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08.12.2003 Town Council Minutes0070 Minutes (approved NOW) Regular Meeting of the Prosper Town Council 1601 South Church Street Prosper First Baptist Church Children's Building (South Wing) Tuesday, August 12, 2003, 7:00pm or immediately following the 6:45 Work Session 1. Call to Order! Roll Call. Mayor Niswanger called the meeting to order at 8:09 pm. Roll call was taken by the Town Accounting Clerk. Council Members present: Mayor Charles Niswanger, Mayor Pro -Tem Michael Perry, Russell Kaker, Karie Dalton, Lisa Dritschler and Ane Casady. Also present: Town Accounting Clerk Kelly Reed and Town Planner Doug Mousel. CONSENT AGENDA 2. Approval of Consent Agenda. a. Approve the following minutes: • July 29, 2003 Budget Work Session July 29, 2003 Special Meeting • July 22, 2003 Special Meeting • July 15, 2003 Regular Meeting for Planning, Zoning and Development Issues • July 8, 2003 Regular Meeting July 8, 2003 Work Session-6:30pm July 8, 2003 Work Session-5:30pm b. Approve Bills. c. Approve Radean Herron, Tax AIC Report. d. Certify anticipated Property Tax Collection Rate. e. Certify Excess Property Tax Collections. f. Appoint Radean Herron to calculate and publish required notices related to the Property Tax Rate. g. Approve Financial Statements Ending June 30, 2003. h. Authorize the Town Administrator to execute contract with mForwarding for computer maintenance and networking needs. This item was tabled. i.. Ratify the Mayor's Proclamation of "National Night Out 2003". j. Approve Standard Audit Engagement Letter, directing Pingleton, Howard & Company, P.C., to provide audit services for the Town of Prosper for the Fiscal Year Ending September 30, 2003. Motioned by Russell Kaker and seconded by Lisa Dritschler to approve items listed on the Consent Agenda with the exception of h. Motion carded. Vote 5 to 0. Item h. was tabled. COMMENTS FROM CITIZENS 3. Invitation for citizens to speak to the Council on any topic -not on theagenda or not already scheduled For Public Ne___.._ aring. Jeff Burandt of 1540 Gentle Way spoke regarding the employee pay increases. Mr. Burandt stated that he has been a resident of Prosper since 1985 and he feels confident the town council will come to an educated resolution and make an informed decision on any pay increases for the current town employees. He also stated that he is in favor of a pay increase. Michelle McHone of 11315 Newberry Drive in Frisco also spoke regarding the employee pay increases. She stated that as the wife of current Police Captain Gary McHone, she has witnessed firsthand the devotion and loyalty the employees have for the town. She stated that she is in favor of any pay increase, although she believes it should be more than 4%. Mrs. McHone also asked Ane Casadv what her reasons were for opposina the oav rate increase. Mayor Niswanger commented to the public that he appreciated the interest and the comments and encouraged more involvement at future town council meetings. REGULAR AGENDA 4. Presentation of Service Plan and FIRST PUBLIC HEARING to consider the voluntary annexation of a tract of land located in the Collin County School Land Survey No. 12, Abstract No. 147, Prosper, Collin County, Texas, containing 61.70 acres, more or less, and being more generally_ located on the north side of GR4 (Prosper Trail) near Coleman Street. Motioned by Lisa Dritschler and seconded by Russell Kaker to open the public hearing. Motion carried. Vote 5 to 0. Mayor Niswanger opened the public hearing at 6:2 1 pm. Lisa Dritschler stated there were a few typographical errors on the documents submitted and that she had notified the Town Planner, Doug Mouses. Mr. Mouses stated that he would ensure those revisions were made. Motioned by Russell Kaker and seconded by Karie Dalton to close the public hearing. Motion carried. Vote 5 to 0. Mayor Niswanger closed the public hearing at 8:22 pm. 5. Consider and act to adopt Ordinance No. 03-52. denying TXU Gas Company's reg Iest to chance rates in the Town of Prosger„ as a part of the Company's statewide gas utility system. Motioned by Lisa Dritschler and seconded by Russell Kaker to adopt Ordinance No, 03-52. Motion carried. Vote 5 to 0. 6. Consider and act to adopt Ordinance No. 03-51, repealing, Ordinance No. 82.4 and providing for the regulation and abatement of weeds, rubbish, brush and other -objectionable,, unsightly, or unsanitary matter and providing for the assessment and collection of expenses for work done or improvements made by the Town. This item raised some concerns regarding the date of the ordinance. Town Planner Doug Mousel suggested tabling this item until the specific areas in town are cleaned up, Lisa Dritschler stated that the town should ensure the lots are completely cleaned up before turning over maintenance responsibility to the citizens. Motioned by Lisa Dritschler and seconded by Russell Kaker to table Ordinance No. 03-51. Motion carried. Vote 5 to 0. 