contingent upon the approval of the final plat and final acceptance of La Cima Boulevard. 2) Modification of the final plat and engineering plans as required by the Town's consulting engineer. 3) Provision of off-site easements to Town staff prior to grading and construction of the subdivision. 4) Staff approval of landscape and thoroughfare screening plans. J. Consider and act upon a final plat of Villages of La Cima — Phase Two, being 126 single-family lots and two common area lots on 93.9+ acres 1,050+ feet north of U.S. 380,1,750+ feet east of C.R. 73 (Lovers Lane). The final plat was approved with the following conditions: 1) Approval of the final plat and final acceptance of the Villages of La Cima- Phase Two is contingent upon the approval of the final plat and final acceptance of La Cima Boulevard. 2) Modification of the final plat and engineering plans as required by the Town's consulting engineer. 3) Provision of off-site easements to Town staff prior to grading and construction of the subdivision. 4) Approval of a site plan for the amenity center on Block A, Lot 1. 5) Staff approval of landscape and thoroughfare screening plans. 6) Presentation of a recommendation by the Parks and Recreation Committee to the Town Council regarding the park dedications and improvements by the developer and Town Council action on the same. REGULAR AGENDA 3. SECOND PUBLIC HEARING: Consider the voluntary annexation of a tract of land located in the Collin County School Land Survey No. 12, Abstract No. 147, Prosper, Collin County, Texas, containing 61.70+/- acres, and being more generally located on the north side of CR4 (Prosper Trail) near Coleman Street. Doug Mousel, Director of Planning/EDC, explained to the Council that this item was the second of two public hearings required for the annexation of a property. The Service Plan is on file at Town Hall. Motioned by Lisa Dritschler and seconded by Russell Kaker to open the public hearing. The motion carried by a vote 5 to 0. The public hearing was opened at 7:15 p.m. There being no input from the public, it was motioned by Lisa Dritschler and seconded by Russell Kaker to close the public hearing. The motion carried by a vote 5 to 0. The public hearing was closed at 7:16 p.m. 4. PUBLIC HEARING: Consider and act upon a replat of Gentle Creek Estates — Phase Three, Block C, Lots 1 and 2, being two lots on 0.5± acres on the southeast corner of Crystal Falls Drive and Bendbrook Trail. Doug Mousel, Director of Planning/EDC, explained to the Council that the proposed replat modifies the location of the lot line between the two lots, increasing the size of Lot 1 and decreasing the size of Lot 2. Motioned by Lisa Dritschler and seconded by Russell Kaker to open the public hearing. The motion carried by a vote 5 to 0. The public hearing was opened at 7:17 p.m. David Kahlofer of Prosper Land Company, Ltd. explained the need to make the adjustment. A motion was made by Lisa Dritschler and seconded by Russell Kaker to close the public hearing. The motion carried by a vote 5 to 0. The public hearing was closed at 7:19 p.m. Motioned by Lisa Dritschler and seconded by Russell Kaker to approve the replat as submitted. Motion carried. Vote 5 to 0. 5. Discuss and possibly act upon the construction of a basketball court at Main Street Park. Chief McFarlin presented the idea of constructing a basketball court at Main Street Park. He indicated that the idea of having a gathering place and activity for children across from the Police Department is attractive. Chief McFarlin described some of the proposed improvements and explained that the basketball court and associated improvements would be funded entirely by donations. Ane Casady asked if additional liability issues were considered. Michael Perry suggested that Town staff contact the Town's insurance representative to discuss the additional liability issues. Lisa Dritschler suggested that the Town ask that volunteers complete and sign a form that would waive liability claims against the Town. Karen Williams of the Parks and Recreation Committee asked that the recovery of a drainage ditch adjacent to the proposed location of the basketball court be reviewed. Mayor Niswanger indicated that he received an e-mail from Darin Riggs, Chairman of the Parks and Recreation Committee, supporting the basketball court conceptually. Chief McFarlin asked the Council to allow him to proceed with the design of the basketball court and the preparation of a construction schedule. It was motioned by Russell Kaker and seconded by Ane Casady to authorize Chief McFarlin to proceed with the design of the basketball court and the preparation of a construction schedule with the final design and construction schedule being subject to Council approval. The motion was approved by a vote of 5-0. 6. Discuss, confirm, and ratify the Mayor's appointment of an interim Town Secretary and/or Town Administrator. Mayor Niswanger informed the Council that he had appointed Doug Mousel as Interim Town Secretary and Interim Town Administrator. It was motioned by Russell Kaker and seconded by Lisa Dritschler to confirm and ratify the appointment of Doug Mouses as Interim Town Secretary and Interim Town Administrator. The motion was approved by a vote of 5-0. 7. Discuss and possibly act to authorize the Mayor to take any and all actions he deems necessary to solicit and/or interview individuals for the possible appointment and/or employment, on an interim or permanent basis, to the positions of Town Secretary and/or Town Administrator. Mayor Niswanger recommended to the Council that Doug Mousel be appointed Town Administrator and that Doug Mousel be authorized to hire a Town Planner and administrative assistant. Mayor Niswanger suggested that another option to address the Town's administrative needs would be to borrow an Administrator from another city, possibly Plano or Frisco. Michael Perry asked Doug Mousel for his opinion regarding the first option presented by the Mayor. Doug indicated that he had given serious consideration to the idea, but would like to consult with his family before accepting the position of Town Administrator, Michael Perry suggested that the Council table the item until Doug was able to consult with his family. Ane Casady asked why the position was not being posted. Mayor Niswanger indicated that the Town Planner and Town Secretary positions could be posted, but he would prefer to appoint a Town Administrator immediately. Michael Perry suggested that the Town become more specific with their "game plan", before the Town appoints or hires any permanent positions. Lisa Dritschler suggested that the Council authorize Mayor Niswanger to appoint Doug Mousel as Town Administrator, contingent upon his acceptance of the position, and to further authorize Mayor Niswanger and Doug Mousel to prepare the "game plan" in regards to hiring a Town Planner and Town Secretary positions. Michael Perry indicated that he felt that it would be better to not make any permanent appointments at the current time. Instead, Michael Perry suggested that Doug Mousel be given time to consider the idea of assuming the role of Town Administrator and that Mayor Niswanger and Doug Mousei prepare a specific "game plan" and present the plan to the Council at their next meeting. A motion was made by Michael Perry and seconded by Lisa Dritschler to authorize the Mayor and the Interim Town Administrator to hire a temporary administrative assistant, to prepare a plan to address the staffing needs of the Town, and to present such a plan at the Council's next meeting. The motion was approved by a vote of 5-0. 8. Discuss any actions required by Town Staff as a result of any item on tonight's agenda. No action was taken by the Council. 9. Discuss and possibly direct Town Staff to place items on future agendas. Lisa Dritschler suggested an item be scheduled for a future Council agenda to consider changing the Council's second meeting of the month from a meeting at which planning; zoning, and development issues are considered to a regular Council meeting. Planning, zoning, and development issues would then be considered at both regularly scheduled meetings each month. It was also suggested that the Council consider skipping a week between meetings and that citizen input be taken at both meeting. The consensus of the Council was to schedule these issues for a future Council agenda. Ane Casady suggested that the issue of nepotism be discussed at a future Council meeting. The consensus of the Council was to schedule the issue for a future Council agenda. 0. Adjourn. Motioned by Russell Kaker and seconded by Karie Dalton to adjourn the meeting. Motion carried. Vote 5 to 0. Mayor Niswanger adjourned the meeting at 8;00 p.m, 3y ougtas C ousel, Interim Town Secretary Charles Ni ger, M