7. Consider and act to ado t Resolution No. 03.53 amending Prosper Resolution No. 94-18. establishing a public newspaper of general circulation to be the official newspaper for the Town of Pros er. Mayor Niswanger stated that the McKinney Courier-Gazefte is the town's current newspaper for legal publications. He stated that there had been some concern with the small circulation numbers in the Town of Prosper. Ane Casady suggested the town publish in the Collin County edition of the Dallas Morning News. There would be a 62% increase in cost, however, the circulation would be greater in the Prosper area. Motioned by Ane Casady and seconded by Lisa Dritschler to adopt Resolution No. 03-53. Motion carried. Vote 5 to 0. 8, Consider and act upon final acceptance of Highland Meadows Phase 111, 42 single-family lots on 50.10- acres on the south side of FM1461, 700+f- feet west of CR80 (future Coit Road). Doug Mousel stated that all final inspections have been performed. He also stated that there would be language in the final draft that would not allow any building permits until the street signs had been installed. Motioned by Russell Kaker and seconded by Ane Casady to approve the final acceptance of Highland Meadows Phase III subject to installation of traffic signs. Motion carried. Vote 5 to 0. 9. Consider and act to accept the Preliminary Plat submitted by Lakes of Prosper, 525 single-family lots and 14 open space lots on 183.3+1- acres on the north side of CR4 future Prosper Trail 1295+1- feet east of CR49 future Dallas North Tollway). Town Planner Doug Mousel stated that the plat meets the Town's requirements. There has been an issue with the street width of 37' on a particular street in the subdivision. Mayor Pro -Tem Michael Perry asked why the street width would need to be reduced. Mr. Mousel's suggestion would be to change that to 31' to discourage speeding there. Lisa Dritschler asked if that same concern could be addressed with installing a stop sign half way down that street. Mr. Mousel gave examples of similar situations where the installation of stop signs has actually increased the speeds of cars between stop signs. Michael Perry asked Town Engineer Travis Roberts why the 37' street width had initially been imposed. Mr. Roberts stated that there were plans to have on -street parking along the street. He stated that 37' would allow enough room for on -street parking and emergency vehicle access. Motioned by Russell Kaker and seconded by Lisa Dritschler to accept the Preliminary Plat submitted by Lakes of Prosper subject to staff comments and with a 1' no access easement along the thoroughfare. Motion carried. Vote 5 to 0. 10. Discuss and possibly act upon hiring an architect to provide a needs assess mentdfacilities plan in relation to future munici al needs. This item was tabled without any discussion. 11 Discuss and possibly act to direct staff to advertise and receive seated bids for the sale of Town property located at #4 Hickory Creek Drive and to set a minimum bid amount.. Mayor Niswanger gave a brief description of the circumstances regarding this property. He stated that originally, the 2.5 acre piece of land was donated to the Town by John Christie. The Town had initially decided to use this property for the new fire station site. The property is zoned as single-family residential. The property would not be ideal park land because of the frontage and proximity to SH 289. Motioned by Lisa Dritschler and seconded by Kade Dalton to table the advertisement for the sale of the Town property. Motion carried. Vote 5 to 0. DEPARTMENT ITEMS 12. Consider and act to establish a committee to assist the Director of Planning with the revision of the Town's Zoning Ordinance and possibly appoint individuals to such a committee. Town Planner Doug Mousel stated that he would like to form a committee of 3-4 citizens to assist with the revision of the Town's zoning requirements. He is looking for both research and office assistance for the zoning ordinance. Lisa Dritschler stated that she is confident in Mr. Mousel's discretion and suggested also placing an item on the town's website asking for volunteers. This item was not voted on. However, the consensus of the Board was for Mr. Mousei to proceed in his search of individuals for this project. 13. Discuss and possibly act on construction of new central fire station. This item was tabled without any discussion. 14. Discuss any actions required by Yawn Staff as a result of any Item on tonight's agenda. No discussion 15. Discuss and possibly direct Town Staff to place items on future agendas. No discussion 16._ Adiourn. Motioned by Russell Kaker and seconded by Ane Casady to adjourn the meeting. Motion carried. Vote 5 to 0. Mayor Niswanger adjourned the meeting at 9:05 pm. t: Interiiin T wn Secretary Douglas Mousei T ayor Chari iswanger